WORD

Task-1
Microsoft word:
Importance of MS
Word as word
Processors, Details of
the four tasks and
features that would
be covered in each,
Using word –
Accessing, overview
of toolbars, saving
files, Using help and
resources,
rulers, format painter
in word
3. Microsoft Word

Task-3.1

Microsoft word: Importance of MS Word as word Processors, Details of the four

tasks and features that would be covered in each, Using word – Accessing, overview
of toolbars, saving files, Using help and resources, rulers, format painter in word

AIM: To maintain a
shift schedule with
specifications
Software
Requirement: MS-
WORD
Hardware
Requirement:
Personal computer
THEORY:
Rulers:It is used to
change the format of
the document, i.e. it
helps you align
the text, tables,
graphics and other
elements of your
document.
Format Painter: It is
used to quickly apply
the same formatting,
such as color,
font style and size,
or border style, to
multiple pieces of
text or graphics.
To choose Format
Painter: On the
Home tab,
selectFormat Painter
in the
Clipboard group.
Overview of toolbars:
•Quick Access
Toolbar lies next to
the Microsoft Office
Button.
•It gives you quick
access to commonly
used commands
such as Save,
Undo, Redo, etc.
Tabs:
•It comprises seven
tabs; Home, Insert,
Page layout,
References, Mailing,
Review and View.
•Each tab has
specific groups of
related commands. It
gives you quick
access to the
commonly used
commands that you
need to complete a
task.
PROCEDURE:
Step 1 : Click the
start button which is
located on the left-
hand bottom corner
on
your Desktop or
Laptop
Step 2 : Click the All
Programs button just
above the Start
button.
Step 3 : Find the
group Microsoft
Office. If you point at
the Microsoft Office
group icon, the sub-
group will open. If it
does not, just click
once with your left
mouse button.
Step 4 : In the sub-
group, one of the
icon will be Microsoft
Office Word
TEST DATA: No Test
data for this
Experiment
ERROR: No Errors for
this Experiment
RESULT: A word
document is
created by applying
the above
mentioned
techniques.
AIM: To maintain a shift schedule with specifications

Software Requirement: MS-WORD

Hardware Requirement: Personal computer

THEORY:

Rulers: It is used to change the format of the document, i.e. it helps you align the text, tables,
graphics and other elements of your document.

Format Painter: It is used to quickly apply the same formatting, such as color, font style and
size, or border style, to multiple pieces of text or graphics.

To choose Format Painter: On the Home tab, select Format Painter in the Clipboard group.

Overview of toolbars:

 Quick Access Toolbar lies next to the Microsoft Office Button.

 It gives you quick access to commonly used commands such as Save, Undo, Redo,
etc.

Tabs:

 It comprises seven tabs; Home, Insert, Page layout, References, Mailing, Review and
View.
 Each tab has specific groups of related commands. It gives you quick access to the
commonly used commands that you need to complete a task.

PROCEDURE:

Step 1 : Click the start button which is located on the left-hand bottom corner on your
Desktop or Laptop

Step 2 : Click the All Programs button just above the Start button.

Step 3 : Find the group Microsoft Office. If you point at the Microsoft Office group icon, the
sub-group will open. If it does not, just click once with your left mouse button.

Step 4 : In the sub-group, one of the icon will be Microsoft Office Word
TEST DATA: No Test data for this Experiment

ERROR: No Errors for this Experiment

RESULT: A word document is created by applying the above mentioned techniques.

Task 3.2

To create project
certificate, Features
to be covered:-
Formatting Fonts in
word, Drop Cap in
word, Applying Text
effects, Using
Character Spacing,
Borders and Colors,
Inserting Header and
Footer, Using Date
and Time
option in Word.
To create project certificate, Features to be covered:-Formatting Fonts in word, Drop Cap in
word, Applying Text effects, Using Character Spacing, Borders and Colors, Inserting
Header and Footer, Using Date and Time option in Word.

