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 mRrj e/; jsyos
NORTH CENTRAL RAILWAY
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HEAD QUARTER OFFICE
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SUBEDARGANJ, ALLAHABAD

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INSPECTIONS MANUAL (TECHNICAL)

Lakj{kk foHkkx
SAFETY DEPARTMENT

ekpZ 2013
March 2013
 Contents

Part-I Inspection matrix Page No.

1 Safety department
2. Operating department
3. Civil Engineering department
4. Electrical department
5. Mechanical department
6. S& T department

Part-II Check list for inspection

1. Operating department
2. Civil Engineering department
3. Signal & Telecommunication department
4. Mechanical department
5. Electrical department

Annexures

I. Footplate Inspections
II. Crew Booking Office/Lobby
III. Inspection of Running Room
IV. Night Inspection of Station
V. Accident Relief Medical Van Auxiliary VAN (RHV)
VI. Check list of S&T department
 Part-I

Inspection matrix
 Part-II

Check list for inspections

 Operating Department

(Officers visiting for different type of inspections like Detailed, Casual

Surprise Night, Footplate, Lobby, Running Room etc. will check as many
as items as possible as contained in check list)

1.0 DETAILED STATION INSPECTION

1.1 SM’S OFFICE

(i) List of safety equipments to be physically verified. Whether the

same has been displayed prominently.
(ii) Performance of control phone and its failure. If provided with TPC
telephone, test alertness of TPC.
(iii) Staff in proper uniform with badges and alert on duty.
(iv) Whether unauthorized person operates the block instruments?
(v) Essential equipments as per Appendix “E” of SWR, whether in
working order?
(vi) After receiving train, the points in rear of that line should be set in
reverse direction.
(vii) Clamps/cotter bolts and other essential equipments in ASMs
office.
(viii) The block instruments whether sealed and locked?
(ix) Whether signal correctly lit/focused and clearly visible?
(x) First aid box, list of first aides and list of doctors and hospitals.
(xi) Stock of K.oil & Pad locks etc.

1.2 WORKING OF THE STATION

(i) Observe reception and despatch of at least 2 trains, whether

G&SR and SWR’s followed.
(ii) Whether complete arrival of the trains and clearance of fouling
marks observed.
(iii) Test knowledge of staff about the system of working block
section, station section & gate.
(iv) Test knowledge of staff about abnormal working.
(v) Test knowledge of staff about VTO.
(vi) Competency and knowledge of staff regarding panel
operations.
(vii) Whether SWR and diagram is correct and upto date? SWR’s
due/revision/modification required/Suggested/Suggestions for
improvement in layout of interlocking.
(viii) simultaneous reception/despatch facilities. Is there any bottle
neck?
(ix) Ask suggestions/recommendations for improving working,
increasing efficiency and reducing cost.
(x) Scrutinize TSR timings of engine arrival and departure of stabled
released/back loaded trains to ensure that Loco Pilot and Guard
 jointly examine the train before departure from a non-TXR station.
Whether a copy of BPC has been prepared and kept at station
where incoming trains came without valid OPRS or incoming
trains came with valid OPRS but integrity of the rake has been
tampered with beyond prescribed limit?
(xi) Cross check TSR timing of last train with adjacent stations as also
handing over time in ‘charge diary’ to ensure that staff leaves his
duty after completing the movement which he has started.

(xii Whether S&T gears, cabin basement/relay room kept under locks
and its register maintained.
(xiii) Memos served by ASM to S&T staff for S&T failures.
(xiv) Cross check signal failure register with T-369 (3b). Also timings of
preparation of T-369 (3b) from TSR to ensure sufficient time for the
porter for following provision of GR.
(xv) Cross check shunting order with attaching/detaching register.
(xvi) Cross check private number with adjacent block station, cabins
and gates.
(xvii) Cross check caution order book and caution register.
(xviii) Detention to trains outside signal.
(xix) Cross check crank handle register with signal failure register.
(xx) Cross check number of emergency counters with the register.
(xxi) Whether Axle Counter failure register maintained and how
clearance of line ascertained in case of Axle Counter failures.
(xxii) Total failure of communication and No. of trains started without
line clear. Cross check with TSR.
(xxiii) Accident register, follow up action against accident prone staff
and suggested remedies/measures.
(xxiv) SM’s night inspections and safety meetings, effective or not.
(xxv) Scrutinize station inspection book and follow up action thereto.
(xxvi) Watch cases or loose/rough shunting Explain to staff about
dangers involved therein.
(xxvii) Adequate communications and lighting facilities in yard.
(xxviii) Possibilities of reducing detention to stock and shunting engine
hours.
(xxix) Cross check during PLC working, S&T supervisor & opts supervisor
reached station timely. No crossing or precedence is arranged
at the station.
(xxx) Whether the Block Instruments indicate the condition of Block
Section correctly and is corresponding with entries in TSR.
(xxxi) Acknowledgements of Loco Pilots and Guards should be
obtained when caution orders are handed over to them.
(xxxii) Whether the First Aid Box is complete with valid medicines.
(xxxiii) Check Disconnection/Reconnection register for proper records.
(xxxiv) Whether stabling load register maintained as per latest
instruction and sufficient chains & wooden wedges are available
for securing of load.
1.3 RULE BOOKS REGISTER AND CHARTS

(i) Whether Rule book/Manuals and SWR’s have latest amendment

slips?
(ii) Cross check assurance register for SWR’s with attendance
register.
(iii) Are Safety Bulletins and Safety Circulars maintained properly and
assurance of staff taken? Cross check with assurance register
kept for this purpose.
(iv) Cross check roster duty chart with actual attendance. Whether
mutual arrangements being resorted to?
(v) Cross check Bio-data register with competency/medical
certificate. Whether staff is due for:-
(vi) a. Competency & Periodical medical examination.
(vi) b. Safety Camp/Ghat Rules etc.
(vi) c. Line admission book for reception of goods trains.
(vii) Validity of fog signals and knowledge of staff in their use.
Assurance of fog signalmen in the fog signal register.
(viii) Cross check disconnection/reconnection register with foils of T-
351.
(ix) Whether joint inspection of points and crossing carried out by SE
(SIG) & SE (P.Way).
(x) Monthly summary of signal failures in signal failures register being
signed by SE (SIG), SE (P.WAY) & TI/SS.
(xi) Sanctioned strength, staff on roll register. Indicate surplus staff if
any and suggest possible redeployment.
(xii) Originating trains load register.
(xiii) Adequate availability of stationary, forms and OPTs and stores.

2.0 CABINS

(i) Essential equipments of cabins and their condition.

(ii) Whether points are set against the blocked line?
(iii) Whether cabinman ensures clearance of line.
(iv) Ensuring clearance of fouling mark in case of stopping trains.
(v) Whether lever collars on the relevant levers of
blocked/obstructed line are being used?
(vi) While shunting over emergency cross over, whether the facing
point of emergency cross over is cotter bolted/pad locked in
addition to locking them from cabin?
(vii) Test knowledge of cabin/leverman in G&SR/SWR and other
instructions pertaining to his duties.
(viii) Cross check private numbers exchanged, between the
cabin/leverman, ASM and other cabins.
(ix) Whether signals for conflicting movements may be taken off?
Cross check slide/slotting arrangements with conflicting
movements.
(x) Cleanliness of cabin, lever handles etc.
3.0 CASUAL INSPECTION OF STATIONS

(i) Check the alertness and vigilance of the staff

(ii) Check if staff is habituated to friendly and short cut methods?
(iii) Whether unauthorized person operates the block instruments?
(iv) Exchange of all right signals with crew and Guards of passing
trains whether ASM himself exchanges all right signal or deputes
porter for that?
(v) Whether keys of block instruments and private number book kept
in custody of ASM on duty.
(vi) Use of lever collars/ferrules.
(vii) Relay room kept double locked.

4.0 GUARDS EQUIPMENTS AND BRAKEVAN

(i) Guards essential equipments of two stopping trains viz rule books
with latest amendment slip, HS lamp, tail lamp/board, and
current working time table, a red flag a green flag, First aid box,
fire extinguishers and PCP set of passenger trains. Test
knowledge of Guard about use of PCP.
(ii) Currency of fog and fusees.
(iii) Complete bio-data available or not.
(iv) Additional equipments i.e. one spare red flag, 2 vacuum hose
pipe washers, No. of pad locks as prescribed, one
vacuum/pressure indicator (gauge).
(v) Accident relief bands for Mail/Exp Guards only.
(vi) Availability of sealed TL box in Brake Van of passenger train and
check knowledge of passenger Guard for correct use of TL box.
(vii) Availability of pressure gauge on Brake van

5.0 INSPECTION OF LOCO PILOTS AND GUARDS LOBBIES

(i) Whether crew are called under rest?

(ii) Whether breath analyzers are in working order?
(iii) Speed restriction boards available or not.
(iv) Caution in force, got noted by the staff.
(v) Safety literature viz. posters, pamphlets, bulletins/ circulars
displayed/kept in the lobbies.
(vi) Unusual occurrence register maintained or not. Whether the
irregularities recorded by Loco Pilots are conveyed to CNL office
& feed back obtained.

6.0 RUNNING ROOM INSPECTIONS

(i) General sanitation of running room, surroundings are clean and

healthy, rooms are airy and ventilated.
(ii) Whether beds, linen, mattresses, pillows, blankets are adequate
and clean?
(iii) If maintenance of kitchen and dinning room satisfactory and
sufficient crockery and utensils kept in clean and good
condition?
(iv) If there is adequate supply of water in bathroom and lavatories?
(v) Whether strength of cooks and bearers is adequate?
(vi) Whether magazines/news papers are supplied regularly?
(vii) Complaint book being checked or not by running room
incharge.
(viii) Whether safety bulletins/circulars kept?
(ix) Whether running rooms are used by outsiders/unauthorized
persons?
(x) Stand by lighting arrangements.
(xi) Availability of Mosquito nets /repellent

7.0 FOOTPLATE INSPECTIONS

(i) Functioning of head light, marker light and flasher light of engine,
speedometer, speedograph, hand and other brakes.
(ii) Loco Pilots essential equipments.
(iii) Whether upto date rule books & current working time table
available?
(iv) Whether adequate brake power and vacuum/air pressure
available?
(v) Whether Brake Power certificate and caution order issued
correctly?
(vi) Bio-data of Loco Pilot regarding competency, periodical
medical examination and safety camp etc.
(vii) If Loco Pilot wears spectacles, another pair of spectacles kept or
not.
(viii) Calling and repeating aspects of signal by Asstt. Loco Pilot/ and
Loco Pilot.
(ix) Whether Loco Pilot conducts continuity test (whenever required)
brake feel test and brake power test in First block section?
(x) If Loco Pilot observes the speed restrictions and other speed limits
of the section.
(xi) Exchange of all right signal between station staff and the crew.
(xii) Visibility of fixed signals whether extinguished or drooping.
(xiii) Whether Loco Pilot looks back from time to time to ensure train is
running in safe and proper manner.
(xiv) Whether Loco Pilot stops for 1”/2” on red automatic signal during
day/night respectively, exchanges all right signal with Guard
and proceeds at 15 KMPH speed upto next automatic signals?
(xv) Test the knowledge of Loco Pilot and Asstt. Loco Pilot about
protection of train disabled in block section, specially in case of
accident when on double line, adjacent line is blocked & other
relevant rules.
(xvi) Whether Loco Pilot leaves engine unmanned and permits
unauthorized person to drive the engine?
(xvii) Whether Loco Pilot stop for 5” in case of red modified semi
automatic signal and proceed at maximum speed of 10 Kmph.
(xviii) Availability of wooden wedges on loco.
(xix) Availability of spare air pipe.
(xx) Working of loco hand brake.
(xxi) Working of Audio Visual indication in Air brake locos.

