Guidelines & Report Format for
Internship Program as per
HEC’s Undergraduate Education Policy 2023
Course: Internship
Course Code: INT-631
Credit Hours: 3(0-3)
Directorate of Undergraduate Studies
Government College University Faisalabad
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Guidelines & Report Format for
Internship Program as per
HEC’s Undergraduate Education Policy 2023
Course: Internship
Course Code: INT-631
Credit Hours: 3(0-3)
Internship Program
The program is meant to facilitate and promote cooperative
learning/contribution/work/performance through a mandatory supervised
internship program for a minimum of continuous 6 weeks. It comprises
240 hours’ work, i.e. 40 hours per week, in any institution/organization
that relates to the concerned BS program. The training program should
be planned and agreed upon by both the institution and the host
organization. The institution should receive a report of each trainee
indicating the training details, interest shown by the student, his/her
work habits and punctuality. The internship program will be assessed
through defined rubrics encompassing respective learning domains.
Notes:
i- Departments can modify the proforma to serve their subject
requirements. Modification includes increase or decrease or change of
ILOs (Internship Learning Outcomes).
ii- The ration of the marks for two supervisors is mandatory: 20 marks for
the supervisor in host organization and 40 marks for the Departmental
supervisor.
iii- It is a credited activity and will not be counted towards teacher’s
workload.
iv- Departmental teacher / supervisor will evaluate and mark the internships
reports of the whole class and submit the result of the whole class like
other results.
v- Not all categories of ILOs may be necessarily applicable to every
internee. The department / supervisor(s) may modify ILOs according to
the nature of Internship.
In the light of the above, the following SOPs may kindly be approved
for this agenda item.
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Internship Policy
BS Program
The following guidelines are proposed for supervised mandatory internships for BS program.
The mandatory duration of the internship would be a minimum of continuous 6 weeks
comprising 40 hours a week and 240 hours in total. It will be under the nominated supervisor of
the Department and the supervision of Principal/Director/In Charge (or the nominee) of the host
organization or Institution.
The following SOPs of Internship will be observed:
The internees should get a signed Internship recommendation letter from the department
in the format provided at the start of the semester
The internee should be undergoing a minimum of 6 weeks of continuous internship.
The preferred time slot for an internship is after 6th semester.
Internship can be conducted in summer semester after 6 th semester, or during 7th or 8th
semester. However, the result will be compiled and submitted in the semester that carries this
subject as approved by the respective departmental BoS.
An internee shall submit his/her semester internship report to the allocated Departmental
supervisor.
Internee will maintain a daily Logbook, duly signed by the internship supervisor at the site
and the student himself. It must also be shared in the WhatsApp group made by the
departmental supervisor.
Internees must observe the safety & security rules of the Organization where they receive
internship facilities.
Internee must observe the working Timings of the Internship Employer Organization.
In case of Leaves, the internee will complete the lag by increasing the number of days of the
internship. Incomplete or less than 6 week internship will not be accepted.
Internees should seek advice from their “supervisor” present at the site, to ensure that no
confidential matters/materials are included in the report.
Internees should follow the standard report format.
The report will be assessed by the Departmental supervisor as per the rubrics provided by
the Department.
The report will also be verified by the departmental supervisor.
The internship certificate should be original with diary no, signature and stamp, and phone
no. A fake certificate will lead to failure and a disciplinary action.
Internship training of 60 marks will be evaluated by departmental supervisor through the
following: Internship report, WhatsApp group communication, interview.
Students are required to submit internship feedback Proforma (to be verified by the
internship supervisor at the site).
In case of failure to comply with the above-mentioned guidelines, a case of re-internship will
be initiated.
These SOPs are applicable from the Fall 2024 admission.
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Internee’s Weekly Log and Time Sheet
Department of -------------------------------
Government College University Faisalabad
Internee’s Weekly Log and Time Sheet
Internee Name: –––––––––––––––––––––––––––– Registration#: –––––––––––––––––––––––––––
Organization/Institution Name: –––––––––––––––––––––––––––––––––––––––––––––––––––––––––
Host Organization/Institution Supervisor Name: –––––––––––––––––––––––––––––––––––––––––––
Contact Details of the host Organization/Institution Supervisor: –––––––––––––––––––––––––––––––
Landline No: –––––––––––––––––– Cell No: -––––––––––––––––––– Email: ––––––––––––––––––––
Total Hours Worked: Summarize your work activities for week no. ______ of your 6 week internship
program. Include daily activities. Explain how you made the most of your internship:
skills learned & used, responsibilities given, accomplishments, and achievements.
