SECTION LEADERSHIP ONBOARDING

FY 2024 - 2025

09.2024
AGENDA
INTRODUCTION

2 0 2 5 M I S S I O N & I N I T I AT I V E S

LEADERSHIP PLANNING

EMAIL ETIQUETTE

JOINING COMMITTEES

BREAK

A D M I N I S T R AT I V E I N F O

PLANNING & MARKETING

RECOGNITION PROGRAM

SECTION AMBASSADORS

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GLOBAL STRATEGIC INITIATIVES
2024 VIDEO
MISSION: TO ADVANCE
ENGINEERING FOR THE
BENEFIT OF HUMANITY

VISION: THE PREMIER

RESOURCE FOR THE
ENGINEERING COMMUNITY
G L O B A L LY.
 2024 RECAP

Section Website Users Section Receiving Achievement Award

Professional Section Activities Participants at Prof. Events

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PROFESSIONAL SECTION TIMELINE
• February - Receive member contributions, E-Week Activities

• April – CIM, recruit or nominate potential leaders

• May - Leadership team selection, submit a nomination for

the recognition program, Code any remaining transactions in
the Unit Register, submit any remaining After-Activity
Reports for the current program year

• June - Submit Section Update Form

• August – Host Kick-off event

• September - Attend Section Leaders Training, Treasury

Training (for Section Treasurers)

• December - Start planning for E-Week and Community

Impact Month

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 THESE IMPORTANT INITIATIVES ARE BEING HIGHLIGHTED TO
SHARE WITH YOU GOALS THAT ALIGN WITH THE SOCIETY THAT
SECTIONS CAN ACHIEVE AND CREATE PROGRAMS TO SHED
MORE LIGHT ON.

A S M E I N I T I AT I V E S
COMMUNITY IMPACT MONTH (CIM)

Community Impact Month IG Video

SAVE THE DATE:
E-WEEK CHALLENGE
•F e b r u a r y 1 6 - 2 2 , 2 0 2 5

•R u b e G o l d b e r g C o m p e t i t i o n

•F u n d i n g a n d s p e c i a l E - W e e k
swag available!

•B l a c k B o x C h a l l e n g e I n - A -
Box

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HOW YOUR SECTION CAN HELP!

Partner with a local

Sponsor the
student section to
materials
host the activity

Be a judge for the Participate in the

competition competition

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DIVERSITY, EQUITY AND INCLUSION
SUCCESSION PLANNING

Start early and be productive

with your plan – make it a
priority

Be transparent – Communicate
and build trust to ensure
everyone is on the same page.

The briefest efforts can yield

significant impacts.

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EXPLAIN THE BENEFITS OF JOINING THE
LEADERSHIP TEAM

Opportunity for
Drive change within
Leadership
your community
development

Rewarding opportunity
Promoting the culture to connect with partner
and profession corporations from a
liaison viewpoint.
MICRO-
VOLUNTEERING
S P E C I F I C A S K S

 Graphic or flyer design

 Social media updates
 Greeter/sign-in table at the event
 Stay 30 minutes after to help gather
supplies from the event
 Introduce the speaker at an event

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STUDENTS ON SLT
Add to
resume in
addition to
being a
member of
the society

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EMAIL ETIQUETTE

01 02 03
Introduce Cc your Do NOT reach
yourself coordinator out more than
twice
ASME NOMINATING COMMITTEE

INTERESTED IN JOINING?

ASME BOARD OF GOVERNORS

 Become a Key Decision-Maker: Join the ASME
Nominating Committee!

KEY RESPONSIBILITIES

• Collaborate with esteemed peers and play an influential role in vetting and selecting top-tier candidates who will guide
ASME’s strategic direction on the Board of Governors.
• Candidate Vetting: Thoroughly review candidate applications and conduct interviews to assess their suitability for the
Board of Governors.
• Training Participation: Engage in training sessions to refine your decision-making capabilities.
• Interview Analysis: Provide detailed feedback and comments on candidates based on their interviews.
• Decision Making: Participate in voting to select the most qualified candidates for the Board of Governors.
• Compliance Assurance: Ensure all processes comply with ASME’s regulations and uphold the highest standards of
integrity.
• Leadership Roles Opportunities: Serve as Vice Chair in your first year as a voting member and transition to Chair in
your second year.
 Who Should Apply?
• Experienced Evaluators: Senior-level professionals with experience in interviewing and
assessing senior-level roles, board experience, or significant project responsibilities
• Active Volunteers: ASME members who are deeply familiar with the Society’s operations,
committed to its mission and can handle confidential information with discretion.
• Collaborative Individuals: Those who foster trust and collaboration among committee
members and remain committed and engaged in committee activities.

COMMITMENT AND TRAVEL

• Three-Year Term: Alternate members attend all meetings

in Year 1, followed by serving as Voting Members in Years 2 and 3.
• Active Participation: Engage in various online meetings throughout the year and an
annual in-person Selection Meeting.
• Travel: ASME provides a travel expense contribution for the annual Selection Meeting in
line with its policies.
 Join the ASME Board of Governors and Shape the
Future of Engineering!

KEY RESPONSIBILITIES

• Uphold fiduciary duties and act in the Society’s best interests.

• Mentor and nominate future leaders within ASME.

• Represent ASME to various stakeholders and stay informed on core technologies.

• Participate actively in Board meetings and special projects.

