402- Information Technology Ch-1 Digital Documentation (Advanced)

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402- Information Technology Ch-1 Digital Documentation (Advanced)

 Style :
 Definition: A style is a set of formats which you want to apply to the document in the
term of formatting (change the appearance of specific text, pages, frames and other
elements) in document. Style helps to improve consistency in the document.

 Advantages of Style in Digital Document

 Provides consistency throughout the document
 Saves time and increases efficiency
 Allows for easy modifications
 Increase accessibility for readers.

 Different types of Style

1. Page Style - The page style contains the following elements: background, borders,
header and footer placement, page size, and margin.
2. Paragraph Style - The paragraph style contains: line spacing, tab stops, borders and
text alignment.
3. Character Style - This style used to work on blocks of letters instead of complete
paragraphs. Character Style includes text color, text size, highlighting text, or bold
and italic formats.
4. Frame Style - Frames are like containers which help to hold text, graphics and lists in
a document.
Frame Style includes formatting of the frame like size of the picture, position of the
text around the picture, border of the text, page background, text background,
watermark etc.
5. List Style - List style uses numbered and bullets.
6. Table Style - Table styles allow formatting options for tables, such as borders, text
inside the table, border color, and table format.

 What is symmetry? Explain with an example.

 The word symmetry is the most commonly used concept in the study of reflections of
images.
 It is often referred to as mirror or reflective symmetry that means a line or plane that
can be draw through an object such that the two halves are mirror images of each other.
 The four types of symmetry are:

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o Translations symmetry
o Rotational symmetry
o Reflection (or reflexive) symmetry
o Glide symmetry

 How to apply quick format

 Step 1: Press F11 function key to open the style and formatting windows or Click on
Format » Styles and Formatting
 Step 2: The style window will be open
 Step 3: Select text area where you want to apply style
 Step 4: Double click on the style which you want to apply.

 How to apply Style using Fill Format mode

 Fill Format useful tools to apply style quickly in the document which helps format
window easy without going back to Style and Formatting windows every time.
 Definition: Fill Format is a feature of LibreOffice Writer which helps to copy the
formatting from one text to another text.
o Step 1: Open the Style and Formatting window
o Step 2: Select the text from where you want to copy the format.
o Step 3: Click on Fill Format window
o Step 4: Click on the location where you want to apply the Style and Formatting,
the style will applied automatically.

 How to create a new Style in Documents (Custom Style)

 LibreOffice provide two different method to creating new custom style –

A. Creating New Style from a selection:

 Step 1: Open Style and Formatting window
 Step 2: Click on Style which you want to create
 Step 3: Click on the text where you want to save the style
 Step 4: Click on New Style from the selection icon in the Style and
formatting window.
 Step 5: Give the name of the style and click on save.
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B. Create New Style using drag and drop:

 A new style can be created by simply dragging and dropping a text selection
into the style and formatting window. First open the formatting and style
window. Select some text and drag and drop to the style and formatting
window, after that give the name of new style.

 Updating a Custom Style

 It will be better for you to use an updating style option to update the style
rather than creating a New style. To modify the existing style then follow the
blow steps -
o Step 1: Select page/ paragraph to be modified
o Step 2: Formal the selected portion
o Step 3: Click on Style menu and click on update

 Load Styles (from a template or document)

 You can copy style from the existing template or document. Once copied the
style from the other document will be listed in the Style and Formatting
window. Follow the steps to Load the Style –
o Step 1: In the style menu click on Load Style.
o Step 2: Select the document which you want to Load on the
document
o Step 3: Click OK to copy the style

 Images:
 Images are the visual representation of an object, person, scene or abstract
and can be added in a document to increase its visual appeal.
 LibreOffice Writer allows you to work with images, shapes, charts and
diagrams by using various tools.
 The image file can be inserted in a document using the following different
ways.

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1. Using Image dialog box:

 Image dialog box is a general procedure to insert an image in a writer.
o Step 1: Click on Insert > Image from menu bar
o Step 2: Select image from dialog box

2. Using Drag and Drop Option:

 Using drag and drop you can insert images in the document.
o Step 1: Open a file browser window (Win+E) and select the image
o Step 2: Drag and Drop the image into the document

3. Using Cut, Copy and Paste option - Another way to insert an image in the
document is by using copy and paste.
o Step 1: Select the target file
o Step 2: Copy the image using right click or using shortcut key Ctrl+C
o Step 3: Place the cursor on the location and use CtrI+V to paste the
image in the document.

4. Inserting an image by linking –

 If multiple copies of the same image you want to insert in the document then
you can use image by linking.
 Image by linking is beneficial to save the link of the image instead of inserting
the image in the document.
o Step 1: Click on Insert Image dialog box
o Step 2: Click on Link option

 Modifying an Image Using the Image toolbar

 The Image toolbar is used to modify the Image in the Writer.
 Image toolbar is used to resize, crop, delete and rotate the image.
 The Image toolbar automatically appears when an Image is inserted in the
document or click on View >Toolbars > Image from the menu bar.

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a. Image Filter– There are 11 different types of image filters available which you
can use to filter the Image (Improve the quality of Image).
Name Effect
Invert This Filter is used when the image is in gray scale and you
want to improve brightness like inverted.

Smooth Decrease the contrast of the image.

Sharpen Increases the contrast of Image.
Remove Noise Removes single pixels from the image.
Solarisation Solarisation is used to reverse the tone. Dark appears light
and light appears dark.

Aging Simulates the effect of time on a picture.

