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Shortcuts & Secrets

THE BEST EXCEL SHORTCUTS GUIDE

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@Excelbychris
 ABOUT ME
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 WELCOME
Introducing ***Drumroll***
The Ultimate Excel Guide for Shortcut Masters.

Yes, you heard it right!

For all shortcut enthusiasts, time-savers
and efficiency aficionados...
This guide is your holy grail.
Are you the type who likes to do as little as
possible to achieve maximum results?
Do you find yourself daydreaming about a
world where spreadsheets practically fill
themselves?
Well, my friend, you've stumbled upon the
haven of Excel mastery.
We're diving deep into the most powerful tips
and tricks - guiding you step-by-step to
become a PRO at Excel... Save you hours &
boost your productivity like never before!

- @ExcelbyChris

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distributed, or transmitted in any form or by any means without permission from the publisher.
 SECTION 01 GENERAL SHORTCUTS

GENERAL SHORTCUTS
Learn these basic Excel shortcuts to work faster and
handle your spreadsheets with ease.

Shift + F4 Find next match (after initial Find)

Alt + F1 Insert embedded chart

F11 Insert chart in new sheet

Ctrl + Shift + L Toggle Autofilter

Alt + ↓ Activate filter

Ctrl + T Create table

Shift + Space Select table row

Ctrl + Space Select table column

Ctrl + A Select table (when active cell is in table)

Alt + C Clear slicer filter

F7 Run Spellcheck

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distributed, or transmitted in any form or by any means without permission from the publisher.
 SECTION 01 GENERAL SHORTCUTS

GENERAL SHORTCUTS
Learn these basic Excel shortcuts to work faster and
handle your spreadsheets with ease.

Shift + F7 Open Thesaurus

Alt + F8 Open Macro dialog box

Alt + F11 Open VBA Editor

Ctrl + D Duplicate object, formula, text

Alt Snap to grid (whilst dragging)

Ctrl + 6 Hide or show objects

Alt + ' Open Modify Cell Style dialog box

Shift + F10 Show right-click menu

Alt Space Display control menu

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 SECTION 02 WORKSHEET SHORTCUTS

WORKSHEET SHORTCUTS
Master the basics with these Excel shortcuts to quickly
navigate, organize and edit your spreadsheets.

Shift + F11 Insert new worksheet

Ctrl + PgDn Go to next worksheet

Ctrl + PgUp Go to previous worksheet

Alt + O, H R Rename current worksheet

Alt + E, L Delete current worksheet

Alt + E, M Move current worksheet

F6 Select adjacent worksheets

Ctrl + Click Select non-adjacent worksheets

ScrLk Toggle scroll lock

Ctrl + Shift + F1 Toggle full screen

Ctrl + P Print

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distributed, or transmitted in any form or by any means without permission from the publisher.
 SECTION 02 WORKSHEET SHORTCUTS

WORKSHEET SHORTCUTS
Master the basics with these Excel shortcuts to quickly
navigate, organize and edit your spreadsheets.

Ctrl + F2 Open print preview window

Alt + P, R S Set print area

Alt + P, R C Clear print area

Ctrl + Mouse Wheel Up Zoom in

Ctrl + Mouse Wheel Down Zoom out

Alt + R, P S Protect sheet

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 SECTION 03 FORMATTING SHORTCUTS

FORMATTING SHORTCUTS
Use formatting shortcuts to make your data look better
and easier to read, from bolding text to cell borders.

Ctrl + 1 Format cells

Ctrl + Shift + F Display Format Cells w Font tab selected

Ctrl + B Apply or remove bold

Ctrl + I Apply or remove italics

Ctrl + U Apply or remove underscore

Ctrl + 5 Apply or remove strikethrough

Alt + H, A C Align center

Alt + H, A L Align left

Alt + H, A R Align right

Alt + H, 6 Indent

Alt + H, 5 Remove indent

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 SECTION 03 FORMATTING SHORTCUTS

FORMATTING SHORTCUTS
Use formatting shortcuts to make your data look better
and easier to read, from bolding text to cell borders.

Alt + H, W Wrap text

Alt + H, A T Align top

Alt + H, A M Align middle

Alt + H, A B Align bottom

Alt + H, F G Increase font size one step

Alt + H, F K Decrease font size one step

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distributed, or transmitted in any form or by any means without permission from the publisher.
 SECTION 04 DATA ENTRY SHORTCUTS

DATA ENTRY SHORTCUTS

Save time on data entry with these shortcuts, making it
quicker and more accurate to input numbers, text, and
formulas.

Enter Enter data and move down

Shift + Enter Enter data and move up

Tab Enter data and move right

Shift + Tab Enter data and move left

Ctrl + Enter Enter data and stay in same cell

Enter Enter same data in multiple cells (after copying)

Ctrl + ; Insert current date

Ctrl + Shift + : Insert current time

Ctrl + D Fill down from cell above

Ctrl + R Fill right from cell on left

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 SECTION 04 DATA ENTRY SHORTCUTS

DATA ENTRY SHORTCUTS

Save time on data entry with these shortcuts, making it
quicker and more accurate to input numbers, text, and
formulas.

Ctrl + ' Copy formula from cell above (formula is exact copy)

Ctrl + Shift + " Copy value from cell above

Ctrl + K Insert hyperlink

Alt + ↓ Display AutoComplete list

Ctrl + E Flash fill

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 SECTION 05 RIBBON SHORTCUTS

RIBBON SHORTCUTS
Use these shortcuts to master Excel's Ribbon, letting
you quickly access commands and tools without
touching your mouse.