AIM: To create a
document applying
the above mentioned
techniques.
Software
Requirement: MS-
WORD
Hardware
Requirement:
Personal computer
THEORY:
Header and Footer:
To create a header,
enter text or
graphics in the
header
area or click button
on the header and
footer tool bar. To
create footer, click
switch between
header and footer.
Then click exit.
Date and Time:
Insert a date field
that automatically
updates so that the
current
date is displayed
when you open or
print the file. Insert a
time field that
automatically
updates so that the
current time is
displayed when you
open or
print the file.
Border: On the
format menu, click
borders and
shadings. To specify
that the
border appears on a
particular side of a
page, such as only at
the top, click
custom under
setting. To specify a
particular page or
section for the
borders to
appear, click the
option you want to
apply. To specify the
exact position of the
border on the page.
Finally, click OK.
Color: Select the text
you want to make a
different color.To
apply the color
most recently
applied to text, click
font color.To apply
different colors, click
the arrow on the
right of the font color
button, select the
color you want and
then click the button.
PROCEDURE:
First click start
button on the status
bar. Then select
program and again
select
Microsoft word. On
the menu bar click
the file option. Then
again click new.
Then enter the text
not less than 100
words. A header
appears at the top
and the
footer appears at the
bottom of each page.
On the view menu,
click header and
footer option. From
dialogue box, make
the required changes
and then click
OK. On the format
menu, click borders
and shading s make
required changes
and the click OK.
Select the text you
want and make the
different color. Click
on right of the font
color button, and
then select the
color you want and
then
click on the button.
TEST DATA: No Test
data for this
Experiment
ERROR: No Errors for
this Experiment
RESULT: A document
is created by
applying the above
mentioned
techniques
AIM: To create a document applying the above mentioned techniques.

Software Requirement: MS-WORD

Hardware Requirement: Personal computer

THEORY:

Header and Footer: To create a header, enter text or graphics in the header area or
click button on the header and footer tool bar. To create footer, click switch between
header and footer. Then click exit.

Date and Time: Insert a date field that automatically updates so that the current date is
displayed when you open or print the file. Insert a time field that automatically
updates so that the current time is displayed when you open or print the file.

Border: On the format menu, click borders and shadings. To specify that the border
appears on a particular side of a page, such as only at the top, click custom under
setting. To specify a particular page or section for the borders to appear, click the option you
want to apply. To specify the exact position of the border on the page. Finally, click OK.

Color: Select the text you want to make a different color. To apply the color most recently
applied to text, click font color. To apply different colors, click the arrow on the right of
the font color button, select the color you want and then click the button.

PROCEDURE:

First click start button on the status bar. Then select program and again select Microsoft word.
On the menu bar click the file option. Then again click new. Then enter the text not less than
100 words. A header appears at the top and the footer appears at the bottom of each page. On
the view menu, click header and footer option. From dialogue box, make the required
changes and then click OK. On the format menu, click borders and shadings make required
changes and the click OK. Select the text you want and make the different color. Click on
right of the font color button, and then select the color you want and then click on the
button.

TEST DATA: No Test data for this Experiment

ERROR: No Errors for this Experiment

RESULT: A document is created by applying the above mentioned techniques

 TASK 3.3

Creating project abstract Features to be covered:-Formatting Styles, Inserting table, Bullets

and Numbering, Changing Text Direction, Cell alignment, Footnote, Hyperlink, Symbols,
Spell Check, Track Changes.

AIM: To create a document applying the above mentioned techniques.

