Republic of the Philippines

Province of Cagayan
TUGUEGARAO CITY

EIGHTH CITY COUNCIL

COMMITTEE REPORT
April 18, 2022

Submitted by :
COMMITTEE ON RULES, LAWS AND ETHICS
Present :

HON. RAYMUND P. GUZMAN -Chairman, Rules, Laws and Ethics

HON. WINNOCO R. ABRAHAM -Member, Rules, Laws and Ethics

HON. KARINA S. GAUANI -Member, Rules, Laws and Ethics

Resource Person:

Ms. Rose Marie S. Giron -Peso Manager

FOR THE PRESIDING OFFICER:

The Committee on Rules, Laws and Ethics met on April 18, 2022 at the Vice Mayor's
Conference Hall relative to the subject referral via Zoom/Virtual and Face to Face.

COMMITTEE REPORT No. 57-2022

SUBJECT:

INDORSEMENT OF THE CITY MAYOR, HON. ATTY. JEFFERSON P.

SORIANO, REQ1UESTING FOR AN AUTHORITY TO SIGN FOR AND ON BEHALF
OF THE TUGUEGARAO CITY GO'VERNMENT THE MEMORANDUM OF
AGREEMENT AND MEMORANDUM OF UNDERSTANDING (GOVERNMENT
INTERNSHIP PROGRAM) VVITH THE DEPARTMENT OF LABOR AND
EMPOYMENT —R02.

ACTIONS TAKEN:

The Committee met on April 18, 2022 at 10:00 in the morning to tackle the subject
matter vvith the presence of resource persons.

FINDINGS:

1. The DOLE through RO II and GIP Partner/Employer have agreed to enter into
Agreement for the purpose of achieving the goals of the Government Internship
Program of the DOLE, that is, to provide oppornmities and engage young workers to
serve the general public in government agencies/entities at the national and local
level.

2. The DOLE through RO II, as the implementer of the GIP undertakes to provide and
assign the interns-beneficiaries to the GIP Partner/Employer's office to perform
tasks and duties within those prescribed under Department Order No. 204/204-A,
series of 2019 or other GIP Advisories.
 3. The Department of Labor and Employment is mandated to engage GIP Interns into
public service by involving them in government programs, projects and services,
through the various GIP Partners Agencies.

4. The DOLE provide programs beneficiaries particularly the poor/indigent,

opportunity to demonstrate their talents and skills in the field of public service with
the ultimate objective of aftracting the best and brightest who want to pursue a career
in government service, particularly in the fields and disciplines related to labor and
employment.

5. This partnership is vital to ensure the successful implementation of the said program
and achieve their desired social outcomes.

6. There is a need to amend/change the Memorandum of Understanding to

Memorandum of Agreement and repeal City Resolution No. 164-2017 and to further
Authorize the City Mayor to enter on behalf of the City Government the Government
Internship Agreement.

RECOMMENDATIONS:

After perusal of the request of the City Mayor, Hon. Jefferson P. Soriano, requesting for
an authority to sign for and on behalf of the Tuguegarao City Government the Memorandum of
Agreement and Government Internship Agreement with the Department of Labor and
Employment, the Committee favorably recommends for the passage of a City Resolution
approving the Memorandum of Agreement and Government Internship Agreement with the
Department of Labor and Employment and authorizing the City Mayor, Hon. Jefferson P.
Soriano to sign for and on behalf of the City Govermnent the said Memorandum of Agreement
and Government Internship Agreement.

Respectfully Submitted:

HON. RA P. GUZMAN
Chairman, Rule Laws and Ethics

HON. WINNOCO R. ABRAHAM

Member, Rules, Laws and Ethics

HON. KARINA S. GAUANI

Member, Rules, Laws and Ethics
 DRAFT RESOLUTION NO.

RESOLUTION ADOPTING AND APPROVING THE MEMORANDUM OF

AGREEMENT AND GOVERNMENT INTERNSHIP AGREEMENT WITH THE
DEPARTMENT OF LABOR AND EMPLOYMENT AND AUTHORIZING THE CITY
MAYOR, HON. JEFFERSON P. SORIANO TO SIGN FOR AND ON BEHALF OF THE
CITY GOVERNMENT THE SAID MEMORANDlUIVI OF AGREEMENT AND
GOVERNMENT INTERNSHIP AGREEMENT.

