Overhead Cost Accounting (J54_IN) PUBLIC

Purpose Error: Reference source not found 1

Test Script PUBLIC

SAP S/4HANA - 29-07-21
Overhead Cost Accounting (J54_IN)

Table of Contents

1 Purpose

2 Prerequisites
2.1 System Access
2.2 Roles
2.3 Master Data, Organizational Data, and Other Data
2.4 Business Conditions
2.5 Preliminary Steps
2.5.1 User Settings - Set Controlling Area
2.5.2 Set Report Relevancy
2.5.3 Replicate Runtime Hierarchy
2.5.4 Create a Statistical Key Figure
2.5.5 Optional: Updating Cost Center Budget Profiles (Only Required When Using Cost Center Budget Functionality)

3 Overview Table

4 Test Procedures
4.1 Record Cost
4.1.1 General Entries With Cost Center
4.2 Transaction Based Allocations/Periodic Postings
4.2.1 Direct Activity Allocation
4.2.2 Post Statistical Key Figures
4.2.3 View Posted Statistical Key Figures
4.3 Reassign Costs and Revenues
4.4 Execute Overhead Allocation Cycle
4.5 Allocation Results
4.6 Allocation Flow
4.7 Execute Profit Center Distribution
4.8 Analytics
4.8.1 Cost Centers Actual Data Reporting
4.8.2 Commitments by Cost Center
4.8.3 Where-Used List - Cost Centers Actual
4.8.4 Where-Used List - Statistical Key Figures
4.8.5 Display Line Items in Controlling
4.8.6 View Profit Center Distribution
4.9 OPTIONAL: Commitment Management and Cost Center Budgeting
4.9.1 Commitment Management Cost Centers Actual Data Reporting
4.9.1.1 Exclude Cost Center Data for Commitment Management
4.9.1.2 Create Purchase Order
4.9.1.3 Commitment Management by Cost Center
4.9.2 Cost Center Budgeting
4.9.2.1 Set Cost Center Master Budgeting Parameters
4.9.2.2 Upload Financial Data
4.9.2.2.1 Template for File Upload
4.9.2.2.2 Import Financial Data
4.9.2.3 Create Purchase Order
4.9.2.4 View Budget by Cost Center
4.9.2.5 Transfer Cost Center Budgets

5 Appendix
5.1 Cost Center Replication from SAP S/4HANA Cloud to SAP Master Data Integration (Optional)

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Overhead Cost Accounting (J54_IN) PUBLIC
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1 Purpose

This scope item covers transaction-based actual postings that are used in overhead cost controlling. The purpose of overhead cost controlling is the planning,
allocation, control, and monitoring of overhead costs.
Cost center accounting takes the costs incurred in a company and allocates them to the actual subareas that caused them. During period-end closing, these
costs are distributed to cost centers through automatic allocation. By allocating the cost elements to cost centers in overhead cost controlling, you can con-
trol your costs and compare plan and actual costs. The plan/actual comparison at the end of the period helps you to plan, control, and monitor cost behavior.
Note Intercompany overhead calculation, settlement, and manual re-postings are supported. Intercompany allocation via Universal Allocation is currently
supported with some limitations.
Overhead cost controlling is also a prerequisite for further allocating overhead costs to cost objects (CO-PC), which enables you to conduct a period-specific
profitability analysis.
When running this scope item in the on-premise version, plan data is not visible in reports without the following optional configuration: Refer to SAP note
2596669 - Optional Configuration for 1HB.
This document provides a detailed procedure for testing this scope item after solution activation, reflecting the predefined scope of the solution. Each
process step, report, or item is covered in its own section, providing the system interactions (test steps) in a table view. Steps that are not in scope of the
process but are needed for testing are marked accordingly. Project-specific steps must be added.
Values in this test script (decimal notation, date formats, and so on) are presented in U.S. standard notation. If your test system is set up to use a different
notation, enter values as appropriate.

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2 Prerequisites

This section summarizes all the prerequisites for conducting the test in terms of systems, users, master data, organizational data, other test data and busi-
ness conditions.

2.1 System Access

Sys- Details
tem
Sys- Accessible via SAP Fiori launchpad. Your system administrator provides you with the URL to access the various
tem apps assigned to your role.

2.2 Roles
Assign the following business roles to your individual test users. Alternatively, if available, you can create business roles using the following spaces with
pages and predefined apps for the SAP Fiori launchpad and assign the business roles to your individual test users.
These roles or spaces are examples provided by SAP. You can use them as templates to create your own roles or spaces.
For more information about business roles, refer to Assigning business roles to a user in the Administration Guide to Implementation of SAP S/4HANA with
SAP Best Practices .

Name (Role) ID (Role) Name (Space) ID (Space) Log

on
Configuration Expert - Business Process SAP_BR_BPC_EXPERT Business Process Config- SAP_BR_BPC_EXPERT
Configuration uration

Cost Accountant - Overhead SAP_BR_OVERHEAD_ACCOUNTANT Overhead Accounting SAP_BR_OVERHEAD_ACCOUNTANT

General Ledger Accountant SAP_BR_GL_ACCOUNTANT General Ledger SAP_BR_GL_ACCOUNTANT

Purchaser SAP_BR_PURCHASER Purchasing SAP_BR_PURCHASER

Cost Accountant - Sales SAP_BR_SALES_ACCOUNTANT Sales Accounting SAP_BR_SALES_ACCOUNTANT

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 Name (Role) ID (Role) Name (Space) ID (Space) Log
on
Divisional Accountant SAP_BR_DIVISION_ACCOUNTANT Divisional Accounting SAP_BR_DIVISION_ACCOUNTANT

2.3 Master Data, Organizational Data, and Other Data

The organizational structure and master data of your company has been created in your system during implementation. The organizational structure reflects
the structure of your company. The master data represents materials, customers, and vendors, for example, depending on the operational focus of your com-
pany.
Use your own master data or the following sample data to go through the test procedure.

Data Sample De- Comments

Value tails
OPERATING CON- A000
CERN

CONTROLLING A000
AREA

COMPANY CODE 1810

G/L ACCOUNT 11001000 G/L account for bank account.

29500000 A G/L account for allocation clearing must be available. Use your specific clearing GL or use
the demo data 29500000.

COST CENTER 18101902,

18101101,
18101321,
18101301,
18101750,
18101401,
18101753,
18101601

For more information on creating master data objects, see the following Master Data Scripts (MDS)

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 Table 1: Master Data Script Reference
Master Description
Data ID
BNM Create Cost Center and Cost Center
Group

BNG Create G/L Account and Cost Ele-

ment

BNN Create Activity Type and Activity

Type Group

2US Create Universal Allocation Master

Data

3KW Cost Rates

2.4 Business Conditions

If you have a multi-currency client setup, refer to https://launchpad.support.sap.com/#/notes/ 2894297 - Handling of Currencies in Controlling in SAP S/
4HANA for additional information.