Software Requirement: MS-WORD
Hardware Requirement: Personal computer
THEORY:
Table: A table consists of rows and columns.
Cell Alignment: Aligns contents written in a table in the top left corner or top right corner or
in the center etc...
Foot Note: Foot notes are used to comments on, or provide references for text in a document.
Hyperlink: It is a colored and underlined text or a graphic that you click to go to a file, a
location in a file, an HTML page on the World Wide Web, or an HTML page in an intranet.
Symbols: You may not be able to enter certain symbols into your word document, as there is
a limitation on the keys on the key board. Creating these new symbols especially when
working with mathematical terms it becomes very difficult .For example we can insert
symbols such as≡,≈, ,..
Spell check: It automatically checks for spelling and grammatical errors
Bullets and Numbering: In Microsoft word we can easily create bulleted or numbered list of
items.

Formatting Styles:

 A style is a set of rules to be followed for the effective document.

 Style can be applied to text, paragraph, table or a list.

Changing text direction: You can change the text orientation in drawing objects, such as text
boxes, shapes, and callouts, or in table cells so that the text is displayed vertically or
horizontally.
Track changes: A track change is an excellent feature of Microsoft word as it enables a user
or reviewer to keep track of the changes that have taken a period. Changes like insertion,
deletion or formatting changes can be kept track of.
PROCEDURE:

Changing Text direction:

1. Click the drawing object or table cell that contains the text you want to change.
2. On the Format menu, click Text Direction.
3. Click the orientation you want.

Table:

1. Click where you want to create a table.

2. On the Table menu, point to Insert, and then click Table.
3. Under Table size, select the number of columns and rows.
4. Under AutoFit behavior, choose options to adjust table size.
5. To use a built-in table format, click AutoFormat.

Select the options you want

Cell Alignment:

1. Click the cell that contains text you want to align.

2. On the Tables and Borders toolbar, select the option for the horizontal and vertical
alignment you want— for example, Align Bottom Center or Align Top Right.

Foot Note:

1. In print layout view, click where you want to insert the note reference mark.
2. On the Insert menu, point to Reference, and then click Footnote.
3. Click Footnotes or Endnotes.

By default, Word places footnotes at the end of each page and endnotes at the
end of the document. You can change the placement of footnotes and endnotes
by making a selection in the Footnotes or Endnotes box.

4. In the Number format box, click the format you want.

5. Click Insert.

Word inserts the note number and places the insertion point next to the note
number.

6. Type the note text.

7. Scroll to your place in the document and continue typing.

As you insert additional footnotes or endnotes in the document, Word automatically

applies the correct number format.
Hyper link:

Select the text or picture you want to display as the hyperlink, and then click Insert Hyperlink
on the Standard toolbar

Do one of the following:

1. Link to an existing file or web page:

 Under Link to, click Existing File or Web Page.
 In the Address box, type the address you want to link to or, in the Look in box, click
the down arrow, and navigate to and select the file
2. Link to a file you haven‘t created yet Under Link to, click Create New Document.
3. In the Name of new document box, type the name of the new file.
4. Under When to edit, click either Edit the new document later or Edit the new document
now

An e-mail address:

1. Select the text or picture you want to display as the hyperlink, and then click Insert
Hyperlink on the Standard toolbar
2. Under Link to, click E-mail Address.
3. Either type the e-mail address you want in the E-mail address box, or select an e-mail
address in the recently used e-mail addresses box.
4. In the Subject box, type the subject of the e-mail message

A specific location in another document

1. Insert a bookmark in the destination file or Web page.

2. Open the file that you want to link from, and select the text or object you want to display
as the hyperlink.
3. On the Standard toolbar, click Insert Hyperlink .
4. Under Link to, click Existing File or Web Page.
5. In the Look in box, click the down arrow, and navigate to and select the file that you want
to link to.
6. Click Bookmark, select the bookmark you want, and then click OK.

Symbol:

1. Click where you want to insert the symbol.

2. On the Insert menu, click Symbol, and then click the Symbols tab.
3. In the Font box, click the font that you want.
4. Double-click the symbol that you want to insert.
5. Click Close
Spell check:

1. On the Standard toolbar, click Spelling and Grammar .

2. When Word finds a possible spelling or grammatical problem, make your changes in
the0020 Spelling and Grammar dialog box.

