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Mail Merge Ques Answer of CH 2

Mail merge is a feature that combines a main document with a data source to create personalized letters, labels, and envelopes. MS Word is a word processing software by Microsoft that allows users to create, edit, and format documents, offering functions such as document creation, editing, interactivity, graphical support, and grammar checking. The document outlines the components of mail merge and lists six basic functions of MS Word.

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175 views2 pages

Mail Merge Ques Answer of CH 2

Mail merge is a feature that combines a main document with a data source to create personalized letters, labels, and envelopes. MS Word is a word processing software by Microsoft that allows users to create, edit, and format documents, offering functions such as document creation, editing, interactivity, graphical support, and grammar checking. The document outlines the components of mail merge and lists six basic functions of MS Word.

Uploaded by

shweta shrivastava
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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CHAPTER-2 MS-WORD

 Q1-What is mail merge? Explain it in detail.

Ans-Mail merge is a tool which allows you to create form letters, mailing labels
and envelopes by linking a main document to a data source. It is the process
of combining a list of data with a template

How it works:

 Main Document: This is the template of your letter, label, or email. It contains
the text that will be the same for everyone, like the greeting and the body of
the letter.
 Data Source: This is where you store the information that changes for each
recipient, like their names and addresses. This can be a spreadsheet (like an
Excel file) or a database.
 Merge Fields: In your main document, you'll insert placeholders (called merge
fields) where you want the information from the data source to appear. For
example, you might insert a merge field for "First Name" where you want the
recipient's first name to appear

Q2- What is MS-Word? Explain its 6 functions with diagram of features

Ans:MS Word is a word processor developed by Microsoft. It has advanced


features which allow you to format and edit your files and documents in the
best possible way.
Given below are the basic functions of Microsoft Word:

 Creating text documents


 Editing and Formatting the existing documents
 Making a text document interactive with different features and tools
 Graphical documents, comprising images
 Used by Authors and Researchers
 Detect grammatical errors in a text document

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