PROJECT REPORT

ON
OFFICE MANAGEMENT

In the partial fulfillment of Award of the

CERTIFICATE OF OFFICE MANAGEMENT
2024-25

SUBMITTED BY: - UNDER THE GUIDANCE OF: -

ROSHANI KASHYAP CO-ORDINATOR:
COLLEGE ROLL NO.: 1221643039002 DR. AMANDEEP KAUR
COURSE ROLL NO.: LECTURER IN-CHARGE:
B.COM(CAV) 3RD YEAR MRS. SHENAM
 CURRICULUM VIATE
ROSH ANI KASHYAP
At 1/778, New Basti, Dalipgarh
Babyal Ambala Cantt – 133005
Phone – 8168695492
Email – [email protected]

OBJECTIVE

To work on a challenging job profile which provides an opportunity to enhance

my technical, skills and knowledge, this could provide me an insight into new
aspects so that it would be helpful for my career.

EDUCATION

❖ Completed 10th (CBSE) in 2019 from Kendriya Vidyalaya No. 1 Ambala Cantt,
Haryana with Percentage - 76.2 %

❖ Completed 12th Commerce (CBSE) in 2021 from Kendriya Vidyalaya No. 1

Ambala Cantt, Haryana with Percentage – 82%

❖ Pursuing Bachelor in Commerce Computer Application Vocational

(B.COM[CAV]) from Arya Girls College Ambala Cantt, Haryana affiliated with
Kurukshetra University

SKILLS

Language : Programming in C, Programming in JAVA

Operating System : Windows XP/7/10/11
Application Package : Microsoft Office, Adobe Photoshop

STRENGTHS

❖ Analyzing every angle of a project before working on it.

❖ Willingness to learn.
❖ Adaptability to changing environment.
❖ Thrives on completing a variety of challenging tasks.
❖ Enthusiastic and positive team player.
 TABLE OF CONTENT

S.NO. PARTICULARS PAGE NO.

CURRICULUM VIATE
1. How to create and update Gmail account 3-6
2. Introduction to MS Word 7-10
a. MS Word…………………………………
b. Features of MS Word……………….
c. How to Open MS Word…………….

3. Introduction to MS Excel 11-14

a. MS Excel……………………………….
b. Excel Interface……………………...
c. How to Open MS Excel…………..
d. Features of MS Excel……………..

4. How to create new document 15-17

5. How to save a document. 18-20
6. How to insert image in document. 21-23
7. How to insert watermark in document 24-27
8. How to apply page border. 28-32
9. How to change page colour 33-34
10. How to apply font style. 35-36
11. Create an Excel Sheet 37-38
12. How to apply Sum function 39-41
13. How to find out Max and Min. number in 42-45
data.
14. How to hide /unhide in excel 46
15. How to create a chart in excel 47-48
16. Thank You 49
 CREATE AND UPDATE GMAIL
ACCOUNT

Steps:

• Step 1- Open Google Homepage and Click on Sign In.

• Step 2- Click on "Create Account" Choose "For Myself".

• Step 3- Enter your First Name and Last Name.

• Step 4- Enter Personal Details

• Step 5- Select Gmail Address or Make Custom Gmail ID

• Step 6- Set Password

• Step 7- Add a Recovery Address (Optional)

• Step 8- Click on "I Agree"
MS Word:
Microsoft word or Ms. Word is a type of word processor software developed
by Microsoft. It was first released to operate in 1983. Ms. Word is regarded as
one of the most used word processor software. The primary aim of MS word is
to assist users in creating professional-quality documents, letters, reports,
resumes, etc. This MS word also helps the users to edit or modify their new or
existing documents. Ms. Word has a .docx extension for saving the file. MS
word is a component of the Microsoft Office suite, and it is available for
Windows and Macintosh. The latest version of Ms. Word that is currently used
is 2019. It was initially named as Multi-Tool Word, and it was developed for
Xenix systems.

Features of MS Word:
1. To Create Text Documents:
Microsoft word is the first and most important software for creating text
documents. In Ms word, you can create desirable documents with different
font styles, sizes, text, and alignments. When you open Ms word, you will
find a blank sheet where you can perform several operations.