Bullets and Numbering:

1. Type 1: to start a numbered list or * (asterisk) to start a bulleted list, and then press
SPACEBAR or TAB.
2. Type any text you want.
3. Press ENTER to add the next list item. Word automatically inserts the next number or
bullet.
4. To finish the list, press ENTER twice, or press BACKSPACE to delete the last bullet or
number in the list

Formatting Styles:

1. Select the words, paragraph, list, or table you want to change.

2. If the Styles and Formatting task pane is not open, click Styles and Formatting on the
Formatting toolbar
3. Click the style you want in the Styles and Formatting task pane. If the style you want is not
listed, click All Styles in the Show box

Track Changes:

1. Open the document you want to revise.

2. On the Tools menu, click Track Changes

TEST DATA: No Test data for this Experiment

ERROR: No Errors for this Experiment
RESULT: A document is created by applying the above mentioned techniques

TASK 3.4

Creating a
Newsletter: Features
to be covered:- Table
of Content,
Newspaper columns,
Images from files
and clipart, Drawing
toolbar and
Word Art, Formatting
Images, Textboxes,
Paragraphs in word.
AIM : Create a news
Letter
Software
Requirement: MS-
WORD
Hardware
Requirement:
Personal computer
THEORY:
Table of contents:
Table of contents
displays a list of
headings in a
created
document. It
basically provides an
outline of the entire
document created
Newspaper columns:
One can create a
newspaper columns
document by
specifying
thenumber of new
letter-style column
required and then
adjust their
width , and add
vertical lines
between columns.
Images from files
and clipart: Inserting
a picture (graphic)
from a file and
clipart may be
requiredfor a
document. This
picture could be a
scanned
Creating a Newsletter: Features to be covered:- Table of Content, Newspaper columns,
Images from files and clipart, Drawing toolbar and Word Art, Formatting Images,
Textboxes, Paragraphs in word.
AIM : Create a news Letter
Software Requirement: MS-WORD
Hardware Requirement: Personal computer

THEORY:

Table of contents: Table of contents displays a list of headings in a created document.

It basically provides an outline of the entire document created

Newspaper columns: One can create a newspaper columns document by specifying the
number of new letter-style column required and then adjust their width , and add vertical lines
between columns.

Images from files and clipart: Inserting a picture (graphic) from a file and clipart
may be required for a document. This picture could be a scannedphotograph or any
other digitally produced one. This pictures can be modified, resized, cropped and enhanced.
Drawing toolbar and Word Art: One can create his/her own drawings in Microsoft
word. Ms Word provides a full-fledged drawing tool bar. Word Art in Microsoft word enables
you to create special and decorative text.

Formatting Images, Textboxes and Paragraphs: Formatting an image includes

selecting appropriate color, size, layout and cropping. Generally the text in a document
follows a standard orientation (line after line). A text box provides a different orientation
to the text with in a document. It can arrange the text in anywhere and can be resized and
moreover moved to any section of the document or even outside. When you are formatting
a paragraph, you do not need to highlight the entire paragraph. Placing the cursor
anywhere in the paragraph enables you to format it. After you set a paragraph format,
subsequent paragraphs will have the same format unless you change the format

PROCEDURE:

Table of contents:

1. Click where you want to insert the table of contents.

2. On the Insert menu, point to Reference, and click Index and Tables.
3. Click the Table of Contents tab.
4. To use one of the available designs, click a design in the Formats box.
5. Select any other table of contents options you want.

Newspaper columns:

1. Select the entire or part of document to be converted into a newsletter-style

2. Click on format menu , select columns
3. Any desired number of columns are presents-one or two or three or left or right b\can
be selected.
4. Width and spacing can be fixed and equal columns width can be checked for uniformity
5. If newspaper columns are to be separated by a line, then check line between
6. Under apply to will be whole document if entire document is selected else we have to
select a selected text.
7. Click ok

Inserting images from files and clip art:

1. Click where you want to insert the picture.

2. On the Insert menu, point to Picture, and then click From File.
3. Locate the picture you want to insert. 4. Double-click the picture you want to insert.