8.0 SURPRISE NIGHT INSPECTION OF STATION AND L-XING GATE

8.1 STATIONS

(i) Check of alertness and vigilance of staff whether sleeping or

alert on duty in proper uniform.
(ii) Exchange of all right signals by Loco Pilot and Guard with station
staff.
(iii) Whether SM himself exchanges signals or deputes pointsman for
the same on his behalf.
(iv) Whether proper staff, as per roster, is on duty or unauthorisedly
exchanging duty with their colleagues?
(v) Show red signal to Guard or through passing train for checking
his alertness.

8.2 L-XING GATE

(i) Incognito check – whether Gateman is alert, vigilant and in

proper uniform?
(ii) Gateman is looking for hot axle, spring breakage, hanging parts
and other dangerous conditions on the through passing trains.
(iii) Loco Pilot and Guard is looking for danger signals from the
gateman, check alertness of Guard by showing red signals.
(iv) Condition of gate leaves, leaf catchers, lifting barriers with bell,
speed breaker, road signs, clearance of channels between stock
rail and check rail etc.
(v) Checking of gate parameters with the standard list issued by the
division.

9.0 DETAILED L-XING GATE INSPECTION

(i) Availability of essential equipments. List of safety equipments to

be physically verified. Whether the same has been displayed
prominently.
(ii) Check the bio-data of Gateman, duty roster and vacancy
position at the gate.
(iii) Check the knowledge of gate working rules, use of fog signals
and fusees.
(iv) Whether the Gate kept in its prescribed normal position.
(v) Whether Gateman looks for hot axle, hanging parts, spring
breakage and other unsafe conditions on the passing trains?
(vi) Test knowledge particularly where he should stand when any
train passes and action to be taken when anything unsafe
noted.
(vii) Guards response if danger signal is shown to him.
(viii) Action to be taken in case of defective Gate signals/barriers.
(ix) Test about practical application of placing detonators and
showing danger signal.
(x) Action to be taken in case a train noticed running in 2 or more
parts.
(xi) If lifting barriers work properly and check ringing of bell.
(xii) Road surface and depth of channel between stock and check
rail.
(xiii) Channels between stock and check rail are clean.
(xiv) Condition of road signs/road breakers whether of standard
design.
(xv) Visibility of gate from the road and track.
(xvi) Hand signal and gate lamps are clean and trimmed and lit at
night.
(xvii) Is interlocking justified?
(xviii) Complaint particularly detention to road traffic.

10.0 AMBUSH CHECKS AT AUTOMATIC SECTIONS, IBS AND L-XING

GATES

10.1 L-XING GATES

(i) Loco Pilot and Guard look for Gateman danger SE signal.
(ii) Guards response if danger signal is shown to him.
(iii) Whether Loco Pilots stops 1” during 2” during night if Gate signal
is “ON”.
(iv) Whether Loco Pilot intermentely whistles at ‘WL’ board up to
unmanned L-xing Gate?
(v) Displaying of hand signal by gateman to an approaching train.
(vi) Timely closing and opening of gates.
(vii) Observance of speed limits by the driver if some engg. Restriction
is imposed.

10.2 AUTOMATIC SIGNALLING TERRITORY

(i) Whether Loco Pilot stops for 1”/2” at red automatic signal during
day and night respectively.
(ii) Loco Pilot exchanges all right signals with Guard before starting.
(iii) Loco Pilot proceeds at 15 KMPH speed up to next automatic
signals.
(iv) Whether Loco Pilot stop for 5” at red modified semi automatic
signal and proceed with maximum speed of 10 Kmph.
10.3 AT I.B.S.

(i) Whether Loco Pilot stops at I.B.S. signal at danger?

(ii) Whether Loco Pilot blows whistle to apprise Guard?
(iii) Whether Loco Pilot tries to contact ASM of station in rear on
phone?
(iv) Whether Loco Pilot blows whistle and exchanges all right signal
with Guard before proceed at 15 KMPH if visibility is good and 8
KMPH if visibility is impaired upto 1st stop signal if next station?

11.0 CONTROL OFFICE INSPECTION

(i) Test audibility of CNL phone and frequency of control failures.

(ii) If proper procedure followed in case of running trains without
brake van?
(iii) Proper guidance to SMs in case single line working on double line
and engine failure in block section.
(iv) Cases of bad controlling and action taken.
(v) Arrangements of powers and heavy detention to engines.
(vi) Frequency of change of trains arrangements.
(vii) Caution order register, power/traffic block register.
(viii) Ask controllers if any special facility i.e. crossing stations,
additional loops on any section improve operations and speed
to trains.
(ix) Dy.CHC/Controllers diary, whether entries are carried forward
and follow up action taken therein.
(x) Whether power controller is maintaining the engine turn round
register properly.
(xi) Register of damaged/sick wagons at road side stations, whether
suitable action taken for early clearance.
(xii) Promptness in arranging ART/Medical Van in case of accidents.

12.0 ART INSPECTION

(i) Joint check with Mech. & Medical officers once in three months.
(ii) List of equipment to be physically verified.
(iii) Personal verification of working of each tool and equipment.
(iv) Last inspecting officer may be held responsible if any equipment
fails at site.
 Engineering Department

1.0 FORMATION

(i) Repairs of Formation in embankment/cuttings

(ii) Cess repairs
(iii) Cleaning of rank vegetation/grass in the vicinity of track.

2.0 BALLAST

(i) Proper Ballast profile

(ii) Boxing & Dressing of ballast
(iii) Proper drainage of ballast
(iv) Weeding out of ballast
(v) Ballast retainer at tress passing location

3.0 SLEEPERS

(i) Condition of sleepers

(ii) Damaged/cracked/worn-out sleepers
(iii) Out of square sleepers, if any

4.0 RAILS

(i) Wear of rails

(ii) Corrosion in rails
(iii) Corrosion at welds collars.
(iv) Wheel burns/scabbing of rails

5.0 FASTENING

(i) Condition of fittings

(ii) Standard fittings provided or not
(iii) GRSP worn out/worked out
(iv) Greasing of ERCs.
(v) Jamming/seizure of ERC at regular frequency
(vi) Proper seating of liners
(vii) Proper joggled fish plate at defective welds with two far end
bolts provided or not
(viii) Joggled fishplate with tight clamps on approach of bridges and
on high banks provided or not.

6.0 TRACK CIRCUIT

(i) Proper seating of GFN liners

(ii) Proper drainage
7.0 GANG INSPECTION

(i) Whether tools and plants are sufficient and in good condition.
(ii) Check strength of the gang vis-a-vis muster sheet and utilization
of men.
(iii) Knowledge of gang about the Safety rules.
(iv) Checking of quality of previous days work of the gang and its
quantity
(v) Grievance/difficulty of the gang staff, if any

8.0 CURVE

(i) Cant and Versine within limit or not

(ii) Side wears on outer rail of curve
(iii) Curve indicator/boards as per para no. 409 of IRPWM. Painting of
Versine station no. and Cant.

9.0 POINTS & CROSSINGS

(i) Physical condition and wear of Tongue rail, Stock rail and
crossing
(ii) Check rail clearances of wing rail & check rail
(iii) Throw of switch (95 to 115 mm)
(iv) Condition of fittings
(v) Standard fittings provided or not
(vi) GRSP worn-out/worked out, if any
(vii) Alignment and Unevenness
(viii) Whether the length of turnout is standard and location of stock
joint is correct
(ix) Gauge and cross level at specified location
(x) Gauge, cross level and versine in lead portion

10.0 LWR TRACK

(i) Proper maintenance oiling and greasing of SEJ

(ii) Angles at SEJ sleepers provided or not
(iii) Zero missing fittings and their effectiveness
(iv) No worn-out/work out GRSP
(v) SEJ gapes within limit or not

11.0 MANNED LEVEL CROSSING

(i) Condition of gates, locking arrangements

(ii) Focusing of conventional tri-colour HS lamp should be checked.
Preferably tri-colour LED torches should be provided.
(iii) Safety equipments & tools are in proper working orders or not
(iv) Knowledge of gateman in Safety rules
(v) Duty roster and Gate calendar are provided or not
(vi) Whether the Gateman on duty as per duty roster
(vii) Vision test, Competency Certificate, Safety Camp Certificate,
Refresher course due or not
(viii) Availability of Track protection diagram
(ix) Condition of Gate lodge
(x) Visibility from the road for the trains
(xi) Condition of road surface, speed breakers/rumble strips
(xii) Condition of Road sign boards
(xiii) Condition of approach track of level crossing
(xiv) Condition of check rail and clearance of check rail
(xv) Availability of Inspection record
(xvi) Data of Periodical censes with TVU
(xvii) Proper height gauge provided or not in electrified section
(xviii) Whistle boards is provided and maintained properly
(xix) Water supply arrangement
(xx) Last date of overhauling
(xxi) Date of last inspection
(xxii) Whether distinct indication are provided for guiding the
Gateman to place the detonators in case of emergency

12.0 UNMANNED LEVEL CROSSING

(i) Condition of road surface and approach

(ii) Visibility for the road users should be checked from a distance of
05 meters from the centre line of the nearest track. It should be
cleared for a distance of 600 meters on either side along the
track
(iii) Are the road signs and stop boards on the approaches properly
maintained
(iv) Speed breakers are properly maintained on both side of the
level crossing
(v) Whistle boards is provided and maintained properly
(vi) Condition of check rail and clearance of check rail
(vii) Date of last inspection and overhauling
(viii) Proper height gauge provided or not in electrified section
(ix) Data of Periodical censes with TVU
(x) Condition of approach track of level crossing

13.0 TRACK MACHINE

13.1 Officials inspection schedule has been given in Para 5.3.2 of

IRTMM which is summarized as below:-

S.No. Type of Inspection Schedule Dy. CE/TMC/Line

Machine AXEN/XEN SSE (In-
charge of
group of
 machines)
1 CSM Monthly Fortnightly As per Para-1.1 of IRTMM, shall
2 UNIMAT Monthly Fortnightly inspect the machine
3 BCM Fortnightly Weekly frequently, especially where a
4 BRM Bi-monthly Monthly group of machines are
5 SBCM Monthly Fortnightly deployed with the objective
6 DTS Bi-monthly Monthly of monitoring the health of
7 UNO Monthly Fortnightly machines and to ensure that
8 DUO Monthly Fortnightly the official concerned are
9 T-28 Monthly Fortnightly carrying out their duties
10 PQRS Monthly Fortnightly satisfactorily
11 TRT Weekly Daily

List of Important items to be specially checked by Inspecting officials of

Track machine Organization has been given in Annexure-5.1 of IRTMM
(enclosed) and inspection check list has been issued by RDSO in detail
separately for each type of track machines.

Annexure 5.1

List of Important Items to be Specially Checked by Inspecting Officials

of Track Machine Organization
1.0 Engine
(i) Oil Pressure : at idle speed
: at full R.P.M.
(ii) Correctness of the grade of engine oil being used
(iii) Max. engine temperature during working
(iv) Cleanliness of diesel tank and diesel oil
(v) Whether air filters, Mobil oil filters and diesel filters
changed/cleaned as per schedule or not
(vi) Tightness of foundation bolts of engine, radiator fan motors, fuel
pump, water pump, compressor, alternator, etc.
(vii) Level/topping up of engine oil, diesel oil and water in radiator
(viii) Observance of maintenance schedules and their quality
(ix) Condition of batteries and charging system

2.0 Hydraulic System

(i) Hydraulic pressure in various units and leakages

(ii) Max hydraulic temperature during working
(iii) Whether hydraulic filters have been changed cleaned as per
schedule or not.
(iv) Whether pumps/ motors/valves are being changed as per
schedule or not
(v) Quality of fitment of hose assembly
(vi) Tightness of mounting bolts of pumps and motors.
(vii) Observance of maintenance schedules and their quality
(viii) Level/topping up of hydraulic oil
(ix) Cleanliness of hydraulic tank and oil
(x) Correctness of the grade of hydraulic oil, last date of laboratory
testing and report thereof.
(xi) Accumulator pressure
(xi) Functioning of various valves

2.0 Pneumatic System

(i) Air pressure leaks

(ii) Functioning of various valves
(iii) Functioning of moisture separator
(iv) Functioning of brakes

4.0 General

(i) Functioning of safety devices, control unit and measuring units

and general cleanliness of the machine
(ii) Tightness of the nuts and bolts of all moving and vibrating items
(iii) Condition of the following items of various machines

TTM - Tamping tools, rail clamping discs

BCM - Cutter chain, cutter bar, wear plates, corner
rollers, screens, conveyors
TRT - Conveyer pads, sled, dynamic plow,
clamping and guiding rollers
BRM - Wing plates of side plow and front plow,
broom elements, rail top clearing rubber
elements
SBCM/ - Conveyer belts, tooth bucket, ditcher wheel
KSC 600 - Assembly bearings, screens,
Portals -Sleeper gripper, rail clamps, sliding frames

(iv) Quality of pre and post attention in track for machine working.
Officers of Machine Organisation will report deficiencies to Sr.
DENs/DENs.
(v) Safety aspects (Rules of protection, safety equipments,
Knowledge of safety rules).
(vi) Availability of the updated tamping charts with the machines as
well with the divisional officers.
(vii) Maintenance of records pertaining to the machine.