2.5 Preliminary Steps

2.5.1 User Settings - Set Controlling Area

Purpose

The controlling area must be set before you carry out the first steps in controlling.

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Procedure

Ste Step Name Instruction Expected Result Pass / Fail /

p# Comment
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - Over- The SAP Fiori launchpad displays.
head.

2 Choose User Prefer- Choose the user icon on the top right corner of the screen, and The Default Values dialog box dis-
ences choose Settings. plays.
Choose Default Values.

3 Enter Data On the CO Area field, Controlling area A000 is set for
enter the following value: A000. your user.
Choose Save.

2.5.2 Set Report Relevancy

Purpose

The first time you execute a design studio report. you must set report relevancy. If you make a subsequent change in cost center, profit center, or G/L hierar-
chy, perform this step again to get the latest information.
Also, you must manually replicate set-based hierarchies (such as Cost Center Group or Profit Center Group) and financial statement hierarchies to the back-
end database hierarchy tables. Normally, this is created as a periodic job that runs in the background.

Procedure

Ste Step Instruction Expected Result Pass/Fail/

p# Name Comment
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - Overhead. The SAP Fiori launch-
pad displays.

2 Access Open Set Report Relevancy - Set-Based Hierarchies (HRY_REPRELEV). The Set Report Relev-
the SAP ancy for Set-Based
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 Ste Step Instruction Expected Result Pass/Fail/
p# Name Comment
Fiori App Hierarchies screen dis-
plays.

3 Enter In the header area, make the following entries and choose Execute:
Header Set Class: For example,0101, for the cost center group
Data
Organizational Unit: A000
Set Name: A000
Note For Set Class 0102, Organizational Unit YCOA, and Set Name YBA000_CE, you must set
report relevance. Additionally, select the Include Sub-nodes checkbox and choose Execute.
On the next view, select the Report Relevant checkbox for that row and choose Save. This
step is mandatory for budget use.

4 Mark as In the Set Report Relevancy for Set-Based Hierarchies header, make the following entries
report rel- and choose Save:
evant Set Name: A000
Report Relevant: Select

2.5.3 Replicate Runtime Hierarchy

Purpose

You must manually replicate set-based hierarchies (such as Cost Center Group or Profit Center Group) and financial statement hierarchies to the back-end
database hierarchy tables. Normally, this would be created as a periodic job that would run in the background.

Procedure

Ste Step Name Instruction Expected Result Pass/Fail/

p# Comment
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - Overhead.

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 Ste Step Name Instruction Expected Result Pass/Fail/
p# Comment
2 Access the Open Replicate Runtime Hierarchy (F1478). The Application Jobs screen dis-
SAP Fiori App plays.

3 Create Choose the Create button. The New Job: Replicate Runtime
Hierarchy (SAP) view displays.

4 Enter Header In the header area, make the following entries:

Data Job Template: Replicate Runtime Hierarchy
Job Name: Manual test
Choose Step 2.
Start Immediately: Select
Choose Step 3.
In the Create Hierarchy area, make the following entries and choose the Sched-
ule button:
Hierarchy ID: YPS2
By Date: <Select>
Version Older than: 1 day
If you are using the optional procedure Commitment Management and Cost
Center Budgeting, follow steps 1-4, but make the following entries instead:
Job Template: Manually Replicate Runtime Hierarchy
Hierarchy ID: 0102/YCOA/YBA000_CE

2.5.4 Create a Statistical Key Figure

Purpose

Statistical key figures are measurable values or weighting factors which can be applied to cost centers, profit centers, internal orders or business processes.
SAP statistical key figures are also used for analysis purposes like calculation of rent cost per employee of a company.

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Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as a Cost Account-
ant - Overhead.

2 Access the SAP Fiori Open Manage Statistical Key Figures (F1603A). The Manage Statistical Key Figures
App view displays.

3 Create Statistical Key Choose Create. Make the following entries and choose The statistical key figure is created.
Figure Create:
Statistical Key Figure: Z10, for example
Quantity Unit: PC, for example
Statistical Key Figure Name: <Enter a text>
Category: 1

2.5.5 Optional: Updating Cost Center Budget Profiles (Only Required When Using Cost Cen-
ter Budget Functionality)

Purpose

● The default content comes with budget profile CC001- Cost Center Budget and mapped to sample groups for travel cost and material. The customer must
either adopt this profile or create new as per your requirement.
Adjustments to the budget profile CC001 has to be adapted for your specific company requirements prior to any budget-relevant postings. Retroactively cap-
turing budget-relevant postings is not possible.
1. Cost Center Budget availability control is at G/L account group (unlike Project this is not linked to FSV and semantic Tags)
2. G/L account group can be created either via the Edit Cost Element Groups app or the Manage Global Accounting Hierarchies - GL Account Hierarchy app.
3. All the G/L account group assigned to a particular budget profile should be part of same G/L account Hierarchy (top node of groups).
4. To actively use hierarchy created via Edit Cost Element Groups app in customizing, the prerequisites to set report relevancy via Set Report Relevancy - Set-
Based Hierarchies (HRY_REPRELEV) app (for example, for default content set class 0102, org YCOA, set name YBA000-CE and Include sub-node), and repli-
cate runtime hierarchy (example for default content 0102/YCOA/YBA000_CE) must be carried out. The default content comes with GL Hierarchy
YBA000_CE and customer can assign any groups to this as per their requirements and edit the predefined profile CC001- Cost Center Budget.

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Note Make sure to always replicate runtime hierarchy after any change to the existing hierarchy to reflect the change and before mapping the groups in this
step.

Procedure

Test Test Step Name Instruction Expected Result Pass /

Step Fail /
# Com-
ment
1 Log On Log on to the SAP GUI.

2 Enter Transaction Enter Transaction Code SPRO

Code

3 Navigate Navigate to IMG step:

Controlling > Cost Center Accounting > Budget Man-
agement > Maintain Budget Availability Control Profile
for Cost Centers

4 Change Entry of the Select the entry with profile CC001 and double-click Ac- All the G/L account groups assigned to a particular
Identified combina- count Group. Go to New Entries on the top menu and budget profile should be part of the same G/L ac-
tion add the cost element groups and hierarchy. count hierarchy (top node of groups).

