Contents Page
Comparison of Word 2019 & 2003 Menu 2
Thesaurus, Hyperlinks 2
Bookmarks 3
Cross-reference, Inserting Columns 4
Adding Comments and Date & Time 5
Mail Merge 6
Evolution of Internet 6
Internet Definition and Basic Terms 7
What is E-mail? 8
Steps to Create E-mail account 8
Sending and Receiving E-mail 14
Difference between Cc and Bcc 15
Mapping of different menu tabs of MS word 2019 to those of the MS word 2003.
MS word 2019 MS word 2003
File File
Home Edit, Format
Insert Insert
Design Format
Layout File, Format
References Tools
Mailings Tools
Review Tools
View View, Window
Thesaurus:
You can use Word’s Thesaurus to look up alternative words or synonyms
for a selected word.
1. To use the Thesaurus, you select the word that you want to look up,
and on the Tools menu, click Language and then Thesaurus. The
Research task pane appears, displaying a list of synonyms with
equivalent meanings.
2. Click the down arrow to the right of the synonym that you want to use
(don’t click the synonym itself), and click Insert on the drop-down
menu.
3. Word replaces the selected word with its synonym.
In word 2019, click on Review > Thesaurus, and then follow the above-mentioned procedure.
Translating Text:
1. If you want to translate a word or phrase, select it.
2. On the Tools menu, point to Language, and then click Translate.
3. If you want to look up a word or phrase, type it in the Search for box, and click the adjacent
Start searching button.
In word 2019, click on Review > Translate, and then follow the above-mentioned procedure.
Adding Hyperlinks:
You can insert hyperlinks (links) into a Word document by:
1. Clicking the Insert Hyperlink button on the Standard toolbar to display the Insert
Hyperlink dialog box.
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2. Then use the buttons on the “Link
to” bar to set up a link to another
file or Web page, to another place
in the same document (such as a
heading or bookmark), to a new
document, or to an e-mail
address.
OR
Type the address in “Address”
which you want to link with the
document. For example, type
www.wikipedia.com in the box.
3. Click OK to close the Insert Hyperlink dialog box.
4. Hold down the Ctrl key and left click on the address which you have entered (i.e.
www.wikipedia.com).
5. The Wikipedia page will be opened in your web browser (Chrome, Firefox etc).
Adding Bookmarks:
Word provides several tools for navigating long documents, two of which—
bookmarks and cross-references—enable you to jump easily to required
places. Both tools require you to mark locations in a document and name
them.
1. On the Insert menu, click Bookmark to open the Bookmark dialog
box.
2. In the Bookmark name box, type any name for the bookmark and
click Add.
3. On the Edit menu, click Go To.
The Find and Replace dialog box appears, with the Go To tab active.
4. In the Go to what list, click Bookmark.
Click the down arrow to the right of “Enter bookmark name” box and select the required
bookmark name in the drop-down list.
5. Click the Go To button.
The insertion point moves to the location
of the bookmark. The dialog box remains
open in case you want to move
somewhere else.
6. Click Close to close the Find and Replace
dialog box.
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7. To delete a bookmark, click Bookmark on the Insert menu,
click the bookmark’s name, and then click Delete.
Adding Cross-references:
1. On the Insert menu, point to Reference, and click Cross-
reference.
The Cross-reference dialog box appears.
2. Click the down arrow to the right of the Reference type box,
and click Heading.
3. In the For which heading list, click Hot or Cold?
4. Click Insert, and then click Close.
A cross-reference to the Hot or Cold? heading appears in the text.
5. Hold down the Ctrl key, and click the Hot or Cold? cross-reference.
The insertion point moves to the location of the referenced heading.
Presenting Text in Columns:
By default, Word displays text in one column, but you can specify that text be displayed in two,
three, or more columns.
1. Select the text which you want to represent in columns.
2. On the Format menu, click Columns.
The Columns dialog box appears.
3. Click the up arrow to the right of the
Number of columns box until the setting
is 3, and click OK.
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In word 2019, click on Layout > Columns, and then follow the above-mentioned
procedure.
Adding Comment in a Document:
A comment Is used in a word document to provide some additional information.
1. Place the text cursor where you want to insert the comment. You can also highlight one
or more words to set a comment specifically for that highlighted text.
2. Click Insert and then click Comment.
A box will appear in the right margin of the document.
3. Write the additional information which you want to add and then click anywhere in the
working area of the document.
4. To delete a comment, place the text cursor over the comment on the right side of the
document. Right click with your mouse and select the Delete Comment option in the
pop-up menu that appears.
Adding Date and Time:
1. Put the cursor in the position where you want to insert the date and time.
2. select the Insert tab in the Ribbon and select Date and Time in the drop-down menu.
3. The Date and Time window appears , select the time and date format types in
the Available formats section.
4. If you want the date and time to update automatically according to the date and time on
your computer, then check the box before Update automatically.
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5. After you have set the date and time, select OK to insert date and time in Word.
Mail Merge:
Mail merge is a tool in Microsoft Word that lets you create a bunch of similar documents, like
letters or labels, but with different information on each one. For example, you can create a
set of letters to send to different people, but with their own name and address on each one.
Mail merge uses a list of information, like names and addresses, to fill in the different details
on each document automatically, so you don't have to do it all by hand.
Evolution of Internet:
The Internet started in the 1960s as a way for government researchers to share information.
Computers in the '60s were large and immobile and in order to make use of information stored
in any one computer, one had to either travel to the site of the computer or have magnetic
computer tapes sent through the conventional postal system.
Another catalyst in the formation of the Internet was the heating up of the Cold War. The
Soviet Union's launch of the Sputnik satellite spurred the U.S. Defense Department to
consider ways information could still be disseminated even after a nuclear attack. This
eventually led to the formation of the ARPANET (Advanced Research Projects Agency
Network), the network that ultimately evolved into what we now know as the Internet.
