Thomas Pragawan T.
To:
Cluster Sales Manager Mr. Desmond
PT. Perkakas Sumber Karya (LAKONI)
IBIS SURABAYA TIDAR Jl. Tidar No.67c, Sawahan, Kec. Sawahan,
Jl. Tidar No. 74 Surabaya Surabaya, Jawa Timur 60251
Tel : +62 31 9925 1777 Tel :-
Fax :- Fax :-
HP : +62 812 8176 4247 HP : +62 812-9540-387
Date: March 12th , 2025
Object - Concerns: Confirmation Letter – PT. Perkakas Sumber Karya
Dear Mr. Desmond,
Warmest Greeting from ibis Surabaya Tidar,
Thank you for your interest to ibis Surabaya Tidar. Following your request for room package,
we are pleased submit our quotation with the details as follows:
EVENT ARRANGEMENT
Name of Event : PT. Perkakas Sumber Karya (Lakoni)
Date Time Package Venue Total Pax Rate
(net/pax)
20 Mar 13.00 –17.00 Meeting Rumba Room 10 Rp. 168.000
20 Mar 17.30 - end Iftar/ Buka Puasa Restaurant 10 -
Loca-loca
Venue : - Rumba Meeting Room – 9th Floor
- Restaurant Loca-loca - 2nd Floor
Venue Status : Definite
Room Set-up : Classroom
Method of Payment : Prepayment by Company
Event Package Benefits:
● ●
Max 4 hours use of meeting room. Screen & LCD Projector
● ●
1x Buka Puasa at Loca-loca Flip chart with paper & Board marker
Restaurant ●
Note pad & Pen
●
Standard sound system + 2 mic ●
Candies & Mineral water
●
Parking space outdoor for ●
Standard capacities Wi-Fi
demonstration
ESTIMATED TOTAL EXPENSES
Room Type/
No. of No. of
Package Meeting Rate Total
Room/Pax Day
Room
20 Mar ‘25 Iftar Meeting 10 Pax 1 Day Rp 168.000 Rp 1.680.000
20 Mar ‘25 Add Charge
- 1 Day Rp 500.000 Rp 500.000
electricity & water
TOTAL ESTIMATION Rp 2.180.000
VENUE & ROOM STATUS
The venue and room type depends on avalability in the period and changeable at any time. The venue
and rooms will be blocked after we received your signed on confirmation letter and deposit of
payment.
METHOD OF PAYMENT
We require you to provide the deposit as indicated on the agreement letter. In addition to any other
legal ights and remedies available to us under applicable laws, we may cancel your reservation and the
agreement without liability if advance payments or deposits are not paid on a timely basis.
Deposit Amount To be received By
Total Payment Rp. 2.180.000,-net Cash / Transfer
DP Payment Rp.
Balance Payment Rp. 2.180.000,-net Cash / Transfer
The payment must be settle in cash, credit card, or money transfer to following
account number :
Company : PT. CATUR TIDAR GEMILANG
Account No : 3888.789.555
Bank : BANK CENTRAL ASIA
Branch : KCP DHARMAHUSADA SURABAYA
Jl. Dharmahusada no 203
CANCELLATION / NO SHOW
In case of cancellation, the hotel must receive a writing notice at immediately. If this written notice is
not received within the time limit stated and, in the event, that there is no show from the Banquet, the
deposit will be forfeited automatically.
Cancellation Payment Percentage (%)
After Sign Agreement 100%
NON-LIABILITY OF HOTELS
The Hotel will not be held responsible for failure to execute obligations specified herein directly or
indirectly occasioned by or through or in consequence of war, change of statues of the Indonesian
Government, strikes, riots and acts of God or conditions beyond the control of the Hotel.
● The Hotel reserves the right to refuse, stop or cancel any function which may damage the Hotel’s
reputation or may affect its business and security.
● The organizer/company acknowledges that they shall be responsible for all property, goods,
articles, or things (whether belonging to the organizer/company, his servants or agents or any
contractor or the invited guests) placed, deposited, brought into, or left in the function room,
and that the Hotel shall not be responsible for the safe-keeping or custody thereof.
● The hotel will not be responsible for damage or loss of property brought into the hotel. Any
property/ materials brought onto and stored on the Hotel premises will be the responsibility of
the organizer/company and the hotel shall not be liable for any loss or damage to these property/
materials howsoever caused. The hotel shall have the right to refuse permission to use its safe
without any liability or reason whatsoever.
DAMAGES
Any damages caused on hotel property (furniture, plants, etc.) will be charged to the company to an
amount equivalent to the cost of their repair or replacement.
The hotel does not allow the display of posters, signs or stickers on the hotel walls, floors, ceilings, or
pillars nor flipcharts nor any handwritten posters in the lobby unless specifically authorised.
NON SMOKING POLICY
Based on the Surabaya Governor Regulation No. 71-2/2019, kindly note that smoking is prohibited
anywhere within any of the hotel outlets or function rooms, and public area.
FORCE MAJEURE
The performance of this Agreement by either party is subject to acts of God, war, government
regulations, disaster, fire, strikes, civil disorder, or other similar cause or threat thereof beyond the
abilities of the parties, making it inadvisable, illegal, or impossible to perform to the terms the of
contract, hold the meeting, or provide the facility. This Agreement may be terminated or revised for
any of the above reasons without liability by written notice from one party to the other.
Mr. Desmond, we would appreciate your signed confirmation latest at 13 March 2025.
In the meantime, should there be another client wishing to confirm the room and/or a function room
on the same day or venue, the Hotel reserves the right to cancel this tentative booking unless a
confirmation has been received from your organization with required deposit or further aggreed with
hotel team.
We look forward to your early confirmation and opportunity to be of your service to you and your
esteem organization.
We trust the above is in order and meets your requirements. If you have any question, please do not
hesitate to contact me at +62 812 8176 4247 Thomas Pragawan T. or email to sm@mercure- surabaya-
manyar.com.
Yours Sincerely, Agreed by,
Name:
Thomas Pragawan T.
Sales Manager Date:
