VisualScopyPrime_UserManual
VisualScopyPrime_UserManual
Sno. Topic
1. Introduction
2. Pre-Requisites
3. Downloading and Installing the VisualScopy Prime
4. Getting Started
5. User Interface
I. Dashboard Screen
II. Patient Registration
III. Start Live
IV. Patient List
V. Make Report
VI. Examiners List
VII. Referrers List
VIII. Settings
IX. Image Editor
X. User Options
6. Technical Support
7. Contact Us
1. Introduction
Welcome to Visualscopy Prime, the cutting-edge medical imaging and reporting software designed
to streamline the management of patient data and reporting for various medical procedures
including Endoscopy, Ultrasound, Bronchoscopy, ENT, Gynecology, and more. This comprehensive
user manual will guide you through the features and functionalities of Visualscopy Prime, ensuring
you can effectively utilize its capabilities in your medical practice.
2. Pre-Requisites
Before using the software, ensure that your computer meets the following requirements:
- Choose the appropriate version of the software for your operating system (Windows or Mac) and
click 'Download'.
- Once the download is complete, locate the downloaded file and double-click to initiate the
installation process.
- Follow the on-screen instructions to complete the installation. The software will be installed on
your computer, ready for use.
4. Getting Started
Upon launching the software, you will be prompted to log in with your credentials or register if you
are a new user. Once logged in, you will enter the main dashboard.
Login Screen
Registration Screen
Upon successful login, you will be prompted to specify a location for storing patient data on your
system. Simply click on the "Choose" button and select the desired location to store the patient's
data. This window will only appear during your initial login.
Choose Location
5. User Interface:
I. Dashboard Screen
Upon logging into the software, you will be directed to our comprehensive dashboard
screen, offering a centralized hub for managing patient data and conducting medical
procedures. Let's explore its various components:
Top Header: Displaying vital information such as license status, software version,
and product number, ensuring you are up-to-date with your software environment.
Patient Information: Located on the right side of the header, providing immediate
access to the selected patient's name, visit selection, and the number of images and videos
associated with their record.
Storage Icon: Positioned beside the patient details, indicating the storage location of
patient data and essential system information.
User Options: Accessed by clicking the User Icon, offering a range of functionalities
including subscription management, backup and restore capabilities, logout, and
adjustments such as zoom settings.
Main Options:
Footer Options:
Store: Provides access to additional resources and features available for purchase.
Support: Offers assistance and guidance from our dedicated support team, ensuring smooth
operation and addressing any concerns promptly.
Our dashboard serves as a comprehensive platform, empowering healthcare professionals with the
tools and functionalities necessary for efficient patient management and medical procedures.
II. Patient Registration
Before creating a report, you must register the patient by clicking on New Patient entering
their details such as name, age, gender, contact information, and medical history. Once the
patient is registered, you can easily access their information and create reports for them.
If you want to add more details to the patient, turn off the “Show Mini Form” toggle, then it will
show you the below form
This form has four Custom Fields, which you can customize according to your needs by clicking on
the Edit Button above the fields. After saving the patient, it will redirect you to the Start Live.
III. Start Live:
The Start Live Screen provides real-time access to the feed from your medical camera, offering
precise control over capturing images and recording videos. Here's how to navigate this essential
feature:
1. Start Live: Initiate the camera preview by navigating to the Start Live section. You can begin
by clicking the 'Start' button or pressing the F1 key on your keyboard.
2. Capture Images: Capture high-quality images effortlessly by clicking the 'Capture' button or
pressing the F3/F9 key on your keyboard.
3. Record Videos: Easily record procedure videos by clicking the 'Record' button or pressing the
F4 key on your keyboard. Once recording starts, you can pause or resume using the
corresponding buttons.
4. Set Capture Area: For capturing specific regions within the camera preview, click on the 'Set
Capture Area' button. A resizable rectangle will appear on the preview area, allowing you to
adjust it according to your requirements. Save the capture area by clicking 'Save Capture
Area' or cancel the operation by clicking the close button.