VVHEREAS, the refeffal which is "Indorsement of the City Mayor, Hon. Jefferson P.
Soriano, requesting for an authority to sign for and on behalf' of the Tuguegarao City
Government the Memorandum of Agreement and Memorandum of Understanding (Government
Internship Program) with the Department of Labor and Employment- R02" was endorsed to the
Eight City Council;

WHEREAS, the Committee, to which the matter was referred to, met on April 18, 2022
to discuss the subject referral with the presence of resource persons;

WHEREAS, the DOLE through RO II and GIP Partner/Employer have agreed to enter
into Agreement for the purpose of achieving the goals of the Government Internship Program of
the DOLE, that is, to provide opportunities and engage young workers to serve the general public
in governm.ent agencies/entities at the national and local level;

VVHEREAS, the DOLE through RO II, as the implementer of the GIP undertakes to
provide and assign the intems-beneficiaries to the GIP Partner/Employer's office to perform
tasks and duties within those prescribed under Department Order No. 204/204-A, series of 2019
or other GIP Advisories;

VVHEREAS, the Department of Labor and Employment is mandated to engage GIP

Interns into public service by involving them in government programs, projects and services,
through the various GIP Partners Agencies;

VVHEREAS, the DOLE provide programs beneficiaries particularly the poor/indigent,

opportunity to demonstrate their talents and skills in the field of public service with the ultimate
objective of attracting the best and brightest who want to pursue a career in government service,
particularly in the fields and disciplines related to labor and employment;

VVHEREAS, this partnership is vital to ensure the successful implementation of the said
program and achieve their desired social outcomes;

WHEREAS, upon review of the subject referred, the Committee on Rules, Laws and
Ethics recommends for the adoption and approval of the Memorandum of Agreement and
Government Internship Agreement.

NOW, THEREFORE, RESOLVE, as it is hereby RESOLVED, to approve and adopt

the Memorandum of Agreement and Government Internship Agreement with the Department of
Labor and Employment and authorizing the City Mayor, Hon. Jefferson P. Soriano to sign for
and on behalf of the City Government the said Memorandum of Agreement and Government
Internship Agreement.
 oe,) 4) lot, (Ad
DOLE-GIP Form B

Republic of the Philippines

DEPARTMENT OF LABOR AND EMPLOYMENT zi &Rix&
Regional Office No.2

y„10,/
GOVERNMENT INTERNSHIP PROGRAM
•/.04.
INTERNSHIP AGREEMENT

THIS AGREEMENT is made by and between the as represented by

with office address at

-and-

Government Internship Program — Intern's referred to GIP beneficiaries of all legal ages ( Names of GIP interns /
beneficiaries and Address) ;
FULL NAME ADDRESS

WITNESSETH:
1. This Agreement shall govern the relationship of the Intern and the Government Office where he/she/they
will be assigned and does not create any employer-employee relationship between the DOLE and the
Intern/s and will not be accredited as government service any purpose's;
2. That the duration of this Agreement shall be for a minimum of three (3) months to a maximum of a
maximum of six (6) months computed from the date that the Intern reported for work in his/her office of
assignment, provided that:
3. Former GIP may be readmitted for minimum of three (3) months to a maximum of six (6) months upon
recommendation of the partner institution, whether local or national; Provided further, that would merit a
potential position, whether contractual, casual or permanent in the government service; and
4. That such recommendation contains the (a) performance rating or evaluation of the intern; (b) Needed
skills of the intern for enhancement; and (c) the intent to hire or absorb the GIP as a contractual, casual,
temporary or regular employee.
S. For purposes of computation, each month shall be equivalent to twenty-two (22) work days exclusive of
special non-working holidays. In case there are non-working holidays within the duration of the GIP
agreement, the period may extend beyond the end to utilize the allocated budget for twenty-two (22) work
days a month.
6. That in cases where the Intern/s will not be able to finish the period of six (6) months internship program,
shall inform/notify the Government Office where the internship is rendered through his/her/their
immediate Supervisor, and report to the DOLE-RO the intention of ending this Agreement at an earlier date;
7. That the Intern shall be entitled to receive an allowance/stipend from DOLE, equivalent to the prevailing
Regional Minimum Wage where the internship agreement shall be enforced, payable every 15th and 30th
day of each month based on the Interns actual number of days work and that absences, tardiness or under
time incurred shall be deducted accordingly; and
8. That the DOLE-RO shall enroll the Intern/s and pay the one-time GSIS premium in the amount prescribed
by the GSIS for a coverage of P100,000, which shall be no later than one (1) week after the Intern has
reported for work while this Agreement is in effect, or during the period of Internship.

