Ms office package 2007, 2013, 2017, 2019

It is one of the combinations of software computer program by which user can solve all kinds of official problems
according to requirements. It is one of the group software computer program by which user can do all kinds of
official works according to requirements. It is specially made of solving official problems.

Program under the Ms- Office package

 Ms- Word ( Word processing)
 Ms- Excel ( Electronic spread sheet)
 Ms- PowerPoint (Slide Representation)
 Ms- Access (Database Managements system)
 Ms- Front Page (Web page designing)
 Ms- Outlook Express ( Sending/Receiving/mail message)
 Ms-Publisher (Desktop Publishing)
Introduction to the ms-word
It is one of the complete word processing programs of ms -office package which user can create and design all
kinds of working activities according to requirement or user choice.
It is big and powerful word-processing program of ms- office group by ms-word program user can create and
design different types of word processing tasks like as letter, news letter, memos, thesis, catalog, Course of study,
syllabus, question paper, answer sheets, identity card, visiting card, certificates, invitation card, logo different
types of book and dictionary etc are in the very attractive layout.
It provides great facilities to check spelling errors as well as grammatical errors according to computer's
dictionary. It provides different more tools and techniques through which user can easily design complex types of

1
word processing activities according to requirements. It is designed and developed by Microsoft Corporation at
USA .it's extension name is .Docx (Documents) nowadays; it is most common and user friendly all over the world.
# How to open ms-word program?
1. click on start button
2. click on All program
3. Select Microsoft office and click on ms -word program. or
4. click on start button
5. choose run command
6. now type WinWord and click on ok button

# Ms- word screen Elements listed below

2
Title Bar:- It is one of the located at top of the screen .it display the name of the current running program and
also display the file name.
Close button:-This button is used to close the running the program.
Restore button:- It is used restored or minimize the current running program.
Minimize button:- This button is used to minimize the running program of the taskbar .
Menu:- It contains list of menu which user can display are the command of the menu.
Office button:- The Microsoft office button performs many of the function that were located in the file menu of
older version of word this button also you to create new documents, open existing document ,save or save as ,
send through email or fax publish or close .
Standard tools bar: - By using this tools bar user can format and design text of document according to
requirement.
Rulers: - It is one of the measurement units through which user's measures object or document with a file
Cursor: - It is a just like your pen pointer it determines the position from where you want to write.
Virtual scroll bar:- This tools bar is used to display all the hidden documents from the top to button ,button to
top.
Horizontal scroll bar:- It is used to display the hidden document from left to right ,right to left .
Status bar:- It is used to display current status of the ms-word program .
# File menu (Alt+ N)
New (Ctrl +N):- This command is used to create a new blank file and document in the ms -word.
3
Open (Ctrl+ o):-This command is used to open and existing file from different location.
Save (Ctrl+ s):-This command is used to save all the new blank document or object with any file name in your
wanted location.
Save as (F12):-This command is used to save both document or objects (save/unsaved) with another file name in
your different location.
Print (Ctrl+ P):-This command is used to one or more hardcopy result on the paper according to requirement and
display real or actual size at the document that print on the paper.
Prepare:-This command is used to lock or unlock document at active file by using password display complete
information about active file as file name, location ,size type, created date and time ,numbers of page ,
paragraphs line ,words , character and character with space also .
Send:-This command is used to send documents of current file on the electronic mail according to given e-mail
address.
Close:- It is used to safely close the active file .
Word option:-This command is used to change the grammatical ms -word program like as ruler measurement,
display, font setting, display, hidden, boundary, non-printing, check spelling & grammar, auto save, recover which
you like .
Undo: - This command is used to restore or recovery all the previous activities of the sixteen steps back before
the saving.
Redo: - it is used to perform opposite action of undo command.
Exit word: - This command is used to else the ms-word program.
HOME MENU
Clip board
Cut (ctrl+ x)
Copy (ctrl+ c)
4
Paste (ctrl+ v)
Paste special
Format painter (ctrl+ shift +c)
This sub-command is used to cut or copyright selected record or document store on the office clip board .paste
the office clipboard item in your current cursor position paste on, different format and also paste formatting
style.
font(ctrl+ d):-This command is used to change font name, font size , style , text color ,underline, special effect like
as bold, italic, underline, strike through sub-script ,superscript ,change ,case etc.
Bold -ctrl+ B
Italic: - ctrl+ I
Underline: - ctrl+ U
Word only underline: - ctrl+ shift+ W
Word double underline -ctrl+ shift+ D
Super script -ctrl+ shift++
Subscript -ctrl+=
Change case- shift+ F3
Default font name -Calibri (body)
To increase two digits fonts name -ctrl+ shift+>
To increase two digits font name -ctrl+ shift+<
Paragraph: - This command is used to set different types of bullet and numbering style at the beginning of
paragraph increase or decrease space between lines left indent as right indent choose different types of
alignment for the text or document .
There are four types of alignment.
Left alignment
5
Right alignment
Centre alignment
Justify alignment
Style:-This command is used to apply and change selected text and documents in different pre-designable style
which you like.
Editing
 Find (Ctrl+ F)
 Replace (ctrl+H)
 Go to (ctrl+ G)
 Select all (Ctrl+ A)
This command is used to find any document replace old text with new text go on the required page, paragraph,
line number, select any text or object according to requirements.
INSERT MENU
Blank page
Cover page
Page Break (Ctrl+ Enter)
This sub-command are used to choose different types of pre-designable cover page style from the simple list
insert a new blank page and also insert a page break from the cursor position.
Table: it is one of the combinations of rows and column of collection of cells by using this command user can
create and insert table automatically or manually, insert one or more row new blank rows, columns cells delete
one or more selected row or columns cells including records.