5. Full-Screen View: Enjoy an immersive experience by clicking the 'Fullscreen' button, which
expands the live feed to fill your entire screen, providing enhanced clarity and visibility.
Start Live Settings :
Images Tab:
All captured images are conveniently displayed in the image tab located on the left side of the
screen, allowing easy access and review.
1. Importing Images: To import images from external storage, simply click on the 'Import'
button. Browse through the files you wish to import and click 'Open' to initiate the import
process.
2. Exporting Images: Exporting patient images to a different location is straightforward. Select
the desired files, then click on the 'Export' button. Browse to choose the destination folder
and click 'Select Folder' to complete the export process.
3. Deleting Images: Delete unwanted images effortlessly by selecting them and clicking on the
'Delete' button.
4. Select All Images: Easily manage multiple images at once by using the 'Select All' checkbox.
Once selected, perform operations such as import, export, or deletion on all the chosen
images simultaneously.
Videos Tab :
Access all recorded videos conveniently from the videos tab located on the left side of the screen,
ensuring easy retrieval and review.
1. Importing Videos: Import videos from external storage by clicking the 'Import' button.
Browse through your files, select the desired videos, and click 'Open' to commence the
import process.
2. Exporting Videos: Export patient videos to a designated location effortlessly. Select the
desired files, click on the 'Export' button. Choose the destination folder by browsing and
click 'Select Folder' to initiate the export procedure.
3. Deleting Videos: Remove unwanted videos by selecting them and clicking the 'Delete'
button.
4. Select All Functionality: Streamline video management by using the 'Select All' checkbox to
choose multiple videos at once. Perform import, export, or deletion operations on all
selected videos simultaneously.
5. Opening Videos: Seamlessly play video files directly from the software by clicking the 'Open'
button. Utilize the live screen to play videos and capture images from the recorded footage,
enhancing flexibility and functionality.
Equipments :
In Visualscopy Prime, managing equipment is crucial for smooth operation. Here's how you can
efficiently handle your equipment settings:
Video Source :
Manage your video source settings effortlessly with this panel, providing a range of options tailored
to your preferences:
1. Select Device: Easily switch between connected cameras to capture images or record videos.
Simply choose your desired camera from the list to begin recording.
2. Video Size: Adjust the display size on the live screen by selecting the preferred video size
after choosing your camera.
3. Audio Input Device: Customize your audio input settings for high-quality sound capture
during video recording.
4. Frame Rate: Fine-tune the frame rate settings to achieve smooth video playback.
5. Flip X, Flip Y: Quickly adjust the orientation of your video feed for optimal viewing angles.
6. Use Hardware Acceleration: Improve performance by utilizing hardware acceleration
capabilities, ensuring seamless video processing.
Recording Settings:
In addition to video source options, fine-tune your recording parameters for optimal results:
1. Video Codecs: Choose from a selection of video codecs to ensure compatibility and
efficiency in your recording process.
2. Bitrate: Customize the bitrate settings to achieve the desired balance between video quality
and file size, ensuring optimal playback and storage efficiency.
Color Settings:
Effortlessly fine-tune the color settings of your video source from this panel.
1. Brightness Control: Adjust the brightness level of your video feed to achieve the desired
lighting.
2. Contrast Enhancement: Enhance the contrast to ensure clarity and sharpness in your video
output.
3. Hue Customization: Modify the hue settings to accurately represent colors according to your
preferences.
4. Saturation Adjustment: Fine-tune the saturation to control the intensity and vividness of
colors in your video.
5. Individual RGB Controls: Independently adjust the levels of red, green, and blue channels
for precise color balance.
6. Sepia Tone Option: Apply a sepia tone effect to your video feed for a classic and nostalgic
look, customizable to your liking.
