Microsoft Excel 2010

Introduction to Spreadsheet Programs

 Introduction to Excel
Objectives
Objectives
• After completing this lesson, you will be able to:
• Identify the components of a spreadsheet.
• Enter data into a spreadsheet.
• Perform basic mathematical tasks in a spreadsheet.
• Insert charts in a spreadsheet.
• Printing a spreadsheet.
 GETTING STARTED

To open Excel, click the Start button, point to All

Programs, point to Microsoft Office, and then
click Microsoft Office Excel 2010.
Overview of Spreadsheet Programs
 The Interface of Excel 2010 includes the
following parts:
• Workbook and worksheets. A workbook is a file created
in Excel 2010. A workbook can contain one or more
worksheets and related items.
• A worksheet is a single spreadsheet in a workbook. You
can add or delete worksheets in a workbook as required.
• Rows and columns. The horizontal divisions in a
worksheet are called rows. Each row is identified by a
number. For example, the first row in a worksheet is 1.
• Columns are the vertical divisions in a worksheet. Each
column is identified by a letter. For example, the first
column in a worksheet is A.
 The Interface of Excel 2010 includes the
following parts:
• Cell. A cell is formed by the intersection of a row and a column.
The highlighted rectangular border formed around an active cell is
called a cell pointer. An active cell is the cell in which you are
working currently. There can be only one active cell at a time.
• Each cell in a worksheet is identified by a cell address. A cell
address is made of the column letter and row number of the cell.
For example, the cell formed by the first column and first row has
the cell address A1. The cell address indicates the exact location of
a cell in a worksheet.
• Status bar. This bar provides information about the present status
of work in the worksheet. For example, if you are not working on
the worksheet, the status bar displays the message “Ready.” When
you click in a blank cell to enter data, the status bar displays the
message “Enter.”
 Excel Basics
Excel spreadsheets organize information (text and numbers)
by rows and columns:

This is a row.
Rows are represented
by numbers along
the side of the sheet.
This is a column.
Columns are
represented by
letters across the top
of the sheet.
 Excel Basics

A cell is the intersection

between a column and a
row.

Each cell is named for the

column letter and row
number that intersect to
make it.
 Data Entry
There are two ways to enter information into a cell:

1. Type directly into the

cell.
Click on a cell, and type in
the data (numbers or text)
and press Enter.
2. Type into the formula
bar.
Click on a cell, and then
click in the formula bar (the
space next to the ). Now
type the data into the bar
and press Enter.
 Working in a Spreadsheet

To work with a spreadsheet, you enter data in the cells of the

spreadsheet.

• You enter data by clicking a cell and typing the data.

• To replace data in a cell, you click the specific cell and type the
new data.
• To edit data in a cell, you double click in the cell and type
additional data.
Note: when editing data, a blinking cursor appears.
 Working in a spreadsheet (cont.)
You can enter three types of data in a spreadsheet:

• Text: Text data has no numeric value associated

with it.

• Numbers: A number has a constant numeric value,

such as the test scores attained by a student.

• Formulas and functions: Formulas and functions

are mathematical equations.
 Enter Data

To ENTER data:
– click on the cell
– type information
– press ENTER.

The data can be

both number and
text.
Cutting & Pasting data
 Cutting & Pasting data (cont.)

• To COPY contents of a cell:

– Click on the cell,
– Select the Home tab,
– Click Copy from the Clipboard
Group.

• To PASTE contents of a cell:

– click on the cell,
– Select the Home tab,
– click Paste from the Clipboard
Group.
 Selecting cells

– To select a range of cells in a column/row, click the

left mouse button in a cell & drag the mouse pointer
to highlight the cells of your choice.
Adding rows & columns

• To INSERT a Row/Column:
– Select the row/column heading,
– Click the Home Tab,
– Click the Insert button from the
Cells Group.

• The insertion occurs before the

selected column/row.
Deleting Rows and Columns

• To delete a column/row:
– click the column/row heading
– click the Delete button on the Cells Group of the
Home Ribbon.
 From a to z

• You may want to organize or rearrange data in your

worksheet. To sort data in the worksheet, click the
column heading and then click Sort & Filter in the
Editing Group on the Home Tab.
Editing spreadsheets

• To rename a worksheet:
– double-click the sheet tab
– type the new name
– press ENTER

• You can also Delete &

Insert a Worksheet as
well.
Save your work

To save a workbook,
click the File Tab,
click Save As and
select how you want
to save.
Inserting a chart
Performing mathematical tasks
 Formulas & functions

Excel reads any

expression that
begins with an
equal sign as a
calculation. All
functions and
formulas begin
with an equal
sign.
• The function =SUM(B1:B6)
• The formula =B1+B2+B3+B4+B5+B6
 Formulas & functions
Many more operations available as functions.
Functions take a collection of cell references as input, e.g..,
SUM(A1:A5,B7,C8:C10) calculates the sum of the values cells A1:A5, B7, and
C8:C10.
A few particularly useful functions:
SUM: computes sum of all values
PRODUCT: computes product of all values
MAX: finds maximum value
MIN: finds minimum value
AVERAGE: finds average value
IF(condition,A,B): conditional formula. If condition is true, use formula A.
Otherwise, use formula B.
Formulas & Functions
Copy & Paste formulas
Inserting a function
How to Print Spreadsheet Data
To print a spreadsheet, click
the File Tab, point to Print,
and then click Print.

To specify the pages that

you want to print, in the
Print dialog box, under
Print range, in the From
and To boxes, type the
pages that you want to
print.
Questions