This section must be completed to receive credit for your work hours.
Day & Date WEEK 1
[Description of work]
Monday,
(date)
From to
(Time)
[Description of work]
Tuesday,
(date)
From to
(Time)
[Description of work]
Wednesday,
(date)
From to
(Time)
[Description of work]
Thursday,
(date)
From to
(Time)
[Description of work]
Friday,
(date)
From to
(Time)
[Description of work]
Saturday,
(date)
From to
(Time)
------------------------------------------------- Date: ----------------
(Internee’s Signature)
---------------------------------------------------------------------------------------------
I confirm the accuracy of this log: Date:
(Supervisor’s Signature)
Note:
Internee must submit this log to the Departmental Internship Supervisor every week and it will be
counted towards the attainment of the credit for the course INT-631 Internship 3(0-3).
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ILOs for the Internship Program’s Direct Assessment
ILO Title ILO Statement
Subject To demonstrate the relevant knowledge of industrial
Knowledge equipment and processes.
To be able to follow the instructions to utilize the
Tools Usage
modern tools for the relevant internship tasks.
The Subject and the To be able to comprehend the relevant standards of
World the subject, and their impact on society.
Individual and To demonstrate the ability to work effectively as an
Collaborative individual or in a team, in the relevant industrial work
Teamwork environment.
To demonstrate the ability to effectively
Communication skills communicate the performed internship activities
orally as well as in writing.
To demonstrate the ability to understand and engage
in independent and life-long learning in the broadest
Lifelong Learning
context of academic/technological changes associated
with the relevant subject/field.
Any other
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Internship Program Evaluation
(By Industrial Supervisor and Departmental Supervisor)
Internship Host Organization: --------------------------------------------------------------------------
Supervisor in Host Organization: ----------------------------------------------------------------------
Department in the University: ---------------------------------------------------------------------------
Departmental Teacher/Supervisor: ---------------------------------------------------------------------
Student’s Name: -------------------------------------------------- Roll No. -----------------------------
Program: BS (M/E)--------------------------------- Semester -----------------------------------------
Internship Duration: From---------------To------------------Result Date: ------------------------------
Evaluation by Supervisor in Evaluation by Departmental
Total Marks
Criteria the Host Organization Supervisor
60
20 40
Subject
Knowledge
Tool Usage
The Subject and the World
Individual and Collaborative
Teamwork
Communication skills
Lifelong Learning
Total Marks
Supervisor in the Host Organization Departmental Supervisor Departmental Controller
Examinations Chairperson Dean
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1. Report Format
The written Internship/Employment Report must strictly comply with the following
requirements.
(i) Use A4 sized good quality white paper for the final draft.
(ii) Typed with the following settings, Font Style Times New Roman, Font Size 12 Pts
(Except for Headings which should not exceed 20 Pts), Page Margins Left 1.2’,
Right 1’, Top & Bottom 1’ and Line Spacing 1.5.
(iii) Get the final copies bound properly. (Tape Binding)
(iv) Submit 2 copies (one will be returned to you after evaluation).
(v) Follow the format below.
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Internship/Employment Report
(Year)
Internship/Employment Report
Bachelor of Business --------------------------------------
Name:
Reg. No.:
Specialization:
Telephone:
E-Mail:
Department of ----------------------------------------------
Company Name:
Mobile Number(s):
Postal Address:
Supervisor from the Host Organization:
Name
Mobile Number:
Supervisor from the University:
Name
Mobile Number:
Start Date for Internship:
End Date for Internship:
Report Date:
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Evaluation
<Type here your name>
Completed internship at
<Type company name>
Internship/Employment report submitted for the Final Evaluation in
Partial Fulfillment of the requirements for the Degree of
<Bachelors in -------------------------------------------------------- >
It is certified that, the Internship/Employment report and the work contained in it
conforms to all the standards set by the Government College University, Faisalabad for
the evaluation of any such work.