Overlay :
Image Overlay :
Enhance your videos by adding custom logos or images with the image overlay feature. Here's how
to utilize it effectively:
1. Enable Image Overlay: Toggle the "Enable Image Overlay" switch to activate the overlay
feature.
2. Select Image: Click on the Image to choose the image you wish to overlay onto the video.
3. Adjust Settings:
Height and Width: Customize the dimensions of the overlay image to fit your video
frame perfectly.
Position: Set the position of the overlay image on the video screen.
Opacity: Adjust the transparency of the overlay image to achieve the desired effect.
Then Click on Save to save your changes
By following these simple steps, you can seamlessly integrate custom images or logos into
your videos, adding a personalized touch to your content.
Text Overlay:
Elevate your videos with customized text overlays using this feature. Here's how to make the most
of it:
1. Enable Text Overlay: Activate the text overlay feature by toggling the switch.
2. Customize Content: Display essential information such as your hospital name, clinic name,
patient details, and more.
3. Add Patient Details: Utilize the "Add Patient Field" option to include patient-specific
information in the overlay. Select desired options to generate placeholders like
{{patient_name}} in the textbox below.
4. Custom Text Entry: Input personalized text directly into the textbox to complement the
overlay content.
5. Adjust Text Properties: Tailor the appearance of the text to suit your preferences:
6. Font and Size: Choose from a variety of fonts and adjust the size accordingly.
7. Text Formatting: Apply formatting options such as bold, italic, and underline as needed.
8. Spacing: Fine-tune spacing between characters and lines for optimal readability.
9. Color: Select the desired color for the text to ensure visibility against the background.
10. Alignment: Align the text to the left, center, or right for a polished presentation.
11. Position and Opacity: Place the text overlay precisely on the video frame and adjust its
transparency to achieve the desired effect.
With these comprehensive customization options, you can seamlessly integrate informative and
visually appealing text overlays into yours videos, enhancing their impact and professionalism.
IV. Patient List :
Access and manage your patient data efficiently through the Patient List Window. Here's a
breakdown of its functionalities:
1. Default View: By default, today's patients are displayed in the list, providing quick access to
recent records.
2. Show All: Use the "Show All" button to view all patients stored in the database, regardless of
the date.
3. Date Range Filter: Specify a custom date range by adjusting the "From" and "To" dates, then
click the button to view patients within the specified period.
4. Search Functionality: Easily locate specific patients by searching their name, gender,
examined by, referred by, or type. The search results will be displayed in the list for quick
reference.
5. Patient Selection: Click on a patient's row to select them. The selected patient's details will
appear in the Selected Patient area. Additionally, various options become available:
6. New Visit: Create new patient visits for ongoing care.
11. Delete Patient: Permanently remove a patient's record from the database.
Click "Save" to apply changes, displaying only the selected columns in the table.
With these features, the Patient List Window streamlines patient management, enabling efficient
organization, retrieval, and analysis of patient data.
V. Make Report
Once you've captured images and/or recorded videos, head to the 'Make Report' section of the
software.
Images :
In this section, you'll discover pre-designed, customizable report formats tailored for a variety of
medical procedures and examinations. Here's how to navigate and utilize these formats effectively:
1. Format Selection:
- Browse through the list to find the appropriate format for the procedure conducted.
- Choose the format that best suits your needs and fill in the necessary details.
- Customize the format according to your preferences by adding annotations and notes.
2. Format Organization:
- Formats are categorized into various medical specialties such as endoscopy, ENT, bronchoscopy,
etc.
- Each category offers options to delete all report formats within that category or view the
available formats.
3. Navigation:
4. Format Utilization:
- To use a specific report format, simply double-click on its name. This action will display the format
content in the report area.
- Modify the content of the report format to align with your requirements.
- A dialog box will appear, allowing you to specify the format name and folder for saving.
Save Format
6. Import Formats:
Utilize the Import button to import formats from other locations as needed.
Reports:
In this tab, you'll find all the saved reports associated with the selected patient.
Manage all your report layout settings conveniently from this section.
