Sample Question Paper

Data Entry Operations (229)

Time 2:00 hrs M.M. 40

Note:

i. This question paper consists of 25 questions in all.

ii. All questions are compulsory.

iii. Marks are given against each question.

iv. Section A consists of

a. Q.No. 1 to 7 – Multiple Choice type questions (MCQs) carrying 1 mark each.

Select and write the most appropriate option out of the four options given in
each of these questions.

b. Q.No. 8 to 17 – Objective type questions. Q.No. 8 to 10 carry 02 marks

each (with 2 sub-parts of 1 mark each) and Q.No. 11 to 17 carry 01 marks
each. Attempt these questions as per the instructions given for each of the
questions 11 – 17.

v. Section B consists of

a. Q.No. 18 to 22 – Very Short questions carrying 02 marks each to be answered in the

range of 30 to 50 words.

b. Q.No. 23 to 24 – Short Answer type questions carrying 03 marks each to be answered

in the range of 50 to 80 words.

c. Q.No. 25 – Long Answer type questions carrying 04 marks each to be answered in the
range of 80 to 120 words.

d. Section B offers internal choices for some questions. Attempt only one of the given
choices in such questions
S No Marks
SECTION - A
1. Styles and formatting windows is available in: 1
A. Format Menu
B. Insert Menu
C. Tools Menu
D. View Menu
2. Which of the following is not a valid data type in MS Excel? 1

A. Number
B. Character
C. Label
D. Date/Time
3. Which of the following is not a valid function in MS-Excel? 1

A. SUM() B. COUNT()
C. SUBTRACT() D. COUNTA()
4. Which is not a formatting style? 1

A. Bold
B. Italic
C. Underline
D. Regular
5. “Ctrl + Page Up” is used for : 1

A. Moving the cursor one paragraph down

B. Moving the cursor one page down
C. Moving the cursor to top of the page
D. None of the above
6. What type of chart is useful for comparing parts of a whole? 1

A. Pie chart B. Column Chart

C. Line Chart D. Dot Graph
7. Short cut key for Print is : 1

A. Ctrl + Y
B. Ctrl + X
C. Ctrl + V
D. Ctrl + P
8. In the questions given below, there are two statements marked as 2
Assertion (A) and Reason(R). Choose the correct option out of the
choices given below in each question:

(i). Assertion: In MS Word when the text reaches to right hand margin,
it automatically gets shifted to the new line.
 Reason: It is the Text Wrap feature available in word processor.

a. Both A and R are true and R is the correct explanation of A.

b. Both A and R are true but R is NOT the correct explanation of

A.

c. A is true but R is false

d. A is false but R is true

e. Both are A & R are false​

(ii). Assertion: Writer is application software.

Reason: Application software is software which performs specific

tasks for an end user.

a. Both A and R are true and R is the correct explanation of A.

b. Both A and R are true but R is NOT the correct explanation of

A.

c. A is true but R is false

d. A is false but R is true

e. Both are A & R are false​

9. State True of False: 2

1. End key moves the cursor to the beginning of a line.

2. Backspace key deletes the character to the left of the cursor.
10. Fill in the blanks: 2

i. Shortcut key for Cut is _____________.

ii. Shortcut key for Copy is _____________.
11. Fill in the blank 1

_____________ key(s) should be pressed to go to the top of the

document.
12. All formulas in MS Excel must begin with ____ sign. 1

13. MS Word is a _________________ software. 1

14. What is the shortcut key for opening a blank new document? 1

15. Which bar is used for quick access to commonly used commands and 1
tools?
16. Which bar is used for border and pattern tab in MS-Excel? 1

17. Each table which appears as spreadsheet grid is called _____. 1

SECTION - B

18. What is Control Unit (CU)? 2

OR
What is Arithmetic Logic Unit(ALU)?

19. What is the difference between compiler and assembler? 2

OR
What is Machine language and Assembly language?
20. In context of mail merge, what is the data source? 2

21. Write down the steps to hide slides of a Power Point Presentation. 2

22. Differentiate between the slide sorter view and the slide show view of 2
Power Point Presentation.
23. Briefly describe about computer organization. 3

24. Explain about different slide layouts available in MS-PowerPoint? 3

OR
How do you insert picture bullets in slides?
25. Explain how you will create a data source using the mail merge helper 4
during the mail merge process.
OR
Write steps in editing existing data records in Main Merge.
 Data Entry Operations 229
Time 2:00 hrs M.M. 40
Marking scheme

S No Distribution Marks
of Marks
1. A. Format Menu 1 1

2. B. Character 1 1

3. C. SUBTRACT() 1 1

4. D. Regular 1 1

5. C. Moving the cursor to top of the page 1 1

6. A. Pie chart 1 1

7. A. Ctrl + P 1 1

8. i. a 1x2 2
ii. a
9. 1. False 1x2 2
2. True
10. i. Ctrl + X 1x2 2
ii. Ctrl + C
11. Ctrl + Home 1 1