5.0 BRIDGES

5.1 Regarding Bridges – following points are to be inspected

(i) Steps to be provided for inspection.

(ii) Guard rail clearance : End to be buried in ballast with wooden
block.
(iii) Cleaning of water way.
(iv) Spacing of sleepers in approaches of important bridges (60 cm.
Upto 100m on either Side.
(v) Inspection of bridge : Bridge register (P – 1103.4) Annexure-11/8.
(vi) Painting/oiling & greasing : Date of painting on girder bridges,
flood gauge to be painted
(vii) Trolley refuges.
(viii) Bridge Tableau.
(ix) Foundation plaque - Painting on piers and abutment
(x) Name Board on important bridges
(xi) H.F.L. and Danger level marking
(xii) Gauge and Cross level
(xiii) Provision of dog bolts : arrow marking

5.2 Bridge condition statement should be in following format

Condition of sub Condition of Condition of Condition of

structure wing wall super structure Bearing
 Signal and Telecom Department

1.0 SAFETY CHECKS

1.1 RELAY ROOM/CABIN BASEMENT/BLOCK INSTRUMENT KEY

(i) SER/LSC/Relay Room key is not taken more than once in a month for
schedule maintenance & supervisor takes it.
(ii) Switch on Relay Room Door is as per standard arrangement & spurious
logging is not there.
(iii) Cross check relay room register with data logger records and mechanical
counters / S&T control record - No. of times key taken and duration shall
match.
(iv) Key for Construction work is taken as per the programme agreed by Sr.
DSTE.
(v) Construction staff has given memo of the work done for each occasion of
key taken and has also recorded in the work register to be kept in relay
room by Construction works.
(vi) Block Instrument key is taken only after acceptance of either Failure
Memo or under accepted disconnection notice. Check from records.
(vii) Block Instrument key is not taken or instrument opened when it is on TOL /
Line Clear position. Check timing from TSR.
(viii) Double locks at in Relay Rooms/SER at stations are effective and it is not
possible to open without proper key. Try with all available keys with S&T
staff.
(ix) Check for duplicate keys in Signal Technicians duties room, tool box / bag.
(x) Signal Technicians duty room key is with Signal Technicians and Section
JE/SE/SSE only.
(xi) Relay Room key of S&T lock remains in custody of Signal Technicians of
Station / Section.
(xii) Exceptional report from data loggers to be checked if provided for – point
failure, signal failure and delay in signal going to ON after occupation of
controlling TC.
(xiii) All relays are properly sealed with screw fully tightened and an impression
on seal is proper.
(xiv) Spare relays are kept sealed in Relay Room.
(xv) Data Loggers / modem or its reset is shifted outside, wherever feasible.
(xvi) Panel, lever frame, SM frame, Block testing / overhauling is done.
(xvii) Panel, lever frame, SM frame required lever/slide/button collars are
available.
(xviii) In Relay Room loop or extra wire are not kept.
(xix) Air Conditioning System where provided is working

1.2 SIGNAL FAILURE REGISTER AND MAINTENANCE

(i) Signal Failure Memo is issued for each failure recorded in SFR.
(ii) Each memo issued by SM is acknowledged.
(iii) Put right time & cause of failure are entered properly by SM & S&T staff
respectively.
(iv) Signal failures, which could have been attended from outside but relay
room key taken.
 (v) Trains passed on signal during signal failure.
(vi) Train passed on signal when relay room key was taken during signal failure.
(vii) Total trains passed during failures as per TSR & SFR & T 369-3 B actually
issued.
(viii) T 369-3 B cancelled during signal failure & otherwise.

1.3 DISCONNECTION NOTICE

(i) Total Nos. and adequacy of duration for the type of work done.
(ii) No. of trains passed on signal during disconnection.
(iii) Cross check the functioning of the disconnected gear with data loggers
report and the work, if any done after reconnection.
(iv) Reconnection of Construction work on existing gear is after testing by
open line.
(v) All Supervisors & Maintainers are aware of the activities to be done with
and without disconnection.

1.4 COUNTERS

(i) Check all the counters are in working conditions and increment by one
only.
(ii) Counters are getting updated in both LCP
(iii) RRBU or EUUYN cancellations are done after receipt of memo from SM &
all memos kept serially numbered in guard file.
(iv) EWN operation during TC failure – corresponds with SFR record.
(v) ERRB cancellations are not too many & analysis of it.
(vi) Proper procedure of Axle Counter / MUX resetting is followed.

1.5 JOINT INSPECTION OF PANEL & CROSSING AND TC

(i) Quarterly schedule is followed.

(ii) Deficiencies are not carried forward.
(iii) Major deficiencies yet to be attended like worn out tongue rail, stock rail,
machine sleepers, out of square, missing stock bolts and loose packing.
(iv) Availability of pad & liner, condition of sleeper.
(v) Drainage system.

1.6 MATERIAL AVAILABILITY, SPARES, STANDBY AND REPLACEMENT

(i) Critical stores for regular maintenance.

(ii) Torches & Cells.
(iii) Tools and measuring instruments.
(iv) Cotton waste, signal bulbs/LED Lamps, lubricating & gear oil.
(v) Spare material and equipment including axle counters, AFTC are kept
tested after putting in working circuit for 24 hrs. and signed by the
inspecting official.
(vi) Spare material and equipment including axle counters, AFTC and bonds
etc. of each type are available and kept properly stored.
(vii) Interlocked relays of spare groups are in normal position.
(viii) Replacement of identified gears/parts/components/modules is being
done as per the periodicity defined in mid life rehabilitation plan.
(ix) All standby equipments like dual detection, IPS modules, AT supply, DG
set, and EI Cards/hot standby are in working condition.
1.7 SSE’s DEPOT

(i) Safety meetings are scheduled every month and all staff attended.
(ii) Signal lamp lasting arrangements for 3 hours.
(iii) Material shortage, stock / non-stock items and storage system.
(iv) Staff grievances.
(v) Staff Bio data book (Gyan Jyoti) with Competency certificate cum training
history book is with each maintainer and supervisor, as issued by Training
school/SSDE in-charge.
(vi) Staff is categorized as A, B, C category and 6 monthly review done.
(vii) Staff is not due for refresher course.

1.8 STATION STAFF

(i) Competency of operation is available.

(ii) Setting of point against stabled/stationery load.
(iii) Prescribed practice is followed for treating a point/signal defective till a
written advice for its rectification from S&T staff is given.
(iv) Point is inspected by SM after its failure.

1.9 SWR/SWRD AND CIRCUIT DIAGRAM

(i) SWR matches with SIP.

(ii) SIP matches with the last work commissioned.
(iii) Counselling of station staff is done for the last update of SWR.

1.10 DRIVERS LOBBY

(i) Signal defects are attended and the remarks are put in.
(ii) Repeated cases of defects reported.

2.0 RELIABILITY CHECK

2.1 MAINTENANCE

(i) Maintenance by Signal Technician is regular & record kept in SMC and
site book.
(ii) Sectional JE/SE/SSE’s inspections are regular & record kept.
(iii) Quarterly inspections by SSE and monitoring system by him to ensure
quarterly inspection.
(iv) P-5 Schedule by SSE and corresponding disconnection memo of
adequate duration.

2.2 POINTS

(i) Point motors are opened for regular maintenance & not kept sealed
throughout the year except monsoon.
(ii) Epoxy coating of motor & detector assembly in flood prone area is done.
(iii) Ground connections are fitted as per standard drawing.
(iv) Wear & Tear on machine slides, looseness on pins in ground connection.
(v) Motor current under obstruction & normal and variation
(vi) Friction clutch trips under obstruction.
 (vii) WJR timing for “N” & “R”
(viii) A ward on point motor corresponds with the KLR.
(ix) Cleanliness of carbon brush & availability of chamois leather.

2.3 TRACK CIRCUIT

(i) Track circuit parameters are within limit.

(ii) Relays are not overdue for overhauling.
(iii) Track circuit history card are maintained every six months.
(iv) Track circuit batteries are positively wired in circuit.
(v) Track circuit in flood prone areas and improvement needed like axle
counter in parallel.
(vi) Testing of GJ/IBJ and replacement of IBJ/William stretcher/Gauge
Plate/Tounge attachment is done as per schedule & procedure followed
during replacement.
(vii) OHE bands are available on FP/SEJ & track crossing is insulated.
(viii) Double track lead wires are provided.
(ix) Channel pins are replaced every six months and track lead every year.
(x) AFTC receiver voltage is within prescribed limits
(xi) AFTC bonds are provided and properly connected with Rails
(xii) All track connections are properly made.
(xiii) No spare/released rail is lying parallel to track
(xiv) OHE masts are connected as per manual provisions
(xv) AFTC S/Alfa/Tx/Rx Bonds are replaced every 2 to 3 years or on condition
basis and as per periodicity defined from time to time.
(xvi) Separate terminals for measurement of voltages are provided for UM 71
TCs and measurement is not from back of base pins.

2.4 SIGNAL

(i) LED is provided with current regulators with proper setting for
Conventional or LED ECR as per ECR provided
(ii) HMU functions is checked regularly as per schedule where provided.
(iii) Cases of repeated LED and CRU fusing/failure of a signal or particular
make.
(iv) Signal is secured properly and earthed.
(v) Rodents entry and ingress of moisture and rain water is properly plugged.
(vi) SPDs are provided across each aspect.

2.5 LEVER LOCK & CIRCUIT CONTROLLER

(i) Proper adjustment of bands & make in proper position.

(ii) Serrations are holding bands and nut/split pin are intact.
(iii) Lock is effective and releases at the required position.

2.6 POWER EQUIPMENT, BATTERIES & FUSES

(i) Battery conditions and year of installation, plan for replacement.

(ii) Battery maintenance SG & voltage.
(iii) Load capacity.
(iv) Redundant fuses are removed.
(v) Programme switch contacts are made parallel,
(vi) Parallel fuses in relays & other circuits with indication arrangement and
 working of standby fuses
(vii) Charger failure & alarm for TC batteries & other.
(viii) Fuses of proper capacity of equipment are provided and in signaling
circuit capacity is 2 to 3 times of peak current.
(ix) IPS All equipment are working in n+1/2 configurations
(x) Cold standby of IPS where provided are properly functional
(xi) Alarm for IPS functioning is working properly.
(xii) Protection arrangements of IPS are working properly.
(xiii) Logs for IPS working to be checked through data logger and potential
free contact is connected to datalogger
(xiv) Earthing and surge protection arrangement is effective and earth
resistance is within limits
(xv) Separate power supply equipment/module are provided for either side
signal/TC and line wise also.
(xvi) Power supply bus bar for various supply on either side is in ring formation
(vii) Distribution of power supply for various gears in location is not done on
single fuse, but separate fuses are provided.

