SUNDAY SERVICE MANAGEMENT GUIDE

GENERAL GUIDELINES
1. PROGRAM COPY
 All people on program should secure a
program copy for the period, well in
time, at least 1-2months in advance.
 One copy will be put on the church
noticeboard. All ministers are expected
to check on it time and again to be
reminded of the program.
 As and when a minister begins appearing
on programs, they should prioritize the
church programs above other personal
programs. This means they should be
around for most of the church programs
even when they are not on programs.
This gives them chance to learn from
others and also unify our language when
on pulpit.
 If a minister misses service because of
unavoidable circumstances, they are
advised to re-watch the service online in
order to know what took place in order
to be acquainted with the flow of events
such that we can minister in one accord
whenever on the pulpit.

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  As and when a minister thinks they may
not be able to minister, they should
inform the administration in time, or the
person in charge of the program so that
we can make earlier adjustments.
 All ministers should always be on standby
to take up short notice ministry
opportunities as and when called upon.
2. PRAYER
 Every minister is expected to prepare
prayerfully whenever they are put on the
program. They should pray for their
ministry whether it is programing,
leading in offertory, interpreting,
welcoming visitors, leading worship or
preaching.
 All ministers shall be expected to arrive
at church at least one hour before the
first service begins to engage in joint
prayers such that we can minister in one
accord and in power.
 All ministers are expected to live a
prayerful life in order to offer an
impactful ministry.
3. TIME
 All ministers are expected to know the
time allotted to them for their part of

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 ministry and work within that required
time.
4. PULPIT AND CHURCH ORDER
 All ministers are expected to dress
appropriately while on pulpit. They
should dress in such a way that reflects
decency and dignity. They should avoid
highly revealing clothes, e.g see-
through’s, short skirts, very tight panties,
tops that reveal the cleavage and any
such clothes.
 Clothes with ungodly words and pictures
should be avoided.
 Avoid showing inner garments like under
wears, bras.
 All minister should come in clean attires,
and be clean themselves. The hair,
beard, nails, mouth, eyes, armpits, shoes
should all be clean and neat.as and when
possible, ministers should apply a
deodorant or perfume.
 The minsters should avoid torn clothes,
unpolished shoes, muddy shoes, slippers
and sandals, un-ironed clothes,
unbuttoned and unzipped clothes.
 Ministers should avoid frequent
movements in and out of the church.

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 They should avoid being outside church
while service is going on.
 They should avoid engaging in
unnecessary discussions while ministry is
going on.
 They should attend all sessions of
ministry, not only when they are
ministering.
 Those who are supposed to wear
uniform, should be smartly dressed in the
programmed uniform.
 All ministers should stand or sit in their
designated places throughout the service
in order to be quickly accessed when
needed.
 All ministers should be actively involved
in supporting all ministry that goes on in
order to set a pace for the rest.
 All ministers should keep the service
spiritual, vibrant and welcoming to the
new guests.
 All ministers should respond to the
ministers on the pulpit, such as the
worship team, and preacher.
 All ministers should be responsible for
order and cleanliness on the pulpit,
around the church auditorium, and the
specific areas where they execute their

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 ministry. They should always begin in a
clean environment and end in a clean
environment.
 The ushers and children’s teachers
should ensure order among the children
during service.

GUIDELINES GOVERNING SPECIFC MINISTRY AREAS

1. LEADING INTERCESSION/DEVOTION
 Be there in time.
 Lead according to the need of the church
at the time, or the guide that has been
prepared.
 Don’t simply pray but engage people in
prayer. Ensure that people participate.
 Work within the time allotted to you on
the program.
 If the next person comes standing behind
you prepare to hand over the
microphone.
2. LEADING PRAISE AND WORSHIP
 Don’t prepare from the pulpit, but rather
prepare before. Prepare your spirit
through prayer, prepare your skill
through practice and listening to other
Praise and worship leaders.

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  Don’t just praise and worship, but rather
lead the congregation into praise and
worship.
 Have a prior knowledge of the people’s
prevailing Praise and Worship need and
lead them in line with the need.
 Pray and get acquainted with people’s
spiritual environment in order to make
sure that the praise and worship session
answers to people’s spiritual need.
 Lead in line with the message of the time.
 Mind the music culture of the people and
bring music that satisfies that music
cultural need.
 Cause people to adjust slowly and over
time to new music trends in order to
diversify the Praise and worship
experience.
3. LEADING IN GIVING
 Don’t just tell people to give, inspire
them and give them a revelation of the
benefits of giving.
 Read a scripture to inspire them, explain
the scripture.
 Share a testimony.
 Ask people topic envelopes and put in
their tithes and offerings.