2. Insert Images and Clipart:

Microsoft word allows the user to insert images and clipart to supplement
the document. This feature of Ms word helps the user supplement the
content by adding visuals. These added visuals can be resized, repositioned,
and used in the background to increase the document's quality.

3. Insert Charts and Tables:

Ms. Word allows users to insert charts and tables in the document's content.
With the help of Ms word, the user can add rows and columns to
supplement the document. It helps the user to organize information in a
better context. Tables and charts give a good look to the documents.
 4. Templates:

Templates are one of the important features of Ms. Word; it offers free
templates to the users in pre-set layout form. The users can easily access it.
These templates can be used in letters, resumes, memos, reports, faxes, etc.
It helps the users to increase the quality of the document by supplementing
the document.

5. Saving and Sharing Document Files:

Ms. Word's most important function is saving and sharing documents. After
completing the documents, users can save them in device storage or One
drive. If users save documents in One drive, they can share them with others.
And the shared documents can be edited by other users too.

How to Open Ms Word ?

There are different ways to open & start Microsoft Word on a computer, which
are given below.

• Step 1- Click the start button on the left-side corner below the computer
or laptop screen.

START
BUTTON
• Step 2- Click the All Programs or All Apps option.

ALL
APPS

• Step 3- Find the Microsoft Word option or Type Word in the Search
Box.

MS
WORD
• Step 4- Click on the Microsoft Word option, when you click the word icon
a blank document will open.
MS Excel:
MS-EXCEL is a part of Microsoft Office suite software. It is an electronic
spreadsheet with numerous rows and columns, used for organizing data,
graphically representing data(s), and performing different calculations. It
consists of 1048576 rows and 16384 columns, a row and column together
make a cell. Each cell has an address defined by column name and row number
example A1, D2, etc. This is also known as a cell reference.

Excel Interface:

How to Open Ms Excel ?

To start MS Excel on Computer, the steps to be followed are:

• Step 1- Click the start button on the left-side corner below the computer
or laptop screen.
 START
BUTTON

• Step 2- Click the All Programs or All Apps option.

ALL
APPS
 • Step 3- Find the Microsoft Excel option or Type Excel in the Search Box.

MS
EXCEL

• Step 4- Choose MS Excel Application. The MS Excel application will open.

Another option is to Type "MS Excel" in the search box after clicking the Start
Button.
Features of MS Excel:
The several features in MS Excel format and edit the data based on the
requirement.

1. Home:

The Home option consists of tabs such as Clipboard, Font, Alignment,

Number, Styles, Cells and Editing.

2. Insert:
The Insert tab consists of Tables, Illustrations, Charts, Links, and Text.

3. Page Layout:

Themes, Page Setup, Page Background, Paragraph and Arrange.

4. Formulas:
The Formulas consist of Function Library, Defined Names, Formula Auditing
and calculations.
5. Data:
The data consists of get external data, connections, sort & filter, data tools
and outlines.
6. Review:
The review tab consists of proofing, comments and changes.

7. View:

The view tab consists of workbook views, show/hide, zoom, window and
macros.
 CREATING A NEW DOCUMENT

Steps:

If you want to create a new Word document, follow these steps:

• Step 1- Open Microsoft Word

Click on the Word application to launch it.

• Step 2- Click the File tab

• Step 3- Click New

• Step 4- Select Blank Document

A new, blank document is created in a new window.

➢ You can direct press Ctrl + N to open a new blank document.

 SAVING A DOCUMENT

Steps:
➢ Method 1: Saving a file with File Menu
• Step 1- Click on the File Menu

• Step 2- Go to the Save or Save As button provided.

• Step 3- Select the location where you want to save the file.
• Step 4- Provide a name to the file or use the default one.
 • Step 5- Click on the save Button

➢ Method 2: Using the Keyboard Shortcut Keys

• Step 1- Use the keys ‘CTRL + S’ to enter the Save As menu after the
creation of a new file.
• Step 2- Follow the steps from Step 3-Step 5 provided in the method 1.