2.7 BPAC & AXLE COUNTERS

(i) Co-operative reset is effective & for point zone and it is from site.
(ii) Resetting of axle counter – analysis, repeated resets and cause thereof.
(iii) Channels voltages are in limit.
(iv) Resetting of MUX and analysis of it.
(v) Quad cable is terminated on M6/Link disconnect terminals – plan for
removing 8-way.
(vi) Availability of spares, card, field units & measuring instruments.
(vii) Checking system of spares, put for one day in service.
(viii) Storage of spare cards.
(ix) Axle Counter/MUX are provided with better earth through resistance
improvement compound.
(x) SPDs are provided for each channel
(xi) Shielded cable is used for channels connection to evaluator
(xii) Spurious or induced voltage in channels wrt earth is is not there.
(xiii) Telecom cable joints are not buried in ground but protected in location.
(xiv) Deflector plates are provided

2.8 PANELl/LCP

(i) Integrity check of Interlocking is done as per schedule of 3 years.

(ii) Record of integrity check of interlocking is kept at site, check the LT/ST on
which testing done and signed by testing official. Each time the new print
of LT/ST to be used for testing and no hand written LT/ST or earlier used
one to be taken
(iii) Date of testing is painted on panel.
(iv) Cable from relay room to panel is in protected pipe.
(v) RRBU lock is not free.
(vi) Both LCP are functional
(vii) Login in any of the LCP is possible
(viii) Analyse system/field level alarms wherever provided.
(ix) Communication between LCP and EI is effective. Wherever two
OFC/Cable are provided for interconnection, both cables/OFC are
working.
 (x) Installation is dust free
(xi) All indications/alarms for various equipments are functional

2.9 EI

(i) Schedule maintenance is done

(ii) Proper voltages for CPU, I/O cards and Misc equipment are available.
(iii) Earthing and Surge protection system is effective
(iv) Standby systems are working and seamless changeover in case of hot
standby is working. In case of warm standby, system changeover is
effective and being done regularly.
(v) Communication with other EI/Panel/LCP is working. Media for
communication wherever provided in redundant mode are in proper
working conditions.
(vi) There is no loose wires

2.10 INTERLOCKED LC GATES

(i) Gate opening and closing is smooth and trouble free

(ii) Boom locking is effective.
(iii) All indications and Buzzers on control Panel are working.
(iv) Audio visual warning for Road users where provided is functional.

2.11 CABLE TESTING

(i) Cable Testing as per maintenance schedule.

(ii) System of monitoring cable testing as per schedule.
(iii) Availability of left over spares in existing cables.
(iv) Age & insulation value left.
(v) Need for replacement of defective cable & quantity.
(vi) Tail cables of all electrical gears are tested as per schedule.
(vii) Critical points are provided with dedicated spare cable fully terminated
at either end for instant switching.
(viii) Minimum 2 nos. of 12 core cable are available as spares from end to end
on either side up to home signals.
(ix) Line wise cables are laid and cable core conductor allotted with spare
cables for each direction.

2.12 SIGNAL FAILURE

(i) Incidences of a particular gear failing repeatedly

(ii) Repeated causes.
(iii) Broad analysis and input needed for improvement.
(iv) Maintenance and inspection of signaling and telecom equipment is
being done as per periodicity defined in maintenance schedule.

2.13 DOCUMENTS

(i) Prints of approved tracing of completion circuit of the last alterations are
available.
(ii) Modifications, if any done, it as per approved circuit & approved
diagrams for that are available.
(iii) All documents as per list are available.
 Mechanical Department

1. 0 DIESEL SHED

i. Quality of failure investigations, trend of failure and preventive

actions being taken/to be taken.
ii. Check of repair books and action taken/being taken on the repairs
booked by the drivers.
iii. Corrective/preventive action taken in case of failures on account of
maintenance lapses.
iv. Inspection of outgoing locomotives in respect of:
a. Quality of schedule attention.
b. Out of course repairs.
v. Items of any special drives based on failure analysis.
vi. Record keeping of various repairs.
vii. Attention to and monitoring of high LOC locomotive and
locomotives with high SFC.
viii. Availability of spares, time taken for inspection of material.
ix. Unit exchange items.
x. Summer drives /Monsoon drives and other special drives, if in
progress.
xi. General housekeeping of shed.
xii. Progress of schedules and out turn locos overdue schedules.
xiii. Availability of de-mineralized water or working of DM Plant.
xiv. Availability of lubricants.
xv. Tests of water and oil samples in laboratory and availability of
chemicals.
xvi. Record keeping of laboratory tests and action taken on them.
a. Spectrograph results and action taken.
b. Chloride level maintained.
c. Sulpher content of HSD.
xvii.Working of machinery & Plant, Whiting Jacks etc.
xviii.Condition of building, pathway and drainage system and other
assets.
xix. Checking of load box records.
a. Condition of load box.
b. Record keeping.
xx. Review of overall performance of shed vis-à-vis Action Plan Target.
xxi. Vacancy and attendance position, administrative action taken for
long unauthorized absentees.
xxii. Block and crankshaft failure reports and analysis.
xxiii.Shed statistics pertaining to GTKM, SFC, LOC, Engine Kms,
Punctuality,
equipment failures and Outage. Present holding, holding capacity
and future expansion plans.
xxiv.Progress of Works, RSP and M&P proposals.
xxv. Training facilities available in the shed. Condition of Training centre
and Hostel.
xxvi. Diesel Shed Store – Receipt and Inspection Ward. Procedure for
sampling and inspection, storage of rubber components, oil etc.
Rejection Ward – Status of rejection cases.

2.0 SUPERCHECK OF OUTGOING LOCOS FROM DIESEL LOCO SHED

Drivers’ repair book should be checked for remarks by drivers and

Inspectors’ till the last schedule before starting the super checking
of the locomotive by both Mech and Electrical side.

2.1 MECHANICAL

2.1.1 ENGINE IN SHUT-DOWN CONDITION

2.1.1.1 RADIATOR ROOM

(i) Move radiator fan blades with hand clock wise and anti-clock wise
to detect any Backlash.
(ii) Move radiator fan blades up and down with jerk to check the
condition of radiator fan bearing.
(iii) Check RTM blower taper sleeve lock nut tightness.
(iv) Check the condition of ‘V’ belts.
(v) Check the leakage from the expansion tank bottom plate.
(vi) Check the clamping of water pipe on top of RTM blower.
(vii) Check the ECC base for any copper dust.
(viii) Check the condition of water cross over pipe of radiator and its
protection.

2.1.1.2 EXPRESSOR ROOM

(i) Check condition of the bubble collector holding clamp welding.

2.1.1.3 ENGINE ROOM

(i) Cleanliness.
(ii) Check oil level in Governor.
(iii) Check provision of grommet in high pressure tubes.

2.1.1.4 UNDER CARRIAGE

(i) Check adequate level of suspension bearing oil and its filling cap.
(ii) Check adequate level of cardium compound in gear case and its
cover.
(iii) Check tightness of gear case bolt.
(iv) Check if the rollers on the equalizing beam are free.
 2.1.2 ENGINE IN RUNNING CONDITION

2.1.2.1 NOSE COMPARTMENT/CAB

(i) Check for LO leakage from the OPS/Gauge supply in nose

compartments.
(ii) Check control air pressure for 5.00kg/cm2 setting after draining
reservoir.

2.1.2.2 ENGINE ROOM

(i) Is the engine running.

(ii) Stop crank case exhauster motor on 8th notch and check the
following leakages.
(iii) Leakage from crankcase covers.
(iv) Leakage from head covers.
(v) Leakage from governor to block base joint.
(vi) Leakage from cam gear cover.
(vii) Leakage from vibration damper block base joint.
(viii) Leakage from after cooler housing base joint.
(ix) Leakage from expansion doors and expansion dummies.
(x) Switch on crank case exhauster motor and check the engine
for any unusual sound also look for the colour of the exhaust
from C motor.

2.1.2.3 EXPRESSOR ROOM

(i) Check the leakages of IC (Inter cooler) from joints.

(ii) Check leakages of IC (Inter cooler) from pump face joint,
water pump
lock face joint, main header blocks face joints.
(iii) Check water leakages from, the Victaulic/dresser gaskets on
the water outlet header.
(iv) Check the sign of leakage of water from way of the vent
pipes in expresser room.
(v) Press expresser tripping valve spindle by hand – it should not
depress.
(vi) Check oil level of expresser.
(vii) Check vibration of horizontal shaft.

2.1.2.4 RADIATOR COMPARTMENT

(i) Check condition of radiator compartment floor for leakage of

IC or water from Victaulic and dresser joints.
2.1.2.5 UNDER CARRIAGE

(i) Ensure working of ADC and MR drain cocks.

(ii) Check for any leakage of air from valves and brake pipes.

2.2 ELECTRICAL

2.2.1 ENGINE IN SHUT-DOWN CONDITION

2.2.1.1 DRIVER’s CAB:

(i) Check cleanliness and condition of finger tips of CK1 and CK2
Contractors.
(ii) Visually inspect the condition of Panels.

2.2.1.2 GENERATOR ROOM

(i) Check Oil level in Hydraulic Governor if provided.

2.2.1.3 ENGINE ROOM

(i) Check for connection and layout of tacho generator wiring.

2.2.1.4 EXPRESSOR ROOM

(i) Check fuel pump carbon brush and condition of commutator

for D.C. motors.

2.2.1.5 RADIATOR ROOM

(i) Check for wiring of RCC for proper clamping (Radiator clutch
coil).

2.2.1.6 UNDER CARRIAGE

(i) Check for layout of axle generator wiring and its clamping.
(ii) Ensure that the cables are not rubbing with body.
(iii) Ensure that the TM covers are intact and properly secured.

2.2.2 ENGINE IN RUNNING CONDITION

2.2.2.1 ENGINE CAB

(i) Check for operation of ECC and other circuit breakers like FP
Circuit breakers, Cr. Case Exhauster Motor circuit breakers.
(ii) Check for correct operation of BKT. Reverser, Power contractors.
(iii) Check for air leakages from pneumatic pipelines to reverser RXT
and power contractor magnet valves.
 (iv) Check the operation of the following emergency switches Motor
cut out switch, Radiator Fan emergency switch, PCS, TRL, DMR.

2.0 RAILWAY DIESEL INSTALLATION (RCDs)

(i) Performance of Flow Meter.

(ii) Electric fuel pump & Dsl pump.
(iii) Availability of fire extinguishers, sand and water buckets.
(iv) Changing of filters of filters housing.
(v) Condition of decanting pipe and fuelling pipe.
(vi) Disposal of spilled HSD Oil.
(vii) Accountal of HSD Oil.
(viii) Effectiveness of Water finding Paste-check on water and later
see if the tank bottom has any water.
(ix) Shortages in fuel and write off action.

3.0 INSPECTION OF ARTS

3.1 CONDITION OF ROLLING STOCK

(i) Whether due/ overdue POH.

(ii) Present condition.
(iii) Brake gear and brake system continuity.
(iv) General cleanness.

3.2 HYDRAULIC RE-RAILING EQUIPMENT

(i) Running of power pack under load condition pressure setting.

(ii) Whether consumables and other spares are available in sufficient
numbers and action taken for procurement.
(iii) Availability & condition of hydraulic oil.
(iv) Condition of wire ropes.

3.3 GENERATORS – FIXED OR PORTABLE

(i) Check running, condition of brushes and availability of spares.

3.4 LIGHTING EQUIPMENT

(i) Check all lighting stands, reflectors, Tower lights condition of

cables, switches.

3.5 PETROMAX

(i) Check proper burning/lighting, spare mantles, pins, pumping

equipment.
 3.6 S&T EQUIPMENT

(i) Whether public address system is in working condition.

