HOFFMAN ESTATES PARK DISTRICT

Hoffman Estates, Illinois

FORM OF PROPOSAL

Proposal of _______________________________________________, hereinafter

called the "BIDDER", (a) / (an) ________________________________________,

(Corporation, Partnership, individual)

doing business as _________________________________, to Hoffman Estates Park

District, hereinafter called the "OWNER."

***
The Bidder, in response to your advertisement for bids for Fire Protection /Sprinkler
Work having examined the Specifications and other Documents and being familiar with
all of the conditions surrounding the proposed work (purchase/sale) including availability
of materials and labor, hereby proposes to furnish all labor, materials and supplies and
to construct the project in accordance with the Contract Documents, within the time set
forth therein and at the prices stated below. These prices are to cover all expenses
incurred in performing the work required under the Contract Documents of which this
proposal is a part.

Bidder acknowledges receipt of the following Addenda, which are a part of the Contract

Document: Numbers: __________, __________, __________, __________.

Bidder hereby agrees to start work within five (5) days after receipt of "Notice to
Proceed" from the Owner and to complete the project according to the scheduled
provided in the contract documents. All work under this proposal shall be completed no
later than April 7th 2017 unless an extension due to extenuating circumstances is
granted by the Construction Manager.

SCOPE OF WORK
Fire Protection /Sprinkler Work

The specifications and drawings are to govern the extent of the Work required or reasonably
incidental to this Bid package. The following list of Work items is to be included and considered
complementary to the drawings and specifications:

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Furnish all labor, tools, material, and equipment required and necessary to complete the following:
1. Furnish and install wet sprinkler system complete with valves, alarms, heads, piping and
required accessories.
2. Furnish a completely designed sprinkler system. The entire sprinkler system shall be designed
and installed in accord with applicable NFPA pamphlets. Installation drawings and calculations
shall be submitted for review by Hoffman Fire Department and Code Enforcement Department.
3. Perform all testing for sprinkler water piping as described in the project specifications and as
required by local authorities.
4. Furnish and install all equipment/piping supports bases and foundations as required for sprinkler
system installation.
5. Provide openings for all sprinkler piping penetrations through floors and walls as required. This
contractor shall furnish and install fire-stopping around sprinkler piping at fire resistance rated
walls as required in accordance with Section 07841 of the project specifications.
6. Sprinkler materials shall be as recommended by the applicable NFPA document.
7. Connect to existing building fire protection sprinkler system as shown on the drawings.
8. Establish lines and grades and perform layout for the installation of the fire protection sprinkler
work.
9. Provide temporary power as necessary to complete your own work.
10. Provide a $2,000 allowance in the Base Bid price for labor and material to perform on a T&M
basis for modifications as directed by Construction Manager. Unused portions shall be credited
back to the Owner.
11. Provide adequate staff to review the Contract Documents and request, in writing, any additional
information required well in advance of the actual fabrication or installation. Coordinate and
communicate installation information with all other trades where there is interface, connection or
contact with a product or work being installed and/or supplied by others.
12. If this Contractor is determined to impede the progress of the project schedule, the work
delaying such progress will be passed over in a normal course of business and this Contractor
shall be responsible for installing the work under other means and paying for additional costs,
remedial work or damages resulting from such action.

Bidders agree to provide all materials, labor, supervision and markup costs to complete
the work required under this proposal as specified in the contract documents for the
sum of:

Which includes a $2,000 allowance to be used by the owner should

it be necessary to complete this project. Any unused portion of this
allowance will be retained by the owner.

$________________________________________________________ (in writing)

ALTERNATES The Contractor shall indicate an ADD or DEDUCT cost to the following items if they
apply to their trade being bid as part of this package. Said alternates include all labor, material,
equipment charges for incidental expenses, general conditions, supervision, taxes, insurance,
overhead and profit.

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Alternate No 1: Temperature Control Commissioning
1. Base Bid: Provide NO temperature controls commissioning..
2. Alternate Bid:Provide itemized pricing for the temperature controls
contractor to commission the existing controls system that fall outside of
the project scope of work as denoted in the contract documents..
ADD COST $ NOT ASSOCIATED WITH THIS BID PACKAGE

Alternate No 2: Integrated Boiler Controls

1. Base Bid: Provide NO integrated hot water boiler controls
2. Alternate Bid: Provide itemized pricing for integrating the hot water boiler
controls into the existing temperature control system.
ADD COST $ NOT ASSOCIATED WITH THIS BID PACKAGE

Alternate No 3: Electrical operable panel partition.

