FORM TP 2023065 CARIBBEAN EXAMINATIONS CoyNncIL C, SECONDARY EDUCATION \TE® ‘ARIBBEAN PRAMINA RATION CERTIFICA ELECTRONIC DOCUMENT PREPARATION AND MANAGEMENT Paper 01 - General Proficiency 1 hour 30 minutes 02 JUNE 2023 (a.m.) READ THE FOLLOWING INSTRUCTIONS CAREFULLY. 1. This test consists of 60 items. You will have 1 hour and 30 minutes to answer them. 2. _Inaddition to this test booklet, you should have an answer sheet. 3. Each item in this test has four suggested answers lettered (A), (B), (C), (D). Read each item you are about to answer and decide which choice is best. 4 On your answer sheet, find the number which corresponds to your item and shade the space having the same letter as the answer you have chosen. Look at the sample item below. Sample Item The MOST appropriate salutation for a business letter is Sample Answer z (A) Hi James OOO» (B) Dear Mrs Ali (©) My Dear Solomon (D) _ToAll Staff Members ‘ The best answer to this item is “Dear Mrs Ali”, so (B) has been shaded. i 5. Ifyou want to change your answer, erase it completely before you fill in your new choice, 6. When you are told to begin, turn the page and work as quickly and as carefully as you can. If Jou caznot answer a item, goon tothe next one. You may retur to that item later . DO NOT TURN THIS PAGE UNTIL YOU ARE TOLD TO DO SO. Copyright © 2022 Caribbean Examinations Council Beraqcay We Ae Ail rights reserved. 01251010/MI/CSBC 2023 -Items 1-3 following sentei ir Soess of eee se Tee (A) ®y Contain errors of punctuation or capitalization, Some of them are correct. + SS) oF (C) to identify the error. Select (D) if there is no error. L “ am going to live with my father in Jamaica;” Kasia whispered, “and I won’t come back here.” NO ERROR (a) (B) © «) 2. The final stop on at as is port of Spain, Trinidad and Tobago. NO ERROR , ©) © ©) 3. After waiting for some time in the terminal, the old man asked, “what time is the bus to (A) @) Bridgetown scheduled to arrive?” | NO ERROR (©) (@) Items 4-10 refer to the following incomplete sentences. Choose the word or words that BEST complete EACH sentence. 4, The tour guide ... .+. the students to walk with their own water. (A) advice (B) advise (C) advised (D) — adviced 5. Everyone was .... .. when Mr Richards announced that the practical examination was postponed. (A) _ releved (B) relieved (C) __ releived (D) _ releeved GE 9 THE NEXT PA 01251010/MJ/CSEC 2023 goonn6. There is little doubt that air travel playsa .. «Bie . role in the development of our Caribbean culture, (A) vital (B) strong (©) partial @) serious 8. Since the students .... (A) (®) (© (@) % Makada wrote ... (A) @) (©) @) 10. _Itreally helped to drive home the message that young people were tired of being .... gave an inspiring speech at the graduation scholarship, cermony scholarship, ceronmy scholarship, ceremony scholarship, ceremony behave behaves behaved behaving usu: headings for each column. separate seperate seperete separete by the marketing ploys of big tobacco companies. (A) (B) (c) (D) upset targeted subdued encouraged GO ON TO THE NEXT PAGE 01251010/MJ/CSEC 2023ik. 13. 14. 15. -4- which of the following abbreviations may be used in manuscript to represent the word snecessary"? (A) necy (B)—_necey (C)__necty (D) nest Which of the following words is represented by the abbreviation *recd” in manuscript? (A) Record (B) Rescind (C)__ Respond (D) Received Inwhich of the following components of a computer system can the CPU, ROM and RAM be found? (A) Hard drive (B) Hard board (C) Motherboard (D) Memory stick Which of the following is NOT an operating system? (A) Linux (B) MacOS (C) Windows (D) MS Office Which of the following devices may be classified as BOTH input and output? (A) Mouse (B) Webcam (c) Headset (D) Keyboard 0125101 0/MJ/CSEC 2023 16. 17. 18. 19. which of the following should be given the MOST consideration if a company is desirous of designing an office that is ergonomically efficient? (A) Employees’ personal attire (B) _ Employees’ personal desire (C)__Typesofoffice furniture being used (D) Types of office equipment being used One way to avoid repetitive strains or injuries due to prolonged viewing of @ computer monitor is to use (A) ascreen flicker (B) _ ananti-glare screen (C) _ anergonomic mouse (D) an ergonomic keyboard Which of the following storage media normally requires a USB connector? (A) Flash drive (B) Cloud drive (C) Compact disk (D) Memory card Which of the following software is used to boot a computer? (A) Utility (B) System (C) Firmware (D) Application GO ON TO THE NEXT PAGE20. 