ARPANET was a great success but membership was limited to certain academic and
research organizations who had contracts with the Defense Department. In response to this,
other networks were created to provide information sharing.
January 1, 1983 is considered the official birthday of the Internet. Prior to this, the various
computer networks did not have a standard way to communicate with each other. A new
communications protocol was established called Transfer Control Protocol/Internetwork
Protocol (TCP/IP). This allowed different kinds of computers on different networks to "talk" to
each other. ARPANET and the Defense Data Network officially changed to the TCP/IP
standard on January 1, 1983, hence the birth of the Internet. All networks could now be
connected by a universal language.
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Definition of Internet:
The internet is a globally connected network system facilitating worldwide communication and
access to data resources through a vast collection of private, public, business, academic and
government networks.
The Internet is a short form for “Interconnected Network”. It has become a vital part of our
lives, helping us connect with people worldwide. The Internet is made of a large number of
independently operated networks.
Basic Internet Terms:
1. Browser: A browser is a free software program or mobile app that displays web
pages, graphics, and other online content. Popular web browsers include Chrome,
Firefox, Microsoft Edge etc.
2. Search Engine: A search engine is a web-based tool that enables users to search for
information on the internet by entering keywords or phrases related to the topic they
are interested in. The search engine then provides a list of websites, pages, and other
online resources that match the user's search query. Examples of search engines
include:
i. Google - the most popular search engine, which accounts for over 90% of all
searches worldwide.
ii. Bing - a search engine developed by Microsoft and is the second most popular
search engine globally.
iii. Yahoo! - an internet portal and search engine that provides a variety of
services, including email, news, and entertainment content.
3. Web: It is a collection of information, resources, pictures, sounds, multimedia on the
internet that are linked and connected together. It is also called as World Wide Web
or www.
4. Web Page: A web page is what you see in a web browser when you're on the
internet. Think of the web page as a page in a magazine. You may see text, photos,
images, diagrams, links, advertisements, and more on any page you view.
5. Website: A website is a collection of web pages and other digital content, such as
images and videos, that are hosted on a server and accessible through the internet.
Websites can be accessed using web browsers.
6. URL: A URL (Uniform Resource Locator) is a specific address that identifies the
location of a web page or other resource on the internet. URLs usually begin with
"http://" or https://
In simpler terms, a website is a collection of web pages, while a URL is the address
that points to a specific web page within that website.
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7. IP Address: An IP (Internet Protocol) address is an unique number used to identify a
computer on the Internet. If you are connected to the Internet, you must have a unique
network number, which is an IP address. An example of an IP address is:
207.168.6.12. There are four numbers separated by a dot, and are between 0 and
255.
8. Hypertext: Hypertext is text on a webpage that links to another document or
webpage. The hypertext link can be as small as a letter or word, or as big as all the
text on the page.
9. HTML: HTML (Hypertext Markup Language) is a coding language used to tell a
browser how to place pictures, text, multimedia and links to create a web page. When
a user clicks on a link within a web page, that link, which is coded with HTML, links
the user to a specific linked web page.
10. Home Page: A home Page is the main or index page of a web site. For example, if a
user opens Internet Explorer and types the URL, http://www.youtube.com, that would
open the home Page of the Youtube.
11. Upload: To upload is to transfer data from your computer to another computer.
12. Download: To download is to transfer data from another computer to your computer.
13. Bit: Bit is a single digit in the binary numbering system (base 2). For example: 1 is a
bit or 0 is a bit.
14. Byte: A Byte generally consists of eight bits.
15. Virus: A virus is a type of malicious software (malware) that can replicate itself and
spread from one computer to another, typically without the user's knowledge or
consent. Once a virus infects a computer, it can cause a variety of unwanted effects,
such as corrupting or deleting files, stealing personal information etc.
What is E-mail:
Email (short for electronic mail) is a digital message sent and received through the internet
or other computer networks. It is a convenient and efficient way to communicate with others,
especially for sending messages and attachments over long distances and across different
time zones.
An email message typically includes a subject line, the body of the message, and an optional
attachment. The sender of the email specifies the recipient's email address. The most popular
email providers include Gmail, Yahoo Mail, and Outlook.com etc.
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Sending an E-mail:
1. Log in to your e-mail account: Go to the e-mail provider's website and log in to your account.
2. Compose a new message: To send an e-mail, click on the "Compose" button.
3. Add the recipient: Enter the email address of the person you want to send the message to in
the "To" field. You can also add multiple recipients by separating their e-mail addresses with
commas.
4. Write the message: Compose your message in the message field. You can also add an
attachment by clicking on the attachment icon.
5. Send the message: Click on the "Send" button to send the email.
Viewing Received E-mail:
1. Log in to your e-mail account: Go to the e-mail provider's website and log in to your account.
2. Check your inbox: To view the received e-mail, open the inbox folder.
3. Open the message: Click on the subject line of the email you want to read to open the message.
4. Read the message: The message will appear in the message field. You can also reply to or
forward the message by clicking on the appropriate button.
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Difference Between Cc and Bcc:
CC stands for "Carbon Copy," and it is used to send a copy of an e-mail message to additional
recipients. When you include someone in the CC field, all the recipients in the message can
see the e-mail addresses of everyone else who was included in the CC field. The person in
the "To" field is considered the primary recipient.
BCC stands for "Blind Carbon Copy," and it is used to send a copy of an e-mail message to
additional recipients without disclosing their e-mail addresses to the other recipients. When
you include someone in the BCC field, they receive a copy of the email, but their e-mail
address is not visible to anyone else in the message.
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