Microsoft Word – Mail Merge, Label Generation, Inserting Photos,.
Microsoft PowerPoint - Custom Animation, Hyperlinking, and Embedding Files.
Microsoft Excel – Advanced and Complex Formulas and Computations
Microsoft Office
It is an integrated suite of business software applications for Windows and Macintosh
computers.
Office includes programs that provide functionality which is commonly used to run a business
office.
• Access – Database Management System
• Excel – Spreadsheet for calculation, graphic tools, tables, etc.
• OneNote – Free-form information gathering and multi-user collaboration.
• Outlook – email application, calendar, contact manager, journal, etc.
• PowerPoint – Presentation Program
• Project – Project Management Software for project development plan, assigning resources to
tasks, tracking progress, managing budget, etc.
• Publisher – same with WORD but emphasizes on page layout and design.
• Visio – diagramming and vector graphics.
• Word – Word processing.
How to Embed/Insert Images
1. Use the INSERT TAB.
2. Use the COPY & PASTE Commands.
3. Use the DRAG & DROP Functions.
Microsoft excel
- Computer program used to create electronic Spreadsheets.
- Within excel, user can organize data, create chart and perform calculations.
Workbook
- Is the main file where data stored in excel. It can have a multiple worksheets.
Worksheet
- Is the a single sheet within a workbook where data is entered and analyzed.
Cells
- Is the individual rectangular boxes where data is entered in worksheet. It can hold different
types of data such as number, text, formula and other types of data.
Rows
- It is the horizontal lines of cells in a worksheet. It can provide a structure for entering and
organizing data horizontally.
Columns
- It is vertical lines of cells in worksheet. It provides a structure for entering and organizing data
vertically.
Arithmetic Operators and Corresponding Symbol - Addition, Subtraction, Division, Multiplication
MS Excel Function
- It is a preset formula in Excel. Like formulas, it begins with the equal sign (=) followed by the
function’s name and its arguments.
- The function name tells Excel what calculation to perform. The arguments are contained inside
round brackets.
- Excel's built-in functions are powerful tools that automate calculations, data analysis, and more.
There are a vast number of functions, but some of the most common and useful ones include:
=SUM - Calculates the sum of the values or range of cells.
=AVERAGE - Calculates the arithmetic mean of a range of cells or values.
=MAX - Gives the maximum value in a range of cells or values.
=MIN - Gives the minimum value in a range of cells or values.
=COUNT - Counts the number of cells in a range of cells.
=ROUND - Rounds a number to a specified number of decimal places.
Business – for financial analysis, data management, inventory tracking, budgeting and reporting.
Education – To track students grade, plan lessons, and analyze student performance. Student – to
organize data for projects, and learn data management skills.
Research - collect and analyze data, perform statistical analysis and present findings in a visual format.
Mathematics – It can be used for calculation, graphing, data analysis and more.
Science – It can be used to analyzed and organize scientific data, create graph and charts.
Project Management – Excel can be used for project planning and scheduling.
Sales and Marketing – It can be used to manage customer data, track sales performance
Here's a 30-item multiple-choice quiz with answers, covering the specified
Microsoft Office applications. I've focused on core functionalities and
concepts.
Part 1: Microsoft Word (10 Questions)
1. Mail merge in Word is best used for:
a) Creating tables
b) Formatting text
c) Generating personalized letters and labels
d) Inserting images
Answer: c)
2. To generate labels in Word, you'd typically use the:
a) Insert tab
b) Mailings tab
c) Page Layout tab
d) View tab
Answer: b)
3. Which is NOT a method for inserting a picture into a Word document?
a) Insert tab > Pictures
b) Copy-paste
c) Drag-and-drop
d) Typing the image filename
Answer: d)
4. The Quick Access Toolbar in Word provides:
a) Access to all Word features
b) Quick access to frequently used commands
c) File management tools
d) Only formatting options
Answer: b)
5. Word's ruler assists with:
a) Spelling and grammar
b) Page formatting and alignment
c) Font selection
d) Image editing
Answer: b)
6. The "Find and Replace" function in Word helps you:
a) Find and delete specific words
b) Find and replace specific words or phrases
c) Only find specific words
d) Only replace specific words
Answer: b)