21. Mary is Producing an electronic presentation for the CEO who ‘will be travelling shortly and wishes to take the presentation with hit. Which of the fotlowing media would be MOST appropri se for storing the presentation? following mes priate for Mary to u! (A) Compact di ®) Floppy di ® (©) Hard drive () Flash drive MURS NeaNawewsie The correct term for the rectangle indicated by the arrow is (A) status bar (B) name box (©) active cell (D) formula bar ec 2003 GO ON TO THE NEXT PAGE 01251010/MJ/C: E22. 23. 24. 01251010/MJ/CSEC 2023 © - 6- Not overloading electrical outlets in the 25, What does the proofreader’s mark ( ; office would be considered denote? (A) asafety practice Ay Close uP S ahealth practice aN New heading (C) _ anergonomic factor (c) Leave aspace (D) _ general care of hardware (D) _ Inserta number Items 23 and 24 refer to the following tem 26 refers to the following image. barcode. ISBN 978-0-1234. ~5678-6 A Introduction to Electronic Document Management By Mrs K Marsaua 780123 456786 26. The steps to add the main heading ‘New Which of the following devices is used to 7 read the data? cme (A) right click on Rectangle A and (A) Mouse “ oe text me oe (B) Scanner (B) _ right click on Rectangle B and type (©) Joy stick the text (D) Keyboard (C) — doubleclick on Rectangle A and type the text (@) double click on Rectangle B and type Which of the following features gives a distinct ADVANTAGE to this data capture method? the text 27. Which of the following is the MOST (A) Automatically shows which options efficient input device to use to capture data have been chosen (B) Automatically processes informa- electronically? tion (C) Enables automatic coding of iy Mouse manufactured products ©) Revboend (D Enables automatic itemized billing 6) Trackball of items purchased (D) Barcode reader GO ON TO THE NEXT PAGE29. 31. 2 ss Copying a para 4 pasting it in another document ivan exanple of (A) editing (B) merging (C) formatting () _ paragraphing At the end of a business letter, five blank lines are inserted before the writer's name for the (A) salutation (B) typist’s initials (©) writer's signature (D) enclosure notation Producing information from queries and tables in a specific format that can be printed from a database is done in the form of (A) afile (B) — aquery (C) — areport @) — anobject Which of the following fields would be the BEST choice for the key field of a student's performance record system in a school? (A) Surmame (B) Date of birth (C) _ Telephone number (D) Admission number The document stating what is to be accomplished during a meeting is the (A) agenda (B) _ schedule (©) memorandum (D) _ attendance sheet 01251010/MI/CSEC 2023 33. 35. Which of the following predefined functions in a spreadsheet can be used to arrange & set of scores in a given order? (A) Sort (B) Rank (C) — Viookup (D) — Hlookup An advantage of using the Internet for research is that the data have been written by (A) experts in the field (B) it is readily available and users can access the latest research (C) the data are always reliable and available to multiple users (D) itis up-to-date and the data can be saved by copying and pasting The abbreviation WWW represents (A) World Wide Web (B) Word Wide Web (C) World Wild Web (D) Word Wild Web Which of the following actions is BEST for responding to an email you have received? (A) CC: the sender. (B) _ Reply to the sender. (C) _ Forward the message to the sender, (D) Create anew message to the sender. GO ON TO THE NEXT PAGE37. The minutes of a meeting (a)_ givenotice ofan upcoming Meeting (B) _list the decisions taken at the meeting (C) __ list items to be discussed at the meeting (D) summarize What has taken place at the meeting ‘Awebsite-to-website connection normally uses a (A) modem (B) _ monitor (©) _ hyperlink (D) _ hypertext Which of the following is NOT a form of electronic communication? (A) Weblogs (B) Facsimile (©) Courier mail (D) _ Teleconferencing Which of the following keys uniquely identifies each record in a database? (A) Composite key (B) Primary key (C) Foreign key (D) Record key 01251010/MJ/CSEC 2023 41. 42. 