Republic of the Philippine

DEPARTMENT OF
EDUCATION
Region V
Schools Division Office and
Regional Office

PILI NATIONAL HIGH SCHOOL - 302231

Contingency Plan for

Disaster
Preparedness,
 Migitation &
Response
As of August 27, 2024

CHAPTER I. BACKGROUND
A. Introduction

Barangay Pili is one of the 25 barangays that comprise the Municipality of Magallanes, province
of Sorsogon. It has a land area of 7300 hectares. It is approximately 56 road kilo/ 1hr 15 minutes
sea travel from the Metro Sorsogon.

Classified as Rural and mostly mixed with an agricultural / residential / Commercial Area,
Barangay PILI is where the PILI NATIONAL HIGH SCHOOL is located. It became a Barangay
on _________________ by _________. It is comprised of 7 puroks and 3 sitios are located.

The projected population of Barangay Pili for _________ is at _______________ with

______________ households.
School Background

In the serene landscape of Barangay Y, Municipality of ______________, Sorsogon, X

Elementary School has established itself as a vital institution dedicated to shaping the minds and
characters of the future generation. Since its inception in [Year], X Elementary School has been
a cornerstone of academic excellence and community engagement.

Number of Learners
(As of________________ )

Grade
Level Number of Learner with Disability
Femal
Male Total
e
Others
Visually Hearing Learning Intellectual
(Please
Impaired Impaired Disability Disability
specify)
Grade I
Grade II
Grade III

GRAND
TOTAL

**Mission and Vision:**

At the heart of our educational mission is a commitment to providing a resilient and adaptable
learning environment. X Elementary School envisions a future where every student is equipped
with the knowledge, skills, and values necessary for success in an ever-changing world.

**Infrastructure and Resources:**

X Elementary School boasts modern and well-maintained facilities, including state-of-the-art
classrooms, a comprehensive library, and fully equipped science laboratories. Our robust
infrastructure is designed to withstand unforeseen challenges, ensuring a seamless continuation
of educational activities.

**Community Integration:**
A strong bond with the local community is integral to our identity. X Elementary School actively
engages in collaborative efforts with parents, guardians, and local stakeholders. This community
integration plays a crucial role in our ability to collectively address challenges and ensure the
well-being of our students.

**Academic Resilience:**
X Elementary School takes pride in its history of academic achievements. Our faculty, comprised
of dedicated and qualified educators, is committed to maintaining high standards of education.
The curriculum is designed to be flexible, allowing for swift adaptation to unforeseen
circumstances without compromising educational quality.
**Cultural and Extracurricular Adaptability:**
Recognizing the importance of holistic development, X Elementary School places emphasis on
cultural and extracurricular activities. In times of disruption, our continuity plan ensures the
preservation of these vital components, fostering creativity, teamwork, and personal growth.

**Future-Ready Planning:**
As part of our commitment to continuous improvement, X Elementary School is actively engaged
in future-ready planning. This includes investments in technology, professional development for
staff, and regular reviews of our continuity plan to address emerging challenges.

In the face of uncertainties, X Elementary School stands resilient, prepared to navigate

challenges while maintaining the integrity of our educational mission. Our continuity plan serves
as a strategic guide, outlining procedures and protocols to safeguard the well-being of our
students, faculty, and the broader school community. Together, we are prepared to overcome
any obstacle, ensuring that the spirit of learning and community endures.

<Insert Barangay / Hazard Map if available>

B. Hazard Analysis CP Form 1: Hazard Analysis

HAZARD PROBABILITY IMPACT AVERAGE RANK

PROBABILITY + IMPACT
RATE* REMARKS RATE** REMARKS 2

*for the sample rating scale on probability and impact, refer to Contingency Planning Guidebook pp. 29
**for the rating on impact, determine the rate in three (3) areas such as impact on life, property and public service
continuity; add all the ratings and divide it by 3 (areas) to get the final rate.
<Describe the results of the accomplished form.>

