Blood Bank Donor System

BLOOD BANK DONOR

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BHARTIYA JAIN SANGHATNA’S
Arts, Science & Commerce College
A
Project Report On
“BLOOD BANK DONOR SYSTEM ”
Submitted to

SAVITRIBAI PHULE UNIVERSITY

In partial fulfilment of the Requirement of
Bachelor of Business Administration
(Computer Application)
(Semester – V)

Submitted By
Miss. Tanvi Bhukan
Under the guidance of
Prof. Mrs. Namrata Pacharne

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 DEPARTMENT OF B.B.A(C.A)

CERTIFICATE

This is to certify that Miss. Tanvi Bhukan of B.B.A(CA) Third

Year (Semester V) has successfully completed the project work
titled “Blood Bank Donor System” under my guidance and
supervision in a satisfactory manner. This project is submitted in
partial fulfillment of the requirement for the award of the degree of
Bachelor of Business Administration (Computer Applications) for
the academic year 2024-2025.

Dr.B.B.Landge Dr. Sanjay Gaikwad

(Incharge) (Principal)

Project Guide Internal Examiner External Examiner

Mrs. Namrata Pacharne

Date: Place:

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 INDEX

Sr. No Name Page

1) Introduction
1.1) Introduction to system
1.2) Acknowledgement

2) System Requirements
2.2)Functional Requirements
2.3)Non Functional Requirements

3) Proposed system
3.1) Hardware & Software Specification
3.2) Feasibility Study
3.3) Proposed System
3.4) Objective of Proposed System
3.5) Scope of Proposed System
3.6)
4) System Analysis
4.1) ERD
4.2) Use case,Class,Sequence,Acitvity Diagrams
4.4)Data Dictionary
5) System Design
5.1) Table Design
5.2) User Interface
5.2.1) Input Design Form
5.2.2) Output Design Reports
6) Future Enhancement
7) Bibliography

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 1. Introduction

In modern healthcare systems, the availability of blood is crucial for saving

lives in emergencies, surgeries, and treatments for various medical
conditions. A Blood Bank Donor Management System plays a vital role in
managing the process of collecting, storing, and distributing blood to those
in need, ensuring that the right type of blood is available at the right time.

The manual process of blood bank management often results in

inefficiencies, delays, and errors, which can have serious consequences for
patients in critical need of blood. Therefore, the need for an automated
system to streamline donor registration, blood inventory management, and
request handling has become essential.

The Blood Bank Donor Management System is designed to automate the

end-to-end process of blood donation and management, from donor
registration and blood collection to inventory management and
distribution. It helps to maintain a centralized database of donors, track
available blood units, match blood types with patient requirements, and
ensure timely blood supply to hospitals and patients.

1.1 Project Overview

The Blood Bank Management System (BBMS) is an automated system
designed to manage the processes of blood donation, storage, and
distribution. It aims to enhance the efficiency and reliability of blood
banks, ensuring that hospitals have timely access to the necessary
blood types for patients in need.

1.2 Project Objectives

• To streamline the registration of blood donors.
• To automate inventory management of blood units.
• To facilitate communication between blood banks and
hospitals.
• To provide real-time updates on blood availability.
• To generate reports for better management and analysis.

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 Acknowledgement

I would like to express my deep gratitude to all those who helped and supported
me throughout the development of the Blood Bank Donor System project. This
project has been an invaluable learning experience, and it wouldn’t have been
possible without the encouragement and guidance of several individuals.

First and foremost, I would like to extend my heartfelt thanks to Mrs. Namrata
Pacharne, my project guide, for her continuous support, insightful advice, and
valuable feedback throughout the project’s duration. Her expertise and
mentorship were instrumental in shaping this project into what it is today.

I would also like to thank my peers and family for their unwavering
encouragement and motivation during challenging times. Their belief in me
helped keep me focused and determined.

Finally, I am grateful to all my teachers for providing the foundational

knowledge that enabled me to complete this project successfully. Without their
teaching and support, this achievement wouldn’t have been possible.

Thank you all for your help and support.

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 2. System Requirements

2.1 Functional Requirements

Donor Management :
• Register new donors with personal details (name, age, blood type,
contact info).
• Update donor information.
• Track donation history and eligibility.