 Who Should Apply?
• Experienced Leaders: Active ASME members with a Corporate Member grade or higher.
• Strategic Thinkers: Individuals with a comprehensive understanding of ASME’s mission
and governance.
• Ethical Standards: Candidates with honesty, integrity, and a commitment to high ethical
standards.
• Effective Communicators: Those with strong interpersonal and communication skills, and
familiarity with Robert’s Rules of Order.

COMMITMENT AND TRAVEL

• Attend three in-person meetings annually (2 days each).

• Participate in virtual meetings as needed.
• Contribute 8 hours/year for committee liaison work.
• ASME reimburses necessary travel expenses.
CONTACT RUTHANN BIGLEY FOR MORE
INFORMATION.
[email protected]
BECOME A MEMBER OF THE
SECTION ENGAGEMENT
SECTOR!

IF YOU ARE INTERESTED IN

B E C O M I N G A M E M B E R AT L A R G E
FOR THE SES, PLEASE LET US KNOW!
7-MINUTE BREAK

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ACTIVITY FORM

L e t ’s D i v e I n

• Must be completed for all

announcements and events

• Found in the volunteer

portal

• For events, please submit

14 days prior to event at
minimum
GRANTS
I N T E R S T E D I N J O I N I N G

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AFTER ACTIVITY
REPORTS
S E N T T O E M A I L

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SECTION WEBSITE
EVENT IN A BOX
• Will be part of the new
Section Achievement Award

• Please reach out with ideas

• Can be used as a whole or

as inspiration

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EVENT IN A
BOX CONT.
E V E N T C H E C K L I S T S

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RESOURCES

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UPDATED RESOURCES

This is an updated resource on the website to

provide our leaders with the latest section
updates and news. Each month we will have
topics on professional and student section
reminders, section successes, and ASME hot
topics! Each news article will provide a link to
learn more about the topic. This will be located
on the sections.asme.org webpage, which you
can access by clicking on the ASME Section
Insights link at the footer of the website.

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MONTHLY
LEADERSHIP
CALLS

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WHERE TO FIND

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EVENT PLANNING
HOW TO PIVOT

• Research and contact a variety of venues

• Contact multiple organizations

• If possible, plan a back up event

• Send updated information as many different

ways as possible

• Have messaging and media posts ready to go

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KEEP THIS QR CODE HANDY

Discount code: section

• Good to have at events

• Easy for people to scan and sign up

• Make sure to mention the discount

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SOCIAL MEDIA
BEST PRACTICES AND TIPS

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 HOW TO ENGAGE

SHOUT OUTS AND MENTIONS POSTS AND REPLIES

• Make sure to tag groups or people related in your posts  Post a variety of content
• Tagging students and student sections are great for increasing  Make sure to use both graphics and pictures
visibility
 Make sure not to use too much text in your graphics; instead put
more information in the caption
 Make sure to reply to comments

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 ADD YOUR COORDINATOR ON INSTAGRAM!

Sidi N’Dioubnan Ta w a B u s a r i Chelsea Cook

@asmesidin @asmetkbusari @asmechelseacook

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SECTION RECOGNITION PROGRAM
The Professional Section Recognition Program
highlights the accomplishments of our outstanding
sections. This recognition program is designed to
shine a light on the amazing work our professional
sections produce throughout the ASME program year.

Our sections make a difference in the lives of

mechanical engineers throughout the world, and this
is our opportunity to congratulate the volunteer
leaders and members on their great work!

Details on each award and their financial and

recognition incentives can be found in the
Professional Section Handbook.

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 TOP GEAR AWARD

THIS WILL BE REPLACING THE

S E C T I O N A C H I E V E M E N T AWA R D.

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Section Innovation Award Best Activity Ever
RECOGNITION
AWARDS
Best Activity Ever – Young Community Award
Professionals
Section of the Year Award

Student Stellar Award Ambassador Award

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SECTION ACHIEVEMENT AWARD
WINNERS 2024
 SECTION RECOGNITION AWARD PROGRAM
Your section must meet
criteria to be eligible for the
Section Achievement Award.
Displayed on section website

Can be added to your social

media or LinkedIn Page also!

A great way to exhibit your

success.
THE ASME SECTION AMBASSADOR
PROGRAM
 WHAT IS AN ASME SECTION AMBASSADOR?
An ASME leader selected from a pool of experts to assist sections as they work to engage and expand
their reach with the local engineering community.

Assignments will serve as opportunities to offer peer to peer support and technical expertise to a
section.
Initial commitment will be one year, and they may extend their service based on their availability and
desire to continue the role.

Ambassadors communicate the Section Op’s mission to all key stakeholders, engage with members and
increase awareness and trust for ASME programs, directives, and goals.
MEET OUR ASME SECTION
AMBASSADORS FOR FY25
MEET THE
AMBASSADORS
E u g u e n e W e e C h o n g Ye o w
Carlos Alarco
Srinivas Swaroop Kolla
Elisabeth Deeb
Erkan Oterkus
Ellen Gillespie
Henry A. Schaefer
S t e p h e n Va s c o n i
Stacey JL Sullivan, PhD
Salomon Perez Atencia
 THANK YOU!

Sidi N’Dioubnan Ta w a B u s a r i Chelsea Cook

[email protected] [email protected] [email protected]

SECTIONS.ASME.ORG