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  Encourage all types of giving, tithe,
offerings, seeds, sacrifices, love offerings,
building.
 Encourage mobile giving and banking as
well.
 Encourage giving in kind.
 Work within the available time.

4. LEADING WELCOMING VISITORS AND

TESTIMONIES
 Tell people how much time they have
overall for introduction and testimonies;
maybe 10minutes.
 Introduce the session by introducing the
church to the people, the pastors and
elders in the church in about 1 minute.
 Show visitors how special they are and
how specially valued they are.
 Tell people how much time they each
have for the testimony; maybe 2minutes
each.
 If they are too many, regulate by holding
the microphone for them.
 Be descent, remember to be descent, put
on a receptive face; speak in a way that
draws the attention of people, make
people feel at home, engage the church
in celebrating the visitors.

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  Invite the visitors to the visitors lounge
for a specialized welcome after service.
5. INVITATION OF THE PREACHER
 Help people to prepare their hearts and
minds for the WORD maybe through a 1
minute prayer.
 Create expectancy in the congregation by
underscoring the importance of the
Word.
 Encourage people to prepare their books
and the bible.
 Give the preacher an honorable
welcome. Exhort people to honorably
celebrate the preacher.
 Work within the time allocated to you.
Usually about 2-3 minutes.

6. ANNOUNCEMENTS
 Be audible
 Work within the time allocated to you
 Go through the announcements before
you go to the pulpit.

7. TRANSLATION
 Prepare prayerfully.
 Be audible enough
 Don’t outcompete the preacher.
 Be decently dressed.

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8. PROJECTING
 Know the songs in time, and probably
type them in time.
 Have the preaching script in time if it is
available.
 Know the program early enough and
follow it well during projection.

9. STREAMING
 Prepare in time
 Ensure sufficient data.
 Begin streaming before the real time in
order to get arrest any problems in time
 Keep monitoring sound and picture
qualities.
 Share the links widely for wide
viewership.
10. SOUND MASTERING OR ENGINEERING
 Take care of the equipment to avoid
quick depreciation.
 Test the sound in time.
 Keep monitoring just in case any machine
might be off.
 Keep appropriate volume levels that
won’t fend off people, and that may not
strain clear hearing.
 Be at your working spot continually.

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11. ORGAN PLAYINNG
 Be there all the time when you are
required.
 Always be sensitive to know when to
provide an accompaniment to the
preacher or to the prayer session.
 Be conscious to be connected to God, to
the preacher to the ministers and to the
congregation.
 The background music shouldn’t
overshadow the preacher. During prayer
and intercession, be conscious to know
when the organ should be a little louder
to provide a sound of worship, to
enhance devotion and meditation or to
enhance warfare.
12. BACKING UP
 The backups should always be on
standby to sing alongside when the
preacher or pastor begins a song.
 Backups and all singers should always
begin by testing the microphones by way
of speaking words of exhortation before
active singing begins.

13. PHOTOGRAPHING

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  Photographers should often be conscious
to capture all the good moments of the
day.
 They should avoid capturing empty seats
unless otherwise directed to do so by the
pastor or designated leader; for positive
reasons.
 Always endeavor to see that the Pastor,
key ministers and all other ministry
groups are captured in every service
because they make the brand of the
church.
 Photographers should avoid obstructing
the congregation and also disrupting
service by unnecessary movements. They
should learn to work in the background.
 They should take good care of the
pictorial records in order not too loose
the records.
14. PREACHING
 Whenever assigned the responsibility to
preach, prepare prayerfully and also
make ample time to study the word and
study the topic you are going to preach
about widely.
 Have a defined topic for your sermon.
 Try to preach in line with the theme of
the season.

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  Have an introduction, a message and a
conclusion.
 Let the sermon come to edify, exhort and
encourage.
 Lift up God, lift up the leadership and
then lift up the congregation in hope, in
joy, in love, in peace and inn ministry
passion.
 Avoid vulgar language on the pulpit.
 The preacher should ensure descent
dressing.
 In case you purpose to use a power point
or to have your sermon projected, kindly
give it to the technical and media teams
in advance.