Blood Inventory Management :

• Add, update, and delete blood units.
• Monitor blood stock levels and expiration dates.
• Generate alerts for low inventory or expiring units.

Blood Request Management :

• Allow hospitals to submit blood requests online.
• Track the status of blood requests (pending, fulfilled, rejected).
• Notify blood banks and hospitals about request statuses

Reporting :
• Generate reports for donor statistics, inventory levels, and request
fulfillment.
• Provide analytics on donation trends and blood usage.

User Authentication :
• Implement user roles (admin, donor, hospital staff) with different
access levels.
• Secure login functionality.

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2.2 Non-Functional Requirements

Performance:
• The system should handle up to 100 simultaneous users without
performance degradation.
• Response time for user actions should be less than 2 seconds.

Usability :
• The interface should be user-friendly and intuitive.
• Provide help documentation and user guides.

Reliability :
• Ensure system uptime of 99.5%.
• Data backup should occur daily to prevent data loss.

Security :
• Implement secure user authentication methods.
• Protect sensitive data (e.g., donor information, blood units)
through encryption.

Scalability :
• The system should be scalable to accommodate future
enhancements, such as mobile access or integration with national
blood databases.

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 3. Proposed System
3.1 Hardware Requirements
Server :
o Processor: Intel Core i5 or equivalent
o RAM: 8 GB minimum
o Storage: 1 TB HDD/SSD
o Network: High-speed internet connection

Client :
o Processor: Intel Core i3 or higher
o RAM: 4 GB minimum
o Display: 15-inch or larger monitor

3.1 Software Requirements

Operating System :
o Windows 10 or Linux for server and client machines.

Database Management :
o MySQL for storing data.

Web Technologies :
o Backend: PHP
o Frontend: HTML5, CSS3, JavaScript
o Web Server: Apache

Development Tools :
o Integrated Development Environment (IDE) such as Visual
Studio Code or Eclipse.
o Diagramming tools like Lucidchart or Draw.io for ERD and DFD
creation.

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 3.2 Feasiblity Study

1. Technical Feasibility:

o PHP with MySQL is well-suited for managing donor data and

blood requests.
o Integration of SMS/email notifications and geolocation services
is possible.
o Use frameworks like Laravel to enhance scalability and
security.

2. Operational Feasibility:

o User-friendly interface for donors and admins.

o Requires minimal staff training and routine system
maintenance.

3. Economic Feasibility:

o Costs include development, hosting, and integration services.

o Long-term savings through automation of donor and record
management.

4. Legal Feasibility:

o Comply with data privacy laws (GDPR, etc.) and local blood
donation regulations.

5. Market Feasibility:

o Strong demand in regions with frequent blood shortages.

o Competitive advantage through unique features and efficient
design.

6. Risk Feasibility:

o Security risks handled via encryption and secure login.

o Plan for to server redundancy prevent downtime

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 3.3 Objective of Proposed System

The proposed blood bank donor management system is a web-based application

developed using PHP and MySQL, designed to enhance the efficiency of
managing blood donations and blood bank operations. The system allows
donors to register online, manage their profiles, and schedule donation
appointments easily. Blood banks can efficiently track and manage blood
inventory, including blood types, stock levels, and expiration dates.

To improve communication, the system sends automated notifications via SMS

or email to remind donors about their next eligible donation date or notify them
of urgent blood shortages. The platform prioritizes data security by encrypting
sensitive donor information and ensuring compliance with relevant data privacy
regulations.

By automating and streamlining these processes, the system reduces manual

work for blood banks, ensures timely donor engagement, and helps address
blood shortages more effectively. The ultimate aim is to simplify the donation
process, improve operational efficiency, and encourage more frequent blood
donations.

• Streamline Donor Registration and Management: Simplify the process of

registering new donors, updating their information, and maintaining a
comprehensive donor database. This ensures accurate tracking of donation
history and donor eligibility.

• Automate Blood Inventory Management: Efficiently manage the stock of

blood units, including adding, updating, and removing units based on their
availability and expiration. This will help maintain optimal stock levels and
reduce wastage of expired blood units.

• Facilitate Blood Requests from Hospitals: Enable hospitals to submit

online requests for specific blood types and track the status of these requests in
real time, ensuring that patients receive blood quickly when needed.