C. Hazard to Plan for: <Insert hazard that ranked as number one in CP Form 1>
5
 CP Form 2: Anatomy of the Hazard

HAZARD TO PLAN FOR

EXISTING MITIGATING
ROOT CAUSES EARLY WARNING SIGNS TRIGGERING FACTORS
MEASURES

for the detailed instructions in formulating this template, refer to Contingency Planning Guidebook pp. 32
<Describe the results of the accomplished form.>

D. Scenario

CP Form 3A: Scenario Generation for Natural Hazard

6
 PARTICULARS
BAD WORSE WORST
(CAN BE CUSTOMIZED)

General Description of Event

No. of Affected Individuals

No. of Dead

No. of Injured

No. of Missing

EFFECTS
Infrastructure Sample:
- Totally damaged CLs
- Partially damaged CLs
- Damaged WASH
facilities
- Damaged other
infrastructures and ancillary
facilities (e.g., laboratories,
clinic, library)
Non-infrastructure Sample:
Non-infrastructure
- Damaged furniture
and fixtures
- Damaged learning
resources and self-
learning modules
7
 - Damaged Information
and Communication
Technology
(ICT) equipment
- Damaged laboratory
equipment
- Damaged medical and
dental equipment and
supplies
damaged technical
vocational supplies and
equipment
Communication
Power/ Electricity
Transportation
Environment
Response Capabilities
Government Trust
Others_________
Others_________
Others_________

<Describe the results of the accomplished form.>

8
 CP Form 3B: Scenario Generation for Human-Induced Hazard

PARTICULARS MOST LIKELY BEST

WORST
(CAN BE CUSTOMIZED) (NORMAL ACTIVITIES) (WITH COUNTER-MEASURES)

General Description of Event

No. of Affected Individuals

9
 No. of Dead
No. of Injured
No. of Missing
EFFECTS
Communication
Power/ Electricity
Transportation
Environment
Response Capabilities
Government Trust
Others_________
Others_________
Others_________

<Describe the results of the accomplished form.>

CP Form 4A: Affected Learners and Personnel

10
 NO. OF NO. OF NO. OF NO. OF REASON FOR
AREA/ LOCATION LEARNERS PERSONNEL DISPLACED DISPLACED DISPLACEMEN
AFFECTED AFFECTED LEARNERS PERSONNEL T

TOTAL

<Describe the results of the accomplished form.>

CP Form 4B: Breakdown of Affected Learners

11
 BREAKDOWN
NO. OF (FILL-UP ONLY WHEN APPROPRIATE)
AREA/ LEARNERS IP LEARNERS MUSLIM ALS OTHERS
LOCATION AFFECTED K- G3 G4-G6 SHS LEARNERS WITH LEARNERS LEARNERS
DISABILITY
M F M F M F M F M F M F M F M F

TOTAL

<Describe the results of the accomplished form.>

CP Form 4B.2: Breakdown of Affected Personnel

12
 NO. OF TEACHING PERSONNEL NO. OF NON-TEACHING PERSONNEL
AREA/ AFFECTED AFFECTED
OTHERS
LOCATION
M F M F

TOTAL

<Describe the results of the accomplished form.>

13
 CHAPTER II. GOALS AND OBJECTIVES

A. Goal

<Sample goal statement>

The goal of the contingency plan is to provide effective, efficient, timely and well-
coordinated response mechanisms in the event of the occurrence of a (Hazard) in
_____________ Elementary School. Such mechanisms shall help to protect lives,
properties and the environment, and restore the immediate needs of the affected
communities.