(ii) VHF sets for proper working.
(iii) Walkie- talkie sets for working, condition of dry cells.
(iv) Field telephones for proper working and condition of cables.

3.7 FIREFIGHTING EQUIPMENT

(i) Refilling dates, general condition.

3.8 DETONATORS

(i) Availability dates, general condition.

3.9 COMPRESSOR

(i) Check for working and availability of spares.

3.10 GAS CUTTING EQUIPMENT

(i) Condition of torches availability of acetylene and oxygen

cylinder. There should be at least 4/8 cylinders and 4 torches.

3.11 AVAILABILITY AND ADEQUACY OF OTHER TOOLS

(i) Availability and adequacy of other tools like jacks, hard wood
Packing, camera, kitchenware, first aid equipment.

3.12 COLD CUTTING EQUIPMENT

(I) Check working, availability of spares disc spark plug and

maintenance tools, ask for demonstration and see if staff
conversant with its use.

3.13 140T CRANES

(i) Check whether the “special safety precautions for operation of

140T cranes” are prominently displayed in the driver’s cab both
in English and vernacular.
(i) Availability of consumables for the crane.
(iii) Availability of at least two sets of well trained operating staff.

3.14 CAMERA
(i) Check the camera and its flash for its proper operation.
3.15 KITCHEN WARE, COOKING GAS ETC.

(i) Check all the kitchen ware of its proper cleanliness.

(ii) Check whether the raw material for cooking food are available in
fresh stock.
(III) Check the cooking gas cylinder and its connections are properly
fitted.

3.16 TOOLS AND EQUIPMENT

(i) Check the tools and equipment list and see that the tools,
gauges, spanner etc, are available in ART as per revised list.
(ii) Check all the measuring instruments are also kept as per
requirement.

3.17 FIRST AID EQUIPMENT

(i) Check the stretchers and their condition.

(iii) Check whether the first aid box material has been inspected and
replaced as per schedule.

3.18 MISCELLANEOUS ITEMS

(i) Check inspection register whether the inspection of ART has

been carried out as per directives.
(ii) Check chains and wire rope testing register, whether the entries
of testing wire rope and chains have been made regularly as per
schedule.
(iii) Check G&SR & Accident Manual whether the latest correction
slips have been included in them.
(iv) Check ART Log Book whether the entries of the ART movements
at the site of accident whenever order is made till date of
inspection.
(v) Check that the ART is kept in one formation and can be taken
out with minimum delay.

4.0 INSPECTION OF ARME AND AUXILIARY VAN

4.1 CONDITION OF ROLLING STOCK

(i) Due/over due POH

(ii) Due/over due maintenance schedule.
(iii) Mechanical condition (Brake gear, wheel etc.)
(iv) Cleanness.

4.2 COLD CUTTING EQUIPMENT (HRD)

(i) Whether in working order, physical trial to be done.

(ii) Availability of spares (disc. Spark plug) and tools.
(iii) Availability of cutogen and DA and 02 cylinders.
(iv) Working to be checked by physical trial.

4.3 GENERATOR

(i) Whether in working order (actual trial to be done by starting it).

(ii) Availability of petrol/diesel.
(iii) Condition of brushes, and
(iv) Availability of spares.

4.4 LIGHTING EQUIPMENT

(I) Check availability of lamps, reflectors, towards lights stands,

cable, switch board.
(II) Trial to be done to check working.

4.5 AVAILABILITY OF DRINKING WATER AND EATABLES

(i) Check availability of water, date on which water was filled or

mineral water.
(ii) Check availability of milk, biscuits, coffee, tea leaf and their
expiry dates.
(iii) Availability of proper plates, cups and saucer.

4.6 CHECK AVAILABILITY AND FUNCTIONING OTHER ITEMS

(i) Check availability and functioning of jacks, digging equipment,

tools, petromax, fire extinguisher, stove, kettle etc. to scale.
(ii) Check availability of Accident Manual G&SR.
(iii) Check availability of Red and green banners, detonators, torch,
cell, transition coupling, tent etc.

5.0 COACHING DEPOT

5.1 PIT EXAMINATION AND CLEANLINESS

(i) Adequacy of pit examination time for various rakes

(ii) Availability of berthing slots
(iii) Infrastructure availability and adequacies, of the following;
a) Approach road
b) Cleanliness
c) Pathways for material movement.
d) Lighting
e) Pit Light for night examination
f) Welding connections
g) Availability of compressor and
 h) Adequate pipelines for pressure testing’s.
i) Mechanized cleaning with High pressure jet cleaning
machines etc.
through professional agencies.
(iv) System of cleaning of rakes and execution of mechanized
coach cleaning contract as per scope of work.
(v) Quality of repairs.
a) Detailed Air Brake Testing procedures.
(vi) Compliance of instructions for fitment of brake gear & suspension
items.
(vii) Coach holding Vs Actual requirement.
(viii) Availability of water and watering facilities.
(ix) Drainage adequacy.
(x) Quality of Terminal examination/attention in stabling
lines/platforms under RPC.
(xi) Adherence to the activities listed in Trip/A/B Schedules.
(xii) Redressal of passenger complaints.
(xiii) Effectiveness of Pest & Rodent control measures.
(xiv) Performance of linen maintenance contract.

5.2 PERFORMANCE INDICES

(i) Review indices, identify areas of weakness (strength to be advised

to universalize good practices), decide action to be taken
(ii) Ineffective coaching stock.
(iii) Average repair time, placement/withdrawal time.
(iv) Stock detained for long periods.
(v) Cases of punctuality loss.
(vi) Coach failures analysis, reporting system and follow up.
Detachments primary rakes.
(vii) Schedules done/arisings/overdue (including POH)

5.3 SICK LINE RELATED ITEMS

(i) Adequacies of infrastructural facilities for IOH.

(ii) Quality of repairs during IOH.
(iii) Adequacy of lifting facilities.
(iv) Attention to welding practices particularly earthing.
(v) Air pressure, testing of stock after repairs in sick line.
(vi) Road access and availability of material handling equipment.
(vii) Review of supply/requirement of wheels & overhauled bogies
from shops.

5.4 TRAIN DUTY ON PLATFORMS

(i) Availability of watering facilities.

(ii) System of rolling in examination of passing through trains.
 (Availability of powerful lights for rolling in examination on either
side on all platforms)
(iii) System/adequacy of trouble-shooting of passing through trains
and monitoring of the same.
(iv) Does TXR record correct levels of Air pressure on loco and SLR?
Does he conduct checks for passenger Alarm Device ? Do the
fitters have proper tools, lights, etc.? Are Ac coaches pre-
cooled ?
(v) Pad locking of terminating trains.
(vi) Drainage/cleanliness of platform line.
a) Clean Train Station activities and the performance levels,
execution of CTS contract as per scope of work.
b) Adequacy of fire fighting and other safety
equipments/plants.
(vii) Performance of OBHS.

5.5 MATERIALS

(i) Housekeeping.
(ii) Compliance of stores imprests schedule.
(iii) Important item out of stock / in short supply. Check consumption
of all consumables per annum. Is it adequate to cover the
cleaning requirements throughout the years.
(iv) Non moving items/correctness of imprests sanction.
(v) Scrap return.
(vi) Proper storing of rubber item.

5.6 FINANCE

(i) High value item analysis.

(ii) Review on acceptance of workshop debit.

5.7 ESTABLISHMENT

(i) Vacancies
(ii) Staff grievances
(iii) HOD/Sick cases
(iv) Causality/absentees. Are attendance registers properly kept and
checked in time? Action taken on frequent and OR long
absentees.

5.8 TRAINING NEEDS

(i) Facilities for training and adequacy thereof

(ii) Overdue refresher courses, orientation courses and special
courses and monitoring thereof.
(ii) Knowledge of staff /supervisors, system of up-grading their
knowledge.

6.0 FREIGHT DEPOT

6.1 ROH RELATED ITEMS

(i) System for identification of repairs and ensuring the

completeness thereof.
(ii) Availability of unit exchange spares mainly trolleys, springs and
wheels.
(iii) Availability of must –change items: system monitoring audit
checks.
(iv) Attention to welding practices, particularly of earthing
(v) Availability & use of gauges.
(vi) Quality of repairs and attention to schedule items

6.2 SICK LINE RELATED ITEMS

(i) Adequacy of lifting facilities

(ii) Attention to welding practices particularly earthing
(iii) Air pressure/vacuum testing of stock after repairs in sick line.
(iv) NTXR rejection and analysis thereof.
(v) Road access and availability of material handling equipment.

6.3 MANAGEMENT INFORMATION SYSTEM

(i) Analysis of failures.

(ii) Analysis of average examination time
(iii) Compliance of imprests items and availability of critical
materials like brake blocks, brake block keys, brake gear pins,
etc. Analysis of non – moving items
(iv) Trend of expenditure – unit cost and inventory
(v) Identification of training needs and training
(vi) 100% implementation of safety related modifications
(vii) Use of bulb cotters in place of split cotters
(viii) Ultrasonic testing of axles. Please make surprise check of an
axle already cleared.
(ix) Provision of spare templates for worn out wheel profile for tyre-
turning of wheels
(x) Analysis of freight trains
(xi) Examined in loaded/empty condition.
(xii) Running with invalid BPCs
(xiii) Coming for intensive exam. With open doors.

6.4 INTENSIVE EXAMINATION OF AIR BRAKE TRAINS

Ensuring 100% rolling-in-examination for loose brake

 gears/skidded wheels/hot box before intensive examination. Is
BOX feeling done after train comes to a halt.

6.4.1 BRAKE GEAR AND WHEELS

(i) Complete inspection of running gear fittings.

(ii) Correct fitment of Brake Gear pins, split pins & bulb cotters.
(iii) Tapping and gauging of wheels.
(iv) Check wheels free from defects as per IRCA rule book.
(v) Hand brake to check for working.
(vi) Check empty load box in correct handle position & connection.

6.4.2 SAFETY FITTINGS

(i) Checking of safety brackets, safety loops and safety fittings

(ii) Checking correct and sound fitment of AR holding straps.

6.4.3 BOGIE FRAMES AND SPRING GEARS

(i) Check for cracks on horn gaps, side frame/ spring plank on
CASNUB Bogies.
(ii) Replace cracked/broken springs.
(iii) Check spring cambers for over loading.

6.4.4 BRAKE POWER

(i) Check for adequate pressure level

(ii) Leakage rate should be within prescribed limit.
(iii) Check for proper mating of brake block on wheel treads
(iv) Check, correctness of ‘A’ dimension clearance of SAB regulator
and ensure proper working.
(v) Ensure brake block thickness above 20 mm.
(vi) Fitment of quick coupling / Adopter ‘B’ in brake van to be
ensured.

6.4.5 MISCELLANEOUS

(i) Check buffer heights.

(ii) Check proper security of doors (covered wagons).
(iii) Check proper packing/lashing and securing of consignment.
(iv) Inspection of draw and buffing gears.
(v) Ensure proper locking of CBC/proper tightening of screw
couplings.

6.5 INTENSIVE EXAMINATION OF AIR BRAKE TRAINS

Ensuring 100% rolling-in-examination for loose brake

gears/skidded
 wheels/hot box before intensive examination.

6.5.1 BRAKE GEAR AND WHEELS

(i) Complete inspection of running gear fittings

(ii) Brake rigging pins & safety brackets in proper working condition
(iii) Tapping and gauging of wheels to be ensured.
(iv) Wheels to be checked and should be free from defects as per
IRCA rule book.
(v) Hand brakes of wagons to be fully released.
(vi) Operating handle of empty load box in correct position.

6.5.2 BRAKE POWER

(i) Check brake pipe pressure and ensure:

No. of wagons Engine Brake. Van

a) Upto 56 Wagons 5.0 kg / Cm2 4.8 Kg/ Cm2
b) Above 56 5.0 Kg/Cm2 4.7 Kg/Cm2
Wagons

(ii) Ensure leakage rate within prescribed limit.

