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Taking Minutes

The document provides an overview of meeting minutes, detailing their purpose, components, and types. It emphasizes the importance of documenting discussions, decisions, and action items for effective communication and record-keeping. Additionally, it outlines what should and should not be included in meeting minutes.

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4 views21 pages

Taking Minutes

The document provides an overview of meeting minutes, detailing their purpose, components, and types. It emphasizes the importance of documenting discussions, decisions, and action items for effective communication and record-keeping. Additionally, it outlines what should and should not be included in meeting minutes.

Uploaded by

rslynvlbrz
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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CAGAYAN STATE UNIVERSITY

College of Business, Entrepreneurship and Accountancy

ENGLISH LANGUAGE
PROFICIENCY 2
MEETING
MINUTES
WHAT ARE MEETING MINUTES?
Minutes, often known as Minutes
of Meeting (MOM), are firsthand
written record of meeting. Minutes
are notes taken to record meaningful
discussions, decisions, and key
takeaways from a meeting.
WHAT ARE MEETING MINUTES?
They highlight the key issues that are
discussed, motions proposed or voted
on, and activities to be undertaken.
The minutes of a meeting are usually
taken by a designated member of the
group.
WHAT ARE MEETING MINUTES?
Minutes of the meeting are essential
for documenting decisions, providing
a reference for attendees, ensuring
compliance, and facilitating effective
communication.
WHAT ARE MEETING MINUTES?

✓ Record keeping of takeaways and objectives of the


meeting.
✓ Summary for those who couldn't attend the
meeting.
✓ Legal documents in case of formal meetings.
✓ Reference document for future meetings.
COMPONENTS OF MEETING MINUTES
1. Date, time, and location of
the meeting: The specific
date, start time, and location
where the meeting took
place.
2. List of attendees and
absentees: A record of who
attended the meeting and
who was absent.
3. Agenda items: An outline of
the topics or issues discussed
during the meeting. It often
includes a list of items to be
discussed in the order they were
addressed.
4. Decisions made: A summary
of the conclusions or resolutions
reached during the meeting.
5. Action items assigned: Tasks or
actions that were assigned to specific
individuals or groups as a result of the
meeting.
6. Follow-up tasks: Any additional tasks
or actions that need to be completed after
the meeting, including deadlines and
responsible parties.
7. Next meeting date and time (if
decided):
The scheduled date and time for the next
meeting, if one was decided upon during
the meeting.
8. Adjournment: Record the time at
which the meeting was adjourned.
Any closing remarks made by the
chairperson or facilitator.
9. Signature and Distribution:
The minutes should be signed and
dated by the meeting chairperson or
secretary. Specify who will receive
copies of the minutes.
Types of Meeting
Intensifiers

Minutes
1. Formal Meeting Minutes
-are used to document big or official decisions that
often require approval. It is commonly used by
nonprofits, government, schools, and public
companies.

2. Informal Meeting Minutes


-serve as a quick reference to important topics that
have been covered in your meeting such as goals,
obstacles, deadlines or ideas that have surfaced.
Three Standard Styles of
Meeting Minutes
a. ACTION MINUTES
This type of minute which is
otherwise known as decision, minutes
includes only the decisions reached and
the actions to be taken, not including the
discussion involved in making the
decisions.
b. VERBATIM MINUTES
are a word-for-word record of all
discussions and decisions. Verbatim
minutes are record of every single word
said at a meeting. They are often long
and can be difficult to skim for a particular
piece of information.
c. DISCUSSION MINUTES
Discussion minutes are records
of agreement of the discussions that
lead to the decisions and actions
required. Discussion minutes are
recommended in most cases.
c. DISCUSSION MINUTES
The minutes taker should include
significant points made by the group and avoid
recording personal comments. Discussion
minutes are similar to the action minutes except
that these include the discussions involved in
making the decisions.
Things That Should
Not Be Included In
The Minutes
1. Personal Opinions
2. Irrelevant or Off-topic Discussions
3. Verbatim Transcripts
4. Sensitive or Confidential Information
5. Personal Attacks or Inappropriate
Language
6. Unresolved Issues or Ongoing
Debates
7. Excessive Detail
THANK YOU!

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