B. General Objective(s)

<Sample objectives>
The general objectives of the contingency plan are as follows:
1. To ensure the protection of lives and properties in the event of __________ in
_____________ Elementary School;
2. To determine the immediate needs and the resources that will meet the needs in the
event of __________________;
3. To establish coordination and linkages between and among the stakeholders of
____________ Elementary School in the event of the ______________.
 CHAPTER III. RESPONSE ARRANGEMENTS

A. Response Committees

CP Form 5: Identification of Committee

<Sample Only>
PERSON / OFFICES INVOLVED
(NUMBER OF FIELDS CAN BE INCREASED OR REDUCED)
Grade 1 Grade 2 Grade 3 Grade 4 Arian Arvee Nelson

<SAMPLE> Teachers Teacher Teachers Teachers

LEAD
RESPONSE COMMITTEE
s

Communication and / Arian

Warning
Evacuation and Family / / Rhalen
Reunification
Search and Rescue / / / Nelson

Medical

Damage Assessment

Learning Continuity

Security and Transportation

15
Others

RESPONSE COMMITTEE LEAD AGENCY/ OFFICE MEMBER AGENCIES/OFFICES

16
 RESPONSE COMMITTEE FOR COMMUNICATION AND WARNING
IMPLEMENTATION PLAN

<One Implementation Plan per Response Committee>

Lead:

Members:

Scenario:

<Sample scenario: Search, Rescue and Retrieval Committee >

Typhoon makes landfall in Municipality X, Province Y. This leads to the occurrence of flooding,
landslides and storm surges in the municipality. The strong winds uproot trees and topple down
electric posts and telecommunications facilities. Roads and bridges are rendered impassable for a
certain period of time. There are projected 400 deaths, 10,000 injuries and 500 missing persons.
Some are reported to be trapped in their respective homes due to the flooding. Furthermore, a lot
of families need to be transported to evacuation centers. While the local responders are already
deployed, majority of them and their families are victims themselves. Furthermore, debris is all
over the area making SRR operations difficult to perform.

17
Objectives:

<Sample Objectives: Communication and Warning >

1. To ensure the safety and security of the Communication and Warning Committee;
2. To ensure timely, effective and efficient response;
3. To facilitate and assist during operations

Roles and Responsibilities:

<Sample roles and responsibilities: Communication and Warning>

1. Organize and deploy self-sufficient and capable Communication and Warning Committee;
2. Provide resource augmentation, to include manpower and equipment, to other areas as
needed;
3. Coordinate with the other Committees for the resource needs of the committee;
4. Consolidate all the activities made by the response committee into one Committee report.

18
Response Activities CP Form 6: Response Activities

TIMEFRAME
RESPONSE ACTIVITIES RESPONSIBLE TEAM/COMMITTEE
(after the trigger)
D-3
D-1
D0

D+1

Note: Refer to DepEd Order No. 33 s. 2021, Enclosure 2.

<Describe the results of the accomplished form.>

19
Resource Inventory CP Form 7: Resource Inventory

RESPONSE COMMITTEE

TEAM/COMMITTEE RESOURCE QUANTITY REMARKS

<Describe the results of the accomplished form.>

20
Resource Projection CP Form 8: Resource Projection

ACTIVITIES/ SOURCES COST ESTIMATES SOURCE OF FUNDS

GAPS
RESOURCE NEED HAVE TO FILL THE GAPS (FILL-UP ONLY WHEN (FILL-UP ONLY WHEN
(NEED – HAVE)
APPROPRIATE) APPROPRIATE)

TOTAL

<Describe the results of the accomplished form.>

21
 RESPONSE COMMITTEE FOR EVACUATION AND FAMILY REUNIFICATION
IMPLEMENTATION PLAN

<One Implementation Plan per Response Committee>

Lead:

Members:

Scenario:

<Sample scenario: Evacuation and Family Reunification >

Typhoon makes landfall in Municipality X, Province Y. This leads to the occurrence of flooding,
landslides and storm surges in the municipality. The strong winds uproot trees and topple down
electric posts and telecommunications facilities. Roads and bridges are rendered impassable for a
certain period of time. There are projected 400 deaths, 10,000 injuries and 500 missing persons.
Some are reported to be trapped in their respective homes due to the flooding. Furthermore, a lot
of families need to be transported to evacuation centers. While the local responders are already
deployed, majority of them and their families are victims themselves. Furthermore, debris is all
over the area making SRR operations difficult to perform.

