E XCEL 2007

Office Button includes common functions - New, Open, Save, Print, and more Name Box location of the current active cell A1 Formula Bar formula entries Rows Heading

QUICK REFERENCE GUIDE

Quick Access Toolbar - commonly used commands independent of the ribbon

The Ribbon - allows access to commands by the use of tabs and groups Column Heading

Document Views Shortcuts- page layout styles Zoom Slider - move the zoom slider left or right to decrease or increase the size of the document

Sheet Tabs displays number of sheets currently available Insert Worksheet inserts and new worksheet

The Ribbon

Tabs

The Office Menu

Groups commands with similar functions

Dialog Box additional functions within a group Quick Print Select the Office Button>Print. Automatically prints to the default printer. Print Preview Select the Office Button>Print Preview to preview your print job.

Provides users with commonly used functions similar to the File menu in Office 2003

Creating a New Workbook

Select the Office Button>New >Blank Workbook. Open an Existing Workbook Select the Office Button>Open>Browse to the location of the file>Open. Save a file Select the Office Button>Save or select the save button on the Quick Access Toolbar. Save As Select the Office Button>Save As. You may change the file format but its best to save the file as Excel 97-2003 Workbook. Print Select the Office Button>Print. This will allow you to select the printer, how many copies and more functions.

Close the Workbook Select the Office Button>Close.

Excel Options Select the Office Button>Excel Options (at the bottom)>edit the options according to your preference.

Quick Shortcuts New (Ctrl + N) Open (Ctrl + O) Save (Ctrl + S) Print (Ctrl + P) Close (Ctrl + W) Help (F1)

E XCEL 2007

QUICK REFERENCE GUIDE

Formatting a Spreadsheet

Merging and Text Wrapping Select the Home Tab-> Alignment-> Wrap Text (within a cell) Merge & Center->(merges and center multiple cells).

Quick Short Cuts Cut (Ctrl + x) Copy (Ctrl + C) Paste (Ctrl + V) Bold (Ctrl + B) Italic (Ctrl + I) Underline (Ctrl + U) Align Left (Ctrl + L) Center (Ctrl + E) Align Right (Ctrl + R) Justified (Ctrl + J) Undo (Ctrl + Z) Redo (Ctrl + Y) Insert a new worksheet (Shift +F11)

Numbering Select the Home Tab->Number->Allows number formats to be changed.

Conditional Formatting Select the Home Tab->Styles->Conditional Formatting (highlight cells of interest) Format Tables & Cells Styles allow pre-designed formats and color schemes. Cells Select the Home Tab->Cells ->Choose between inserting (cell, rows, and columns), Delete-> (cells, rows, and columns) Format-> Cell Size, Visibility, Organize Sheets, Protection. Editing Select the Home Tab>Editing->Select to use sum, average, number count etc. Sort and Filter - Sorting A-Z or Z-A.

Inserting Objects

Tables Select the Insert Tab->Tables- >Choose between pre-designed cover pages, inserting a new blank page or a page break to
begin a new page. Illustrations Select the Insert ->Illustrations>Select between pictures, clip art, shapes, and smart art (organizational charts). Charts Select the Insert Tab->Select between column, line, pie, bar, area, scatter, and other charts. Be sure you select (highlight) the cells (cell range) to be included in the chart before selecting a chart. Links/Text Select the Insert Tab-> Links/Headers & Footers/Text/Symbols>Choose between Links to create links to documents, or existing websites, ->Choose between Header & Footers to create pre-designed or create your own header/footer, numbering, bordering, etc. . Text to insert word art, text boxes, date and time, etc Symbols to insert equations and symbols into your document.

Commonly Used Features

Page Layout - (Select the Page Layout Tab-> Themes, Page Setup) Groups include Themes to add themes to your documents. Page Setup allows adjustments to margins, change orientation and size, add columns, insert breaks and line numbers, and add hyphenation. Review - (Select the Review Tab->Proofing) Proofing allows the user to use the Spelling & Grammar check as well as a thesaurus and the ability to use the translate feature. View - (Select the View Tab->Document Views) Document Views allows the user to select different types of views of the document including print layout, full screen reading, web layout and more. Show/Hide to show or hide rulers, gridlines and more, Zoom to zoom into one or more pages, and Macros which allows you to record or access other macro options.

Data Select the Data Tab->Sort and Filter allows users to sort data alphabetically A-Z or Z-A. Filtering enables filtering of a selected cell.

VISIT HTTP://DENISON.EDU/ITS/TRAINING/DOCUMENTATION.HTML FOR ADDITIONAL DOCUMENTATION AND INTERACTIVE TUTORIALS

E XCEL 2007
Simple Formulas

QUICK REFERENCE GUIDE

Function Library Select the Formulas Tab->Function Library- >Choose between Insert Function (editing a formula), using the
AutoSum button (automatically add, plus additional functions), Financial functions, and the additional functions you see in the above screen shot. Calculate numbers in a contiguous row/column Select a cell below or next the numbers you want to find an answer to. Select Home->Function Library ->AutoSum, click the arrow that is next to AutoSum, choose the function and press Enter. Entering a Simple Formula Select the cell where you want to enter the formula and type the = sign in, enter the formula and press Enter (example by row and column =a1-a1), (example by number =23-10). Entering a Simple Function Select the cell where you want to enter the function ->Insert Function, select the function, fill in the information, and press enter.

Calculation operators and order of operations

Operators specify the type of calculation that you want to perform on the elements of a formula. Excel performs calculations in a standard order, but you can also control the order of calculations.

Arithmetic operators
To perform basic mathematical operations (such as addition, subtraction, or multiplication), combine numbers, and produce numeric results, use the following arithmetic operators.

Arithmetic operator
+ (Plus sign) (Minus sign) * (Asterisk) / (Forward slash) % (Percent sign) ^ (Caret)

Meaning (example)
Addition (3+3) Subtraction (31) or negation (1) Multiplication (3*3) Division (3/3) Percent (20%) Exponentiation (3^2)

Comparison operators
You can compare two values with the following operators. When two values are compared by using these operators, the result is a logical value either TRUE or FALSE.

Comparison operator
= (Equal sign) > (Greater than sign) < (Less than sign) >= (Greater than or equal to sign) <= (Less than or equal to sign) <> (Not equal to sign)

Meaning (example)
Equal to (A1=B1) Greater than (A1>B1) Less than (A1<B1) Greater than or equal to (A1>=B1) Less than or equal to (A1<=B1) Not equal to (A1<>B1)

Help Button Located in the upper right hand corner of the Ribbon.

Undo/Redo Corrects previous action.

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For further assistance call the Help Desk at the extension above, or refer to the following information below.

ITS Training http://denison.edu/its/training ITS Documentation http://www.denison.edu/offices/computing/support/training/documentation.html There is a listing of interactive guides and documentation that will assist with Office 2007 Element K Information - http://www.denison.edu/offices/computing/support/training/its_elearning.html

CONTACT INFORMATION JEFF BRAUMBERGER [email protected]