5 Change/Add Toler- Choose the G/L Account Hierarchy line and double-click
ance Limits for Each Tolerance Limit and make the entry as per your require-
Group ments.

6 Save Save the entries.

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3 Overview Table

This scope item consists of several process steps provided in the table below.
If your system administrator has enabled spaces and pages on the SAP Fiori launchpad, the homepage will only contain the essential apps for performing the
typical tasks of a business role.
You can find all other apps not included on the homepage using the search bar.
If you want to personalize the homepage and include the hidden apps, navigate to your user profile and choose App Finder.
Record Costs

Process Step Business Role Transaction/App Expected Results

General Entries With Cost Center General Ledger Ac- Post General Journal Entries General Ledger Account Document is entered
[page ] 16 countant (F0718) and saved.

Transaction Based Allocations/Periodic Postings

Process Step Business Role Transaction/App Expected Results

Direct Activity Allocation [page ] 18 Cost Accountant - Manage Direct Activity Allocation Direct activity allocations are posted.
Overhead (F3697)

Post Statistical Key Figures [page ] Cost Accountant - Manage Statistical Key Figure Values Statistical transaction-based key figures
20 Overhead (F3915) are posted.

View Posted Statistical Key Figures Cost Accountant - Manage Statistical Key Figure Values
[page ] 22 Overhead (F3915)

Process Step Business role Transaction/App Expected Results

Reassign Costs and Revenues Cost Accountant - Reassign Costs and Revenues Costs are reassigned to another cost center.
[page ] 23 Overhead (F2009)

Execute Overhead Allocation Cost Accountant - Run Allocations (F3548) General Ledger Account Document is entered and saved.
Cycle [page ] 24 Overhead

Allocation Results [page ] 27 Cost Accountant - Allocation Results (F4363) The existing allocation results can be reviewed after a suc-
Overhead cessful run.

Allocation Flow [page ] 28 Cost Accountant - Allocation Flow (F4022) Allocation flow diagram is displayed.
Overhead

Execute Profit Center Distribution Divisional Account- Manage Allocations (F3338) Balance sheet account balances to and from various profit

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 Process Step Business role Transaction/App Expected Results
[page ] 29 ant centers are distributed.

Analytics

Process Step Business Role Transaction/App Expected Results

Cost Centers Actual Data Re- Cost Accountant - Cost Centers - Actuals (F0940A) Actual figures for cost centers can be displayed in the reporting
porting [page ] 32 Overhead with different dimensions for navigation.

Commitments by Cost Center Cost Accountant - Commitments by Cost Center A report showing plan, actual, and commitments for the cost
[page ] 33 Overhead (F3016) object is displayed.

Where-Used List - Cost Centers Cost Accountant - Where-Used List - Cost Centers A report showing where cost centers are currently used is dis-
Actual [page ] 35 Overhead (F3549) played.

Where-Used List - Statistical Cost Accountant - Where-Used List - Statistical Key A report showing where the statistical key figures are currently
Key Figures [page ] 36 Overhead Figures (F4078) used is displayed.

Display Line Items in Con- Cost Accountant - Display Line Items - Cost Ac- A report showing the posting details is displayed.
trolling [page ] 37 Overhead counting (F4023)

View Profit Center Distribution Divisional Ac- Profit Centers (F0926A) Using the report filters on profit centers, you can see the alloca-
[page ] 38 countant tions.
Table 2: OPTIONAL: Commitment Management and Cost Centers Budgeting
Process Step Business Role Transaction/App Expected Results
Exclude Cost Center Data for Commit- Cost Accountant - Manage Cost Centers Includes cost center data for commitment management re-
ment Management [page ] 41 Overhead (F1443A) porting.

Create Purchase Order [page ] 42 Purchaser Create Purchase Order Creates the demo data to view the commitments in report-
(ME21N) ing.

Commitment Management by Cost Cen- Cost Accountant - Commitments by Cost Allows visibility of purchase order commitments to be
ter [page ] 44 Overhead Center (F3016) viewed by cost center and cost elements.

Set Cost Center Master Budgeting Para- Cost Accountant - Manage Cost Centers Includes cost center data for budgeting.
meters [page ] 46 Overhead (F1443A)

Template for File Upload [page ] 47 Cost Accountant - Import Financial Plan Data Downloads the template and prepare your plan data for up-
Sales (F1711) load.

Import Financial Data [page ] 49 Cost Accountant - Import Financial Plan Data Opens the Import P&L Plan Data app and select a source
Sales (F1711) file.

Create Purchase Order [page ] 51 Purchaser Create Purchase Order Creates the demo data to view the commitments in report-
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 Process Step Business Role Transaction/App Expected Results
(ME21N) ing.

View Budget by Cost Center [page ] 53 Cost Accountant - Commitments by Cost Allows visibility of purchase order commitments to be
Overhead Center (F3016) viewed by cost center and cost elements.

Transfer Cost Center Budgets [page ] 54 Cost Accountant - Manage Cost Center Transfers cost center budget from one general ledger/cost
Overhead Budgets center combination.

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4 Test Procedures

This section describes test procedures for each process step that belongs to this scope item.

4.1 Record Cost

4.1.1 General Entries With Cost Center

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

Purpose

To successfully demonstrate assessments there must be accounting documents posted directly on the sender cost center account to allocate values to the
receiver cost center account. Therefore, G/L accounting documents must be posted in the SAP system prior to executing the assessment cycles.

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Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step Name Comment
#
1 Log on Log on to the SAP Fiori Launchpad as a General Ledger Ac- The SAP Fiori launchpad displays.
countant.

2 Access the SAP Open Post General Journal Entries (F0718). The Post General Journal Entries screen dis-
Fiori App plays.

3 Enter Header In the header area, make the following entries: The account document is posted. The system
Data Journal Entry Date: <Current Date> automatically adds the input tax amount.

Posting Date: <Current Date>

Period: <current period>, for example, 03
Journal Entry Type: SA (G/L Account Document)
Company Code: 1810
Transaction Currency: INR

4 Enter Data In Line Items (2), make the following entries and press
Enter:
Company Code: 1810
G/L Account: 63005000
Debit: <amount> for example, 10000
Note Make the entry in the debit or credit column as ap-
propriate.
Tax Code: <Input Tax Code>
Cost Center: 18101750

5 Enter Second In Line Items (2), add another line by selecting the Add
Line Item Detail Line Item icon at the bottom right and press Enter:
Company Code: 1810
G/L Account: 11001000
Credit: <amount> for example, 10000
Note Total Debit amount shown (that is, Debit Amount +
Tax Rate amount, based on the tax code entered)

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 Test Test Step Instruction Expected Result Pass / Fail /
Step Name Comment
#
Next, make the following entries:
Value date: <Current date>
House Bank: INBK1
House Bank Account: INAC1
Note The value date is required for cash accounts.