12. =(equals to) 1 1

13. Word processing 1 1

14. Ctrl + N 1 1

15. Tool Bar 1 1

16. Formatting Tool Bar 1 1

17. Datasheet 1 1

18. The process of input, output, processing and storage is 1x2 2

performed under the supervision of Control unit.
It decides when to start receiving data, when to stop it,
where to store data etc.
OR
The ALU is responsible for all the Arithmetic and
Logical operations. The major operations performed by
the ALU are addition, subtraction, multiplication,
division, logic and comparison.
19. The software (set of programs) that reads a program 1x2 2
written in high level language and translates it into an
equivalent program in machine language is called as
Compiler.
The software (set of programs) that reads a program
written in assembly language and translates it into an
equivalent program in machine language is called as
Assembler.
OR
Machine Language: This is the language (in the form of
0’s and 1’s, called binary numbers) understood directly
by the computer. It is machine dependent. It is difficult
to learn and even more difficult to write programs.
Assembly Language: This is the language where the
machine codes comprising of 0’s and 1’s are substituted
by symbolic codes (called mnemonics) to improve their
understanding. It is the first step to improve
programming structure.
20. Data source is a file that contains the names and 1x2 2
addresses or any other information that vary with each
version of a mail-merge document.
Ex: A list of names and addresses for a form/ letter you
want to send to number of clients or other people.
21. If you do not want a slide to appear during the slide 1x2 2
show, but do not want to delete the slide as it may be
used later, the slide can be hidden by right clicking on
the slide in the slide pane and select Hide. You can
unhide a hidden slide in a similar manner.
22. Slide sorter view: A small image of each slide is 1x2 2
displayed on slide sorter view. Slides can easily be
ordered and sorted using this view. You can also use
this view to add special effects.
To access slide sorter view, click on slide sorter view
button at the bottom left of the window or Select View
🡪 Slide sorter command.
Slide show view: The slide show view is the view to
use when you preview your presentation to make sure
everything is in place or when you deliver a
presentation to an audience.
 To access Slide show view, Click on slide show button
at the bottom left of the window or select view🡪Slide
show command.
23. The computer performs basically 5 major operations of 1x3 3
functions irrespective of their size and make. These are
(i) It accepts data or instructions by way of
input.
(ii) It stores data.
(iii) It can process data as required by the user.
(iv) It gives results in the form of output
(v) It controls all operations inside a computer.
24. There are 9 different slide layouts available .They are as 1x3 3
follows:
1. Title slide: This option is useful for beginning a
presentation.
2. Title and Content: Anytime you need to make
list of things that fall underneath a general
subject, title and content layout can be used.
3. Section Header: This option is useful for
making a major section within the presentation.
4. Two Content: This option is useful for putting
different elements or text boxes.
5. Comparison: This is useful option for doing
pro/con lists.
6. Title only: This option is great for beginning of
a presentation. No subtitles are included in this
layout.
7. Blank: Use this layout if you want a blank slide
formatted according to the master slide.
8. Content with caption
9. Picture with caption
OR
1. In slide view, create a text box by selecting
Insert→Text Box from the menu bar.
2. "Draw" the text box on the slide by holding
down the left mouse button while you move the
mouse until the box is the size you want it.
3. Choose the Bullets or Numbering from the
Home → Paragraph menu bar.
4. Change the Size of the bullet by changing the
percentage in relation to the text.
5. Choose a color for the bullet from the Color
menu. Click More Colors for a larger selection.
 6. Select one of the bullet types shown and click
OK. Or click the Picture button to view the
Picture Bullet window. Select one of the bullets
and click OK. Or click the Character button to
select any character from the fonts on the
computer. Select a symbol font such as
Wingdings or Webdings from the Bullets from
drop-down menu for the best selection of icons.
Click on the characters in the grid to see them
larger. Click OK when you have chosen the
bullet you want to use.
25. You can use the mail merge wizard to create a 1x4 4
MS-Word, MS-Excel or Access database data source.
Follow the given steps as mentioned below:
I. Create the main document or open existing
document.
II. Select “Type a new list” from the “Select
Recipients” dialog box. Then select “Create”
option.
III. A dialog box appears to create a list with
new set of data.
IV. You can start entering data to the respective
fields.
V. When you finish specifying the required
data fields. Click “Ok”. The “Save As”
dialog box appears.
VI. Locate the folder that you want to save the
data source in, type a file name and then
click “Sava As” dialog box.

OR

To edit the existing data records in the data source file,

follow these steps:
1. Open the data source file and then select Use
an exiting list option from the Select
Recipients dialog box displayed in step 3 of
the Mail Merger Wizard. The toolbar will
appear on the screen.
2. Now click on the Browse option to display
the Select Data Source dialog box. Now
search the folder where you have stored the
 data file which you want to use and the click
on Open button to access the data file.
3. You can open various data file format such
as Access database, Excel files, Word File,
Rich Text format etc.
4. Once the data file is selected, based of the
type of data file is selected, Mail Merger
will ask you to define how to distinguish
between data fields and data record.
5. Once it is done, the data file will be loaded
in to Mail Merger and you can now click on
Edit Recipient List button to be able to edit
the list as per your requirement.
6. To locate a data record that you want to
change, move to the record number you
want change its contents by clicking the
arrow keys or typing the record number; or
click Find, and then search for information
that you know the record contains.
7. Edit the records that you want to change and
save the changes.