(iii) Proper adjustment of piston stroke. Ensure within
specified limit after brake application. .
(iv) Proper mating of brake block on wheel treads.
(v) Proper working and correct ‘A’ dimension clearance of
SAB Regulators.
(vi) Ensure minimum percentage of operative cylinders as peer
specified limits.
(vii) Ensure continuity of brake pipe connection and
Conduct continuity test.
(viii) Ensure working of guards’ emergency brake valve and proper
fitment and working of quick coupling.
(ix) Ensure brake cylinder piston fully inside and brake
blocks having clearance from wheels, after release of brakes.

6.5.3 MISCELLANEOUS
(i) Ensure all angle cocks (except at rear end of train) are kept
open
(ii) Ensure Isolating cock of DVs to be in open position
(iii) Ensure BP & FP coupling at rear end of train is placed on support
(iv) Ensure CBCs are properly locked and operating handles
properly secured.
(v) Ensure proper closing of doors.
6.5.4 ADDITIONAL ITEMS FOR BOBR/BOBR’N’/BLC WAGONS

(i) Load sensing Device (LSD) to be checked for proper working.

 (ii) Ensure clearance between operating value and spring buffer
(LSD) within specified limits.
(iii) Bolts and nuts of LSD to be properly tack Welded.
6.6 GUARD AND DRIVER CHECK (EXAMINATION)
(i) Knowledge of Guard and Drivers of items to be checked.
(ii) Quality of check being done by Guard/Driver.
(iii) Check for correct method of continuity test being done by
Guard & Driver.
 Electrical Department

1.0 TRACTION DISTRIBUTION

1.1 STATIONS:

(i) SWR with latest correction slips.

(ii) Display of Traction working Diagram and it’s correctness at SM’s
Room and Cabins.
(iii) Traction Key Board and Key Register for it’s proper maintenance
and proper entries of Keys taken for isolator operation by
Station staff or OHE staff is to be ensured.
(iv) Knowledge of Traction working of SM/ASM on duty.
(v) Validity of the Competency Certificate of SM/ASM for isolator
operation.
(vi) i) Operation of CLS panel switches and
ii) availability of A.T. stand by supply.
(vi) Proper earthing of all metallic structures in the vicinity of the OHE
at stations, such as ROB/FOB, Water tanks and Platform shelters
etc.
(vii) Proper connection and availability of structure bonds.
(ix) Presence of caution and warning boards at either end of
platform sheds, at Booking window and on the OHE structure of
platform and anti-climbing devices where ATs are provided.
(x) Check Horizontal clearance minimum of 2.36 m for overline
structures from Central line of the track to the face of the
structure and vertical clearance of OHE from the bottom most
point of ROB/FOB or any other over line structure for a minimum
of 0.37 m.
(xi) Check for any flash marks on the under side of bridge structure.
(xii) Check that the prescribed height of contact wire is available
under overline structure.
(xii) Check that smoke screens are properly secured and have
adequate clearances from OHE.
(xiii) No live portion of OHE should be available over platforms. Check
the same.
(xiv) Check implantation of masts/portal uptights provided on the
platforms. It should be minimum 4.75 m.
(xv) Check protective screens on FOB/ROB.
(xvi) Check respiration charts and first aid box in ASM’s Office.
(xvii) Check E. C. Phone sockets at important locations.
(xviii) Check availability of staff warning boards in the offices of ASM
and TXR office etc.,
(xix) Check whether any person is travelling on the roof of
coaches/wagons.
(xx) Precautions to be taken in case of emergency:
 a) When an OHE snaps cordoning of area around the
conductors should be imposed.
b) Advise the TPC/OHE depot for clearing the OHE
obstruction.
c) Necessary precautions to be taken by SM/ASM for
trains movement.
(xxi) Working of TPC phone

1.2 ENROUTE:

(i) Any obstructions including tree branches in the way of free

movement of Pantograph and trains.
(ii) Tilting of masts especially on high bank and masts with sand core
foundations.
(iii) Check excessive sagging or hogging of contact Wire.
(iv) Any OHE wires or equipments in hanging position.
(v) ISOLATORS:
i) Check locking arrangements.
ii) Correct alignment of blade tip in the fixed pole contact
jaw. Correct matching and alignment of arcing horns.
(vi) Bird’s Nests
(vii) Flashed/Damaged Insulators

1.3 LEVEL CROSSING :

(i) Structural soundness of Height Gauges at level crossings.

(ii) Check height and gradient of contact wire. (By OHE staff only).
(iii) Check the road level marking on height gauge and actual road
level and clearance of height gauge (Maximum: 4.67 m).
(iv) Check the availability of 25 KV caution board on the height
gauge.
(v) Check the soundness of inter rail bond at LC gate.
(vi) Check the availability of proper earthing of lifting barriers.

1.4 GENERAL:

(i) Electrical shock treatment boards exhibited in every OHE depot,

equipment room, switching stations, cabin, Inspection Car Shed,
Loco Shed, OHE Inspection Car and Wiring train and also in
offices of SM, ASM, CYM, AYM and HTXR.
(ii) First Aid Box should be kept at every switching Stations,
maintenance depot, in OHE Inspection Car, Break down
vehicle and wiring train as well as in Station also.
(iii) Ropes, come-along clamps, tirfor etc., should be tested.
(iv) Ensure earthing before commencement of work for all metallic
parts with in the reach.
(v) Each working party shall be protected by at least two
independent earthes, one on each side of working party.
(vi) Check availability of restricted clearance boards where the
clearance between OHEs of two different E/Sections is less than 2
m.

2.0 ELECTRIC LOCOMOTIVE

2.1 STATIONS/ENROUTE :

(i) Working of Speedometer.

(ii) Condition of Flasher Lights (both cabs)
(iii) Marker lights (Red/White)
(iv) Horns.
(v) Wipers (both cabs)
(vi) Head lights (both cabs)
(vii) Sanders (both cabs)
(viii) Sun Shades (both cabs)
(ix) Cab shutters
(x) Cab heaters
(xi) Hand brake
(xii) Fire Extinguishers.
(xiii) Ladder
(xiv) VCD Working
(xv) Speed limit stencil
(xvi) Relay covers
(xvii) Alarm chain pulling system (Buzzer)
(xviii) Working of Rheostatic brakes
(xix) Shunting Notch operation
(xx) TM inspection covers and TM gear case covers are available
and intact
(xxi) Defects/Deficiencies noticed in the locomotive
(xxii) Riding quality of locomotives
(xxiii) Log Book Remarks
(xxiv) Working of MVRF during Rheostatic braking
(xxv) Condition of loco brakes during L.E.
(xxvi) Visual inspection of auxiliaries, feel by hand the temperature of
all axle roller bearings.
(xxvii) Visual inspection of Mechanical components like springs,
equalizer pin, dampers etc.,
(xxviii)General roof inspection for any Foreign materials such as wire
pieces etc.
(xxix) Battery Voltage
(xxx) Cattle Guard & Rail Guard
 ANNEXURE-I
FOOTPLATE INSPECTION

1. Train No..............................................
Engine No...........................................
Base ...................................................
Load...................................................
OPRS No./MV5 No..............................
From station ................................to station...........................................
Departure time.............................Arrival time......................................

2. Name of Loco Pilot............................................................................

Headquarters..........................................................................................

Date of last PME...................................................................................

Next due on...........................................................................................

Date of last safety camp

attended........................................................
Next due on..................................................

Date of last Psycho test..........................

Next due on...........................

Date of last refresher course attended.........................................

Next due on..........................................

Competency certificate for Automatic Signalling working last

renewed on..............................................
Name of nominated LI..................................
Last counselled on.........................................
Whether spare spectacles available with Loco Pilot? Yes/No (If
Loco Pilot uses one)

3. Whether Loco Pilot has following personal stores?

i. G&SR book with all C/s updated.
ii. 2 red and 1 green flag in good condition.
iii. Detonators – 10 Nos. Date of manufacture
......................................................................
iv. One tri colour hand signal torch..
v. Tool box with standard tools.
vi. Signal location book

4. i. Name of the Assistant Loco Pilot .................................................

HQ.................................................................................
ii. Date of last refresher course attended................
 Next due on...................
iii. Date of last PME........
Next due on.........
5. Air pressure.............................................................

i. Train engine.................................................................
ii. Brake van....................................................................
iii. Total no. of cylinders..................................................
No. of effective cylinders...........................................
Brake power % ...........................................................

6. Whether engine equipments headlight/electrical

speedometer/mechanical speedometer/flasher
lights/marker lights are in working condition?
7. Whether Loco Pilot check the brake power of his train at the first
opportunity?
8. Whether proper BPC is available with Loco Pilot.
9. Whether printed caution order form is available with Loco Pilot.

10. Check
(a) Whether Loco Pilot follows correct procedure while passing a
defective Signal at ON.
(b) Whether Loco Pilot follows correct procedure while passing
an automatic Signal at ON/IBS at ON.
(c ) Whether the Loco Pilot checks personally authority to
proceed when delivered to him by Station staff.
(d) Whether engine crew exchange all right Signal correctly with
the Guard of train, station staff, with train crew of train passing on
adjacent lines.
(e) Whether Loco Pilot and Assistant Loco Pilot whistle freely while
approaching W/WL Boards upto level crossing gates and running
through Stations.
(f) Whether the engine crew look back frequently particularly on
curves to ensure safe and complete running of trains?
(g) Whether the Loco Pilot observe following correctly:-
i. Permanent speed restriction
ii. Engineering temporary speed restriction.
iii. Speed limits while entering and leaving form loop
line.
iv. Maximum permissible speed of
Mail/Express/Passenger/Goods train.
v. Other speed restrictions.
(h) Knowledge of critical locations to engine crew
(i) Alertness and sense of responsibility of ALP
(j) Knowledge of working on Gradient sections
(k) Observance of rules for preventing SPAD
(l) Knowledge of stabling a train
11. Whether Loco Pilot stop and start the train without jerk?
12. Whether the Loco Pilot ensures while stopping his train that
fouling mark is clear?
13. Calling out of Signal aspect between Loco Pilot/Assistant Loco
Pilot.
14. Whether engine crew are watching safe passage of trains on
adjacent line and checking tail board or Guard’s Signal on
adjacent line.
15. Whether ghat competency certificate is available?
16. Whether any unusual occurrence observed on run?
17. Whether any unauthorized person is travelling in loop?
18. Switching OFF of mobiles phones of LP/ALP
19. Sigma marks on second mast before every signals.
20. Loco Pilot’s knowledge to be tested in following:-
i. Protection of adjacent line on top priority during accident.
ii. Use of flasher light, when train stopped in section.
iii. Train delayed in block section.
iv. Train stalled in rising gradient.
v. Procedure to be followed to pass IBS at ON.
vi. Procedure to be followed when experienced jerked in
section.
vii. Ghat working rule.
viii. Procedure for working load without BPC.
ix. Loco Pilot’s duty during TSL working and all communication
failure.
x. Working of trains during train parting.
xi. Knowledge of whistle codes.
xii. Speed of train when headlight bulb is fused.
xiii. Working of train when headlight and marker light both are
failed or not working.
xiv. Whether Loco Pilot and Assistant Loco Pilot are in habit to
write defects in signals and track in books kept in lobbies?