Note: This shortcut will only allow to save the file with a new name only once,
rest all the times, it will just overwrite the existing file.
INSERTING IMAGE IN MS WORD

Steps:

• Step 1- Select the insert option from the navigation menu.

• Step 2- Now select the picture option as shown:

• Step 3- A insert picture from dialog box will open.

• Step 4- Next select the picture/image you want to insert in your

document.
 • Step 8- Click on the insert option as shown:

➢ Finally, pictures/images are added to your document.

INSERTING WATERMARK IN MS
WORD

Steps:
• Step 1- On the navigation menu click on the Design option.

• Step 2- On the right side of the navigation menu click on

the watermark option as shown:

• Step 3- A menu will open where you can select different types of

watermarks, or also you can create your own watermark.

• Step 4- There the three sections in watermark
✓ Confidential Section
✓ Disclaimers Section

✓ Urgent Section
 • Step 5- Select the watermark of your choice or requirement according

to your document.

➢ Finally, our custom watermark is added to your document.

Steps:
• Step 1- On the navigation menu click on the Design option.

• Step 2- On the right side of the menu click on the Page Border option.

• Step 3- A Border and Shading dialog box will open.

• Step 4- Then Click on the Page Border option.

There are many options to choose page border style. Select option
according to you.

• Step 5- Select on box option as shown:

 You can also choose a different border style, colors by simply clicking
on the style option and select your style as shown:

• Step 6- Click on Apply to option as shown here:

There are 4 options:

1. Whole Document – By selecting this option page border will apply

to all the pages of your document.

2. This section – Page border will apply only on one page that is the

current page of the document.

3. This section – first page only – Page border will apply only in the

first page, remaining page remains without border

4. This section – all except first page – Page border will apply in all

the pages except the front or first page of your document.

• Step 7- Then click on OK option.
Finally, page border will apply to your documents.
 CHANGING PAGE COLOR

Steps:
• Step 1- On the navigation menu click on Design option.

• Step 2- On the right side of the menu click on Page Color option.

• Step 3: A color panel will open. Choose your color according to your
document as shown:
Finally, Page color will apply to your document.
 APPLYING FONT STYLE

Steps:
• Step 1- Select the text to format for applying a character style.

• Step 2- Select the style and Apply

From the list of styles, choose any of the styles which you want for your
selected text.
After selecting the style, font will be applied to your selected text.
 CREATE AN EXCEL SHEET

Steps to create an excel sheet:

• Step 1- Open Microsoft Excel

Click on the Excel Application to launch it.

• Step 2- Select the blank workbook.

A new blank excel sheet will be created.
Steps:
• Step 1- Select the cell where you want to display the result.

• Step 2- Now type “=” sign in the cell and type “sum” then

type opening parenthesis “(“in the cell.

• Step 3- Now select the data as shown in the figure:
• Step 4- Next hit the ENTER button.

• Step 5- Now drag the cross (+) sign to the following cells
The Total marks are calculated and displayed on the cell.
Steps:
• Max () function:

➢ Step 1- Select the cell where you want to display the result.

➢ Step 2- Now type “=” sign in the cell and type “max” then

type opening parenthesis “(“in the cell.

➢ Step 3- Now select the data as shown in the figure:

➢ Step 4- Next hit the ENTER button.

The Maximum value will be displayed on the cell.

• Min () function:

➢ Step 1- Select the cell where you want to display the result.

➢ Step 2- Now type “=” sign in the cell and type “min” then

type opening parenthesis “(“in the cell.

➢ Step 3- Now select the data as shown in the figure:

➢ Step 4- Next hit the ENTER button.

The Minimum value will be displayed on the cell.

 Steps:
• Step 1- Select Column, Go to Format tab and Choose Hide and Unhide.

Select the first cell of the column, here we are selecting A1. Then, in
the home got to format in the cells. In format choose Hide &
Unhide in Visibility.
 Steps:
• Step 1- Select the data for which you want to create the chart.

• Step 2- Go to Insert tab and Select type of Chart

• Step 3- Preview the Result