1. Base Bid: Provide manually operated operable panels
2. Alternate Bid: Provide itemized pricing for providing electrically operated
panel partitions in lieu of the electrically operated panels

ADD COST $ NOT ASSOCIATED WITH THIS BID PACKAGE

Alternate No 4: Helical Foundation Anchors

1. Base Bid: Provide tradition spread footing as designated in the contract
documents.
2. Alternate Bid: Provide itemized pricing to provide helical pier anchor
below the column footings as a delegated design.

ADD COST $ NOT ASSOCIATED WITH THIS BID PACKAGE

Alternate No 5: Door and Hardware

1. Base Bid: Provide salvaged doors and hardware in new hollow metal
frames as part of the base bid.
2. Alternate Bid: Provide itemized pricing for new doors, hardware and
hollow metal frames in lieu of salvaged doors and hollow metal frames.
Refer to the contract documents for additional information.
ADD COST $ NOT ASSOCIATED WITH THIS BID PACKAGE
Alternate No 6: Concrete stoop
1. Base Bid: Excavate, provide ,place and finish concrete slab outside of
room 149 as part Base bid.
2. Alternate Bid: Deduct the cost of excavating, providing materials, placing
and finishing concrete slab outside of room 149.
DEDUCT COST $ NOT ASSOCIATED WITH THIS BID PACKAGE

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VOLUNTARY ALTERNATES
The contractor is encouraged to provide Voluntary Alternates. All Voluntary Alternates must be a
modification to the Base Bid and shall not be included in the Base Bid.

Description of Alternate Proposed (state any change in time required):

___________________________________________ Add/Deduct $

Description of Alternate Proposed (state any change in time required):

__________________________________________ Add/Deduct $

Description of Alternate Proposed (state any change in time required):

___________________________________________Add/Deduct $

UNIT PRICES
The following unit prices include overhead and profit, all labor, materials, necessary tools,
expendable equipment, all applicable taxes and fees, and utility and transportation services
necessary to complete that unit of work and remain valid for the duration of the Contract.

Cost of Sprinkler fitter including overhead charge $ /HR

Cost to provide necessary material and labor to . $___________________per additional

Cut in additional sprinkler heads assume 5ft horizontal additional sprinkler head
Distance from main.

. Accompanying this is a _________________________________________________

(Bid Bond, Certified Check, Bank Draft)

In the amount of ________________________________________________________

(Dollars)

And is attached to this proposal, as surety, in the amount of not less than 10% of the total bid
payable to the Owner, which it is agreed will be forfeited if the undersigned fails to execute the
Contract in conformity with the requirements set forth in the Project Manual and furnish
Performance and Labor Material Payment Bonds as specified within ten (10) days after notification
of the award of the Contract to the undersigned.

The undersigned bidder certifies that he is eligible for and agrees to provide Performance and
Labor and Material Payment Bonds executed in accordance with AIA Document (by referral) written
with (bonding company) in the amount
of 100% of the Contract Sum (Base Bid and all accepted Alternate Bids) the cost of which is
included in the bid.

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The Bidder hereby certifies:

A. That this bid is genuine and is not made in the interest of or on behalf of any
undisclosed person, firm or corporation and is not submitted in conformity with
any agreement or rules of any group, association, organization or corporation.

B. That he has not directly or indirectly induced or solicited any other bidder to put
in a false or sham bid.

C. That he has not solicited or induced any person, firm, or corporation to refrain
from bidding.

D. That he has not sought by collusion or otherwise to obtain for himself any
advantage over any other bidder or over the "Owner."

E. That he will comply with all provisions of the Prevailing Wage Ordinance #O16-
03 adopted by the Hoffman Estates Park District.

F. That he is in compliance with the Criminal Code Act of 1961, Article 33E-11,
Public Contracts, and Public Act 85-1295.

G. That all materials, methods and workmanship shall conform to the drawings,
specifications, manufacturer's standards and specifications, and all applicable
Codes and Standards.