6
Illustration:-
 Picture
 Clip Art
 Shapes
 Smart Art
 Chart
This command is used to insert different type's picture from the file, clip art gallery insert pre-Designable shapes
from the sample list smart art and represent records in different types of chart or graph.
Links:-
 Hyperlink
 Bookmarks
 Cross Reference
This command is used to make hyperlink between two or more file of same program or different program define
book mark position with any common name go on the position when you required and also cross reference of
any command.
Header & Footer
 Header
 Footer
 Page Number
This command is used to write header as well as footer header means top of the page and footer means button
of the page and also insert page number either top or button of the page in different format.
Text
 Text Box
7
 Word Art
 Drop Cap
 Signature Line
 Date and Time
 Object
This sub command are used to insert different types of text box for the text writing quick parts style for the active
file pre designable word art style of the sample list drop the first letter paragraph up to 10 line number insert
signature line current computer date and time and also insert different types program of different object.
Symbol
 Symbol
 Equation
These commands are used to insert different types of symbol which you like and insert several kinds at equation
for making various kinds of mathematics question according to requirement.
# PAGE LAYOUT MENU
Themes:-This command is used to choose pre -designable background style according to simple list.
Page set up
 Margin
 Orientation
 Size
 Break
 Line number
 Hyphenation

8
These sub-command are used to choose page size, page margin, Page orientations (portrait/Landscape) Define
line number columns, choose page break, column break, line break, set line number and hyphenation sign at the
end of the line.
# Page background
 Water mark
 Page color
 Page border
These sub command are used to choose water mark style like as text or picture choose multiple color
combination on the page background and choose different types of pre designable page break border style
around the page.
Paragraph
This command is used to choose paragraph margin like as Left, Right, after and before.
Arrange
 Position
 Bring to front
 Send to back
 Text wrapping
 Align
 Group
 Ungroup
 Rotate

9
These commands are used to choose position of object in your current, document, bring to front or send to back
in selected picture or objects, choose text wrapping style from the sample list Align multiple selected object
according to simple list group or ungroup more than selected objects and rotate in different angle which you like.

REFERENCE MENU
Table of Contents: -
 Table of contents
 Add text
 Update table
These sub command are used to define table of contents, add text and also update table according to
requirements.
Footnote
 Insert footnote
 Insert end note
These sub command are used to insert footnotes at the button of the page writes and note at the end of your
documents and also display notes which are written.
Citations and bibliography
 Insert Citation
 Manage source
 Style
 Bibliography
These sub command are used to insert citation manage all the source applying different types of style and also
insert bibliography according to requirements.
10
Captions: -
 Insert Caption
 Insert table of figure
 Update table
 Cross Reference
These sub command are used to insert captions either top or button of the objects insert table or figure update
table and also define cross reference which you like.
Index
 Mark entry
 Insert index
 Update index entry
This command are used to entry update all the index, entries, insert, all the index entry in alphabet order.
MAILING MENU
Create
 Envelopes
 Labels
These sub command are used are used to choose size of the envelops, write labels and also print labels.
Start Mail Merge
 Select Recipients
 Edit Recipients list
These sub command are used to start mail merge process select recipients and also edit Recipients.
Write & insert fields
 Highlight merge fields
11
 Greeting line
 Insert merge fields
These sub command are used to highlight merge fields, greeting line, insert merge fields and also labels which
you like.
Preview and Result
These sub command are used to preview result in the documents.
Finish
This command is used to finish or complete the mail merge process and send on the electronic mail printer store
in a document or file.

REVIEW MENU
Proofing
 Spelling and Grammar (F7)
 Research
 Thesaurus (Shift + F7)
 Translate
 Word count (Ctrl + Shift + G)
 Set language
This sub command are used to check spelling and grammatical errors according to computer
dictionary,Researchcompletedetailsinformationaboutanyselectedwordtranslatedanyselectd word in another
format, set different types of language which you like but default setting is us American language count and
display complete information about active file.
Comments:-
 New Comments
12
 Next Comments
 Previous Comments
 Next Comments
These Sub command are used to write new comments display next comments, display previous comments delete
any comments which you like.
Tracking
 Track change
 Show markup
 Review pane
These sub command is used to changing the writing track of text, show markup, text review panes which you like.
Change
 Accept
 Reject
 Previous
 Next
These sub command are used to accept all the track changes, reject all the track change, and display previous or
next track change documents.
Compare
 Compare
 Show source documents
This command is used to compare documents of the two files in one file but documents of any one file should be
track change.
Protect Documents

13
This command is used to protect or unprotect documents or active file by using password after protecting the
documents active file can only read but can't user modify anything into the file.
REVIEW MENU
Document Views
 Print layout
 Full screen
 Web layout
 Outline
 Draft
These sub command are used to display or view documents of active file like as print layout view, full screen,
reading layout style web layout style outline style, drafting style etc which you like.
Show/Hide
 Ruler
 Gridlines
 Message bar
 Documents map
 Thumbnails
These sub command are used to display or hide screen elements like as ruler, gridlines, message bar, documents
map and thumbnails style which you like.
Zoom
 Zoom
 100%
 One page

14
 Two pages
 Page width
These sub command are used to display documents active file in different zooming range like as 10% to 500% but
real zoom is only 100% display one page in size, two page in size page width of active documents.
Windows
 New windows
 Arrange All
 Split
 View side by side
 Switch windows
These sub command are used to duplicate the current windows arrange all open windows, split current windows
from the current cursor position display two windows side by side and also display all the windows in different
style which you like.
Macros
These sub command are used to store all the command line in short cut key and also you can run when you
required.

15