7. What is a style in Word?
a) A type of font
b) A predefined set of formatting attributes
c) A type of table
d) A way to insert images
Answer: b)
8. A table of contents in Word lists:
a) All images
b) Chapters and sections with page numbers
c) All footnotes
d) All hyperlinks
Answer: b)
9. To create a numbered list, you use the:
a) Bullets button
b) Numbering button
c) Table function
d) Paragraph formatting
Answer: b)
10. Track Changes in Word is used to:
a) Add comments
b) Record and review edits
c) Protect a document
d) Insert images
Answer: b)
Part 2: Microsoft PowerPoint (10 Questions)
1. Custom animation in PowerPoint controls:
a) Transitions between slides
b) Object appearance and behavior on a slide
c) Embedding files
d) Hyperlinks
Answer: b)
2. Hyperlinks in PowerPoint are typically created using the:
a) Animations tab
b) Transitions tab
c) Insert tab
d) View tab
Answer: c)
3. Embedding a file in PowerPoint creates:
a) A link to the file
b) A copy of the file within the presentation
c) An online share of the file
d) A shortcut to the file
Answer: b)
4. The "Transitions" tab in PowerPoint is for:
a) Animating objects
b) Effects between slides
c) Inserting images
d) Creating hyperlinks
Answer: b)
5. The "Animations" tab in PowerPoint is for:
a) Effects between slides
b) Animating objects on a slide
c) Inserting images
d) Creating hyperlinks
Answer: b)
6. A slide master in PowerPoint controls:
a) Individual slide designs
b) The overall design of all slides
c) Animations only
d) Transitions only
Answer: b)
7. A slide layout in PowerPoint is:
a) The overall presentation design
b) A predefined arrangement of placeholders
c) The animation type
d) The transition type
Answer: b)
8. To add a new slide, you use the:
a) Home tab
b) Insert tab
c) View tab
d) Design tab
Answer: b)
9. Presenter view in PowerPoint shows:
a) Only the current slide
b) The current slide and speaker notes
c) Only the audience view
d) Full-screen presentation
Answer: b)
10. A handout in PowerPoint is:
a) A digital version
b) A printed version
c) A version with only notes
d) A version with only images
Answer: b)
Part 3: Microsoft Excel (10 Questions)
1. An Excel workbook contains:
a) A single sheet of data
b) Multiple worksheets
c) Only charts
d) Only formulas
Answer: b)
2. A worksheet in Excel is:
a) A collection of workbooks
b) A single sheet of data
c) A single cell
d) A type of chart
Answer: b)
3. A cell in Excel holds:
a) Only numbers
b) Only text
c) Numbers, text, formulas, etc.
d) Only charts
Answer: c)
4. =SUM(A1:A5) calculates the:
a) Average of A1 to A5
b) Maximum of A1 to A5
c) Minimum of A1 to A5
d) Sum of A1 to A5
Answer: d)
5. =AVERAGE(B1:B10) calculates the:
a) Sum of B1 to B10
b) Maximum of B1 to B10
c) Minimum of B1 to B10
d) Average of B1 to B10
Answer: d)
6. =MAX(C1:C5) finds the:
a) Sum
b) Average
c) Maximum value
d) Minimum value
Answer: c)
7. =MIN(D1:D10) finds the:
a) Sum
b) Average
c) Maximum value
d) Minimum value
Answer: d)
8. =COUNT(E1:E5) counts the:
a) Numeric cells
b) Empty cells
c) All cells
d) Text cells
Answer: c)
9. The IF function in Excel performs:
a) Mathematical calculations
b) Logical tests
c) Data sorting
d) Chart creation
Answer: b)
10. Cell referencing in Excel uses:
a) Only row numbers
b) Only column letters
c) Column letters and row numbers
d) Only cell names
Answer: c)
This shorter quiz still covers the key concepts. You can adjust the difficulty
and question types to best suit your students' level.
