Shivnagar Vidya Prasarak Mandal’s

INSTITUTE OF TECHNOLOGY AND ENGINEERING

Malegaon (Bk.), Tal: Baramati, Dist: Pune, Pin: 413115.
DEPARTMENT OF COMPUTER ENGINEERING
A
MICRO PROJECT REPORT ON
Gym Management System

Under the Guidance of

(Prof. Kadam S.S.)

Submitted by
Mr. Prasad Bibhishan Shinde
Mr. Sarthak Bapurao Bankar
Mr. Prasad Uttam Pangarkar
Mr. Yash Sachin Ghadage

[Academic Year]
(2024-2025)

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 Shivnagar Vidya Prasarak Mandal’s

INSTITUTE OF TECHNOLOGY AND ENGINEERING

Malegaon (Bk.), Tal: Baramati, Dist: Pune, Pin: 413115.
DEPARTMENT OF COMPUTER ENGINEERING

CERTIFICATE

This is to certify that Micro Project work report entitled Gym Management
System submitted in partial fulfillment of required for the Diploma in
Computer Engineering by Maharashtra State Board of Technical
Education Mumbai51, as a record of student own work carried out by them.

Submitted by
Mr. Prasad Bibhishan Shinde
Mr. Sarthak Bapurao Bankar
Mr. Prasad Uttam Pangarkar
Mr. Yash Sachin Ghadage

Prof. Kadam S.S. Prof. Jagdale P. R Prof. Shaha S.R.

(Guide) (H. O. D.) (Principal)

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 ANNEXURE II
Evaluation Sheet for the Micro Project
Academic Year: 2024-25 Name of Faculty: Prof. Kadam S.S.
Course : Web Based Application Development with php Course Code:22619 Semester: 6th
Title of the Project : Gym Management System
COs adresses by the Micro Project :
A……………………………………………………………………………………………………………………………………………………
B………………………………………………………………………………………………………………………………………………….
C……………………………………………………………………………………………………………………………………………………
D…………………………………………………………………………………………………………………………………………………..
Major Learning Outcomes achieved by students by doing this Project :
(a) Practical Outcomes :……………………………………………………………………………
…………………………………………………………………………………………………..

(b) Unit Outcomes in Cognitive domain : ……………………………………………………………………………………

…………………………………………………………………………………………………………………………………………….
(c) Outcomes in Affective domain : ……………………………………………………………….
………………………………………………………………………………………………………………………………………………
Comments/Suggestions about team work/leadership/inter-personal communication (if any)
…………………………………………………………………………………………………………………………………………………….

Marks out of 4 for

Marks out of 6 for performance in oral/
Sr. Total out
Name of Student performance in group Presentation
No. of 10
activity (D5 Col. 8) (D5 Col. 9)

06 Pangarkar Prasad Uttam

18 Shinde Prasad Bibhishan
21 Bankar Sarthak Bapurao
53 Ghadage Yash Sachin

Prof. Kadam S.S.

(Name & Signature of Faculty)

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 Gym Management System

Abstract
The Gym Management System is a PHP-based web application designed to
streamline the administration and operation of gym facilities. This system
automates key processes such as member registration, trainer allocation, fee
management, attendance tracking, and workout scheduling. Built using PHP and
MySQL, the application offers a user-friendly interface that enables gym owners
and staff to manage client data efficiently, monitor membership status, and ensure
timely fee payments.
The project includes features for both admin and member roles. Administrators can
add and manage plans, trainers, packages, and schedules, while members can view
assigned workouts, payment history, and attendance records. The system enhances
operational transparency and improves overall service quality by digitizing manual
processes.
This management system is especially suited for small to medium-sized gyms
aiming to modernize their operations. Its modular design ensures scalability, while
the use of open-source technologies makes it cost-effective and easy to maintain.

INTRODUCTION
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In today's fast-paced world, people are becoming more health-conscious and are
regularly joining gyms to stay fit. As the number of members increases, it becomes
difficult for gym owners to manage all the data manually. Traditional methods of
maintaining registers for attendance, payments, and workout schedules are time-
consuming, error-prone, and inefficient.
To solve this problem, the Gym Management System has been developed as a
web-based application that helps gym owners and staff manage daily activities in a
simple and organized manner. This system is built using PHP and MySQL, which
are open-source technologies. It includes features like member registration, fee
management, attendance tracking, trainer assignments, and workout scheduling.
The main objective of this project is to automate gym operations, reduce
paperwork, and improve overall management. With a user-friendly interface, the
system can be used by admins and staff without any technical knowledge. It ensures
accuracy, saves time, and helps provide better service to gym members.

KeyFeatures:
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1. Member Registration: Allows staff to register new members by collecting
necessary details such as personal information, contact details, health history,
and preferences.

2. MemberDetails: Provides a comprehensive view of member profiles

including personal information, membership status, attendance history, and
any special instructions or requirements.

3. PackageDetails: Stores information about membership packagesoffered by

the gym, including pricing, duration, services included, and any special
promotions.

4. PaymentDetails-View:Displays allpayment transactions madeby members,

including membership fees, additional services, and retail purchases.

5. PaymentDetails-AddNew:Enables stafftoinput new payment data,such as

membership fees, installment payments, or one-time purchases, and updates
member accounts accordingly.

6. Trainer Details- View: Showsinformation about trainers employed bythe

gym, including qualifications, specialties, availability, and contact details.

7. Trainer Details- AddNew:Allows administrators toadd newtrainersto the

system, specifying their credentials, expertise, and availability.