HOFFMAN ESTATES PARK DISTRICT FIRM NAME __________________________

BY: _____________________________ ADDRESS __________________________

(Sign and Date)

__________________________

BY: _____________________________
(Sign and Date) PHONE __________________________

EMAIL: __________________________

BY: __________________________

(Sign and Date)

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 FORM 1 – BID

CERTIFICATION

I, ____________________ (Officer), having been first duly sworn on Oath, do

depose and state that I presently reside at ________________ (Address), and

that I am the duly authorized principal, officer or agent of _______________

(Name of Contractor) and do hereby certify to Hoffman Estates Park District, its

Commissioners, Officers and Employees that neither I nor _______________

(Name of Contractor) are barred from bidding on the Contract for which this bid is

submitted, and as a result of violation of either Section 33E-3 (Bid-rigging") or

Section 33E-4 ("Bid-rotating") of Article 33E of the Criminal Code of 1961 of the

State of Illinois approved July 28,1961, as amended.

_________________________
On behalf of Contractor

Subscribed and sworn to before me

this ________ day of ________, 20___

______________________________
- Notary Public -

My Commission Expires:

_______________________________

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 FAIR EMPLOYMENT PRACTICES AFFIDAVIT OF COMPLIANCE

I, (name of person making the

affidavit), being duly sworn, deposes and says that he is the
(title) of
, and that he has authority to make the following
affidavit; that he has knowledge of the Hoffman Estates Park District ordinance relating to
Fair Employment Practices, Equal Employment Opportunity, Prevailing Wages, Sexual
Harassment Requirements, and knows and understands the contents thereof; that he
certifies that (name of company) is an equal
opportunity employer as defined by the Federal, State and Local regulations.

HOLD HARMLESS AGREEMENT

(company name) agrees to indemnify, hold

harmless and defend the Hoffman Estates Park District, its consultants for this Project,
agents, servants and employees, (Construction
Company), Williams Architects, and its sub consultants, and each of them against and hold
them harmless from any and all liability, loss, cost, damages and claims, cause of action,
demands, rights, costs of loss of service expenses, compensation, and expense (including
reasonable attorneys’ fees and court costs) which the undersigned now has or which may
hereafter accrue, directly or indirectly, for or on account of any and all known and unknown,
foreseen and unforeseen, resulting from, arising out of, or incurred by reason of claims,
actions, or suits based upon or alleging bodily injury, including death, or property damages
arising out of, or resulting from the Contractor’s operations under this Contract, whether such
operations be by himself or by any subcontractor or by anyone directly or indirectly employed
by either of them.

Signed this: day of , 2016.

By:

Title:

Address:
City State Zip
Subscribed and sworn before me
this day of , 2016

.
Notary Public

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 SUBCONTRACTORS

The following list includes all Subcontractors who will perform work representing
five percent (5%) or more of the total base bid. The Bidder represents that the
Subcontractors are qualified to perform the work required.

Category Subcontractor Name Address

1. ______________________________________________________________
2. ______________________________________________________________
3. ______________________________________________________________
4. ______________________________________________________________
5. ______________________________________________________________
6. ______________________________________________________________
7. ______________________________________________________________
8. ______________________________________________________________
9. ______________________________________________________________
10. ______________________________________________________________
11. ______________________________________________________________
12. ______________________________________________________________
13. ______________________________________________________________
14. ______________________________________________________________
15. ______________________________________________________________

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 REFERENCES

_____________________________________________

Hoffman Estates IL 60169

References for:
1. Company Name: _________________________________________

Address: _________________________________________

City-state: _________________________________________

Phone Number: _________________________________________

Contact Person: _________________________________________

2. Company Name: _________________________________________

Address: _________________________________________

City/State: _________________________________________

Phone Number: _________________________________________

Contact Person: _________________________________________

3. Company Name: _________________________________________

Address: _________________________________________

City/State: _________________________________________

Phone Number: _________________________________________

Contact Person: _________________________________________

4. Company Name: _________________________________________

Address: _________________________________________

City/State: _________________________________________

Phone Number: _________________________________________

Contact Person: _________________________________________

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 STATEMENT OF EXPERIENCE

The Bidder shall list all recent projects for which he provided services of a similar
nature to the subject project.