• Enhance Communication and Notifications: Automatically notify donors

about upcoming donation drives and send alerts to blood banks when stock is
low or blood units are about to expire. Hospitals will also be notified about the
status of their blood requests.

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 3.4 Scope of Proposed System

The proposed blood bank donor management system aims to simplify the
process of blood donations by focusing solely on the interaction between donors
and blood banks, excluding hospitals. It allows donors to register, manage
profiles, and schedule donations, while blood banks can track blood inventory
and manage donation appointments. The system sends

automated notifications to donors, keeps track of blood stock levels, and

provides alerts for emergencies. The platform enhances efficiency, encourages
donations, and secures donor data without involving hospitals.

1. Donor Registration and Profile Management:

• The system will allow the registration of new donors with details such as
name, age, gender, contact information, and blood type.
• Donors will be able to update their profiles, including personal
information and health conditions.
• The system will track donor eligibility based on previous donation dates
and health history to ensure compliance with donation regulations.

2. Blood Donation Scheduling:

• Donors can schedule appointments for blood donation through the

system.
• The system will display available time slots and locations, ensuring an
organized donation process.

3. Donor Eligibility Tracking:

• The system will monitor donor eligibility by tracking donation frequency

and medical conditions to prevent unsafe or untimely donations.
• Notifications will be sent to donors when they are eligible to donate
again.

4. Blood Inventory Management:

• Integration with the blood inventory system to automatically update stock

levels when donations are made.
• Ensure accurate tracking of available blood units, categorized by blood
type and donation date.

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5. Donor Notifications and Reminders:

• Automated email and SMS notifications will be sent to donors for

upcoming donation drives, donation eligibility, or if their donation is
required due to low stock.
• The system will also send reminders about donation camps and available
time slots.

6.Search and Reporting:

• Admins and staff will be able to search and filter donors based on various
criteria like blood type, location, and donation history.
• The system will generate reports on donor statistics, trends in blood
donations, and blood bank inventory status, providing valuable insights
for management and planning.

7. Security and Access Control:

• Role-based access control will be implemented, allowing different user

roles (admin, staff, donors) with specific permissions.
• Data security measures will ensure that sensitive donor information and
blood inventory data are protected from unauthorized access.\

8.Scalability:

• The system will be scalable to accommodate additional blood banks,

donation centers, and mobile donation camps in the future.
• The architecture will support future integration with national blood
databases or mobile applications.

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 3.5 Existing System

1. Manual Donor Registration

➢ - Description: Donor details are often recorded manually on paper or

basic spreadsheet software.
➢ Challenges:
➢ Time-consuming and prone to errors during data entry.
➢ Difficulty in updating donor records, leading to outdated or
incomplete information.
➢ Difficult to track donor history and eligibility for future donations.

2. Limited Donor Database Management

➢ Description: Maintaining an organized donor database is challenging

with paper records or basic software.
➢ Challenges:
➢ No centralized system for storing and managing donor information.
➢ Inability to easily search, filter, or update donor data, resulting in
inefficiencies in communication and tracking.
➢ Difficulty in accessing historical data, such as previous donations or
health issues.

3. No Automated Donor Notifications

➢ Description: Donors are usually contacted manually, often through

phone calls or emails, to remind them of upcoming donation
opportunities.
➢ Challenges:
➢ Manual communication is time-consuming and often inconsistent,
leading to lower donor engagement.
➢ Lack of automated reminders means that donors may forget when they
are eligible to donate again.
➢ Inefficient communication methods may result in poor donor turnout
during blood drives.

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4. Lack of Donor Eligibility Tracking

➢ Description: Blood banks rely on manual records to determine

donor eligibility based on donation history, health conditions, and
donation intervals.
➢ Challenges:
➢ Hard to track donor eligibility accurately, which may result in
inviting ineligible donors or missing eligible ones.
➢ No systematic way to check for temporary health issues or other
reasons that might disqualify donors from donating blood.