Effective Start Date: , 2022

Effective End Date:

, 2022

Office and Place of Assignment:

Work /Details of Assignment:

Work Contact Person:

Page 1 of 1
 DOLE-GIP Form B

CONFIDENTIALITY: The intern must maintain confidentiality, when and where appropriate, during and after the
internship of all the data and information where such information is not already within the public domain and is
indicated or understood to be confidential.

IN WITNESS WHEREOF, both parties have hereunto set their hands this day of 20 , at

First Party:

Name:
Position: Signature
Name of Agency Partner :
Date :

Second Party:

(Names of GIP intems/beneficiaries and signature)

FULL NAME SIGNATURE

ACKNOWLEDGEMENT
REPUBLIC OF THE PHILIPPINES)
) S.S.

BEFORE ME, a Notary Public for and in the above jurisdiction, personally appeared the following:

NAME ID CARD / CEDULA DATE / PLACE ISSUED

NUMBER

known to me to be the same persons who executed the forgoing instrument and acknowledged to me that the
same is their own free will and voluntary act and deed.

This instrument consists of two (2) pages including this page wherein this Acknowledgement is written, and is
signed by the parties and their instrumental witnesses on each and every page hereof.

WITNESS MY HAND AND SEAL, this day of , 2021 at

NOTARY PUBLIC

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Page 2 of 2
 DEPARTMENT OF LABOR AND EMPLOYMENT
GOVERNMENT INTERNSHIP PROGRAM
(DOLE-GIP)

MEMORANDUM OF AGREEMENT

KNOW ALL MEN BY THESE PRESENTS:

This Memorandum of Agreement made and entered into by and between:

The DEPARTMENT OF LABOR AND EMPLOYMENT REGIONAL OFFICE No. 02, a

government office existing by virtue of the laws of the Republic of the Philippines with principal
office address at Regional Government Center, Carig Sur, Tuguegarao City, Cagayan,
represented herein by its Regional Director, JOEL M. GONZALES, and herein referred to as
"DOLE-RO 02"; and

The (GIP Partner Agency),

with principal addresses at represented herein by its
(Authorized signatory/representative of the Partner
Agency), herein referred to as "GIP PARTNER AGENCY".

WITNESSETH-

WHEREAS, the Department of Labor and Employment (DOLE) is mandated to engage GIP
Interns into public service by involving them in government programs, projects and services,
through the various GIP Partner Agencies;

WHEREAS, the DOLE provide program beneficiaries particularly the poor/indigent, opportunity
to demonstrate their talents and skills in the field of public service with the ultimate objective
of attracting the best and brightest who want to pursue a career in government service,
particularly in the fields and disciplines related to labor and employment;

WHEREAS, this partnership is vital to ensure the successful implementation of the said program
and achieve their desired social outcomes;

NOW, THEREFORE, for and in consideration of the foregoing premises, the parties hereto have
agreed to enter into this Agreement under the following terms and conditions:

I. RESPONSIBILITIES OF THE PARTIES

A. The DOLE-Regional Office NO. 02 shall:

1. Facilitate and supervise the implementation of the Program at the regional, field, and
provincial levels;

2. Assist/coordinate with the GIP Partner Agencies on the submission of requirements such
as project proposal, work program, and a profiled list of beneficiaries, and review the
same prior to endorsement to BLE for endorsement to the DOLE Central Office (DOLE
CO);
3. Execute with requesting and receiving GIP Partner Agencies, and/or instrumentalities,
including public or institutions, a Memorandum of Agreement in the implementation of
the DOLE-GIP;

4. Facilitate the enrollment of beneficiaries to GSIS-GPAI;

5. Assign the interns to perform functions in DOLE and other partner agencies/entities
where the DOLE has an effected MOA as enumerated in Section 7 of Department Order
No. 204, Series of 2019;

6. Issue Identification cards to the interns for purposes of accounting them as program
beneficiaries, and for purposes of claiming their allowances/stipend. The identification
card may be separate from the ID to be issued by the GIP Partner Agencies;

7. Determine the process and facilitate the payment of the stipend equivalent to the
highest prevailing minimum wage in the Region where the interns are assigned. The
DOLE-ROs may adopt the payroll system, or any other form or rnode of payment for the
intern's stipend/allowance as they deem efficient and effective within the reasonable
prescribed payment period;

8. Facilitate through the LGU Public Employment Service Offices (PES0s), educational
institutions based on Job Placement Office (WO), and Network of Career Guidance
Counselors and Advocates the engagement of interns in government agencies,
particularly in the convergent programs run by the government agencies;