6 Save Choose Post. Make a note of the document number:

__________

7 New Cost Center Repeat steps 3 to 8 with cost center 18101201 and credit/
and Amount debit amount 2000.

4.2 Transaction Based Allocations/Periodic Postings

4.2.1 Direct Activity Allocation

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

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Purpose

Direct activity allocations can also be done instead of assessments depending on your business needs. The following steps create an activity reallocation di-
rectly from one cost center to another with the document posted in the SAP system.

Procedure

Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Comment
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - Overhead. The SAP Fiori launchpad
displays.

2 Access the Open Manage Direct Activity Allocation (F3697). The Manage Direct Activ-
SAP Fiori App ity Allocation view dis-
plays.

3 Create Ob- Choose the Create button. The New Object view dis-
ject plays.

4 Enter Header In the Header Information area, make the following entry:
Information ● Document Header Text: <Enter a text>
● Journal Entry Date: <Current date>
● Posting Date: <Current date>

5 Enter Alloca- In the Allocation Items area, make the following entries:
tion Items ● Sender Cost Center: 18101321
● Sender Activity Type: 8
● Receiver Cost Center: 18101301
● Quantity: 5
Note To enter a quantity, choose the Show Details button.

6 Save Choose Create.

7 Document Write down the document number for the subsequent transactions. To review more The detailed controlling
number details on the document, select the Journal Entry number and then select Display Line entries are available.
Items in Controlling.
To view more details and review the postings, see Display Line Items - Cost Accounting
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 Test Test Step Instruction Expected Result Pass /
Step Name Fail /
# Comment
app.

Tip To reverse activity allocations, use the Reverse button.

Note For details on activity types, refer to Create Activity Type and Activity Type Group (BNN).

4.2.2 Post Statistical Key Figures

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

Purpose

In this activity, you can post statistical key figures. You can enter statistical key figures for use in reporting or as tracing factors for period-based allocations.
This also occurs within a transaction-based allocation in Controlling.

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Procedure

Test Test Step Instruction Expected Result Pass /

Step Name Fail / Com-
# ment
1 Log on Log onto the SAP Fiori launchpad as a Cost Accountant - Over- The SAP Fiori launchpad displays.
head.

2 Access the Open Manage Statistical Key Figure Values (F3915). The Manage Statistical Key Figure Values
SAP Fiori App screen displays.

3 Enter Actual Choose Create and make the following entries:

Data Document Header Text: <any>
Document date: <Current date>
Posting date: <Current date>
Item section: Line 1
Receiver Cost Center: 18101902
Statistical Key Figure: 1002
Statistical Quantity: 100
Choose Add and make the following entries:
Item section: Line 2
Receiver Cost Center: 18101321
Statistical Key Figure: 1002
Statistical Quantity: 50
Note If you have no service scope installed, and CCtrs are not
available, you can use cost centers 18101201 and 18101302.

4 Save Choose Create. Statistical key figures are posted. Note the doc-
ument number is listed on top of the window.

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4.2.3 View Posted Statistical Key Figures

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

Purpose

In this activity, you can view your posted statistical key figures.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as a Cost Ac- The SAP Fiori launchpad displays.
countant - Overhead.

2 Access the SAP Fiori Open Manage Statistical Key Figure Values (F3915). The Manage Statistical Key Figure Values
App screen displays.

3 View Statistical Key Make the following entries and choose Go: The Statistical Key Figure Values appear.
Figures Posting Date: <Choose a time period>
Fiscal Year: <Current year>

Tip To reverse statistical key figure postings or view posted documents, use the Manage Statistical Key Figure Values (F3915) app.
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Test Procedures Error: Reference source not found 22
Or to just do reversals, use the Reverse Statistical Key Figures (KB34N) app.

4.3 Reassign Costs and Revenues

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

Purpose

The following steps demonstrate how to reassign costs within revenues within a company code.

Prerequisites

Initial posting must exist on the G/L account and cost center. Therefore, the steps in Record Cost must be done first.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - Over- The SAP Fiori launchpad displays.
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 Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment
head.

2 Access the SAP Open Reassign Costs and Revenues (F2009). The Reassign Costs and Revenues
Fiori App view displays.

3 Input Initial Screen Choose Create and in the Header Information section, make Costs are reassigned to another cost
the following entries: center.
Document Header Text: <any>
Journal Entry Date: <today’s date>
Posting Date: <today’s date>
Translation Date: <today’s date>
In the Assignment Items section, make the following entries
and choose Create:
Account for Allocation: <for example, 61003000>
Sender Cost Center: <for example, 10101201>
Receiver Cost Center: <for example, 10101750>
Amount: <for example, 5>
Translation Currency: INR
Document Header Text: <any>

4.4 Execute Overhead Allocation Cycle

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

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Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

Purpose

In this activity, you execute an assessment cycle (Cost Center). Both cost centers and work breakdown structure elements can be used as receivers in the as-
sessment cycle. In this example, cost center as receiver is demonstrated.

Prerequisite

Plan and actual assessment cycle demo data has been created for testing. For details on how to create your own plan and actual assessment cycle defining
senders and receivers, see the Create Universal Allocation Master Data(2US) script.

Procedure

Test Test Instruction Expected Result Pass /

Step Step Fail /
# Name Com-
ment
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - Overhead. The SAP Fiori launchpad displays.

2 Access Open Run Allocations (F3548). The Select: Allocation Cycles for the Run view dis-
the SAP plays.
Fiori App

3 Input Ini- Choose the Manage Allocation button. Make the following entries and The assessment is done.
tial choose the Go button:
Screen Allocation Context: Cost Centers
Ledger: 0L
Allocation Type: Overhead Allocation

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Test Procedures Error: Reference source not found 25
 Test Test Instruction Expected Result Pass /
Step Step Fail /
# Name Com-
ment
Company Code: 1810
Allocation Cycle: OA18200
Note If you created alternative manufacturing-based statistical key
figures in the previous step, run Assessment Cycle: OA18300Manuf
Ass. shared facility instead of OA18200Service Ass. shared
facility.

4 Select Al- Select the allocation cycle row and choose OK and then the Run but- The Run Allocations - Live Run screen displays.
location ton.
Cycle

5 Test Run Select the allocation cycle row and choose the Test Run button. The Run Allocation(s) - Test Run screen displays.
You get a success message. If everything looks
correct, you can repeat the steps above and
choose Run instead of Test Run.

6 Input Val- Make the following entries and choose OK. If you wish to view this posted allocation in Alloca-
ues Run Name: <enter your desired value> tion Flow (next step), repeat Step 5: Select the al-
location cycle row and choose the Run button.
Ledger: 0L
Fiscal Period From: <current period and year>
Fiscal Period To: <curent period and year>
To review the results, choose the Display Completed Runs button and
choose Go. You can further drill into the report to view specific
senders and receivers, and values.

Tip To reverse an assessment posting, use the app Allocation Results (F4363), enter the search criteria and choose Go. Select the allocation cycle job and
choose Reverse .

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Test Procedures Error: Reference source not found 26
4.5 Allocation Results

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

Context

In this activity, existing allocation results can be reviewed after a successful run.

Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step Name Comment
#
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - Over- The SAP Fiori launchpad displays.
head.

2 Access the Open Allocation Results (F4363). The Allocation Results view displays.
SAP Fiori App

3 Enter Values in Make the following entries and choose the Go button:
Search View Type: Run

4 Select the Run Select the allocation you had executed in the previous step and An overview detail of the allocation ex-
Overhead Cost Accounting (J54_IN) PUBLIC
Test Procedures Error: Reference source not found 27
 Test Test Step Instruction Expected Result Pass / Fail /
Step Name Comment
#
choose the Details button on the right of the screen. ecuted can be seen via the various tabs.

5 View Network In the same view, select the network graph icon on the right of The graphical view of the data displays.
Graph the screen.

6 Change Group- To further refine the views, choose the Group By button.
ing View For example, in the Group by window, make the following entry:
First Level: Functional Area

4.6 Allocation Flow

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

Purpose

In this activity, you can review the overhead allocation flows from a single cost center point of view.

Overhead Cost Accounting (J54_IN) PUBLIC

Test Procedures Error: Reference source not found 28
Prerequisites

● The assessment cycle demo data has been created for testing. For details on how to create your own plan assessment cycle defining senders and re-
ceivers, see the Create Universal Allocation Master Data (2US) script.
● The related postings have been made.
● The cycle must be successfully run.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as a Cost Account- The SAP Fiori launchpad dis-
ant - Overhead. plays.

2 Access the SAP Open Allocation Flow (F4022). The Allocation Cycles view
Fiori App displays.

3 Input Initial Screen Make the following entries and choose the Go button: The flow diagram is dis-
View Type: cost center played.

Company Code: 1810

Cost Center: 18101750
Fiscal Period: <current period, for example 09>
Fiscal Year: <Current year>
Actual/Plan: Actual

4.7 Execute Profit Center Distribution

Test Administration

Customer project: Fill in the project-specific parts.

Overhead Cost Accounting (J54_IN) PUBLIC

Test Procedures Error: Reference source not found 29
Test Case ID <X.XX> Tester Name Testing Enter a test date.
Date

Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

Purpose

Using profit center distribution, it is possible to distribute balance sheet account balances to and from various profit centers. In this business example, the as-
sets are held in a central profit center (shared service), and these amounts and costs are allocated across the various business units’ profit centers.

Prerequisites

1. Create an asset using the Create Asset app using Asset Class 2000. For details on how to create asset, refer to Create Asset (BNI).
2. Enter acquisition using the Post Acquisition (Non-Integrated) - With Automatic Offsetting Entry (ABZOL) app with the following data:
• Existing Asset: as created above
• Document Date: 1/15/2019
• Posting Date: same date as above
• Asset Value Date: same date a above
• Amount Posted: 96000
3. A G/L account for allocation clearing must be available. Create G/L 29500000 CO Allocation Clearing using the GL 29500100 as reference. For details on
how to create the G/L, refer to Create G/L Account and Cost Element (BNG) test script.
4. Plan and actual assessment cycle demo data has been created for testing. For details on how to create your own plan and actual assessment cycle defin-
ing senders and receivers, see the Create Universal Allocation Master Data (2US) test script. Mass upload of allocation cycles is possible for the creation of
new allocations and/or new segments via the Manage Allocation app (F3338) using the Upload Cycles button. You can either download a blank template or
select an existing allocation cycle to download as template.

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Test Procedures Error: Reference source not found 30
Procedure

Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Comment
1 Log On Log on to the SAP Fiori launchpad as a The SAP Fiori launchpad displays.
Divisional Accountant.

2 Access the Open Manage Allocations (F3338). The Manage Allocations view displays.
SAP Fiori
App

3 Input Initial Make the following entries and choose The assessment is done.
Screen the Go button:
Allocation Context: Profit Centers
Allocation Type: Distribution
Ledger: 0L
Company Code: 1810
Allocation Cycle: OAPCD18

4 Review Al- Do the following:

location ● Select the allocation cycle row and
Cycle choose the > sign.
● In the Manage Allocations view,
choose the Segments tab and choose
Edit.
● Select the segment row and choose
the > sign. Review segment tabs
(Rules, Senders).
● Choose the Sender Details tab and
change the amount to 1000.
● Choose the Check Segment button.
● Choose the Save button.

5 Run Alloca- Select the allocation cycle row and The Run Allocations screen displays.
tion choose the Run button.

6 Test Run Select the allocation cycle row and The Run Allocation(s) - Test Run screen displays.
choose the Test Run button.
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Test Procedures Error: Reference source not found 31
 Test Test Step Instruction Expected Result Pass /
Step Name Fail /
# Comment
7 Input Values Make the following entries and choose To review the results, choose the Display Completed Runs button and
OK. choose Go. You can further drill into the report to view specific senders
Run Name: <enter your Custom Run> and receivers, and values.

Fiscal Period From: <current period>

Fiscal Period To: <curent period>
Note When you are ready to do the ac-
tual (live) run, in the Journal Entry Type,
enter SA.

Tip To reverse an assessment posting, use the app Allocation Results (F4363), enter the search criteria and choose Go. Select the allocation cycle job and
choose Reverse .
Tip Allocation runs can be scheduled in advance or based on regular intervals. See the Schedule Allocation Run in Universal Allocation (2QL).

4.8 Analytics

4.8.1 Cost Centers Actual Data Reporting

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Overhead Cost Accounting (J54_IN) PUBLIC

Test Procedures Error: Reference source not found 32
Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

Purpose

In this activity, you run the cost centers actual data reporting.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log on Log onto the SAP Fiori launchpad as a Cost Ac- The SAP Fiori launchpad displays.
countant - Overhead.

2 Access the SAP 1st app is Cloud-only, 2nd app for OP The Prompts dialog box displays.
Fiori App Open Cost Centers - Actuals (F0940A).

3 Selection Criteria Make the following entries:

Ledger:<0L>
Ledger Fiscal Year :<Current year>
Company Code: 1810
Key Date: <today's date>

4 Go Choose Go. A report showing actual costs for the cost cen-
ters is displayed.

4.8.2 Commitments by Cost Center

Test Administration

Customer project: Fill in the project-specific parts.

Overhead Cost Accounting (J54_IN) PUBLIC

Test Procedures Error: Reference source not found 33
Test Case ID <X.XX> Tester Name Testing Enter a test date.
Date

Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

Purpose

This report shows the plan, actual, and committed data to be viewed by cost center and cost elements.

Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment
1 Log on Log on to the SAP Fiori launchpad as a Cost Ac- The SAP Fiori launchpad displays.
countant - Overhead.

2 Access the SAP Open Commitments by Cost Center (F3016). The P&L – Plan/Actual/Committed screen displays.
Fiori App

3 Selection Criteria Make the following entries:

Key Date: <today's date>
Ledger:0L
Plan Category: PLN
Ledger Fiscal Year :<Current fiscal year>
Hierarchy ID: <0102/YCOA/YBA000_CE>
Company Code: 1810
Cost Center: <enter your desired cost cen-
ter>

4 Choose Choose Go. A report showing plan, actual, and commitments for
Overhead Cost Accounting (J54_IN) PUBLIC
Test Procedures Error: Reference source not found 34
 Test Test Step Instruction Expected Result Pass / Fail /
Step # Name Comment
the cost object is displayed.

4.8.3 Where-Used List - Cost Centers Actual

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

Purpose

This activity allows you to see where the cost centers are used in other master data such as activity type, profit centers, and actual cost allocations.

Procedure

Test Test Step Instruction Expected Result Pass /

Step Name Fail / Com-
# ment
1 Log On Log on to the SAP Fiori launchpad as
a Cost Accountant - Overhead.

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Test Procedures Error: Reference source not found 35
 Test Test Step Instruction Expected Result Pass /
Step Name Fail / Com-
# ment
2 Access the Open Manage Cost Centers The Manage Cost Centers view displays.
SAP Fiori App (F1443A).

3 Selection Cri- Make the following entries and

teria choose Go:
Cost Center : <your cost center>

4 Where Used Select the desired cost center and A report showing where the cost centers are currently used is displayed.
choose Where Used - Cost Centers. For details, you can select the Master data object type and drill in fur-
ther.

Note The Where-Used List - Cost Centers (F3549) app can also be used to determine where the cost centers are currently used.

4.8.4 Where-Used List - Statistical Key Figures

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

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Test Procedures Error: Reference source not found 36
Purpose

This activity allows you to see where the statistical key figures are used.

Procedure

Test Test Step Instruction Expected Result Pass / Fail

Step Name / Com-
# ment
1 Log On Log on to the SAP Fiori launchpad The SAP Fiori launchpad displays.
as a Cost Accountant - Overhead.

2 Access the Open Where-Used List - Statistical The Where-Used List - Statistical Key Figures view displays.
SAP Fiori App Key Figures (F4078).

3 Selection Cri- Make the following entry and A report showing where the statistical key figures are currently used dis-
teria choose Go: plays. For details, you can select the relevant master data object type and
Statistical Key Figure : <your drill in further.
statistical key figure>

4.8.5 Display Line Items in Controlling

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Overhead Cost Accounting (J54_IN) PUBLIC

Test Procedures Error: Reference source not found 37
Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

Purpose

This activity allows you to view various postings in controlling.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as a Cost Account- The SAP Fiori launchpad displays.
ant - Overhead.

2 Access the SAP Open Display Line Items - Cost Accounting (F4023) The Display Line Items view dis-
Fiori App app. plays.

3 Selection Criteria Make the following entry and choose Go: A report showing the posting de-
Ledger : <Enter your ledger, for example 0L> tails display.

Company Code: 1810

Fiscal Year: <Current year>

4.8.6 View Profit Center Distribution

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Overhead Cost Accounting (J54_IN) PUBLIC

Test Procedures Error: Reference source not found 38
Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

Purpose

In this activity, you view the profit center distribution.

Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as a Divi- The SAP Fiori launchpad displays.
sional Accountant.

2 Access the SAP Open Profit Centers (F0926A). The Prompts dialog box displays.
Fiori App

3 Selection Criteria Make the following entries:

Ledger:<0L>
Ledger Fiscal Year :<Current year>
Planning Category: PLN
Company Code: 1810
Key Date: <Current date>

4 Choose Choose Go. Using the report filters on profit centers, you can see
the allocations.

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Test Procedures Error: Reference source not found 39
4.9 OPTIONAL: Commitment Management and Cost Center Budgeting

4.9.1 Commitment Management Cost Centers Actual Data Reporting

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

Note This section is only applicable if you select the non-standard scope item 2I3 - Commitment Management. You have additional features in cost centers to
view commitment which comes via purchasing.
Commitment management is part of the cost monitoring process. Commitment management line items are triggered by stock and non-stock expense pur-
chase requisitions and/or purchase orders that utilize cost centers. These commitments are updated in Extension Ledger 0E (predelivered) in ACDOCA table.
Commitments are reduced by various business transactions such as goods receipt.

Prerequisites

● To use commitment management functions, a nonstandard scope item 2I3 - Commitment Management must be selected and activated. Once activated,
commitment management ledger 0E is active and applicable for all company codes and countries.
● Master Data requirement: Specific cost centers relevant for your commitment tracking must be unlocked. See the procedure on Exclude Cost Center Data
for Commitment Management [page ] 41.
● To view commitments in the report, an open purchase order and/or requisition must exist. For details on creating purchase orders, refer to Consumable
Purchasing (BNX).

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Test Procedures Error: Reference source not found 40
4.9.1.1 Exclude Cost Center Data for Commitment Management

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

Purpose

This activity describes how to exclude cost center data from commitment management reporting. If you select the lock on the cost center master data, con-
sumable purchases that utilize the cost center are excluded from the report.

Procedure

Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Comment
1 Log On Log on to the SAP Fiori launchpad with a Cost Account- The SAP Fiori launchpad displays.
ant - Overhead.

2 Open Man- Open Manage Cost Centers (F1443A). The Manage Cost Centers (F1443A) view displays.
age Cost
Centers

3 Cost Center Make the following entry and choose Go: The Manage Cost Centers view displays.

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Test Procedures Error: Reference source not found 41
 Test Test Step Instruction Expected Result Pass /
Step Name Fail /
# Comment
Cost Center:18101501
Select the line item with Cost Center and choose the
(>) Details button.