Ctrl + 1 Expand or collapse ribbon

Alt Activate access keys

→←↑↓ Move through Ribbon tabs and groups

Space OR Enter Activate or open selected control

Enter Confirm control change

F1 Get help on selected control

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 SECTION 06 CELL EDIT MODE SHORTCUTS

CELL EDIT MODE SHORTCUTS

Edit cells faster with shortcuts that let you quickly
update, fix & finish your data without breaking your flow.

F2 Edit the active cell

Shift + F2 Insert or edit comment

Shift + F10, M Delete comment

Esc Cancel editing

Shift + → Select one character right

Shift + ← Select one character left

Ctrl + → Move one word right

Ctrl + ← Move one word left

Ctrl + Shift + → Select one word right

Ctrl + Shift + ← Select one word left

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 SECTION 06 CELL EDIT MODE SHORTCUTS

CELL EDIT MODE SHORTCUTS

Edit cells faster with shortcuts that let you quickly
update, fix & finish your data without breaking your flow.

Shift + Home Select to beginning of cell

Shift + End Edit the active cell

Ctrl + Delete Insert or edit comment

Backspace Delete comment

Delete Cancel editing

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 SECTION 07 SELECT SPECIAL SHORTCUTS

SELECT SPECIAL SHORTCUTS

Quickly select the data you need with these shortcuts,
so you can focus on the cells that matter most in your
analysis.

Ctrl + G Or F5 Display 'Go To' dialog box

Ctrl + Shift + O Select cells with comments

Ctrl + Shift + * Select current region around active cell

Ctrl + A Select current region

Ctrl + [ Select direct precedents

Ctrl + Shift + { Select all precedents

Ctrl + ] Select direct dependents

Ctrl + Shift + } Select all dependents

Alt + ; Select visible cells only

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 SECTION 08 EXT. SELECTION SHORTCUTS

EXT. SELECTION SHORTCUTS

Easily expand your selections in Excel with these
shortcuts, great for highlighting large ranges or multiple
areas in your worksheet.

Shift + → Extend selection right

Shift + ← Extend selection left

Shift + ↑ Extend selection up

Shift + ↓ Extend selection down

Ctrl + Shift + → Extend the selection to last cell on the right

Ctrl + Shift + ← Extend the selection to last cell on the left

Ctrl + Shift + ↑ Extend the selection to the last cell up

Ctrl + Shift + ↓ Extend the selection to the last cell down

Shift + PgUp Extend selection up one screen

Shift + PgDn Extend selection down one screen

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distributed, or transmitted in any form or by any means without permission from the publisher.
 SECTION 08 EXT. SELECTION SHORTCUTS

EXT. SELECTION SHORTCUTS

Easily expand your selections in Excel with these
shortcuts, great for highlighting large ranges or multiple
areas in your worksheet.

Ctrl + Shift + Home Extend selection to first cell in worksheet

Alt + Shift + PgDn Extend selection right one screen

Alt + Shift + PgUp Extend selection left one screen

Ctrl + Shift + End Extend selection to last cell in worksheet

Shift + Home Extend selection to start of row(s)

F8 Toggle 'Extend Selection' mode

Esc Cancel 'Extend Selection' mode

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 SECTION 09 NAVIGATION SHORTCUTS

NAVIGATION SHORTCUTS
Navigate your Excel workbook quickly with
shortcuts that take you to any cell, row or column
without the hassle.

→ Move one cell right

← Move one cell left

↑ Move one cell up

↓ Move one cell down

Alt + PgDn Move one screen right

Alt + PgUp Move one screen left

PgUp Move one screen up

PgDn Move one screen down

Ctrl + → Move to right edge of data region

Ctrl + ← Move to left edge of data region

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 SECTION 09 NAVIGATION SHORTCUTS

NAVIGATION SHORTCUTS
Navigate your Excel workbook quickly with
shortcuts that take you to any cell, row or column
without the hassle.

Ctrl + ↑ Move to top edge of data region

Ctrl + ↓ Move to bottom edge of data region

Home Move to beginning of row

Ctrl + End Move to last cell in worksheet that contains data

Ctrl + Home Move to first cell in worksheet

End Turn End mode on

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 SECTION 10 SELECTION SHORTCUTS

SELECTION SHORTCUTS
Master selecting cells, ranges & objects in Excel with
these shortcuts to speed up your workflow and make
accurate changes.

Shift + Space Select entire row

Ctrl + Space Select entire column

Ctrl + A Select current region if worksheet contains data

Shift + Click Expand selection

Ctrl + Click Add non-adjacent cells to selection

Ctrl + Alt + → Move right between non-adjacent selections

Ctrl + Alt + ← Move left between non-adjacent selections

Shift + F8 Toggle 'Add to Selection' mode

Esc Exit 'Add to Selection' mode

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 SECTION 11 DRAG & DROP SHORTCUTS

DRAG & DROP SHORTCUTS

Easily manage your data with drag-and-drop shortcuts,
allowing you to quickly move, copy or adjust data in
your worksheet.

Drag Display 'Go To' dialog box

Ctrl + Drag Select cells with comments

Shift + Drag Select current region around active cell

Ctrl + Shift + Drag Select current region

Alt + Drag Select direct precedents

Ctrl + Drag Select all precedents

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 SECTION 12 ACTIVE CELL SHORTCUTS

ACTIVE CELL SHORTCUTS

Stay in control of your data by learning active cell
shortcuts, so you can easily manage the content and
behavior of the selected cell.

Shift + Backspace Select active cell (+1 cells already selected)

Ctrl + Backspace Show the active cell on worksheet

Ctrl + . Move active cell clockwise to corners of selection

Enter Move active cell down in selection

Shift + Enter Move active cell up in selection

Tab Select all precedents

Shift + Tab Move active cell left in a selection

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CONCLUSION
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