< Signature >
1.
<External
Supervisor>
< Signature >
2.
< Internal
Supervisor >
< Signature >
3.
< Chairperson >
< Signature >
4.
< Dean >
Government College University, Faisalabad
(Year)
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Dedication
(Optional)
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Acknowledgements
(Optional)
You may write maximum of a page of acknowledgement of help and assistance from your
teachers, job supervisor, friends, family or any other.
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Table of Contents
(i) Include an entry of each section as identified below (Executive Summary and
Company Background etc.).
(ii) Provide an entry for each appendix, i.e., Appendix 1: Internship/Employment
Completion Certificate, Appendix 2: Documentation of Work Hours, etc.).
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Executive Summary
(One page)
Describe where your internship was carried out (company, department, location, etc.).
Summarize your internship goals, activities, and accomplishments. In addition, describe the key
lessons you took away from your internship. These should be both technical and non-technical
(for example, you might describe such things as how your organization was structured, how
individuals worked together in your company, how the employees interacted with customers,
what company initiatives you observed, etc.)
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1. Company/Institution Background
Describe the company with whom your internship/employment was carried out with a brief
overview of its past, present and the future outlook. Mention the background to your
involvement with this company, including the location of the facility at which the work was
done. Describe your position and the basic areas/specializations in which you worked for your
internship.
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2. Business Operations
Briefly touch upon the following
a. SWOT Analysis
b. Organizational Structure (Draw if necessary)
c. Marketing Strategy
d. Competitive Strategy
e. Any other points deemed necessary
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3. Work Description
Describe in detail the nature of the work or the nature of the project or projects, which you
carried out, stressing as much as possible the business aspects of your work. Describe the goals
of the job/project, the methods used to approach the project. Describe your
responsibilities/duties, accomplishments, new knowledge acquired, problems encountered and
how the experience may impact your career.
Also Include a statement of the number of hours worked, with supporting documents in the
Appendix.
Do not disclose any proprietary information.
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4. Analysis
Describe the usefulness of your internship/employment work in advancing your understanding of
the subject/specialization. What did you learn from this experience? Include both the technical
and non-technical learning (for example, you might describe such things as how your
organization was structured, how individuals worked together in your company, how technical
employees interacted with customers, what company initiatives you observed, the importance of
your job in overall business activity of the organization etc.)
Analyze your performance during the internship. What are your three primary strengths? Give
examples of what you did well. What are three areas that you would like to improve? Give
examples of what you would do differently. Ask your supervisor for input on this aspect of the
report.
What textbook knowledge you used in solving problems assigned to you on job or in carrying
out your responsibilities?
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5. Conclusions
Summarize the usefulness of your internship/employment work in advancing your understanding
of the profession, both technically and organizationally. Summarize what you learned from the
experience.
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6. Appendices
a. Internship/Employment Completion Certificate
b. Documentary evidence of your attendance
(i) Copy of the relevant page(s) from the standard daily attendance register).
(ii) Copy of the Cheque(s) received as stipend/salary if any.
c. Printed internship presentation (4 slides a page) if required by the internal supervisor.
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🎓 Internship Process Flowchart
I. Inform Students
📍 Start of 6th Semester
➡️ Notify students to find an internship host institution.
II. Assign Supervisor
📍 During 6th Semester
➡️ Department assigns an Internal Supervisor to each student.
III. Provide Documents
📍 Before Internship Begins
➡️ Students download Internship Proforma and Format from:
University website, or
Department office.
IV. Internship Execution
📍 Summer Semester (After 6th Semester)
➡️ Students complete internships at selected organizations.
➡️ Three-way coordination between:
Internal Supervisor (University)
External Supervisor (Host Organization)
Internee (Student)
V. Report Submission
📍 Post Internship
➡️ Students submit final internship Report to their Departmental Supervisor.
VI. Defense & Evaluation
📍 After Submission
➡️ Departmental Supervisor conducts Defense/Viva.
➡️ Marks are assigned based on performance and report.
VII. Result Submission
📍 7th or 8th Semester
➡️ Result is submitted with the final result of the semester in which Departmental Board of
Studies (BOS) has approved it.
➡️ Internship marks are included in the relevant semester’s final results.
✅ End of Process
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