Directions: Read and answer the questions below.

Select the letter of

the best answer from among the given choices.
1. What button allows you to see the result of your mail
merge even before you print or send it out?
a. Address book c. Greeting line
b. Preview Results d. Start Mail Merge
2. The following are formulas that MS-Excel can
understand, EXCEPT.
a. =Sum(a1+a2) c. =a1+b2
b. =average(a1+a2) d. =1a+b2
3. Which of the following button do you select if you want
to Open a new document?

4. This error value refers to a cell that contains 0 value or

blanks.
a. #N/A c. #NULL!
b. #VALUE! d. #DIV/0
5. Which of the following arithmetic operators is use for
exponentiation?
a. + c. ^
b. b. - d. *
6. Which of the following software are commonly used for
presentation that contains animation?
a. Microsoft Word c. LibreOffice Calc
b. Microsoft Excel d. PowerPoint
7. Which of the following errors will appear if Excel
encounters invalid cell reference.
a. #REF! c. #Value!
b. #N/A d. ######
8. Which of the following errors will appear if Excel
encounters invalid cell has inappropriate value was given
for the lookup value argument.
a. #REF! c. #Value!
b. #N/A d. ######
9. Which of the following set of effects that can be found
in PowerPoint apps?
a. Mailings c. Layout group
b. Custom Animation d. Hyperlink
10. A function used to count the number of cells that
contains something if the criteria are met.
a. COUNT c. COUNTING
b. COUNTNOW d. COUNTIF
Directions: Read and answer the questions below. Select the letter of
the best answer from among the given choices.
1. What button allows you to see the result of your mail
merge even before you print or send it out?
a. Address book c. Greeting line
b. Preview Results d. Start Mail Merge
2. The following are formulas that MS-Excel can
understand, EXCEPT.
a. =Sum(a1+a2) c. =a1+b2
b. =average(a1+a2) d. =1a+b2
3. Which of the following button do you select if you want
to Open a new document?

4. This error value refers to a cell that contains 0 value or

blanks.
a. #N/A c. #NULL!
b. #VALUE! d. #DIV/0
5. Which of the following arithmetic operators is use for
exponentiation?
a. + c. ^
b. b. - d. *
6. Which of the following software are commonly used for
presentation that contains animation?
a. Microsoft Word c. LibreOffice Calc
b. Microsoft Excel d. PowerPoint
7. Which of the following errors will appear if Excel
encounters invalid cell reference.
a. #REF! c. #Value!
b. #N/A d. ######
8. Which of the following errors will appear if Excel
encounters invalid cell has inappropriate value was given
for the lookup value argument.
a. #REF! c. #Value!
b. #N/A d. ######
9. Which of the following set of effects that can be found
in PowerPoint apps?
a. Mailings c. Layout group
b. Custom Animation d. Hyperlink
10. A function used to count the number of cells that
contains something if the criteria are met.
a. COUNT c. COUNTING
b. COUNTNOW d. COUNTIF
APPLIED PRODUCTIVITY
TOOLS WITH ADVANCED
APPLICATION
TECHNIQUES
Productivity Tools
 It refers to the software that people use to create
and produce documents, presentations, databases,
charts, and graphs.
 It helps you create professional-quality documents,
presentations, graphics, and more.
Common productivity tools
1. Microsoft word
2. Microsoft excel
3. Microsoft PowerPoint
4. LibreOffice
Word Processing
WP is a software program that creates
documents using text and/or graphics.
 The first ever version of Microsoft Word - Word
1.0 - was launched in October 1983 and
developed by former Xerox programmers,
Charles Simonyi and Richard Brodie. The two
were hired by Microsoft founders Bill Gates
and Paul Allen, in 1981.
Spreadsheets
 Spreadsheets quickly organize numerical
information and allows the creator to input
formulas into the spreadsheet for easy
calculation.
 Microsoft released Excel in 1985 under the name
Microsoft Multiplan. Microsoft's spreadsheet
program competed with similar products at the
time, including Lotus 1-2-3 from the Lotus
Development Corp.
Presentation
 Presentation software is used to create slide
shows that can be used to present information in
an office setting or even as a school project.
The program was created in a software company
named Forethought, Inc. by Robert Gaskins and
Dennis Austin. It was released on April 20, 1987. The
first version of this program, when introduced by
Microsoft was MS PowerPoint 2.0 (1990).
Integrating Images and External Materials
 PICTURES – these are electronic or digital
pictures or photographs you have saved in any
local storage device.
 CLIP ART – this is generally a .GIF type; line art
drawings or images used as generic
representation for ideas and objects that you
might want to integrate in your document.
Integrating Images and External Materials
 SHAPES – these are printable objects or
materials that you can integrate in your
document; use for composing and representing
ideas or messages.
 SMART ART – these are predefined sets of
different shapes grouped together to form ideas
that are organizational or structural in nature.
Integrating Images and External Materials
 CHARTS – allow you to represent data
characteristics and trends.