21. Availability of safety equipments.

a. Wooden wedges – 2 Nos.
b. Fire extinguishers – 2 Nos. (Last refilling date)
c. Audio visual indicators for air flow meter in working
condition.
 ANNEXURE-II
INSPECTION OF CREW BOOKING OFFICE/LOBBY

1. Staff on duty:
Crew Booking supervisor
Shademan/detail check
2. Manual sign ‘ON’ and sign ‘OFF’ register in case of CMS failure.
3. Breathlyser test record to be counter signed by lobby incharge.
4. Bio-data register- how many Loco Pilots/Guards are due for
PME/Refresher/Safety camp.
5. Breathlyser instrument in working condition and total breathalyser
equipment available.
6. Board displaying staff wearing glasses displayed in lobby?
7. Board displaying correct safety circulars, safety bulletins and
headquarter bulletins is displayed in lobby – Yes/No.
8. List of CMS ID of all Running staff and supervisors.
Safety circular
Order/Instruction book
Caution order register
Safety bulletins
9. Whether caution order foils are daily received and filed correctly
and brought forward in caution order register every Monday.
10. Whether illuminated caution order boards displays Caution order
imposed section wise as per caution order.
11. Register indicating Loco Pilots screened in ABC category and
their monitoring by the respective LI’s is maintained.
12. Unusual incidences register is maintained at the lobby and Loco
Pilots/Guards are recording entries in the same. Yes/No
13. Staff detail books are properly maintained. Booking of crew as
per crew link.
14. Loco Pilot Observation Register is maintained properly and
failures recorded by the Loco Pilots are repeated promptly to
test room/PCOR on duty and compliance recorded of the same.
15. Whether First-Aid Box available in lobby is having the medicines
as per FA Box list and is being regularly checked. Availability of
stretcher.
16. Whether G&SR, Accident Manual with the latest correction slips
posted upto date are available with LF/Lobby incharge.
17. Functioning of CMS and CMS log book
18. Whether staff coming on duty are in proper uniform and in
possession of safety performance card and having spare
spectacles.
19. General Up keep of the lobby.
20. List of operationally weak LP/ALPs
21. Whether list of staff addicated to alcoholic drinks is available with
lobby incharge.
22. Whether the list of senior goods Loco Pilots who have been
screened and found fit to work on passenger trains is available
with lobby incahrge.
23. Staff available in lobby should be tested in regard to very
important duties of Loco Pilot & Guard during train operation,
about latest instructions and various corrections made in G&SR.
24. Safety posters and safety slogans are displayed in the lobby.
25. Complaints rederessal system.
26. Simulator training
27. System of CTR collection and dispatch to statistical branch and
compilation of GTKMs
 ANNEXURE-III

INSPECTION OF RUNNING ROOM

1. Name of Running Room/Station

2. Date of Inspection
3. Staff on duty:-
Bearer
Janitor
Cook
4. General cleanliness – Premises including Bed Rooms/Reading
Room/Toilets/Dinning Rooms/Kitchen.
5. Accommodation – Adequate/congested/short. Any proposal
formulated for overcoming the shortages. Provision of two beds
per room/cubicle
i. Sufficient number of beds available-Yes/No.
ii. Sufficient number of blankets available – Yes/No
iii. Sufficient number of mosquito nets available –Yes/No
iv. Sufficient number of table and chairs available – Yes/No
v. Adequacy of stock of linen - Adequate/Inadequate
vi. Availability of crockery cutlery, cooking gas–
Adequate/Inadequate
vii. Adequate provision of light, fans, night lamp, water coolers,
desert coolers, aqua-guard, insect killers, Geysers, exhaust
fans etc. – Adequate/Inadequate
If any of the above items found inadequate, details of additional
requirement.
viii. Provision of curtains and doormats
6. Condition of furniture – beds. Lockers, chairs, dinning tables etc.
7. Condition of Mattress/Pillows – Good/bad/satisfactory. Provision
of rubberized coir mattress and pillows
8. Condition of linen i.e. bed sheets, pillow covers, mosquito nets –
Torn/Good. Frequency of changing.
9. Condition/quality of blankets and when these are being washed
periodically – Quality of washing.
10. Condition of kitchen – Good/Satisfactory/bad. If not what
improvements are necessary. Availability of dust bins
11. Condition of bathrooms – Good/Satisfactory/bad. If not what
improvements are required.
12. Are newspapers/magazines being supplied.
13. Is there any nuisance from outsiders.
14. Are the cook and bearer clean and hygienic.
15. Complaint book available or not. Nature of compliance
recorded – Action taken.
16. Register of joint checking of Running room by Electrical and Civil
supervisors regarding maintenance of running room.
17. Availability of safety posters and fire extinguishers.
18. Repair to roofs, doors, windows , toilets and bathrooms wherever
necessary.
19. Provision of adequate water supply and provision of showers in
bathrooms.
20. Provision of fencing wherever needed. Maintenance of garden,
tree plantation, and beautification with plants in pots (leaf
variety)
21. Any suggestions to improve the condition of Running Room such
as modernisation of kitchen and lavatory.
 ANNEXURE –IV
NIGHT INSPECTION OF A STATION

1. Name/Designation/Particulars/Alertness of staff on duty.

2. Whether slide pin/button collar/route collar/lever collar are
placed in case of blocked lines – Yes/No.
3. Correctness of counter numbers.
4. Entries in TSR should be cross checked with record of adjacent
station ASM/Cabin/gate.
5. Proper entries are made in private No. sheet – Yes/No.
6. Reception and despatch of trains is being done as mentioned in
SWR.
7. In case of stabled load whether points are clamped and stabled
load is properly secured.
8. Whether station staff is exchanging all right signal with the train
crew.
9. In case of shunting whether Guard is supervising shunting and
whether points clamped during unsignaled move.
10. Whether block section cleared by ASM without changing the
points in rear on complete arrival of preceding train.
11. Whether the signals are visible and back light of the signal in
Mechanical signalling area is visible.
12. Are precautions taken during signal blanking.
13. LV board/tail lamp is being checked by ASM/CAMS/Cabinman.
14. Whether on arrival of train the Guard ensures the changing of
points in rear.
15. Whether Cabinman/CASM operating points and signal on verbal
instructions only.
16. Whether Cabinman/CASM/ASM on adjacent station are alert
and attending promptly on phone.
17. Whether procedure for trains delayed in section and hot axle flat
tyre cases is correctly followed as checked from TSR.
18. Whether unauthorized persons attending instruments and
operating the same.
19. Whether HS lamps and other safety equipments are available as
per SWR.
20. Knowledge of on duty staff.
21. Whether Loco Pilot performing shunting without shunting order.
22. Whether Guard checking continuity/pressure during halt.
23. Guard physically checking last vehicle number before signing in
train intact register.
24. Guard ensuring securing of wagons before engine is cut off.
 ANNEXURE-V

ACCIDENT RELIEF MEDICAL AND VAN AUXILIARY VAN (RHV)

The name of the Doctor In-charge & the last inspection should
be pasted in- side the Medical Van. The internal condition of the
Medical Van should be absolutely clear of dust etc. The other items to
be checked for medical-Vans are detailed as under:-

1. Condition of Operation Table and working of lifting/lowering

arrangement.
2. Condition of light for Operation Table.
3. Oxygen Cylinder and the quantity available in the same.
4. Sterilization facility for Operating Tools.
5. Availability of gas cylinders.
6. Condition of Rubber gloves for handling of gas cylinders.
7. Condition and the quantity of availability of medicines and to
ensure that the expiry date is not over.
8. Availability of fresh cloth pieces (shrouds) for covering the dead
bodies.
9. Availability of
(i) Disposable syringes
(ii) Refrigerator in working order
(iii) Drinking water and the date of cleaning and filling the
water.
(iv) Light weight aluminium folding stretchers.
(v) Milk powder and tea leaves etc.
(vi) Biscuits and snacks.

10. Availability of required medicine – no expired medicine.

Form No. STIC – 1 Annexure VI

NORTH CENTRAL RAILWAY

NO. OF STATIONS/BLOCK
SIGNAL & TELECOMMUNICATION DEPARTMENT

SECTIONS INSPECTED
LINE MOVEMENT CHART

NO. OF FOOTPLATE
NO. OF HOURS OF
Month of __________________20
Name _____________________

INSPECTION
HOURS

DATE
00
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
21
22
23
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
 Total:
Signature: _______________

Remarks and Signature of reviewing official

 Form No. STIC – 2 A

NORTH CENTRAL RAILWAY

SIGNAL & TELECOMMUNICATION DEPARTMENT

STATION INSPECTION CHART MONTH ---------------20

Name: ____________ Designation: _________________

Division: ____________ Section: __________________

Station Inspection

NOVEMBER

DECEMBER
SEPTEMBER
Sr. Name of the

FEBRUARY

OCTOBER
JANUARY

AUGUST
No. Stations/Block Sections

MARCH

APRIL

JUNE
MAY

JULY
 Signature:
______________
Remarks and Signature of reviewing official
 Form No. STIC – 2 B

NORTH CENTRAL RAILWAY

SIGNAL & TELECOMMUNICATION DEPARTMENT

FOOTPLATE INSPECTION CHART MONTH --------------

-20

Name: ____________ Designation: _________________

Division: ____________ Section: __________________

Footplate Inspection
DAY- BLUE, NIGHT - RED
Name of UP DN
SN Stations/S

NOVEMBER

NOVEMBER
ections

DECEMBER

DECEMBER
SEPTEMBER

SEPTEMBER
FEBRUARY

FEBRUARY
OCTOBER

OCTOBER
JANUARY

JANUARY
AUGUST

AUGUST
MARCH

MARCH
APRIL

APRIL
JUNE

JUNE
MAY

MAY
JULY

JULY
 Signature:
______________
Remarks and Signature of reviewing official
 TENSION –PREVENTION

THE MOMENT YOU ARE IN TENSION

YOU WILL LOOSE YOUR ATTENTION
THEN YOU ARE IN TOTAL CONFUSION
AND YOU WILL FEEL IRRITATION
THEN YOU WILL SPOIL PERSONAL RELATION
ULTIMATELY YOU WON’T GET CO-OPERATION
THEN YOU WILL MAKE THINGS A COMPLICATION
THEN YOUR BP MAY RISE-CAUTION...
AND YOU MAY HAVE TO RAKE-MEDICATION...

INSTEAD UNDERSTAND THE SITUATION

AND TRY TO THINK ABOUT THE SOLUTION
MANY PROBLEMS WILL BE SOLVED BY DISCUSSION
WHICH WILL WORK OUT BETTER IN YOUR PROFESSION...
DON’T THINK IT’S A FREE SUGGESTIONS...
IT IS ONLY FOR YOUR PERVASION.
IF YOU UNDERSTAND THE ABOVE SUGGESTION
YOU WILL NEVER BE IN TENSION
 Signal and Telecom Department

1.0 S&T FAILURE REGISTER

1.1 The signal failure register is to be checked to see that each

failure rectification is done by a competent railway employee,
with date and time of rectification duly recorded. Excessive time
taken for repairs should be brought to the notice of DSTE/Sr. DSTE. The
monthly summary of failures is to be prepared by Sectional SE (S&T),
the same should be checked & signed by SS/ASM and SE(P.way).
1.2 The frequency of inspection by inspectors/officers should comply
with the provision of SEM.
1.3 The maintainer movement chart as per SEM and lost token chart
where token block instruments are in use as per SEM is exhibited
at the station.
1.4 A brief history indicating the following:
a. Date of installation of signalling gears.
b. Date of overhauling of block instruments, Interlocking
frames, motor points, signal machines, SM’s slide control.
c. Renewal of batteries, equipments, etc.
d. Date of Testing of earths and their values.
1.5 Whether proper system of issuing memo to S&T staff and failure
time is recorded properly.
1.6 Whether proper disconnection memo is given by S&T staff or not
whenever interference with any S&T gears is required during
maintenance or to attend failures.