22
Objectives:

<Sample Objectives: Evacuation and Family Reunification >

1. To ensure the safety and security of the Evacuation and Family Reunification
Committee;
2. To ensure timely, effective and efficient response;
3. To facilitate and assist during operations

Roles and Responsibilities:

<Sample roles and responsibilities: Evacuation and Family Reunification >

1. Organize and deploy self-sufficient and capable Evacuation and Family Reunification
Committee;
2. Provide resource augmentation, to include manpower and equipment, to other areas as
needed;
3. Coordinate with the other Committees for the resource needs of the committee.
4. Consolidate all the activities made by the response teams into one Committee repo

23
Response Activities CP Form 6: Response Activities

TIMEFRAME
RESPONSE ACTIVITIES RESPONSIBLE TEAM/COMMITTEE
(after the trigger)
D-3
D-1
D0

Note: Refer to DepEd Order No. 33 s. 2021, Enclosure 2.

<Describe the results of the accomplished form.>

24
Resource Inventory CP Form 7: Resource Inventory

RESPONSE COMMITTEE

TEAM/COMMITTEE RESOURCE QUANTITY REMARKS

<Describe the results of the accomplished form.>

25
Resource Projection CP Form 8: Resource Projection

ACTIVITIES/ SOURCES COST ESTIMATES SOURCE OF FUNDS

GAPS
RESOURCE NEED HAVE TO FILL THE GAPS (FILL-UP ONLY WHEN (FILL-UP ONLY WHEN
(NEED – HAVE)
APPROPRIATE) APPROPRIATE)

TOTAL

<Describe the results of the accomplished form.>

26
 RESPONSE COMMITTEE FOR SEARCH RESCUE AND RETRIEVAL
IMPLEMENTATION PLAN

<One Implementation Plan per Response Committee>

Lead:

Members:

Scenario:

<Sample scenario: Search, Rescue and Retrieval Committee >

Typhoon makes landfall in Municipality X, Province Y. This leads to the occurrence of flooding,
landslides and storm surges in the municipality. The strong winds uproot trees and topple down
electric posts and telecommunications facilities. Roads and bridges are rendered impassable for a
certain period of time. There are projected 400 deaths, 10,000 injuries and 500 missing persons.
Some are reported to be trapped in their respective homes due to the flooding. Furthermore, a lot
of families need to be transported to evacuation centers. While the local responders are already
deployed, majority of them and their families are victims themselves. Furthermore, debris is all
over the area making SRR operations difficult to perform.

27
Objectives:

<Sample Objectives: Search, Rescue and Retrieval Committee >

4. To ensure the safety and security of the response teams deployed by the SRR Committee.
5. To ensure timely, effective and efficient conduct of SRR operations;
6. To facilitate and assist in the retrieval, identification and proper management of human
remains

Roles and Responsibilities:

<Sample roles and responsibilities: Search, Rescue and Retrieval Committee>

5. Organize and deploy self-sufficient and capable response teams to conduct SRR;
6. Provide resource augmentation, to include manpower and equipment, to other areas as
needed;
7. Coordinate with the other Committees for the resource needs of the SRR teams;
8. Consolidate all the activities made by the response teams into one Committee repo

28
Response Activities CP Form 6: Response Activities

TIMEFRAME
RESPONSE ACTIVITIES RESPONSIBLE TEAM/COMMITTEE
(after the trigger)
D-3
D-1
D0

Note: Refer to DepEd Order No. 33 s. 2021, Enclosure 2.

<Describe the results of the accomplished form.>

29
Resource Inventory CP Form 7: Resource Inventory

RESPONSE COMMITTEE

TEAM/COMMITTEE RESOURCE QUANTITY REMARKS

<Describe the results of the accomplished form.>

30
Resource Projection CP Form 8: Resource Projection

ACTIVITIES/ SOURCES COST ESTIMATES SOURCE OF FUNDS

GAPS
RESOURCE NEED HAVE TO FILL THE GAPS (FILL-UP ONLY WHEN (FILL-UP ONLY WHEN
(NEED – HAVE)
APPROPRIATE) APPROPRIATE)