CLIP ART:

1. On the Insert menu, point to Picture, and then click Clip Art.
2. In the Clip Art task pane, in the Search for box, type a word or phrase that describes the
clip you want or type in all or some of the file name of the clip.
3. To narrow your search, do one or both of the following:

To limit search results to a specific collection of clips, in the Search in box,

click the arrow and select the collections you want to search. To limit search
results to a specific type of media file, in the Results should be box, click the arrow
and select the check box next to the types of clips you want to find.

4. Click Go.
5. If you don't know the exact file name, you can substitute wildcard Characters for one or
more real characters. Use the asterisk (*) as a substitute for zero or more characters in
a file name. Use the question mark (?) as a substitute for a single character in a file
name.
6. In the Results box, click the clip to insert it.

Drawing Toolbar and Word Art:

1. Click in your document where you want to create the drawing.

2. On the Insert menu, point to Picture, and then click New Drawing. A drawing canvas is
inserted into your document.
3. Use the Drawing toolbar to add any shapes or pictures that you want

WORD ART:

1. On the Drawing toolbar, click Insert WordArt .

2. Click the WordArt effect you want, and then click OK.
3. In the Edit WordArt Text dialog box, type the text you want.
4. Do any of the following:

 To change the font type, in the Font list, select a font.

 To change the font size, in the Size list, select a size.
 To make text bold, click the Bold button.
 To make text italic, click the Italic button

Formatting Images:

1. Formatting of the images can be achieved by selecting the image and double click on the
picture, format picture dialog box appears.
2. The same can be achieved by selecting the tools menu > customize>tool bars
tab>picture and click close.

Basic formatting features of an image

Resize a drawing

1. Select the drawing canvas

2. On the Drawing Canvas toolbar, do one of the following:

 To make the drawing canvas boundary larger without changing the size of the
objects on the canvas, click Expand .
 To make the drawing canvas boundary fit tightly around the drawing
objects or pictures, click Fit .
 To scale the drawing and make the objects and canvas proportionately
smaller or larger, click Scale Drawing, and then drag the edges of the
canvas. Resize a picture or shape 1. Position the mouse pointer over one of the
sizing handles 2. Drag the sizing handle until the object is the shape and size you
want.

Resize a picture or shape

1. Position the mouse pointer over one of the sizing handles

2. Drag the sizing handle until the object is the shape and size you want.
To increase or decrease the size in one or more directions, drag the mouse away from or
toward the center, while doing one of the following:
 To keep the center of an object in the same place, hold down CTRL while dragging
the mouse.
 To maintain the object's proportions, drag one of the corner sizing handles.
 To maintain the proportions while keeping the center in the same place, hold down
CTRL while dragging one of the corner sizing handles.

Crop a picture

1. Select the picture you want to crop.

2. On the Picture toolbar, click Crop .
3. Position the cropping tool over a cropping handle and then do one of the following:
 To crop one side, drag the center handle on that side inward.
 To crop equally on two sides at once, hold down CTRL as you drag the center handle
on either side inward.
 To crop equally on all four sides at once, hold down CTRL as you drag a corner
handle inward.
4. On the Picture toolbar, click Crop to turn off the Crop command.

Text Box:

1. On the Drawing toolbar, click Text Box .

2. Click or drag in your document where you want to insert the text box
3. You can use the options on the Drawing toolbar to enhance a text box— for example, to
change the fill color— just as you can with any other drawing object

Paragraphs: Change line spacing

Select the text you want to change.

1. On the Formatting toolbar, point to Line Spacing, and then do one of the following:
 To apply a new setting, click the arrow, and then select the number that you want.
 To apply the most recently used setting, click the button.
 To set more precise measurements, click the arrow, click More, and then select the
options you want under Line Spacing.