4 Lock Com- Choose the Edit button on the top row. In the Control When the Lock Commitment Updates is set to On, no fur-
mitment Up- section, select the Lock Commitment Updates to see ther updates for this cost center would be shown in the
dates the ON sign. commitment report.
Choose the Save button on the bottom right of your
view.

4.9.1.2 Create Purchase Order

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

Purpose

This prerequisite activity creates the demo data to view the commitments in reporting.
Note For details on consumable purchasing, refer to Consumable Purchasing (BNX), steps Create Purchase Requisition or Create Purchase Order.

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Test Procedures Error: Reference source not found 42
Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as a Pur- The SAP Fiori launchpad is dis-
chaser role. played.

2 Open Manage Purchase Open Create Purchase Order (ME21N). The Create Purchase Order view
Order displays.

3 Start Purchase Order Make the following entries and choose Enter: The Create Purchase Order view
creation Supplier : 18300001 displays.

4 Enter Purchase Order Make the following entries and choose Enter. The Create Purchase Order view
data Org. Data: displays.
Purch. Org.:1810
Purch. Group:001
Company Code: 1810

5 Enter Additional Details Make the following entries and choose Enter: The Create Purchase Order view
A: (Account Assessment Category): K (Cost displays.
center)
Material: TG0011
PO Quantity:1
Net Price: 450
Plnt: 1810
Stor. Location: 181A
In the next section, enter the following and
choose Enter:
Cost Center:18101401

6 Save the entries Choose the Save button to save the purchase The Purchase Order is created.
order.

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Test Procedures Error: Reference source not found 43
4.9.1.3 Commitment Management by Cost Center

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

Purpose

This report allows visibility of purchase order commitments to be viewed by cost center and cost elements.

Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment
1 Log On Log on to the SAP Fiori launchpad as a Cost The SAP Fiori launchpad displays.
Accountant - Overhead.

2 Access the SAP Open Commitments by Cost Center (F3016). The Commitments by Cost Center (F3016) view displays.
Fiori App

3 Selection Cri- Make the following entries:

teria Plan Category: PLN
Company Code: 1810
Fiscal Year: <Current year>

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Test Procedures Error: Reference source not found 44
 Test Test Step Instruction Expected Result Pass / Fail /
Step # Name Comment
4 Choose Choose Go. A report showing commitments on the purchasing side for
the cost centers is displayed.

4.9.2 Cost Center Budgeting

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

Note This section is applicable only if you select non-standard scope item 2I3 - Commitment Management which is also a prerequisite for budgeting. You
have additional features in cost centers to view commitments & budgets in which to monitor your expenses.
Budgeting is a part of the cost monitoring process. Commitment management line items in SAP S/4HANA Cloud are triggered by expense purchase requisi-
tions and/or purchase orders that utilize cost centers and a material master. These commitments are updated in Extension Ledger 0E (predelivered) in AC-
DOCA table. Commitments are reduced by various business transactions such as goods receipt.
Cost Center Budgeting utilizes profiles CC001 which allows you assign a G/L account hierarchy and G/L account group to specify the general ledger accounts
applicable for your cost center budgets. The default content utilizes G/L account hierarchy YBA000_CE and two G/L account groups, 1200_CE Production costs
materials and 1900_CE Travel costs.
Once you create your G/L account hierarchy and G/L account groups, you must perform the Set Report Relevancy and Replicate Runtime Hierarchy steps as
covered in the Preliminary Steps section of this document.

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Test Procedures Error: Reference source not found 45
Prerequisites

● To use cost center budgeting functions, a nonstandard scope item 2I3 must also be selected and activated. Once activated, commitment management
ledger 0E is active and applicable for all company codes and countries.
● You must perform the steps Set Report Relevancy and Replicate Runtime Hierarchy as mentioned in 2.4 Preliminary Steps of this document.
● To view commitments in the report, an open purchase order and/or requisition must exist. For details on creating purchase orders, refer to (Consumable
Purchasing).

4.9.2.1 Set Cost Center Master Budgeting Parameters

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

Purpose

This activity describes how to include cost center data for budgeting.

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Test Procedures Error: Reference source not found 46
Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step Name Comment
#
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - Overhead. The SAP Fiori launchpad displays.

2 Access the SAP Open Manage Cost Centers (F1443A). The Manage Cost Centers
Fiori App (F1443A) view displays.

3 Cost Center Make the following entry and choose Go:

18101601 Cost Center: 18101601
Select the line item with Cost Center and choose the (>) Details button.

4 Save the Entries In the Control section, under Budget Availability Control, choose the
Edit button and then make the following entries:
Budget-Carrying Cost Center: 18101601
Budget Availability Control Profile: CC001
Budget Availability Control is Active: ON
Choose the Save button on the bottom of the view.

5 Cost Center Repeat steps 3 and 4 using cost center 18101202.

18101202

4.9.2.2 Upload Financial Data

4.9.2.2.1 Template for File Upload

Test Administration

Customer project: Fill in the project-specific parts.

Overhead Cost Accounting (J54_IN) PUBLIC

Test Procedures Error: Reference source not found 47
Test Case ID <X.XX> Tester Name Testing Enter a test date.
Date

Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

Purpose

This activity helps you download the template and prepare your plan data for upload. Depending on the scope of your solution, the plan data you fill the tem-
plate with will differ. You can use the sample data to populate the template. If you have plan data already in your system and would like to copy the data to a
new Plan Category, application Copy Financial Plan Data (F3396) can achieve this without the need to manually upload the data.

Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - Overhead. The SAP Fiori launchpad displays.

2 Access the SAP Open Import Financial Plan Data (F1711). The Import Financial Plan Data
Fiori App (F1711) view displays.

3 Select Tem- Choose the Download Templates button.

plate In the Download Templates view, select the comma as separator and
then the Cost Center Budgeting template.
Open the downloaded CSV template.
Enter the field values as listed in the table below this table.

