UNITED NATIONS HUMAN SETTLEMENTS PROGRAMME

151 Macombe Macossa, P.O. Box 0101-11, Maputo –

I. Position Information
Job Code Title: ADMINISTRATIVE AND FINANCE ASSISTANT
Pre-classified Grade: SB3
Supervisor/ Grade: NOB
Duty Station: Maputo, Mozambique
Start date: Aug 1, 2025
II. Organizational Context
The United Nations Human Settlements Programme (UN-Habitat) is mandated by the United Nations General Assembly
to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. In
Mozambique, UN-Habitat has been present since 2002, leading various programmes and initiatives to support the
Government of Mozambique in achieving sustainable urbanization and climate resilience and adaptation of human
settlements and their infrastructure and services.
The Mozambique Habitat Country Programme Document (HCPD 2022 -2026) guides UN-Habitat’s contribution to
Mozambique’s development and is structured around three main thematic pillars: Pillar 1, on Climate Resilience and
Building Back Better; Pillar 2, on Inclusive and Integrated Territorial Approach; Pillar 3, on Urban Policies and
Sustainable Human Settlements. Since 2022, the Mozambique Country Office operations have substantially increased
across the country establishing two suboffices, in Beira and Pemba which have grown and consolidated.
The Administrative and Finance Unit is responsible for all Administration, logistics, Procurement, Human Resources and
Finance interventions within the Country Office. It is now composed of five people with two based in Beira to timeously
respond to regional demand, being that Center region has a significant number of personnel contributing to different
projects within Country Office Programme Implementation and one for the Northen Region, to be based in Pemba soon.
To respond to this growth, UN-Habitat aims at restructuring the Admin and Finance Unit to sustainably support the
overall operations across the Country Office. To sustainably respond to the needs, an Administrative and Finance
Assistant will be recruited to join the Administration and Finance Unit for Mozambique Country Office Assisting the
Associate and Finance Officer (PMO) working with the Admin and Finance Team in the Mozambique Country Office and
the Sub-offices managers. The position holder will also interact and keep relationship with the PMs, UNDP Mozambique,
partnering Agencies and the UN-Habitat Nairobi Admin and Finance where needed, ensuring good communication and
collaborative relationship.
III. Functions / Key Results Expected

Summary of Key Functions

Ensures implementation of programme plans focusing on the achievement of the following results:

• Assist and support the development and finalization of the Project Work Plans and Annual Plan of Activities.
• Assist and support Finance, Administration, Logistics, Procurement and HR duty of care, management of
employee contracts following UN-Habitat corporate rules and regulations.
• Keep records of project funds and expenditures and ensure all project-related financial documentation are well
maintained and readily available when required by the PMO/PM Managers.
• Assist reviewing the project expenditures and ensure that project funds are used in compliance with the Project
Implementation Plan (PIP) and UN-Habitat financial rules and procedures.
• Review annual budgets and project expenditure reports and notify the Project Managers if there are any
discrepancies or issues.
• Contribute to the required project progress thematic and financial reporting based on the donors and UNDP
requirements and its submission to the PMO or Board consideration.
• Liaise and follow up with the responsible parties for implementation of project activities in matters related to
project funds and financial progress reports.

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IV. Impact of Results
The Administrative and Finance Assistant is responsible for providing administrative support, as well as accounting
services, for ensuring internal sound control, financial reporting, training, and providing advice and support to relevant
stakeholders within a comprehensive financial management structure, which is related to all operations of UN-Habitat
Mozambique operations. In close cooperation with the PMs and Finance team, the Administrative and Finance Assistant,
under the supervision of the Associate Administrative Officer (PMO), will oversee and assist on the budgeting &
financial planning, technical support in financial management and monitoring of income and expenditure for all the UN-
habitat programme under the Country Operation Plan. The Administrative and Finance Assistant will be responsible for
providing administrative coordination and financial management support. In addition to the accounting services, the post
holder will provide general support in all programme-related financial issues from the budgeting to the final evaluation of
the office and provide HR support in Recruitment processes and capacity building needs.

V. Competencies and Critical Success Factors

Cross-Functional & Technical competencies

Core
LEVEL 1: Plans and monitors own work, pay attention to details,
Achieve Results:
deliver quality work by deadline
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem
Think Innovatively:
solver, makes improvements
LEVEL 1: Open minded and curious, shares knowledge, learns from
Learn Continuously:
mistakes, asks for feedback
LEVEL 1: Adapts to change, constructively handles
Adapt with Agility:
ambiguity/uncertainty, is flexible
LEVEL 1: Shows drive and motivation, able to deliver calmly in the
Act with Determination:
face of adversity, confident
LEVEL 1: Demonstrates compassion/understanding towards others,
Engage and Partner:
forms positive relationships
LEVEL 1: Appreciate/respect differences, aware of unconscious bias,
Enable Diversity and Inclusion:
confront discrimination
Business Direction & Strategy Strategic Thinking
Ability to develop effective strategies and prioritized
plans in line with UNDP’s objectives, based on the
systemic analysis of challenges, potential risks and
opportunities, linking the vision to reality on the
ground, and creating tangible solutions
Ability to leverage learning from a variety of sources to
anticipate and respond to future trends; to demonstrate
foresight to model what future developments and
possible ways forward look like for UN-Habitat
Business Development Knowledge Ability to research and turn information into useful
Generation and knowledge, relevant for content, or responsive to a stated
innovation. need.
Propose innovation on strategic HR tools to assist the
PMs
Business Development Integration within the
Ability to identity, and integrate capacity and assets of
UN
the UN system, and engage in joint work; knowledge
of the UN System and ability to apply this knowledge
to strategic and/or practical situations
Business Management Communication Ability to communicate in a clear, concise and
unambiguous manner both through written and verbal
communication; to tailor messages and choose
communication methods depending on the audience

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General Event planning and Ability to plan, manage and execute of public and
execution: private events to ensure that they support and amplify
individual communications and advocacy initiatives, as
well as UN-Habitat’s overall brand and mandate.
Administration & Operations Events management Ability to manage events, including venue identification,
accommodation, logistics, catering, transportation, and
cash disbursements, etc.
6. Minimum Qualifications of the Successful Service Contract candidate
Min. Education - Secondary education is required or
requirements - Bachelor’s degree Finance, Economics, Business Administration and Management,
Planning, Environmental sciences, and/or any other related field will be given due
consideration.
Min. years of relevant - Minimum 6 years (with secondary education) or 3 years’ (with bachelor’s degree)
work experience relevant experience in administration and finance preferably in a project
management setting involving a multi-lateral/ international funding agency.
- Experience in handling web-based management systems.
- Previous experience with UN project will be an asset. Experience in handling web-
based management systems is an asset.
Required skills - Sound understanding of key software packages (MS Office).
- Strong financial and administrative skills, result and client-orientation, ability to
work in a team.
- Ability to work under pressure and with tight deadlines, ethics and honesty.
- Ability to use information and communication technology as a tool and resource.
- Ability to handle multiple tasks simultaneously and ability to prioritize.
Desired skills in addition - Sounding experience in HR Management and financial audit principles,
to the competencies - Communicative and solution oriented,
covered in the - Ability to self-orientation with minor supervision,
Competencies section - Time bound with prioritization skills,
- Analytical and innovative within a teamwork spirit.

Required Language(s) Fluency in English and Portuguese (written and oral)