By default, only one report can be saved for each patient. Enabling this option allows you to save
multiple reports for the same patient. Each new report will not overwrite the previous one.
Activate this feature for a fully customized report design. Customize the number of images, create
multipage reports, add clip art, diagrams, and custom text to your reports. Enabling this option
reveals a new tab labelled "Custom Layouts" in the left menu.
Click on any existing report layout template to modify it, or click on the "Create" button to create a
new report layout.
Layout Settings:
Hide Caption: Toggle to hide the caption box below patient images.
Patient Info Height: Adjust the height of the patient information section.
Image Size: Select the desired image size from the list.
Alignment: Select the alignment of patient images (e.g., left, top, right).
Printing Settings:
Show Patient Image Border: Toggle to show or hide image borders in printed reports.
Show Patient Image Number: Toggle to include or exclude image numbers in the printed report.
Create PDF on Saving Report: Automatically generate a PDF of the report upon saving.
Page Margin Settings: Adjust page margins (Left, Right, Top, Bottom) to your preference.
Header Images:
Enhance your report's visual appeal by adding images such as logos or banners to the header. Here's
how:
Select Image: Click on "Select Image" to choose your desired image. The selected image will be
reflected in the report header.
Edit Options: Adjust the image's position, size, and aspect ratio using the edit option.
Save Changes: Once you've made your adjustments, click on "Save" to apply them.
Header:
Customize the content of your report header, including the hospital name, address, contact details,
and more:
Add Field: Click on "Add Field" to insert a new row for additional information.
Edit Style: Modify the style of the header by clicking on the "Edit" button.
Dynamic Information:
Similarly, you can customize patient information and footer settings to suit your preferences.
Dictionary:
Expand your reporting efficiency by adding frequently used words to the dictionary. Here's how:
Add Words:
Assign a code and value to the word you wish to include in the dictionary.
Toggle Suggestions:
In the example below, the word "Olympus" has been added to the dictionary with the code "olm."
When typing "olm" in the report, a suggestion list will appear, allowing you to select the desired
word from the options provided.
Enhanced Formatting Options:
Elevate the presentation of your reports with the versatile toolbar located at the top of the report
page. Here's what you can do:
Font Customization:
Alignment Control:
Share Button:
Easily share the report with colleagues or collaborators using the Share button.
Zoom Adjustment:
Color Enhancement:
Fine-tune the overall appearance of the report by adjusting brightness, contrast, hue, and
saturation.
Color Profiles:
Create and utilize different color profiles tailored to your needs. Each profile encapsulates settings
for brightness, contrast, hue, and saturation. Simply select the desired color profile to apply its
colors to the report effortlessly.
Saving and Printing Reports:
Once your report is finalized, you have the flexibility to save it in multiple formats, including PDF or
JPEG. Furthermore, you can seamlessly print the report directly from the software using a connected
printer. Here's how:
Create a PDF:
Adding Examiners:
Click on "Add New" to include a new examiner. Fill in the required details on the
subsequent screen and click "Save" to confirm.
To designate a default examiner, click on the "Set" button in the Default column.
Editing Examiners:
Deleting Examiners:
During patient registration, assign examiners using the "Examined By" select box. Simply select the
desired examiner from the list.
VII. Referrers List
The Referrers List comprises all doctors who refer patients to your practice. Here's how to manage
it:
Adding Referrers:
Click on "Add New" to include a new referrer. Fill in the required details on the
subsequent screen and click "Save" to confirm.
Designate a default referrer by clicking on the "Set" button in the Default column.
During patient registration, associate referrers using the "Referred By" select box.
Select the desired referrer from the list.
Editing Referrers:
Deleting Referrers:
Master Entry:
Manage fundamental lists such as genders, titles, marital statuses, and more. This
section allows you to maintain and update essential reference data used throughout
the application.