44, which of the following statements is true about a message window? You can enter more than one e-mail (A) address in the “To” field. (B) ‘You must enter details in each field before you can send your e-mail message. © The contents of the ‘Subject’ field are not displayed in the recipient's inbox. (p) ‘The ‘ec’ field contains the direct recipient's e-mail address. Which of the following sequences of steps should be selected to apply overwrite protection to & file before sharing with others? Select properties; select the file; (A) documents; read-only: ok. (B) _ Select the file; documents; select properties; read-only; ok. (©) _ Documents; select the file; select properties; read-only; ok. Documents; select properties; select the file; read-only; ok. A document that is used for the initial recording of data relating to business transactions is called a (A) source document (B) template document (© tumaround document (D) machine-readable document Which of the following storage systems would be MOST suitable for a client register in a large organization? (A) Electronic (B) Microfiche (C)__Paper-based (D) Magnetic tape GO ON TO THE NEXT PAGE45. in which order should the following 47. ing? @ppear in the minutes of a meeting’ 1, Minutes of tast meeting I ppolosies for absence . fatters arising from minutes @) Linn ®) m1 © iim © Wnt 46. The BEST mechanism to secure files seaites ‘Corruption and uncontrolled access (A) avinus (B) a password (©) encryption (D) restricted retrieval Which of the following would BEST guard computers against viruses? (A) (B) © @) Installing anti-virus programs Installing computer security devices - Servicing the computer devices regularly Hiring an expert to search for viruses on the system 48, Which means of communication can be composed using the template depicted in the diagram? (A) Letter (B) Memo (C) E-mail (D) Requisition 01251 010/MJ/CSEC 2023 GO ON TO THE NEXT PAGE ri00 feeSi. 52. - 10- Item 49 refers tothe following icon, For which of the following activities is the icon above used? (A) Creating files (B) Sending emails (©) __ Forwarding emails (D) _ Replying to emails Which of the following is located at the LOWEST level of the structure in an electronic filing system? (A) File (B) Drive (C) Folder (D) — Sub-folder Which of the following is a distinct ADVANTAGE of electronic filing? (A) Duplication of data. (B) _ Excessive maintenance. (C) _ Increased use of technology. (D) _ Increased efficiency and speed. Which of the following is an example of a literary work? (A) Painting (B) Movie (C) Dance (D) Poem 01251010/MJ/CSEC 2023 , following acti jch of the 18 actions would ro under the Copyright Act? » Asking the owner permission to (A) Mone of his photographs ins book you are writing Citing @ quotation in an assignn © Purchasing an original movie nad making a Copy for a frieng Preparing a bibliography of boo, ©) that you used in an asignmes jiems 54-204 55 refer to the following scenario. Nathalee submitted a research Project to her teacher, but she was penalized because the project contained words from another person's project, and she did not acknowledge the author. ‘What term is used for the act that Nathalee committed? (A) Hacking (B) Phishing (C) Plagiarism (D) — Copyright Which of the following pieces of advice would be BEST for Nathalee to heed, in order to avoid the act committed? (A) Do not use another person’s esearch or ideas in the paper. (B) —Paraphrase the ideas of others in her words and cite the original Source. (©) Ensure that most of her research Paper is based on cited quotations from other persons. (D) Include another person’s ideas into her research and write them as if they are her own ideas. GO ON TO THE NEXT PAGE57. -il- What I . +84l Principle ig being violated ifa 59, non-genui installed ont, °°PY of Microsoft Office is computer? (A) Moral ®) Rights © Plagiarism (D) Copyri ight i 60. Which of the following is NOT considered @ desirable habit in the workplace? (3) Recognizing diversity © Wearing the appropriate attire (©) Respecting the rights of others (D) Sharing confidential information Which of the following pieces are NOT Protected by copyright? (A) _ Films (B) Books «) Inventions (D) Broadcasts END OF TEST IF YOU FINISH B The illegal copying, distribution or sale of Proprictary software is known as (A) computer fraud (B) computer theft (©) software fraud (D) software piracy Which of the following groups of people ‘can access and use the work of the copyright ‘owner if the source is acknowledged? I. Producers or owners Il. Publishers or distributors I. Consumers or users (A) Tonly (8B) Monly (©) Land Ill only ©) Land tt .EFORE TIME IS CALLED, CHECK YOUR WORK ON THIS TEST, 01251010/MJ/CSEC 2023