Posturise Makes a picture appear like painting by reducing colors in

the image.
Charcoal Changes image as charcoal sketch.
Relief Adjusts light source to create shadow.
Mosaic Joins a group of pixels into a single area of one color.

b. Image Mode - There are three Image modes which we can apply in Writer. a)
Black and White b) Gray Scale c) Watermark
c. Flip Horizontal and Vertical - You can flip the image horizontally or vertically.
d. Image Rotation - Image rotation is used to rotate the image in a document.
e. Transparency - Transparency is used to make the image transparent.
f. Color - You can adjust the color combination of the image including
adjustment of brightness, contrast and gamma

 Cropping Image in LibreOffice

 Cropping tools are used when you want to cut unwanted areas of the image.
To crop the image first select the image and right click on it and from the pop
up menu select Picture and then click on Crop option.

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 Keep Scale/ Keep Image Size

 The Keep Scale does not change the scale of the image it maintains the
aspect ratio of the original image after cropping but in keep image size the
cropping results either enlarge, reduce or distortion and the image size
staying constant.

 Drawing Objects
 If you want to create flowchart or any shapes in your document, then
LibreOffice Writer provides a Drawing Object feature in the document.
 To display the Drawing Toolbar in the Writer,
Click on View > Toolbars > Drawing.
 Steps to Insert Drawing Object -
o Step 1: In the document where you want to insert object
o Step 2: In the Drawing toolbar select the tool
o Step 3: Click and drag to create a drawing object.

 Resizing and Grouping objects:

 Resizing - is a method in Writer which helps to reduce or enlarge the size of
the image. The most popular way to resize the image is using sizing handles,
these handles can be used to increase or decrease the size of the image.

 Grouping - LibreOffice Writer allows grouping methods to group multiple

objects in a single object without affecting their size and position.

 Difference between Scaling and Resizing

 Images can be resized to change their dimensions (size of the image) without
affecting the contents. The contents will be stretched to the new dimensions
when the image is scaled.

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 Positioning Image in the Text

 Positioning Image can be used for text and other images or drawing objects
in the document.
 In LibreOffice the positioning of an image is controlled by four settings.
1. Arrangement: Arrangement is used to arrange the position of an image,
drawing object or text, if any image is overlapped or not arranged properly
in writing in that condition you can take the help of arrangement.
2. Anchoring: Anchoring allows an image to retain its position to a page,
paragraph, character or frame.
3. Alignment: Allows the vertical or horizontal placement of the image with
respect to its anchor.
4. Text Wrapping: Wrapping allows the placement of image in relation to
text.

 Template
 Definition: A template is a pre-set layout that helps to create professional
and/or formal documents easily.
 A template is just like a model which is used to create another document.
Templates reduce the workload and improve the work quality.

 Features of Templates
 Predefined formats save time.
 Templates ease out the creation of a new document.
 Templates have all the features of a normal document and can contain text,
graphics, styles, images, etc.
 Choosing from a list of templates simplifies work.

 Creating a Template from a document:

 You can create your own template for future use.
o Step 1: Open the document

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o Step 2: Select File > Templates > Save. Template Dialog window will
open.
o Step 3: Type the name of the new template
o Step 4: Click on Save button

 Create a template using In-built/Saved Templates

 LibreOffice allows the user to use in-built templates, online templates as well
as the template created and saved by us.
o Step 1: Open the new document in LibreOffice Writer
o Step 2: Select File > Templates > Manage Templates or use shortcut key
Ctr + Shift+N
o Step 3: Select the desired template and click Open button
o Step 4: Make the desired changes and save the file

 Using Online Templates(Importing a template)

 LibreOffice provides a wide range of online templates which can be
downloaded from the Internet. Once these templates are downloaded and
installed on the computer then they will appear in the Template window.
o Step1: To view the template in Write then follow File > Templates >
Manage Templates.
o Step2: Click Manage-> Import
o Step3: Type the name of the new category -> OK.

 Track Changes Feature

 Definition: Track Changes helps you to keep track of other users' edits and
comments on a document.
 Track Change is a powerful tool of LibreOffice, which allows the user to
monitor the changes made to a document from the other users, as well as
user comments. Track Change makes reviewing a document easier and
modification is tracked and displayed.

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 The various buttons(features) present on the Track Changes toolbar-

o View Track Changes - This button displays all the changes made in the
document by different users
o Record Track Changes - Any character added to the document will be
displayed in a different color and any deletion done will be seen in
strike-through style
o Previous Track Changes/Next Track Changes- Click on these buttons to
navigate between the changes made.
o Accept/Accept All Track Changes - Accept all the changes made to the
document.
o Reject/Reject All Track Changes - Clicking Reject Track Changes or
Reject All Track Changes button, respectively.
o Manage Track Changes - Which contains a detailed list of all changes
made to the document along with the author's name and date and time
of modification.
o Insert Comment - This button is used to add a comment in a document.

 Table of Contents (ToC)

 The Index page (List of the page) of every book is known as table of contents.
 LibreOffice Writer has a facility to create a table of contents automatically.
The table of contents takes entries or content from the headings of the
document.

 Hierarchy of Headings
 Heading 1 through Heading 10 are the ten different heading types that
LibreOffice Writer supports.
 This heading is helpful when creating a table of contents because its
placement ensures that the correct heading styles Heading 1, Heading 2,
Heading 3 and so on are positioned correctly, which also ensures that your
table of contents is created correctly.
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 The elements for entries at that level are shown on the Structure line.
 On the Structure line, every button denotes a single element. -
o The E# button represents the chapter number.
o The E button represents the entry text.
o The T button represents a tab stop.
o The # button represents the page number.
o The LS button represents the start of a hyperlink.
o The LE button represents the end of a hyperlink.

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