 SCREENSHOT– sometimes, creating reports or

manuals for training or procedure will require
the integration of a more realistic image of what
you are discussing on your report or manual.
 ADVANCED WORD
PROCESSING SKILLS
MS WORD
MAIL MERGE
It is a Word’s way of generating mass
mailings.
It involves combining a list of names and
addresses to individually address to each
person / receiver on the list.
 2 COMPONENTS OF MAIL MERGE
1. FORM DOCUMENT
The document that contains the main
body of the message we want to
convey or send.
 2 COMPONENTS OF MAIL MERGE
2. LIST or DATA FILE
This is where the individual
information or data that needs to be
plugged in (merged) to our form
document is placed and maintained.
MAIL MERGE
GETTING STARTED…

1. Opening Microsoft Word Program. (Click

Start button, type Word and click OK.

2. On the Mailings tab, click Start Mail Merge,

and then select Letters.
3. In Word, type the body of the letter (your
invitation letter) that you want to send to
everyone.

4. Set Mailing List - The mailing list is your data

source (list or data file). It can be an Excel
spreadsheet. It contains the record that Word
uses to pull information from to build your letter.
5. Link your mailing list to your main document.
• Select recipients, and then click Use an
Existing List and locate your created DATA FILE,
then click OK.
• On the Insert Merge Field, click every words
after you highlighting the same words on the letter.
• When you finish clicking every words, just click
FINISH and MERGE.
 Note: To view how an address will appear in the
letter, under Preview Results group in the Mailings
tab, choose Preview Results. Choose Next or
Previous record button to move through records in
your data source.
• In the Write & Insert group, click Greeting
Line > select format that you want to use and click
OK
6. Finally, save your document in My Documents or
Flash Drive. [click save icon in the Quick Access
Toolbar or click Office Button, click save in its full
down menu.
CUSTOM ANIMATION
CUSTOM ANIMATION
Animation is a simulation of movement created by
displaying a series of pictures, or frames.
 Animation on computers is one of the chief
ingredients of multimedia presentations.
 There are many software applications that enable
you to create animations that you can display on a
computer monitor.
Steps in applying animation effect to an object:
1. On a slide in Normal view, select the object you
want to animate
2. Select Slide Show – click Animations tab, in the
Animation group, select your desired effect or click
dropdown button to choose more effects. To preview
the animation, click the Preview button to play.
Add a motion path animation effect
You can apply motion path animation effects to an
object to move in a sequence that tells an effective
story
Add a motion path to an object
1. Select the object that you want to animate.
2. On the Animation tab, click Add Animation.
3. Scroll down Motion Paths and select one.
Editing motion paths
1. to do things like to change the direction of the
motion path, edit the individual points of the motion
path, or to lock (make it so others can’t change
your animation) or unlock the animation, Effect
Options.
2. to preview the motion path, click the object
on the slides, and click Animation and select Preview.
Remove an animation effect from an object
1. On the slide in a Normal view, select the
object from which to remove the effect.

2. On the Animation tab, in the Animation group,

click None to remove the effect.
ACTIVITY: Slideshow Presentation
Direction: Create your own slideshow
presentation that consist of 6 slides. You can
choose your own topic for this activity. Also, apply
animation effects and motion path to enhance your
presentation.
HYPERLINK
 A hyperlink or simply a link, is a reference data
that the reader can directly follow either by
clicking or tapping.
 Hyperlinks are found in nearly all Web pages,
allowing users to click their way from one
page to another.
Hyperlinks have to basic parts:
1. The Address – can be webpage, email address, or
other location they are linking.
2. The Display – can be picture or shape.
Example:
• https://www.microsoft.com - address
• microsoft - display text
• https://www.microsoft.com - address at the same time
display text
Link to a website
1. Opening PowerPoint Program. (Click Start
button, type PowerPoint and press Enter).

2. Select the text, shape, or picture that you want to

use a hyperlink.

3. Select Insert tab and in the Links group, click

Link
4. Select Existing File or Web page, and
choose the:

• Text to display: type the text that you

want to appear as hyperlink.
• ScreenTip: Type the text that you want
to appear when the user hovers over
the hyperlink (optional).
• Current Folder, Browsed Pages, or Recent
Files: Select where you want to link to.
• Address: if you haven’t already selected a
location above, insert the URL for the
website you want to link to.

5. Select OK.
Link a slide in the same presentation
1. Opening PowerPoint program. (click
Start button, type PowerPoint and
press Enter)
2. Select the text, shape, or picture that
you want to use as a hyperlink.
3. Select Insert tab > Links group, click
Link button and select an option:
• Place in This Document: Link to a
specific slide in your presentation.
• Create New Document: Link from your
presentation to another presentation.
Applying Hyperlink
Direction:
1. In the choices below, choose one and;
2. Make a 4-slide presentation
3. Each slide must have words written on it.
4. The fist slide should be the title slide
5. The second, third, and fourth slide should relate to the first second and
third topic listed in the group you chose.
6. On each slide, write three sentences on each computer peripherals
7. On each slide, find appropriated clip art to insert that relates to each
computer peripherals.
8. On each slide, apply hyperlink that will connect to other slides.
9. Present your output to your teacher.
 Mouse
 Monitor
Keyboard
Printer
Scanner
Speaker
 Flash
drive
Hard
Drive
CD