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091090

The document presents a 'Hostel Management System' software developed to streamline hostel operations and reduce manual workload for hostel administrators. It highlights the challenges faced by existing manual systems and proposes a computerized solution that enhances efficiency, accuracy, and data security. The system is designed to automate various hostel management tasks, making it user-friendly and capable of handling increasing student accommodation needs.

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divyparekh2003
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5 views3 pages

091090

The document presents a 'Hostel Management System' software developed to streamline hostel operations and reduce manual workload for hostel administrators. It highlights the challenges faced by existing manual systems and proposes a computerized solution that enhances efficiency, accuracy, and data security. The system is designed to automate various hostel management tasks, making it user-friendly and capable of handling increasing student accommodation needs.

Uploaded by

divyparekh2003
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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ISSN (Online) 2581-9429

IJARSCT
International Journal of Advanced Research in Science, Communication and Technology (IJARSCT)

Volume 2, Issue 1, August 2022


Impact Factor: 6.252

Hostel Management System


Harsha V1, Rohan J H2, Deepak K R3
Student, Department of BCA1,2
Assistant Professor, Department of BCA3
BMS College of Commerce and Management, Bengaluru, India

Abstract: "HOSTEL MANAGEMENT SYSTEM" is software developed for managing various activities in
the hostel. For the past few years the numbers of educational institutions are increasing rapidly. Thereby
the numbers of hostels are also increasing for the accommodation of the students studying in this
institution. And hence there is a lot of strain on the person who are running the hostel and software's are
not usually used in this context. This particular project deals with the problems on managing a hostel and
avoids the problems which occur when carried manually.

Keywords: Hostel, User, Rooms, Student Registration.

I. INTRODUCTION
This system is designed in favor of the hostel management which helps them to save the records of the students about
their rooms and other things. It helps them from the manual work from which it is very difficult to find the record of the
students and the mess bills of the students, and the information of about the those ones who had left the hostel All the
hostels at present are managed manually by the hostel office. The Registration form verification to the different data
processing is done manually. Thus there are a lot of repetitions which can be easily avoided. And hence there is a lot of
strain on the person who are running the hostel and software's are not usually used in this context. This particular
project deals with the problems on managing a hostel and avoids the problems which occur when caried manually
Identification of the drawbacks of the existing system leads to the designing of computerized system that will be
compatible to the existing system with the system which is more user friendly. We can improve the efficiency of the
system, thus overcome the drawbacks of the existing system. We design this system of the hostel management
especially for the college hostel, through this they cannot require so efficient person to handle and calculate the things.
This system automatically calculates all the bills and issued the notifications for those students who are against some
rules.

II. LITERATURE REVIEW


Hostel management system development using PHP program has lots of codes, Using Internet in gathering information
partially contributed to the success of this project. Due to the fact that PHP is an open source program, development of
hostel management system was not too difficult. However, thanks to the cyber world (Internet) that makes it possible to
study and make comparison in needs of some code function.
Numbers of hostel management system documents were examine and compare to the need of Rufus Giwa Polytechnic
proposed hostel management system. For instance, Hostel Management System by Cochin University of Science and
Technology Division of Computer Engineering Centre for Engineering Studies Cochin-682022, help in my initial
research of hostel management system application.
Among other web site that was used in my research is freesourcecode.com. It provided me with different codes which I
used in the development of this program
Using of textbooks and journal on the net was also a great source of information and assistance in realizing the goal of
this project. For instance, "A review of PHP compilers and their outputs" Favre, Nicolas (2010-02-16) gave a good
layout of product design. Also, Personal Home Page Tools (PHP Tools) Lerdorf, Rasmus (1995-06-08), was very
helpful and supportive in the product development of the pages of this project.

Copyright to IJARSCT DOI: 10.48175/568 386


www.ijarsct.co.in
ISSN (Online) 2581-9429
IJARSCT
International Journal of Advanced Research in Science, Communication and Technology (IJARSCT)

Volume 2, Issue 1, August 2022


Impact Factor: 6.252
III. OBJECTIVES AND GOALS
The following are the goals of the proposed system
 Less Human error.
 Strength and strain of manual labor can be reduced
 High security
 Data redundancy can be avoided to some extent
 User friendly
 Easy data updating
 Easy recordkeeping
 Backup data can be easily generated
 Each students can get their own credits

IV. PROPOSED SYSTEM


The drawback of the existing system is that it is very difficult to retrieve data from record. It is also difficult to handle
the whole system manually and it is less accurate and to keep the data in records for future reference because it may get
destroyed. Moreover it is very difficult to retrieve data. Redundancy of data may occur and this may lead to this
inconsistency. The manual system is so time-consuming. The proposed system is very easy to operate. Speed and
accuracy are the main advantages of proposed system. There is no redundancy of data. The data are stored in the
computer secondary memories like hard disk etc., it can be easily access and used at any time. The proposed system
will easily handle all the data and the work done by the existing systems. The proposed system eliminate the drawbacks
of the existing system to a great and it provides tight security to data.

V. DATA FLOW DIAGRAM

Fig 4.1

VI. CONCLUSION
The development of the hostel management system is a user friendly system to indents to automate the hostel from
manual system. It’s a computer based system that will manage all the operations of the hostel. The project development
using PHP and JavaScript is based on the requirement specification of the user and the analysis of the existing system,
with flexibility for future enhancement .The expanded functionality of today’s software requires an appropriate
approach towards software development. This hostel management software is designed for people who want to manage
various activities in the hostel for the past few years the numbers of educational institutions are increasing rapidly.
Thereby the numbers of hostels are also increasing for the accommodation of the students studying in this institution.
And hence there is a lot of strain on the person who are running the hostel and software’s are not usually used in this
context. This particular project deals with the problems on managing a hostel and avoids the problems which occur
when carried manually .Identification of the drawbacks of the existing system leads to the designing of computerized
system that will be compatible to the existing system with the system which is more user friendly and more GUI
oriented.

Copyright to IJARSCT DOI: 10.48175/568 387


www.ijarsct.co.in
ISSN (Online) 2581-9429
IJARSCT
International Journal of Advanced Research in Science, Communication and Technology (IJARSCT)

Volume 2, Issue 1, August 2022


Impact Factor: 6.252
REFERENCES
[1]. Whitten, Bentely and Dittman.2004.Sytem Analysis and Design Methods (5th ed). McGraw-Hill: New York,
NY
[2]. Segun O. Olatinwo and et al.2014,”Development of an Automated Hostel Facility Management System”.
Journal of Science and Engineering.5(1):1-10
[3]. HTML Elements:.www.w3school.com
[4]. https://en.wikipedia.org/wiki/Hostelling_International
[5]. www.hostelsystem.com/

Copyright to IJARSCT DOI: 10.48175/568 388


www.ijarsct.co.in

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