The Japan Foundation, Jakarta
Small Grant Program Guideline
The Japan Foundation, Jakarta
Arts & Culture
Small Grant Program
2025
Program Guidelines
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The Japan Foundation, Jakarta
Small Grant Program Guideline
The Japan Foundation, Jakarta,
Summitmas II Building, 1-2 Floor. Jl.Jend. Sudirman Kav 61-62, Jakarta Selatan
12190, INDONESIA
Tel: (021) 520-1266 Fax: (021) 565-5159
www.ja.jpf.go.jp
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The Japan Foundation, Jakarta
Small Grant Program Guideline
1. OUTLINE
This program provides grants to cover partial expenses to implement arts and
cultural projects which promote deeper understanding of Japan or/and encourage
cultural collaborations between Japan and Indonesia or East Timor.
2. ELIGIBILITY AND DUTIES OF APPLICANT
(1) Qualified Projects
a) Projects concerning Japan
Art and cultural events which promote deeper understanding of Japan, such as
art exhibitions, performances, film showing, or workshops which introduce arts
and culture from Japan.
b) Cultural Collaborations between Japan and Indonesia/East Timor
Collaborative projects between Japan and Indonesia or East Timor in the field of
arts and culture, such as co-created performances, co-curated art exhibitions,
and joint workshops and conferences. Bilateral collaborative projects as well as
multilateral projects that involve countries other than the target areas are also
eligible.
(2) Priorities
a) Projects which promote deeper understanding of Japanese arts and culture
among the people of Indonesia and this region, especially among the younger
generation.
b) Projects with elements of collaborations between Japan and Indonesia or East
Timor.
c) Projects which will expand the networks of professionals in the field of arts and
culture.
d) Projects with high potential for the development into sustainable projects.
e) Projects whose outcomes have a lasting significance within relevant fields, rather
than being a one-off event.
f) Projects which contribute in developing a foundation for international cultural
exchanges by nurturing those who can take the lead in international cultural
exchange between Japan and Indonesia or East Timor.
(3) Eligibility
a) Applicants shall be non-profit organizations (e.g. universities, non-profit cultural
institutions, NGO/NPOs) located in Indonesia or East Timor.
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Small Grant Program Guideline
b) Applicants shall carry out the project as institutions and shall cover a part of the
cost.
c) Projects shall be implemented according to the schedule specified in “4.
APPLICATION PROCEDURES AND DEADLINE” below.
d) Projects shall be completed by January 31st, 2026.
e) Applicants shall agree on the obligations specified in article 7 below.
f) Applicants must have a bank account capable of accepting grants from the Japan
Foundation, Jakarta. The bank account may also be opened before remittance.
(4) Non-eligibility
a) Applications from individual or for-profit organizations are not accepted.
b) The following projects are not eligible.
・ Projects dealing solely with topics in the field of natural science
・ Commercial activities, missionary activities, political activities, and election
campaigns
・ Activities in support of specific doctrines or claims
・ Capital fund and endowment drives, debt reduction, donations, public
relations campaigns, advertising, creation or support of awards or grants
・ Purchase of land
・ Design, construction, or maintenance of buildings or monuments
・ Projects that focus on developing weapons and military technology
・ Procurement of equipment
・ Activities which do not have any specific relation to Japan in terms of theme
or guest.
・ Japanese cultural day/festival without guests from Japan.
(5) Duties of Applicants
a) Applicants must be able to run the project with full respect to the local laws,
regulations and health protocols, as well as to fulfill the responsibility that comes
from receiving support from governmental funding. It is the applicant’s duty to
conduct clear accounting, publicity, and reporting.
b) The grant will only cover partial costs of the project: the grant will NOT cover
100% of the cost. Projects must be based on cost-sharing, and applicants are
encouraged to find other resources along with this grant, such as sponsors,
grants, donations, revenue generation (e.g. ticket sales) and participation fees,
as well as the applicant’s own funding.
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The Japan Foundation, Jakarta
Small Grant Program Guideline
c) If it is necessary to apply for a visa for the foreign artist, such as performance or
shooting visas, the applicant must fulfill the duty of obtaining it for the foreign
artist as well as permits from the local authorities for hosting the event, wherever
applicable.
d) Applicants must NOT be receiving any support from other Japan Foundation
resources for the same project, including grants from the Japan Foundation
headquarters’ grant in Tokyo, and local grants from other Japan Foundation
offices in other countries.
e) Recurring applications from the same applicant in the same fiscal year will not
be accepted.
f) In principle, grants will not be provided to organizations that have received
support as part of the same program for three consecutive fiscal years, unless
the Japan Foundation, Jakarta assesses that there is strong justification for the
continuation of the project.
3. GRANT COVERAGE
(1) The Japan Foundation, Jakarta contribution will not exceed IDR 50,000,000
(2) The contribution of the Japan Foundation, Jakarta is limited to the expenses
actually paid in the following budgetary items during the period of grant:
・ Transportation: international airfares, domestic transportation expenses
・ Honorarium/wages (for the performers, researchers, collaborators, guest
speakers, guest lecturers, assistants, interpreters)
・ Accommodation Expenses
・ Purchase of research materials
・ Production of catalogs, brochures, leaflets, proceedings and reports
・ Rental fees for venue and equipment
(3) The Japan Foundation, Jakarta’s grant cannot be used for the following
items.