8. Trainer Selection duringRegistration : Provides anoption for new

memberstoselect a preferred trainer during the registration process,
facilitating personalized training programs and scheduling.

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 9. Reporting and Analytics: Generates reports and analytics on key
performancemetrics such as membershipgrowth,revenuetrends, member
retention, and trainer effectiveness, aiding in strategic decision-making.

10.Security andAccessControl: Implements securitymeasures toprotect

memberdataandensure authorized access to the system, including user
authentication, role-based permissions, and data encryption.

11.Customization andScalability: Offers flexibility to customize features and

adapt the system to the unique needs of the gym, with scalability to
accommodate future growth and expansion.

Thesekeyfeatures collectively enhance operational efficiency, improve

memberexperience, and support the overall management of the gym management
System

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 Need Of Gym Management System

The gymmanagementsystemdescribedaboveisessential for several reasons:

1. Efficient Operations: It streamlines various administrative tasks such as
member registration, payment processing, and attendance tracking, thereby
improving overall operational efficiency.
2. Enhanced MemberExperience: The system provides members with
convenient tools to manage their memberships,booksessions, and interact
with trainers, leading to a better overall experience and higher satisfaction.
3. Improved Communication: Automated reminders and notifications help
keep members informed about important dates, events, and updates, fostering
better communication between the gym and its members.
4. Optimized Resource Utilization: By tracking member attendance and
preferences, the system helps gym owners allocate resources effectively,
ensuring that facilities and trainers are utilized to their full potential.
5. Data-Driven Decision Making: The system generates reports and analytics
that provide valuable insights into membership trends, revenue streams, and
operational performance, empowering gymowners to makeinformed
decisions todrive business growth.
6. Personalized Training: By allowing members to select preferred trainers
during registration and providing trainers with access to member profiles, the
system enables personalized training programs tailored to individual needs
and goals.
7. Security and Compliance: The system ensures the security of member data
and compliance with privacy regulations through robust security measures
such as user authentication and data encryption
8. Scalability and Flexibility : As the gym grows and evolves, the system can
be easily scaled up to accommodate increasing membership numbers and

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 expanded services, while remaining flexible enough to adapt to changing
business requirements.
Overall, the gym management system is indispensable for modern fitness facilities
seeking to streamline operations, enhance member satisfaction, and drive business
success in a competitive marketand has a socket that is bound to a specific port
number. The server just waits, listening to the socket for a client to make a
connection request.

Database Connection:
This script establishes a secure connection to a MySQL database using
PDO.
<?php
ob_start();
//DB Connection
define('DB_HOST','localhost');
define('DB_USER','root');
define('DB_PASS','');
define('DB_NAME','gymdb');
// Establish database connection.
try
{
$dbh = new PDO("mysql:host=".DB_HOST.";dbname=".DB_NAME,DB_USER,
DB_PASS,array(PDO::MYSQL_ATTR_INIT_COMMAND => "SET NAMES
'utf8'"));
}
catch (PDOException $e)
{
exit("Error: " . $e->getMessage());
}

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User Module:
The User Module is designed for regular members of the gym to interact with the
system. Users can register by providing their personal details such as name, email,
contact number, and password. Once registered, they can log in securely using their
credentials. After logging in, users are directed to their personal dashboard where
they can view their profile, current membership plan, upcoming bookings, and
other relevant information. They also have the option to update their profile,
purchase or renew gym packages, and book classes or sessions such as yoga,
Zumba, or personal training. Additionally, users can check their activity history,
including past bookings and payments, and securely log out of the system.

Admin Module :
The Admin Module, on the other hand, is meant for system administrators or gym
managers to control and monitor all backend operations. Admins can log in through
a secure portal and are provided with a dashboard that displays overall statistics,
such as total users, active memberships, revenue, and class bookings. The admin
has full control over managing users, including viewing, editing, activating,
deactivating, or deleting user accounts. They can also manage content such as gym
categories (e.g., weight loss, strength training), package types (monthly, yearly,
personal training), and the actual packages offered to users. Additionally, the admin
can assign trainers to specific classes, manage staff, and generate detailed reports
on user activity, finances, and overall gym performance. This ensures efficient and
streamlined gym management from a centralized system.

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ER-Diagram :

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Output :
Home Screen :

User Login:

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Existing Plans :

Package Details:

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Admin Login :

Admin Dashboard:

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Adding Package :

Databases:

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 Conclusion

The Gym Management System project successfully demonstrates how technology

can simplify and improve the day-to-day operations of a gym. By automating tasks
such as member registration, fee management, trainer assignment, attendance
tracking, and workout scheduling, the system helps gym owners and staff save time,
reduce paperwork, and avoid errors.
Developed using PHP and MySQL, this web-based application provides a simple
and user-friendly interface for both administrators and members. It ensures that data
is stored securely and can be accessed efficiently whenever needed.
This project has helped me understand the practical implementation of web
technologies, database connectivity, and the importance of creating user-focused
systems. Overall, the Gym Management System is a useful tool for small to
medium-sized gyms aiming to digitize their operations and offer better service to
their clients.
Here's a proper References section for your Gym Management System project
report. These sources reflect the tools, technologies, and learning platforms
commonly used in such projects:

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References
1. W3Schools – For learning HTML, CSS, PHP, and MySQL
🌐 https://www.w3schools.com
2. PHP.net – Official PHP documentation and functions
🌐 https://www.php.net
3. MySQL Documentation – Official database guide and SQL syntax
🌐 https://dev.mysql.com/doc
4. XAMPP – Local server used for PHP and MySQL development
🌐 https://www.apachefriends.org
5. Campusify PDF Project File – Provided reference for project structure and file setup

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