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Microsoft_Word_Practical_Guide

The document is a practical test guide for Microsoft Word, detailing steps for opening, saving files, adding headers and footers, formatting text, and inserting images. It includes instructions for creating multi-column text, sorting lists, applying bullet points, and adjusting line spacing. A final checklist ensures all tasks are completed correctly before submission.

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iphoneproaydentangs
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5 views

Microsoft_Word_Practical_Guide

The document is a practical test guide for Microsoft Word, detailing steps for opening, saving files, adding headers and footers, formatting text, and inserting images. It includes instructions for creating multi-column text, sorting lists, applying bullet points, and adjusting line spacing. A final checklist ensures all tasks are completed correctly before submission.

Uploaded by

iphoneproaydentangs
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Microsoft Word Practical Test Guide

# 1. Opening and Saving Files


1. Open Microsoft Word.
2. Click File > Open, browse for the given file (e.g., .rtf, .docx).
3. Save it in your work area:
- Click File > Save As.
- Choose the correct format (.docx if required).
- Rename the file as instructed.
4. Take a screenshot showing the file name and type.
5. Paste the screenshot into your Evidence Document.

# 2. Adding Headers and Footers


1. Click Insert > Header.
2. Type the required text (e.g., Document Title, Name, Date).
3. Align it as per instructions (center, left, or right).
4. Click Insert > Footer.
5. Add:
- Automated page numbers: Click Page Number > Bottom of Page >
Left/Right.
- Your name and class.
6. Click Close Header & Footer.

# 3. Formatting Paragraph Styles


1. Open the Styles Pane (Ctrl + Alt + Shift + S).
2. Click New Style.
3. Set the following:
- Style Name: (e.g., YC-title, YC-subhead)
- Font: (Sans-serif, Serif)
- Font Size: (e.g., 16, 34)
- Alignment: (Left, Right, Center)
- Enhancements: Bold, Italic, Underline
- Line Spacing: Single, 1.5, or Double
- Space Before/After: (e.g., 0 pt, 6 pt, 9 pt)
4. Click OK.
5. Apply the style to the correct text.

# 4. Applying Styles to Titles and Subheadings


1. Select the text (e.g., Yacht Charter Guide).
2. Click on the Styles Pane (Ctrl + Alt + Shift + S).
3. Choose the required style (e.g., YC-title).
4. Ensure the font, size, alignment, and enhancements match the
instructions.

# 5. Creating Multi-Column Text


1. Select the text.
2. Click Layout > Columns > Two/Three.
3. Click More Columns if custom settings are needed.
4. Set:
- Number of columns (e.g., 2).
- Spacing between columns (e.g., 1 cm).
5. Click OK.

# 6. Inserting and Formatting Images


To insert an image:
1. Place the cursor where the image should appear.
2. Click Insert > Pictures > This Device.
3. Select the required image file (e.g., J2221BOAT.jpg).

To format an image:
1. Resize:
- Click on the image.
- Drag the corners to adjust size while maintaining aspect ratio.
- OR Right-click > Size and Position > Set width/height.
2. Rotate:
- Click the image.
- Click Picture Format > Rotate and select 180°.
3. Position:
- Click Wrap Text and choose:
- Tight (if text should wrap around).
- Square (if text should be beside it).
- Top & Bottom (if text should be above and below).
- Drag the image to the correct position.
4. Align:
- Click Picture Format > Align and select Right, Left, or Center.

# 7. Sorting a List Alphabetically


1. Select the list.
2. Click Home > Sort (A-Z).
3. Choose Ascending (A-Z) or Descending (Z-A).
4. Click OK.

# 8. Applying Bullet Points or Numbering


1. Select the list.
2. Click Home > Bullets.
3. Choose the correct bullet style (e.g., Star, Dots).
4. Ensure:
- Bullets are left-aligned.
- No extra spaces before/after each line:
- Click Paragraph Settings (Ctrl + Shift + P) and set spacing to 0 pt.

# 9. Modifying and Formatting Text


1. Change font & size:
- Select text.
- Click Home > Font and choose the required font and size.
2. Bold, Italic, Underline:
- Select text.
- Click B, I, or U in the Home tab.
3. Change text color:
- Select text.
- Click Font Color and choose the required color.
4. Align text:
- Select text.
- Click Left, Center, Right, or Justify.

# 10. Adjusting Line Spacing and Paragraphs


1. Select the text.
2. Click Paragraph Settings (Ctrl + Shift + P).
3. Set:
- Line Spacing: Single, 1.5, Double.
- Spacing Before/After: 0 pt, 6 pt, 9 pt.
4. Click OK.

# 11. Creating Screenshots for Evidence


1. Open the required settings (e.g., Styles Pane, Paragraph Settings).
2. Press PrtScn (Print Screen) or Windows + Shift + S (Snipping Tool).
3. Open your Evidence Document.
4. Paste (Ctrl + V).
5. Save the document.

# 12. Saving and Printing


1. Click File > Save As and select the required format (.docx, .rtf).
2. Click File > Print.
3. Select the correct printer.
4. Click Print.

# Final Checklist Before Submission


All required styles are applied
Images are formatted correctly
Lists are sorted and bullet points are applied
Text is formatted according to instructions
Columns and spacing are correctly set
All evidence screenshots are included
Document is saved with the correct name
Print and submit as required

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