TOTAL

<Describe the results of the accomplished form.>

31
Resource Gap Summary

CP Form 9: Resource Gap Summary

RESPONSE COMMITTEE TOTAL RESOURCE GAPS TOTAL COST ESTIMATES

TOTAL

<Describe the results of the accomplished form.>

PLEASE CONTINUE………………………………………

32
B. Emergency Operations Center

CP Form 10: Emergency Operations Center

LOCATION
CONTACT INFORMATION
Primary Alternate
Landline: Satellite Phone:

Mobile: Radio Frequency:

Email Address: Others:

Social Media:

Others:
EOC MANAGEMENT TEAM
POSITION NAMES AND AGENCY/ CONTACT INFORMATION
(CUSTOMIZE AS APPROPRIATE) OFFICE/ ORGANIZATION (PRIMARY AND ALTERNATE)
(PRIMARY AND ALTERNATE)
EOC Manager

Operations Coordinator

Planning Coordinator

Logistics Coordinator

Finance/ Admin
Coordinator

Others___________
Others___________
Others___________
C. Incident Command System

CP Form 11: Incident Command System

ICS FACILITIES
FACILITIES LOCATIONS
(CUSTOMIZE AS APPROPRIATE)
Incident Command Post
Staging Area
Base
Camp
Helispot
Helibase
Others___________
Others___________
Others___________
INCIDENT MANAGEMENT TEAM
POSITION NAMES AND AGENCY/ CONTACT INFORMATION
(CUSTOMIZE AS APPROPRIATE) OFFICE/ ORGANIZATION (PRIMARY AND ALTERNATE)
(PRIMARY AND ALTERNATE)
Incident Commander

Public Information Officer

Liaison Officer

Safety Officer

Operations Section Chief

Planning Section Chief

Logistics Section Chief

Finance/Admin Section
Chief

<Describe the results of the accomplished form.>

 CHAPTER IV. ACTIVATION

<Use flow chart to describe CP activation and deactivation>

Non-Activation

<Indicate if the CP will be maintained as a continuing plan or will be integrated in the overall
DRRM plan when not used.>
 Sample CP Activation Flow Chart for Typhoon

START

PAGASA
forecasts
Typhoon

DRRMC
conducts
PDRA

Typhoon makes
landfall. DRRMC
conducts RDANA
1
2

EOC on red Yes Activate No EOC on blue

alert status contingency
alert status
plan?

RO convenes Responders
the clusters at conduct 3
the EOC normal
operations
using ICS
RO mobilizes
and deploys Clusters provide
IMT continuous
support to
Clusters and responders
IMT operate
based on No
Situation
3
normaliz
No ed?
Situation
improved 1 Yes
?
IC
Yes recommends
demobilization
IMT
recommends RO approves
deactivation of recommendation for

RO directs Responders and clusters demobilize.

deactivation of Clusters for early recovery operate.
contingency plan

2 EOC returns to
white status

END
Sample CP Activation Flor Chart for Planned Event
START

DRRMC activates
contingency plan

EOC on red alert

status

RO convenes the
clusters at EOC

RO mobilizes and
deploys IMT

Clusters and IMT

operate based on
contingency plan

No
Planned
event
ended?
Yes

IMT recommends
deactivation of
contingency plan

RO directs deactivation
of contingency plan

IMT, responders and

clusters demobilize

OpCen on white alert

status

END
ANNEX A

Working Group

Purpose:

<Sample purpose statement>

The Working Group will be responsible for the refinement, finalization, testing, evaluation,
packaging, updating and improvement of the CP.

Duties and Responsibilities:

<Sample duties and responsibilities>

1. Facilitate the refinement and finalization of the CP to include testing, evaluation,
packaging, updating and improvement;
2. Develop work plan for the completion and updating of the CP;
3. Organize consultation meetings with the planners and relevant technical experts
regarding the development of the CP; and
4. Facilitate the presentation and endorsement of the CP to the authorities for comments
and approval.

Members:

Head :

Facilitator :

Secretariat :

Committee Representatives :
ANNEX B

____________________________