9. Explore, recommend and forge agreement with financial institutions, as far as

practicable, to facilitate the payment of stipend/allowance of the interns;

10. Submit the prescribed GIP Monitoring Forms and the List of GIP beneficiaries on a
quarterly basis to the Bureau of Local Employment (BLE) and post the same in their
respective websites. The list of beneficiaries shall be regularly updated and made
accessible to the public. No other information except the names of the beneficiaries
shall be posted in the DOLE-ROs website in compliance with Republic Act. 10173 or the
Data Privacy Act of 2012;

11. Issue a Certificate of Completion to the intern upon fulfillment of the Agreement; and

12. Institute appropriate actions against the concerned GIP PARTNER AGENCY which may
include, among others, suspension or termination of the program in case of violation of
any of the provisions of this MOA.

B. The GIP PARTNER AGENCY shall:

1. Identify the place of assignment and engage the intern for the period of three (3)
months to a maximum of six (6) months computed from the date the intern reported for
work in his/her office of assignment;

2. Ensure that the tasks assigned to the interns would be limited only to those listed under
Section 7 of the Department Order No. 204, Series of 2019;

3. Submit to DOLE-RO the complete and accomplished Attendance Sheet, DTRs and
Accomplishment Reports, and other pertinent documents of the GIP Interns two (2)
days after the 15th and 30th of the month to enable to process the allowances on time;

4. Submit a report to the DOLE-RO, a complete and/or updated record of all the interns
such as profile, office of assignment etc. Likewise, a special report shall be submitted to
the DOLE-RO, in case of intern's voluntary termination prior to the completion of the
 internship agreement, specifically stating the reasons for such termination. The report
shall be duly signed by the immediate supervisor of the intern/s;

5. Adhere to the DOLE GIP Internship guidelines and procedures as stipulated in this
Agreement, and other relevant government rules and regulations. In no case should the
partner agency engage the GIP Interns in activities such as involvement in political
sorties, direct campaigning for the partner agency's interests, exposure to hazardous
undertaking/s specifically provided under the Anti-Child Labor Law, enlisting GIP without
actual services rendered, unauthorized deductions on Intern's stipend, and other
pertinent laws relevant thereto;

6. Implement the GIP Program based on the approved project proposal which forms as an
integral part of this MOA, in accordance with the approved program objectives,
standards, systems and procedures for implementation, time schedule, as well as the
attached approved work program;

7. Keep the DOLE informed at least three (3) working days before the actual date of
implementation of the program; and

8. Allow access to or make available all records and facilities pertaining to the project for
the visitorial audit and examination of the DOLE and/or COA authorized
representative/s.

9. Allow GIPs to voluntarily help other government agencies especially during the
emergency situations such as the encoding of vaccination certificate due to pandemic,
profiling of individuals in natural and/or man-made calamities and other similar
activities;

II. MODIFICATION/AMENDMENT AND EFFECTIVITY

a) Any modification/amendment to this MOA shall be subject to the mutual consent of the
parties hereto;

b) Any deviation from the approved project proposal shall require approval from the
Regional Director. In case of unauthorized deviations based on verified information, the
DOLE shall suspend or terminate the activities of the GIP Partner Agency under the
MOA;

c) This MOA takes effect upon signing of the parties hereto and shall remain in force for
the duration of the implementation of the project, unless otherwise suspended or
terminated by the DOLE for deviations of the GIP Partner Agency from the provisions of
MOA.

IN WITNESS WHEREOF, the parties have hereunder affixed their signatures this day of
, 2022.

DEPARTMENT OF LABOR AND EMPLOYMENT GIP PARTNER AGENCY

REGIONAL OFFICE No. 02

By: By:

JOEL M. GONZALES
Regional Director Representative
Signed in the Presence of:

GRACE A. POMAR

Witness Witness
Chief LEO & Head, CBFO (PESO or any Agency Representative)

ACKNOWLEDGMENT

REPUBLIC OF THE PHILIPPINES)

CITY OF ) S.S.

BEFORE ME, in the City of , this day of

2022, personally appeared the following:

VALID IDENTIFICATION DATE/PLACE OF

NAME
CARD/NUMBER ISSUE

1.

2.

All known to me and to me known to be the same persons who executed the foregoing
instrument and acknowledged before me that the same is their free and voluntary act and deed
as well as those of the entities they represent.

Said instrument refers to a Memorandum of Agreement consisting of 4 pages including

this page of acknowledgement, signed by the parties and their witnesses and sealed with my
notarial seal.

NOTARY PUBLIC

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