5. Minimal Reporting and Analysis

➢ Description: There is little to no data analysis to assess donor

patterns or predict future blood donation needs.
➢ Challenges:
➢ Manual reporting processes make it difficult to generate
meaningful insights about donor activity or blood inventory.
➢ No analytical tools to assess donor demographics, frequency of
donations, or trends over time.
➢ The lack of data-driven insights limits the ability to plan effective
blood drives or forecast future donation needs.

6. Dependency on Manual Data Entry

➢ Description: All donor-related processes, from registration to

donation history, are dependent on manual data entry.
➢ Challenges:
➢ High risk of data entry errors, which can lead to incorrect donor
records.
➢ Delays in updating records, causing outdated information about
donors and donations.
➢ Inefficient use of staff time, as they must manually handle donor
data, rather than focusing on other important tasks.

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Advantages of the Existing System:

- Low Initial Setup: Minimal investment is needed as manual systems require

only basic tools like spreadsheets or paper logs.

- No Technical Expertise Required: Staff can easily use paper records or

simple spreadsheets without needing specialized training or technical support.

Disadvantages of the Existing System:

- High Error Rate: Prone to inaccuracies and errors due to manual data entry.

- Inefficiency: Time-consuming and labor-intensive, leading to slow processes

in managing donors and organizing blood donation events.

- Outdated Information: Difficulty in keeping donor records up to date,

especially regarding eligibility and donation history.

- Lack of Automation: No automated donor reminders, resulting in poor

communication and fewer donations.

- Poor Donor Engagement: Manual contact methods limit outreach efforts and
may result in lower donor participation.

- Limited Data Insights: Lack of detailed reports and analytics to improve

donor management or identify trends in donation.

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 4. System Design

4.1 Entity-Relationship Diagram (ERD)

Purpose : Represents the relationships between different entities in
the database, such as Donors, Blood Units, Hospitals, and Requests.

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4.2 Use Case Diagram
Purpose : Represents the functional requirements of the system by
showing the interactions between users (actors) and the system.

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4.4 Class Diagram

Purpose : Depicts the classes, attributes, methods, and relationships

between classes in the system.

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4.5 Sequence Diagram

Purpose : Shows how objects interact in a particular scenario of a

use case, focusing on the order of message exchanged.

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4.6 Activity Diagram

Purpose : Represents the workflow of the system, showing the

sequence of activities and decision points.

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4.7 Data Dictionary

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5.System Design
1.User Interface

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1.Registration

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 2.Login

3.Output

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4.9 Admin Interface

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1.Input

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6. Future Enhancements

1. AI-Powered Donor Matching: Use artificial intelligence to match

donors and recipients more efficiently based on factors like blood
type, medical history, and location.
2. Blockchain for Transparency: Implement blockchain to track
blood donations and ensure transparency, reducing fraud and
enhancing traceability.
3. Mobile Integration: Develop user-friendly mobile apps with
features like reminders for donation eligibility, nearby donation
centers, and real-time donor-recipient status updates.
4. Predictive Analytics: Use data analytics to predict blood demand
and plan donation drives accordingly, ensuring blood availability
during crises.
5. Automation and Robotics: Employ automation for quicker blood
screening and processing, improving efficiency and reducing
human error.
6. Enhanced Cold Chain Technology: Develop improved cold chain
systems to ensure the safe storage and transportation of blood,
particularly in remote areas.
7. Remote Monitoring and Data Sharing: Use IoT (Internet of Things)
to monitor blood quality during transport and storage, sharing real-time data
with hospitals and blood banks.
8. Donor Retention Programs: Implement loyalty or reward programs to
retain donors, offering incentives like discounts, recognition, or health
benefits.
9. Improved Cold Chain Technology: Invest in better cold storage
systems, ensuring the safe transport of blood to remote or underserved areas.
10. Public Awareness via Social Media and Gamification: Use social
media campaigns and gamification to engage the public, encouraging more
donations and increasing awareness of the importance of blood donation.

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7. Bibliography
1. Sklar, David. Web Application Development with PHP and MySQL .
O'Reilly Media. Available at: [Link]
https://www.oreilly.com/library/view/web-application-
development/9780596005436/
2. Pressman, Roger S. Software Engineering: A Practitioner’s
Approach . McGraw-Hill. Available at: [Link]
https://www.mheducation.com/highered/product/software-
engineering-practitioners-approach-pressman-maxim/

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