4 Save Template Save the file in the CSV format.

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Test Procedures Error: Reference source not found 48
Field Value Table

CAT- RYEAR POPER RBUKRS RCNTR RACCT HSL RHCUR

EGORY
Cat- General Ledger Posting Period Company Cost Account Amount in Local Local Cur-
egory Fiscal Year Code Center Number Currency rency

X X X X

BUDGET (Current Year) 3 (Current 1810 18101601 61007000 1000 INR

02 Period)

BUDGET (Current Year) 3 (Current 1810 18101601 65000500 1000 INR

02 Period)

BUDGET (Current Year) 3 (Current 1810 18101202 51600000 1000 INR

02 Period)

4.9.2.2.2 Import Financial Data

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

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Test Procedures Error: Reference source not found 49
Purpose

Once the plan data file is saved in the template, open the Import P&L Plan Data app and select a source file.
The app performs the following checks:
1. The app checks whether the values in the source file are valid. If required, it returns a list of error messages. You must correct the values in the source file
until they are all valid before you can proceed.
2. If all values are valid, the app selects the distinct values for all characteristics of the plan data scope (as defined in the third row of the source file).
● If no plan data exists in the system for any combination of these characteristic values, you can directly import the plan data.
● If plan data exists in the system for any combination of these characteristic values, the app displays the affected values. It assumes that you want to com-
pletely replace the existing plan data by the new plan data import.
Note One source file must therefore always contain full plan data sets for a certain combination of the characteristics you specified in the third row (the plan
data scope).

Procedure

Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - The SAP Fiori launchpad displays.
Sales.

2 Access the SAP Open Import Financial Plan Data (F1711). The Import Financial Plan Data (F1711)
Fiori App view displays.

3 Cost Center Use the Browse button to select the CSV extension file you
wish to upload and choose Enter.
Make the following entry :
Source File: Your .CSV file that contains your plan

4 File Check The upload performs a check to ensure that the format is You are going to see the messages in the
correct. upper part of your view:
Correct any error message that appears.
The selected file has the following plan data scope
Note the two informational messages that will appear in the
upper-left of the your view.
Your plan data import will create X plan items
Select the Show Detail, and review the data and then select
Overhead Cost Accounting (J54_IN) PUBLIC
Test Procedures Error: Reference source not found 50
 Test Test Step Instruction Expected Result Pass / Fail /
Step # Name Comment
the back button.
Your plan data import will cancel x items
Select the Show Detail, and review the data and then select
the back button.
Proceed to the next step Import Source File.

5 Import Source Choose Import Source File. Import successful message appears.
File

4.9.2.3 Create Purchase Order

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

Purpose

This prerequisite activity creates the demo data to view the commitments in reporting.
Note For details on consumable purchasing, refer to Consumable Purchasing (BNX), steps Create Purchase Requisition or Create Purchase Order.
Note Purchase line items without a material master using material group are currently not included in Commitments. But during actual posting (goods re-
ceipts) the amounts are checked and included in Bugeting. This is shown in the example below.

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Test Procedures Error: Reference source not found 51
Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as a Pur- The SAP Fiori launchpad is dis-
chaser role. played.

2 Open Manage Purchase Order Open Create Purchase Order (ME21N). The Create Purchase Order view
displays.

3 Start Purchase Order creation Make the following entries and choose Enter: The Create Purchase Order view
Supplier : 18300001 displays.

4 Enter Purchase Order data Make the following entries and choose Enter.
Org. Data:
Purch. Org.:1810
Purch. Group:001
Company Code: 1810

5 Enter Additional Details Make the following entries and choose Enter:
A: (Account Assessment Category): K (Cost
center)
Material: TG0011
PO Quantity:1
Net Price: 450
Plnt: 1810
Stor. Location: 181A
In the next section, enter the following and
choose Enter:
Cost Center:18101601

6 Enter Additional Details in the Enter the following:

Next Line A: (Account Assessment Category): K (Cost
center)
Description:
Office Equipment
Material Group: L005

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Test Procedures Error: Reference source not found 52
 Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment
OUn: EA
PO Quantity:1
Net Price: 1000
Plnt: 1810
Stor. Location: 181A
In the next section, make the following and
choose Enter:
G/L Account: 61007000
Cost Center:18101601

7 Save the entries Choose the Save button. The Purchase Order is created.

4.9.2.4 View Budget by Cost Center

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

Purpose

This report allows visibility of purchase order commitments to be viewed by cost center and cost elements.
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Test Procedures Error: Reference source not found 53
Procedure

Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as a Cost Ac- The SAP Fiori launchpad displays.
countant - Overhead.

2 Access the SAP Fiori Open Cost Center Budget Report (F3871). The Cost Center Budget Report (F3871)
App view displays.

3 Selection Criteria Make the following entries:

Plan Category: BUDGET02
Company Code: 1810
Fiscal Year: <Current year>

4 Commit for the Cost Choose Go.

Centers

4.9.2.5 Transfer Cost Center Budgets

Test Administration

Customer project: Fill in the project-specific parts.

Test Case ID <X.XX> Tester Name Testing Enter a test date.

Date

Business
Role(s)

Responsibil- <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
ity

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Test Procedures Error: Reference source not found 54
Purpose

This activity transfers cost center budget from one general ledger/cost center combination.

Prerequisites

● Cost center must have a budgeting profile assigned.

● Cost center budgeting data must be available.

Procedure

Test Test Step Instruction Expected Result Pass / Fail

Step Name / Com-
# ment
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant - The SAP Fiori launchpad displays.
Overhead.

2 Access the Open Manage Cost Center Budgets. The Manage Cost Center Budgets view displays.
SAP Fiori App

3 Initial Entries Choose Create and from the dropdown, select Budget The Budget Transfer Document view displays.
Transfer.
Note Budget Return option can decrease an existing
budget and Budget Supplement option can increase an ex-
isting budget.

4 Create Choose the Create button and make the following entries: The budget transfer has now been posted. Note your
Budget Posting Date: <enter current date> document number for the next step.
Transfer
Plan Category: BUDGET02
Document Type: S_BT
In the Budget Sender Items section, make the following
entries:
Cost Center: 18101601
Account Number: 65000500
Amount in Company Code Currency: 500
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 Test Test Step Instruction Expected Result Pass / Fail
Step Name / Com-
# ment
In the Budget Receiver Items section, make the following
entries:
Cost Center: 18101202
Account Number: 51600000
Amount in Company Code Currency: 500
Choose Create.

5 Reverse Go back to the Transfer Cost Center Budgets view. Make The reversal is successful. The status of the initial
Posting the following entry and choose Go: posting document changes to Reversed.
Document Number: <as created in the previous Additionally, a new document is generated with the
step> status Reversal.
On the Budget Transfer Document view, choose Reverse The two documents (Reversed and Reversal) should
and make the following entries: reference each other in the Reversal Reference Num-
Document Header Text: <optional> ber field.

Reversal Reason: <choose one, for example, wrong

posting>
Choose Create.

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Test Procedures Error: Reference source not found 56
5 Appendix

5.1 Cost Center Replication from SAP S/4HANA Cloud to SAP Master Data Integration (Op-
tional)

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Test Procedures Error: Reference source not found 57
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