Project/Location Contract Amount Reference/Phone #

1. ____________________________________________________________

2. ____________________________________________________________

3. ____________________________________________________________

4. ____________________________________________________________

5. ____________________________________________________________

6. ____________________________________________________________

7. ____________________________________________________________

8. ____________________________________________________________

9. ____________________________________________________________

10. ____________________________________________________________

11. ____________________________________________________________

12. ____________________________________________________________

13. ____________________________________________________________

14. ____________________________________________________________

15. ____________________________________________________________

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 HOFFMAN ESTATES PARK DISTRICT
Hoffman Estates, Illinois

___________________________________________________________

Please list all of the equipment you will be using on this specific job.

1. ______________________________________________________________
2. ______________________________________________________________
3. ______________________________________________________________
4. ______________________________________________________________
5. ______________________________________________________________
6. ______________________________________________________________
7. ______________________________________________________________
8. ______________________________________________________________
9. ______________________________________________________________
10. ______________________________________________________________
11. ______________________________________________________________
12. ______________________________________________________________
13. ______________________________________________________________
14. ______________________________________________________________
15. ______________________________________________________________

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 SUSTAINABILITY STATEMENT

Introduction

The Hoffman Estates Park District is committed to green and sustainable

practices and good environmental stewardship. Consequently, we are asking
bidders to provide a Statement of Sustainability to ensure our bidders are also
incorporating sustainability into their firm’s practices.

Instructions

Provide a clear description of your firm’s sustainable practices, policies or

procedures to the below sections or attach a copy of your practice. These
practices may include but are not limited to:

Waste Minimization within the office or facilities through recycling programs,

double-sided copying, electronic internal communications, recycled content in
materials, reusable cups, limited printing, electronic document management,
green purchasing policies, green cleaning supplies or reduced packaging in
materials procured or supplied. ___________________________________

_____________________________________________________________

_____________________________________________________________

_____________________________________________________________

Energy Efficiency within office, facilities or firm through lighting retrofits, photo
sensor switches for lighting, use of day lighting, Energy Star rated appliance or
equipment, alternative fuel or efficient fleet, anti-idling policy, or indoor
temperature management. ________________________________________

______________________________________________________________

______________________________________________________________

Water Efficiency in office, facilities or firm through faucet or fixture retrofits, switch
individual bottled water to office water coolers or drinking fountains, drought
tolerant landscaping. ______________________________________________

_______________________________________________________________

_______________________________________________________________

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Staff are encouraged to be sustainable and supported by your firm through public
transit benefits, bicycle accommodations, telecommuting options, support to
attend green seminars, US Green Building Council LEED accredited or the
creation of an internal green team. ___________________________________

________________________________________________________________

________________________________________________________________

Education of your staff about green practices, your business peers of your green
accomplishments, your community of your sustainability, or any environmental
awards your firm has achieved. ______________________________________

________________________________________________________________

________________________________________________________________.

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FAIR EMPLOYMENT PRACTICES AFFIDAVIT OF COMPLIANCE

I, (name of person making the affidavit),

being duly sworn, deposes and says that he is the (title) of
, and that he has authority to make the following affidavit; that he has
knowledge of the Hoffman Estates Park District ordinance relating to Fair Employment Practices, Equal Employment
Opportunity, Prevailing Wages, Sexual Harassment Requirements, and knows and understands the contents thereof; that he
certifies that (name of company) is an equal opportunity
employer as defined by the Federal, State and Local regulations.

HOLD HARMLESS AGREEMENT

(company name) agrees to indemnify, hold harmless and defend the

Hoffman Estates Park District, its consultants for this Project, agents, servants and employees,
(Construction Company), and its sub consultants, and each of them against and hold them
harmless from any and all liability, loss, cost, damages and claims, cause of action, demands, rights, costs of loss of service
expenses, compensation, and expense (including reasonable attorneys’ fees and court costs) which the undersigned now
has or which may hereafter accrue, directly or indirectly, for or on account of any and all known and unknown, foreseen
and unforeseen, resulting from, arising out of, or incurred by reason of claims, actions, or suits based upon or alleging
bodily injury, including death, or property damages arising out of, or resulting from the Contractor’s operations under this
Contract, whether such operations be by himself or by any subcontractor or by anyone directly or indirectly employed by
either of them.

Signed this: day of , 20__.

By:

Title:

Address:

City ________________________________ State ________ Zip __________________

Subscribed and sworn before me

this day of , 20__.

Notary Public

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