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ICT Notes+Chapter+7.2+Analysis

Chapter 7.2 focuses on the analysis of current systems, detailing the methods used to evaluate existing systems and identify necessary improvements. It outlines various data collection methods, including observation, interviews, questionnaires, and existing documents, each with their own advantages and disadvantages. The chapter concludes with the creation of system specifications that define the purpose, data requirements, processing needs, and performance indicators for the new system.

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2 views

ICT Notes+Chapter+7.2+Analysis

Chapter 7.2 focuses on the analysis of current systems, detailing the methods used to evaluate existing systems and identify necessary improvements. It outlines various data collection methods, including observation, interviews, questionnaires, and existing documents, each with their own advantages and disadvantages. The chapter concludes with the creation of system specifications that define the purpose, data requirements, processing needs, and performance indicators for the new system.

Uploaded by

muazbinmofazzal669
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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CHAPTER 7

7.2
ANALYSIS OF THE
CURRENT SYSTEM

MS. MASARRAH
Learning objectives
1) Describe how a current system is analyzed and recorded

2) Identify the advantages and disadvantages of methods to


record and analyse the current system

3) Create a system specification


What is System Analysis?
• DEFINITION: A detailed examination of something for a specific purpose (to see
how it works or to improve it)
• Existing system is looked at (analyzed) in details.
• It involves investigating how the existing system works and what is required for
the new system.
• Existing system can be:
• Paper based system (manual).
• Computer-based system

Systems Analyst: an IT specialist responsible for the life cycle of a


new/modified IT system, from analysing the problem to implementing
an entire system.
Stage 1: Analysis of the Current System

• Existing/current
system is looked at and figure out
what changes need to be made.
• If
there is no current system, analysis will look at the
requirement of the proposed new system
Basic Step in Analysis Phase

Current System
1.Research and collect data.
2.Describe the process involved.
3.Identify problems.
New System
4.Identify processes
5.Identify requirements
6.Producing cost-benefit analysis (feasibility study)
7.Produce a Data Flow Diagram (DFD)
Observation

DATA
Existing RESEARCH Interviews
Documents METHOD

Questionnaires
Observation
Definition: Closely watching something

• Involve system analyst sits and watches somebody using the current system.
• Analyst can make notes about:
• How things are done
• The relationships between different people’s work.
• What are the inputs, processes and outputs?
• What goes well?
• What need to be improved?

Advantages Disadvantages
Allow the systems analyst to gather first-hand, real- People tend not to work in a normal way if they know
life, unbiased information. they are being watched.

Not expensive to carry out as the employee is not


taken away from their work.
Interviews
Definition: a meeting in which someone asks questions to
another person.

• It take place face to face.


• Interviewers talks to users at various level (managers, directors, employees, etc).
• Usually involves open-ended questions in which more detailed.
Advantages Disadvantages
Questions can be explained if they are misunderstood Interviews take far longer to complete than
questionnaires
Follow-up questions (complex questions) can be Expensive to carry out
asked
Questions can be changed to suit who is being Answers may not be honest as the person being
interviewed. interviewed cannot remain anonymous.

A lot of detailed information can be gathered as the People may become stressed and feel that they are
person being interviewed has no choice but to answer being interrogated.
all questions.
Questionnaires
Definition: a set of questions with a choice of answer to
carry out a survey.

• Prepared questions are given to the users of the system.


• They are left with the users to complete.
• Usually involve closed-ended questions completely by ticking, circling or
shading boxes.
• Analyst can make notes about:
• What are the inputs, processes and outputs?
• What goes well?
• What need to be improved?
Questionnaires

Advantages Disadvantages
Questions can be answered quickly. People often do not complete or return the
questionnaire.
Less time consuming than interviews Unclear questions cannot be explained as people are
left to answers the questions alone.
Can be done online and automatically marked and You may get incorrect data if people have
analysed. misunderstood a question.

Fairly cheap method of gathering data It is hard to ask very technical or specific questions on
a questionnaire.
Existing Documents
Definition: written or printed information such as a web
page, presentation, spreadsheet, report or database.
Existing Documents

Advantages Disadvantages
Easy way to find comprehensive information on the Documents do not always reveal all of the processes
system and procedures about a system
Finds all of the inputs and outputs of the system Documentation is difficult to understand for someone
who is outside organisation, need someone to explain
it.
Could save time as there may be copies of previous Very expensive as the analyst will need to be paid for
analysis. time spent looking at documentation.
Data Flow Diagram (DFD)
DFD used to Describe:
System Specification
• At the end of analysis stage, various specifications for the new
system are written:

1) The purpose of the system

2) Data that needs to be input and output

3) How the data needs to be processed.

4) Performance indicators such as the time it should take for a user to carry out
a particular task.
Types of Specification
Requirements
Specification
• A document listing all of the functions the system is expected to perform, and the
data flow needed.

System Specification

• A list of all of the software and hardware required by the new system.
OPEN
CLASSWORK CHAPTER 7.2

SUBMIT TODAY

THANK YOU

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