・ Salaries and social welfare expenses for the regular employees of the applying
institution
・ Banquet and entertainment fees
・ Telephone, fax and postage costs
・ Office Supplies
4. APPLICATION PROCEDURES AND DEADLINE
Please submit a set of application documents by email to
[email protected] 5
The Japan Foundation, Jakarta
Small Grant Program Guideline
Submission of printed applications (hardcopy) is NOT acceptable.
JFJA Small Grant Application Form can be accessed here.
【Application deadline】
1 Round: until May 4th, 2025
st
⇒ Projects which will be implemented from July 1st, 2025 are applicable
2 Round: May 5th to July 13th, 2025
nd
⇒ Projects which will be implemented after September 1st, 2025 are applicable
3 Round: July 14th to September 14th, 2025
rd
⇒ Projects which will be implemented after November 1st, 2025 are applicable
Attachment of additional documents about applicants and the details of projects are
highly recommended.
5. NOTIFICATION OF THE GRANT DECISION
Applicants will be notified of the results of the screening within one month of the
deadline by the Japan Foundation, Jakarta.
6. PROCESS OF EXECUTION
When the grant approval is awarded, the amount of the grant will be paid in
accordance with the Notice of Grant Approval and the Terms and Conditions of Grant.
The first payment (70% of the total amount of grant) will be made about 30 days
after the submission of Notice of Acceptance. The second payment (30% of the total
amount of grant) will be made when JFJA has received and confirmed the content of
Project Report and Financial Report upon the project’s completion.
7. OBLIGATIONS
This grant project is governed under the regulations of the Japan Foundation
including “Law for the Proper Execution of a Budget Relating to Subsidies” (Law No.
179 of 1955) as well as relevant Indonesia laws.
Before the implementation of approved project
(1) If the grantee wishes to change any of the following:
a) Project design and line-up of invited guests (esp. Japanese speakers/artists);
b) Allocation of funds within the overall budget covered by the grant (limited to
those expenses covered by grant);
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The Japan Foundation, Jakarta
Small Grant Program Guideline
c) Implementation schedule (postponement or cancelation);
d) Change of venue, etc.
The grantee shall promptly coordinate with the assigned JFJA staff. A written
approval from JFJA must be obtained first before the grantee makes any changes
to the approved project.
During the implementation of approved project:
(2) Any material that is created pertaining to the grant project shall clearly indicate
that it was supported by the Japan Foundation. The Grantee shall acknowledge
JFJA’s financial support by showing the JFJA logo mark on its publicity document
or promotional materials.
(3) The Grantee shall conduct a survey (online/onsite/hybrid) using a survey
template provided by JFJA.
(4) JFJA has the right to demand a progress report from the grantee regarding the
subsidized project during the implementation of the project from the grantee if
such a report is considered necessary.
Upon the completion of approved project
(5) Within thirty (30) days after the project is completed, the Grantee will be
required to submit a Project Report, including:
a) Narrative report
b) Financial Report with complete original receipts and boarding passes (if
any). If the Financial Report, receipts and other supporting documents are
not in accordance with the application, or violates the Terms and Conditions,
the decision may be revoked and the applicants may be requested to return
the provisional amount. This grant will NOT cover the cost which was not
approved on the Notice of Grant. In principle, expenditures for items other
than the approved items or changes in allocation of grant among approved
item(s) are NOT possible.
c) Result of survey collected from the audience/participants.
d) Links to access documentation photos or videos. The links must be
incorporated in the narrative report.
e) Promotional materials and public relations materials.
f) Press coverage / articles (if any)
(6) When JFJA has received a report relating to the completion of the grant project,
JFJA shall examine, by reading the report and through other means, and, if
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The Japan Foundation, Jakarta
Small Grant Program Guideline
necessary, by conducting on-site investigations and other activities, whether the
results of the grant project conform to the contents of the Application Form and
its attachments approved by JFJA. When JFJA recognizes that the results are in
due conformity, JFJA shall confirm the amount of the grant to be awarded and
inform the grantee of the amount by delivering a Confirmation of Grant Payment
document to the grantee.
(7) When the amount of grant has been confirmed in accordance with the provisions
in the above paragraph, a comparison will be made between the actual cost and
the amount of the grant originally given in the Notice of Grant Approval, and the
lesser amount shall be the amount of the Grant to be provided.
8. DISCLOSURE OF INFORMATION
(1) As to projects we support, information such as the name of the applicant sand
project descriptions might be made public on the Japan Foundation’s public relations
materials.
(2) When we receive a request for information based on the “Law Concerning the
Disclosure of Information Held by Independent Administrative Institutions, etc.”
(Law No. 140 of December 5, 2001), as a general rule, submitted application forms
and related materials will be disclosed, except for information stipulated by the law
as something not to be disclosed.
