Key Takeaways From AI for Project Management

The document discusses the growing role of AI in project management, emphasizing its importance for project managers to enhance their careers and efficiency. It outlines how generative AI tools can assist in various tasks, from creating project artifacts to streamlining communication and decision-making. Additionally, it provides guidelines for responsible AI use and resources for further learning about AI applications in project management.

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Key Takeaways From AI for Project Management

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ryymrim28

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Key takeaways from AI for Project

Management
In this lesson, you learned about AI and how it can help you as a project manager. Then, you
practiced prompting a generative AI (gen AI) tool to produce useful outputs. It’s helpful to use the
TCREI (task, context, references, evaluate, and iterate) framework to guide your prompts. When
you Thoughtfully Create Really Excellent Inputs, you’re more likely to get results that work for
you!

Continue to experiment with gen AI tools to brainstorm ideas, boost your productivity, help you
avoid mistakes, and aid in your decision-making process. Practice with Gemini or other gen AI
tools to find out more about these topics as you apply what you’ve learned in your Google Project
Management Certificate to your work – or explore using it outside of work to continue your AI
learning journey.

Key takeaways
The growing role of AI in project management

AI is rapidly changing the world of project management. As a project manager, you can help
boost your career by understanding this powerful technology and how to use it effectively in your
daily work. While you continue to develop expertise in this profession, remember that:

 Understanding and using AI is important for your future success as a project manager, as AI tools
become more commonly used in the field.
 AI can help you perform tasks such as analyzing historical project data, predicting task outcomes,
and making risk mitigation recommendations.
 AI tools can augment routine tasks that are essential to completing a project on time, like
suggesting optimizations, sending timely reminders, and automatically tracking task progress.

How project managers can use gen AI to work smarter and

faster

Gen AI is a type of AI that’s capable of creating new content. You can use gen AI tools to
complete both practical and creative tasks. As a project manager, you might use gen AI tools to:

 Create a template for any project artifact, including project plans, project timelines, and
communication plans.
 Create, organize, and outline agendas, meeting notes, and task trackers.
 Create content, like emails, project plans, presentation ideas, and executive summaries.
 Simplify daily tasks, like automatically summarizing task progress, identifying potential issues,
and sending personalized updates to team members.
 Transcribe or summarize meetings and meeting notes.

Basic guidelines for responsible use of generative AI

AI tools have their share of limitations. To use generative AI responsibly, make sure to:

 Review generative AI outputs carefully for accuracy and usefulness.

 Disclose your use of generative AI.
 Consider the privacy and security implications of using generative AI, and avoid entering sensitive
information.
 Apply a human-in-the-loop approach, as AI should always serve as a complement to our human
skills and abilities.

Note: This list is not exhaustive. Be sure to check your company’s policies on the use of
generative AI.

AI in action: real-world applications in project

management

In this lesson, you learned how a real project manager harnesses AI technology in their role at
Google. Ben shared how gen AI tools like Gemini can help you:

 Quickly and effectively draft a project charter that clearly defines the project and outlines how to
reach key goals.
 Identify potential risks that could get in the way of your project’s timely completion, and
brainstorm ways to address them.
 Streamline communication with stakeholders by summarizing project information and drafting
emails or other outreach.
 Make project meetings and Sprint Retrospectives more efficient and productive with automatic
note-taking, recaps, transcripts, planning assistance, and more.
 Coordinate projects across multiple teams using NotebookLM, a powerful tool for research,
knowledge organization, and content generation.
 Try these examples out yourself using Gemini or another gen AI tool, and keep experimenting to
uncover new ways to apply AI to your role and responsibilities. With help from AI, you can spend
less time on repetitive, routine tasks and devote more of your energy and attention to leading
teams, navigating challenges, and delivering successful projects.

Resources for more information

If you’re interested in learning more, please visit the following resources:

 All Things Generative AI: Delve into a more comprehensive introduction to generative AI, which
includes examples of the kind of content that this type of AI can generate, along with links to a
few other popular generative AI tools.
 Shaping the future of Project Management with AI: Read through Project Management Institute’s
detailed report on the trends of AI in the industry and predictions for the future of AI in project
management work.
 Science & Tech Spotlight: Generative AI: Discover why generative AI systems matter in today’s
world in this article by the U.S. Government Accountability Office (GAO).
 There’s More to AI Bias Than Biased Data, NIST Report Highlights : Examine the risks involved
when bias is present in AI data and recommendations for mitigating these risks, based on
research performed by the National Institute of Standards and Technology (NIST), U.S.
Department of Commerce.
 What is Artificial Intelligence (AI)?: Explore Google Cloud’s introduction to AI, including other
cases when AI can be used, such as in speech and image recognition.