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4th-Ms-Excel-Pt.-3

The document outlines key functionalities in Microsoft Excel, including how to insert, delete, and resize rows and columns, as well as the use of the fill handle for copying data. It explains the methods for performing these actions through keyboard shortcuts and the Ribbon interface. Additionally, it covers mathematical operations and formatting options for numeric values within the spreadsheet.

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kaerii.en.7
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10 views

4th-Ms-Excel-Pt.-3

The document outlines key functionalities in Microsoft Excel, including how to insert, delete, and resize rows and columns, as well as the use of the fill handle for copying data. It explains the methods for performing these actions through keyboard shortcuts and the Ribbon interface. Additionally, it covers mathematical operations and formatting options for numeric values within the spreadsheet.

Uploaded by

kaerii.en.7
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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OBJECTIVES:

1. Know how insert, delete and resize rows and


columns.
2. Describe the function of the fill handle and it to
copy data.
Recognize the use of shortcut key on a specific task.
Cell Structures

There are a set number of cells within a Microsoft Excel


Worksheet. In the Ribbon versions ( 2007 and later) there
are 16,384 columns and 1,048,576 rows. As you insert and
delete structures, you are not reducing the number of cells,
merely shifting where your data lies on the defined
worksheet.
We use Insert to make new cells, columns, and rows.
Excel determines what you are trying to insert based on
your selection. If a full column is selected, Excel will
assume you mean a full column and it will skip the Insert
window

You can insert a cell, row, or column by doing one of the


following:
• Press Shift, Ctrl ‐ = on the keyboard (Ctrl Plus)
• or from the Home tab, in the Cells group, choose Insert
• or open the Right‐click menu and choose insert.
We use Delete to remove cells, columns, and rows. Excel
determines what you are trying to delete based on your
selection. You can delete a cell, row, or column by doing one of
the following:

Press Ctrl ‐ ‐ on the keyboard (Ctrl Minus)


or from the Home tab, in the Cells group, choose Delete
or open the Right‐click menu and choose delete.
You cannot resize one cell; the structure is dependent on the entire row and column
where it resides.

The Row Height and Column Width settings can be found under the Format menu in
the Cells group of the Home tab.
To resize the column, place your mouse cursor between the
lines of the column headings. The current column heading is in
a box; all you need to do is resize the box to make it wider. Put
your mouse along the right side of the heading box until you
see the resizing arrow pointing in two directions. Click and drag
away from the column letter. When you let go of the mouse, the
column will resize.
To resize the row, place your mouse cursor between
the lines of the row headings. The current row
heading is in a box; all you need to do is resize the
box to make it wider. Put your mouse along the
bottom side of the heading box until you see the
resizing arrow pointing in two directions.

Click and drag away from the row number. When you
let go of the mouse, the row will resize.
The Fill Handle is in the bottom right corner of the selected cell. When you
place your mouse over this handle, it changes from a thick white cross, to a
thin black cross. Once you see the thin cross (no arrows) you can click and drag
the cell to fill its contents in a single direction (up, down, left or right). If you
want to go in two directions, you must first complete one way, let go of the
mouse and then drag the handle in the second direction..
When you use the Fill Handle to pull down a single number or plain text, it will
copy the data. When you use the Fill Handle to pull down a text with numbers,
a date, a month or a weekday it will fill in a series.
When you select two or more numbers (including dates) and then use the Fill
Handle, Excel will fill in the series, following the original pattern of the selected
cells. It can only follow simple addition and subtraction patterns.
You can directly type in values, but that data stays constant. If you want to have the answers
to your equations update as you change your data, you should use the cell addresses. You
will see the cell addresses change colors so you can tell which ones are used in your
equation.

Type in the exact cell address


Cells are labeled by their row and column headings. Rows are numbered and go horizontally
across (rows of chairs) and columns are lettered and go vertically top to bottom 6 (columns
of a building). When we refer to the address of a cell, we use the column letter then the row
number such as A1
• Click in the cell where the answer will appear
• Press the Equal sign (=)
• Type in the cell address you want to use in your equation
• Accept the answer or press the next math operator (+, ‐, *, /, ^)
Use the mouse to point to the cell address
The mouse and arrow keys are both "pointers". If you press the equal sign and then
use the mouse to click on another cell, Excel will put you into a "POINT" mode, and
place the address of the cell you clicked on in your equation.

• Click in the cell where the answer will appear


• Press the Equal sign (=)
• Use the mouse to click on the cell you want to use in your equation Accept the
answer or press the next math operator (+, ‐, *, /, ^)
Mathematical Operations
To let Excel know you expect it to "do math" you need start your cell with an equal
sign (=).
CONTEXTUAL TAB
Cut, Copy and Paste are clipboard features built into Windows.
The clipboard is a temporary storage place for pictures and
data. The Windows clipboard can only store one item at a time.
Microsoft Office has a Multi‐Clipboard that can store 24 items,
but the Paste button and the shortcuts for the Paste option
only correspond to the most recently copied item. The
clipboard pane must be displayed to be able to use this feature.

1. Cut – Copies selection to the clipboard. If the selection is text or an


image, it will disappear. If it’s a cell, Excel waits until you paste it to
delete the original cell.
2. Copy – Copies selection to the clipboard.
3. Paste – Retrieves most recent text/object on the clipboard.
1. Number Format – Allows you to change the way numeric values
are displayed on the spreadsheet. The drop-down arrow gives
you a list of the most common formats, including a More
Number Formats option.

2. Currency Style – Sets the selected cell(s) to the Currency Style,


this style keeps the dollar signs on the left side of the cell, and the
number on the right side. The drop-down arrow gives you a list of
other currency formats, such as the Euro (€).

3. Percent Style – Sets the selected cell(s) to the Percent Style, this
style has zero decimal places. Keyboard shortcut ‐ Ctrl‐Shift‐%. This
button can be reset through Cell Styles on the Home Tab.
4. Comma Style – Sets the selected cell(s) to the Comma Style,
this style has a comma for every thousand and two decimal
places.

5. Increase Decimal – Increases the number of decimal places


showing to the right of the decimal.

6. Decrease Decimal – Decreases the number of decimal places


showing to the right of the decimal.

7. More Options – This button will open the Format Cells dialog
window to the Number Tab.

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