App Settings:
Departments:
Organize and maintain departmental information within the software. Create new
departments, edit existing ones, or remove outdated entries as needed. This feature
facilitates streamlined categorization and management of patient data based on
different medical specialties or organizational structures.
Procedures:
Email Templates:
Customize email templates used for communication within the software. Create
new templates, edit existing ones, or remove obsolete formats. This feature
enhances efficiency in sending standardized emails for appointment reminders,
notifications, or other communication needs within your practice
IX. Image Editor
The Image Editor feature offers a comprehensive toolkit for modifying images within the software.
Here's a detailed explanation of its functionalities:
1. Drawing: Users can draw directly onto the image using various drawing tools, such as
brushes, pencils, or pens. This allows for annotations, highlighting specific areas, or adding
freehand elements.
2. Text Addition: The Image Editor enables users to insert text onto the image. This text can be
customized in terms of font, size, color, and alignment, allowing for annotations, labels, or
explanations directly on the image.
3. Color Correction: Users have the capability to adjust the color properties of the image,
including brightness, contrast, saturation, and hue. This feature ensures that images can be
optimized for clarity and accuracy.
4. Cropping: The cropping tool allows users to select a specific area of the image and remove
the surrounding parts. This is particularly useful for focusing on relevant details or removing
unwanted elements from the image.
5. Flip and Rotate: Users can flip or rotate the image horizontally or vertically to adjust its
orientation according to their requirements.
6. Shape Addition: The Image Editor offers a variety of shape tools, such as rectangles, circles,
or arrows, which users can add to the image. These shapes can be customized in terms of
size, color, and style, allowing for visual enhancements or annotations.
X. User Options
The User Options menu provides a range of functionalities accessible through the User icon.
1. Subscription: By selecting this option, users can easily view or modify their subscription
details. It offers a convenient way to manage subscription plans and ensure seamless access
to software features.
2. Profile: Clicking on this option allows users to access their profile information. Additionally,
users can edit their profile details, enabling them to keep their personal information up to
date and accurate.
3. Change Password: Users have the ability to change their password through this option. It
provides a straightforward process for updating login credentials, enhancing security and
privacy.
4. Change Drive: This option facilitates the relocation of patient data storage within the
system. Users can choose to change the location where patient data is stored, offering
flexibility and customization according to their storage preferences.
5. Settings: Directly access the Settings page from this option. It provides quick navigation to
various software settings, enabling users to configure preferences and customize their user
experience efficiently.
6. Zoom In or Out: Users can adjust the zoom level of the entire application using these
buttons. This feature enhances accessibility and readability, allowing users to optimize their
viewing experience based on their preferences and requirements.
7. Backup and Restore: Create backups of existing data or restore previously saved backups
using this option. It ensures data security and facilitates data recovery in case of system
failures or data loss incidents.
8. Check for Updates: Stay updated with the latest software enhancements and features by
clicking on this option. It allows users to check for available updates and install them to
ensure optimal performance and functionality.
9. Logout: Selecting this option logs out the current user session, providing a secure way to end
the session and protect user privacy. It ensures that unauthorized access to the software is
prevented when the user is not actively using it.
Overall, the User Options menu offers a comprehensive set of features and functionalities aimed at
enhancing user experience, security, and control within the software application.
6. Technical Support
If you encounter any issues or have questions regarding Visualscopy Prime, our technical support
team is here to assist you. Contact us via email at [email protected] or visit our website for
FAQs, tutorials, and other resources.
7. Contact Us
Feel free to reach out to us via phone, email, or through our social media channels. We're here to
assist you with any inquiries, support requests, or feedback you may have regarding our user manual
or our products and services.
Phone Numbers:
+91 92194-08600
+91 63966-50660
+91 92197-03652
Email Addresses:
Address: 543, Near Neem ki Mathiya, Bankhana, Bareilly, Uttar Pradesh-243003, India.
Social Media:
Instagram: https://www.instagram.com/sindiatech/
Facebook: https://www.facebook.com/visualscopy