GUIDELINES GOVERNING DIFFERENT GROUPS

1. USHERS/PROTOCOL TEAM RESPONSIBILITIES
 Ensure cleanliness around the church
premises throughout the week and
during all services including midweek
services, night services and all special
events like during conferences.
 Ensure safety of all church property
during the week and during all services.
 Ensuring order in the services as they go
on.

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  Ensuring that whatever logistics are
needed during both normal services a nd
events are available and in time for the
successful running of the event or service
 Ensure the comfort of all congregants by
creating a good and appeasing sitting
environment.

2. SERVICE TEAM
 Offer personalized service to people
especially, the pastors and guests during
service: E.g a Pastor or guest might want
an envelope or communicate to someone
with in the church. This helps to avoid
unnecessary movements by the Pastor,
guests and other key ministers in the
church.
 Ensure comfortability of all ministers in
church.
 Sit in convenient places where they can
easily be reached.
 To work with the ushers and any other
Guest experience team members to
ensure that people are served well in the
event that there is serving of food or
refreshment.

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  To dress up in such a way as will make
them easily identifiable by the
congregants when there is need for help.
 To be equipped with basic information
about the church in case any one might
want o know.
 To speak to the visitors after service and
give them orientation into the systems of
the church.
 To ensure visitors receive refreshments
and also coupons or brochures that talk
about the church.
 To ensure that visitors get a good Guest
experience that will cause them to
return.
 To ensure that visitors’ records are taken
and managed very well.
3. WELCOMERS
 To give congregant a beautiful entrance
experience by way of a good hand shake,
a smile, and a greeting.
 To help congregants take up seats in the
right place during services.
 To hold up placards in celebration of
visitors.

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4. WORSHIP TEAM & OTHER MUSIC GROUPS
 To reach in church early enough before
anyone else so that they are ready to
minister to the congregants through
music.
 To give life to the service through music.
 To have adequate practice before service
time.
 To lead the congregation in praise and
worship during service.
 To prepare for all events of the church
just in case their services are required.
Events like, Ministers gatherings,
Services, overnights, conferences,
crusades, weddings, introductions, burial
ceremonies, anniversaries etc.
 To write and sing music that is in line
with the messages preached and taught.
 To raise more music ministers in the
church.
 To grow the congregations musical test.
 To teach praise and worship songs to the
congregation.
 To be always smart during service.
 To be always available for all teachings
and trainings in the church so as to have
the same knowledge as all other
ministers.

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5. MEDIA TEAM
 To capture and save all important
moments in church.
 To always ensure they are fully present
or represented in all events and
programs of the church in order to
capture everything that goes on.
 To record all messages of the church
either by audio or video.
 To broadcast all services and programs
online or to livestream.
 Ensure that all services reach every
member and the public.
 To publicize all programs of the church
well in time before they happen.
6. CHILDREN’S SHEPHERDS
 Ensure a good number of children attend
the services.
 Mobilize all children in church and
around church for service.
 To have a working teaching syllabus for
children in every season
 To ensure the children are up to date
with all the key teachings of the church.
 To ensure that the children have service
every Sunday.
 To organize all key events that pertain to
the children

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  To ensure the all-round development and
discipleship of all children in the church
7. THE BAND
 To set the music and sound equipment
well in time before services.
 To ensure the good state of all musical
equipment in church.
 To play the music equipment in church.
 To give good accompanying music as and
when necessary during service.
8. THE ESTATES DEPARTMENT
 Ensure that all things are well at the
church estate. This includes the offices,
places of convenience.
 Ensure that all utilities are available and
that all bills are cleared; power bills,
water bills, star times, data etc.
 Ensure all spoilt infrastructure is
replaced; e.g. bulbs, sockets, switches,
wires, doors, bolts, padlocks.
 Ensure security around the estate at all
times.
9. THE PRAYER DEPARTMENT
 To organize programmed prayer
meetings in church
 To lead all prayer programs with the
guidance of the pastor.

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 To make prayer programs for Fridays
with the guidance of the pastor.
 To mobilize the church for a continuous
prayer program all through the year
under the guidance of the Pastor.

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