Change spacing before or after paragraphs

1. Select the paragraphs in which you want to change spacing.

2. On the Format menu, click Paragraph, and then click the Indents and Spacing tab.
3. Under Spacing, enter the spacing you want in the Before or After box.

Change paragraph direction

1. Place the insertion point in the paragraph that you want to change, or select several
paragraphs.
2. Do one of the following:

 To have text begin from the left, click Left-to-Right on the Formatting toolbar.
 To have text begin from the right, click Right-to-Left on the Formatting toolbar .
When you change the paragraph direction, Microsoft Word leaves justified and centered text
as it is. In the case of left-aligned or right -aligned text, Word flips the alignment to its
opposite. For example, if you have a left-to-right paragraph that is right aligned, such as the
date at the top of a letter, clicking Right-to-Left results in a right-to-left paragraph that is left
aligned.

Forms:

Using Microsoft word one can create an organized and structured document with a provision
to enter the required information into it. A document of such nature is called a form.

Mail Merge:

It helps us to produce from letters mailing labels envelopes catalogs and others types of
merged document. It is so found in the tools option on the menu bar. In tools we have letters
and mailing. In letters and mailing we have mail merge mail merge tool box envelopes tables
and letters wizard. In mail merge select the required document you are working on. A window
for customizing the data base structure appears. This file contains the names, address details
with contact numbers etc of people you wish to send the letters.

Inserting objects:

Insert an object such as drawing word art text effects or an equation at the inserting point.

Fields:

It inserts a field at the inserting font fields are used to insert a variety of information
automatically. Select table in table select insert. In that select insert table a box containing
number of rows and columns will appear. Select six colors and four rows and click o.k. Given
the first row as date, problem repeated student‘s signature action recommended problem status
and councilors sign. Insert the objects in the feedback form and apply the text fields in the form.

PROCEDURE:

Mail Merge:

1. Open a document and type the complete body of the letter and format it as required.
2. Create a data source and choose mail merge from tool bar a window is displayed.
3. Click on create button and choose from letter options. Then a window is displayed.
4. Click active window choose currently active document. Click on data and create data
source option.
5. A window for customizing the data base structure appears and this file contains the
names address details with contact number etc. we can add or remove fields from this
file.
6. Once the list of fields is finalized a window of same is displayed and types the required
file names and click on save button.
7. A window is displayed. Type the details of 10 candidates. After typing details of one
person, click on add menu.
8. Click on the o.k. to finish entering the records mail merge tool bar is displayed.
9. Place the curser at the place where you wish to insert names and click on insert mail
merge button. A drop list is displayed all fields created would be shown.
10. By highlighting to desired file and click on it we can insert the field into the main
document and go to begin the mail merge click on mail merge
11. A window is displayed click once on the merge button to generate letters for all records
in your data source file.

Forms:

1. Design the form by sketching a layout first, or use an existing form template as a guide.
Tables, text boxes, borders, and shading are all design elements that can help you create a
well-designed form that's easy to use.
2. On the Standard toolbar, click New Blank Document .
3. Add the text or graphics you want. For example, enter the questions you want answered,
and list the available choices.
4. To insert a text box where users can enter their responses, click the document, and then
click Text Form Field on the Forms toolbar. If you need more space, you can insert
multiple text boxes side by side. To insert check boxes that list choices, such as Yes and
No, click the document, and then click Check Box Form Field on the Forms toolbar.
5. Save the form.

Insert line numbers:

1. On the File menu, click Page Setup, and then click the Layout tab.
2. In the Apply to box, click Whole document.
3. Click Line Numbers.
4. Select the Add line numbering check box, and then select the options you want.

TEST DATA: No Test data for this Experiment

ERROR: No Errors for this Experiment
RESULT: A document is created by applying the above mentioned techniques