2.0 REGISTERS TO BE MAINTAINED BY OPERATING STAFF

2.1 Signal failure register.

2.2 Cabin basement key register.
2.3 Relay room key register.
2.4 Disconnection/Reconnection memo register.
2.5 Emergency cross over testing register.
2.6 Crank handle register: When crank handle is removed from its
normal position, the concerned signal/Point shall not be
operatable from cabin/panel. Reversely:- When signal/point is
operated concerned ‘CH’ can not be removed from its normal
position.
2.7 Route cancellation register.
2.8 Resetting handle (Auxiliary lever) register in case of Double wire
signalling system.
2.9 Diesel consumption/power failure register.
2.10 Joint inspection register of points and track circuits by SE (P.Way)
& SE (SIG)
2.11 Joint Inspection of TFO & SE(SIG) (Only in RE area).
2.12 Axle counter reset register (where axle counters are provided).
3.0 REGISTERS TO BE MAINTAINED BY S&T STAFF

3.1 Manuscript memo for testing/maintenance of signal and block

gears.
3.2 Works register.
3.3 Block joint insulation test/replacement register.
3.4 Battery (Secondary & Primary) register.
3.5 Track circuit history cum testing card.
3.6 Cable insulation test register.
3.7 Relay overhauling and inspection register.
3.8 CLS bulb testing/replacement register.
3.9 Earth resistance register.
3.10 Standby generator maintenance register.
3.11 Axle counter channel level reading register.
3.12 IBS telephone check register.
3.13 Point track circuits bond connections register.
3.14 PSC sleeper insulation test register (where PSC sleepers are
provided)

4.0 INSPECTION OF LEVERFRAME CABIN

4.1 Testing of emergency cross over and recording in register.

4.2 Date of last overhauling of lever frame.
4.3 Date of last interlocking test of lever frame.
4.4 Whether relay room/cabin basement is provided with double
locking.
4.5 Joint inspection of points and crossings register.
4.6 All lever locks, circuit controllers are sealed by maintenance staff
and locking frames are sealed and locked.
4.7 Station Working Rule diagram: check with Site condition.

5.0 INSPECTION OF PANEL CABIN

5.1 Whether SMs key of panel is effective.

5.2 Whether EUYN, EWN buttons are sealed. The reading recorded of
EUYN, EUUYN, EWN, OYN and COGGN.
5.3 Whether crank handle key box is sealed and locked.
5.4 Whether relay room is provided with double lock/effective and
relay room key register is maintained properly. Veeder
counter register where veeder counter is provided.
5.5 Whether all the relays are sealed properly in the relay room and
anti tilting arrangement for all shelf type relays.
5.6 Whether points withstanding obstruction test with 5 mm test
piece, effectiveness of track locking.
5.7 Availability of rusty rail caps, caution of force cap, line block
collars etc
5.8 Timing for counter meant for route cancellation and calling on
signal (120/60 seconds) are sealing.
5.9 Negative tests of interlocking:
5.9.1 Taking OFF reception signal without setting facing points.
5.9.2 Alteration of points after taking OFF signals.
5.9.3 Taking OFF of conflicting signals.
5.9.4 Cancellations of line clear after taking OFF LSS.
5.10 Testing of calling-on signal.
5.11 Testing of Block Instrument.
5.12 Testing of interlocking of crank handle with signal.
5.13 Checking of route release/sectional route release.
5.14 Checking of battery condition.
5.15 Checking of track circuits, response for 0.5 ohms shunt (Relay
should drop when shunted) and relay energisation level (not
more than 250% of P.U. value of relay).
5.16 Testing of LC gate and its interlocking.
5.17 Checking of Staggering of field unit, channel output voltages,
dip. Axle counter reset unit etc.

6.0 TESTING OF LC GATE INTERLOCKING

6.1 Boom lock effectiveness, after reversing signal knob/lever.

7.0 INSPECTION OF POINTS

7.1 Throw of switch rail and cross level.

7.2 Gauge at toe of switch.
7.3 Normal working of points.
7.4 Measuring of normal working current/voltage in case of Point
Machine.
7.5 Measuring of obstruction current/voltage in case of Point
Machine.
7.6 Indication Test: Making/breading of detection contact/panel
indication/correspondence test with panel.
7.7 Condition of switch/stock rails.
7.8 Provision of creep arrestor.
7.9 Sleepers condition on points/crossing portion and packing.

8.0 SIGNALS

8.1 Checking of signal transformer, primary voltage & secondary

voltage.
8.2 Visibility of signals:
A. Lower Quadrant signal:
 a.Outer signal : i. 1200M where sectional speed is 100
KMPH and above
ii. 800 M where sectional speed is less
than 100 KMPH
b. Home & M/L starter : 400M
c. All other signals : 200 M
B. Multiple aspect signal:
a. Distant signal : 400 M
b. All stop signals : 200M
8.3 Testing of conflicting signals and routes.

9.0 TESTING OF BLOCK INSTRUMENTS

9.1 Measuring of incoming/outgoing current/voltage.
9.2 Locking of Block Instrument with double lock.
9.3 TOL locking.
 Engineering department
Monthly Inspection Schedule
Items Sectional JE/P.Way SSE/P.Way Incharge Sectional ADEN/DEN SR. DEN

Gang Insp. Once in a month Once in a month one Minimum one gang Minimum one
(all gangs) gang per JE/P.Way per SSE/P.Way gang per
Incharge every SSE/P.Way
month Incharge three
month

Push Trolley Once in a fortnight Once in a month Once in a month Once in three
Inspection month

Footplate Once in a month Once in a month Once in a month Once in three

Inspection month
Night Insp. Once in fortnight Once in a month Once in a month Once in a month

On Foot Once in Six months Once a year on - -

Inspection on prorata basis so prorata basis so as to
as to cover entire cover entire section
section

Curve Once in Six month Once in Six month by One curve every Minimum one
by rotation with rotation with quarter under each curve in each
SSE/P.Way Incharge sectional JE/P.Way SSE/P.Way Incharge ADEN section in
every three
months.

Points and crossing

a) Pass. & Once in three Once in three months Once in a year As often as
running lines months by rotation by rotation with possible during
with SSE/P.Way sectional JE/P.Way trolley inspection
Incharge at least one
important Points
and crossing on
Pass and running
lines

b) Other lines Once in 6 months by Once in 6 months by 1/10th of total T/outs -

& yards rotation with rotation with every year on
SSE/P.Way Incharge JE/P.Way Programme basis

LWR/CWR & Once in fortnight Once in fortnight Once in every six -

SEJ during two coldest during two coldest months preferably
and two hottest and two hottest hottest & coldest
months min and months at min and months
max temperature, max temperature,
otherwise once in otherwise once in two
two months by months by rotation
rotation with with sectional
SSE/P.Way Incharge JE/P.Way

Level Once in a month Once in a month Once in Six month Minimum One LC
crossing per SSE/P.Way
Incharge in three
months
 Night Insp. Footplate Station/Ya R/Room Total Insp
Insp. rd/Lobby Insp.
Insp. Remarks
HQ Officers
COM 1 1
CFTM 1 1
CPTM 1 1 2
CTPM 1 1 2
Dy. COM/Goods 1 1 2
Dy.COM/Coaching 1 1 2
STM/Goods 1 1 2
STM/Planning 1 1 2
STM/Gen.&Rule 1 1 2

Divisional Officers
Sr. DOM 1 1 1 3
Detailed
Inspection
of one
major
station in six
month
Sr. DOM/G, 1 1 1 1 4
DOM/G
-do-
Sr. Scale 2 1 1 4
Detailed
Jr. Scale 2 1 1 4
Inspection
of one
major
station in six
month

Note : Above is minimum number of inspection more inspection can be done by officer
 Mechanical Department
Month Inspection schedule

WORKSHOP/GEN C&W
HQ HQ Division
OFFICER / TYPE OF
SN CWE JAG (HQ) SS CRSE JAG JS JAG SS JS
INSPECTION
WS/ PLG Secy
1 Workshop 1 1
Coaching Depot
a Washing Line 2 3 4
b Platform 2 3 4
c Sick Line 1 2 2

d Br. Power 2 4
Checks 1

Jt. Insp. of
Infrastructural
facility of
2 2 2 2
Coaching
Maintenance 2 per 2 per 2 per
e
Depot, Pit year year year
Lines and Sick
Lines.

f Night
Inspection 1 2 2

g Rake 4 6
Inspection 2

Freight Yard
a Sick Line/ ROH 1 2 2
Depot
b Yard 4 2 2 3
1
c Night 1 1 1
Inspection
d Super Check 1 2 4
of Goods Rake
including
Brake Power
Check.

Jt. Inspection
3 of 2 2 2
infrastructural
facility of
wagon
maintenance 2 per 2 per 2 per
e
Depot, year year year
Examination 2
3
Yard & Sick
Line.

f Office 1 1 1
Inspection
g Qualities of 1 1 2
GDR Check

Diesel Shed
a Super Check
of locomotive

b Foot Plate
Inspection
4
c Shed Night
Inspection
d RDI
e 140 T Crane
(Maintenance
Aspect)

Operation & Fuel

a Foot Plate

b Crew Booking
Lobby (Day/
Night)

c Running Room

5 d Ambush
Check
e Safety Seminar

f RDI
g ART/ ARME

h 140t Crane
Surprise night
i Insp.
Total 4* 2 2* 4* 4* 4* 4* 17 26 36

NOTE :-
1. * - Including Foot Plate/ One Night Inspection.
2. @ - The detail of Inspection has been given by this office L No. Mech./NCR/HAG-SAG/Insp
 Mechanical Department
Monthly Inspection schedule

DIESEL & OPERATIONS

HQ Division DSL Shed
SN
CMPE JAG JS JAG SS JS JAG SS JS

Diesel Shed
a Super 4 4 6
Check
of
locomot
ive

b Foot 1 1 2
Plate
Inspecti
on
c Shed 6 per year 1 2
Night
Inspecti
on
4 2 2 2
d RDI Quarterly Quarterly Once in a
month by
nominate
d
ADME(DS
L)

e 140 T In six Quarterly Once in a

Crane month month by
(Mainte nominate
nance d
Aspect) ADME(DS
L)

Operation &
a Foot 3 5 8
Plate
b Crew 1/1 2/1 2/1
Booking
Lobby
(Day/
Night)

c Running 1 1 1
Room
d Ambush 1 1 1
5 2 2 2
Check

e Safety Quarterl Quarterl Quarterl

Seminar y y y
f RDI 1 1 1
g ART/ Quarterl Quarterl Monthly
ARME y y
140t Quarterl Monthly Monthly
h Crane y
Surprise 1 2 3
night
i Insp.
Total 4* 4* 4* 10 14 19 9 7 12

NOTE :-
1. * - Including Foot Plate/ One Night Inspection.
2. @ - The detail of Inspection has been given by this office L No. Mech./NCR/HAG
 Signal and Telecommunication department
Monthly Inspection schedule

Head Quarter Officer

Designation Night Footplate/ Total
inspection Other*
PHOD/HOD 1 3 4
JA 1 1 2

Divisional Officer
JA 2 4 6

Sr.Scale/Jr.Scale 2 10 12

* Other inspection includes station/Relay/equipment room, IBH gate, IBH,

Autohut, Joint Footplate inspection, control room, crew lobby (Signal defect
register, Window trailing inspection, Safety seminar, training centre, ART/ARME,
Depot/Field unit, Exchange telecom unit and other inspection
Sr. DSTEs have to inspect at least 1/3rd of all Signaling installations in the
division uniformly distributed in his jurisdiction every year including all major
yards and joint footplate as per SEM

Sectional DSTEs/ASTEs have to inspect at least once in a year (within 12

months duration) 100% gears of all stations /Cabin/Interlocked L.C.
Gate/IBH/Auto Section under their jurisdiction and Footplate full of their
section in both direction and both in day & night as per SEM provisions

The above schedule of inspection is only indicative and actually the officers
shall carry out more inspections. Jr. Scale/Sr. Scale officer direct incharge of
the section shall spent maximum time in the field
The schedule inspection as defined above shall not include casual
inspections, visiting stations/spot while attending failure and
breakdowns/accidents and also while accompanying higher officials.
Inspection carried out by the officers independently without accompanying
higher officials shall only be treated as the finspection and counted in the
number of inspection for including the above schedule
 Electrical Department
Monthly Inspection schedule

1.0 Head Quarter Officer

Footplate Night Inspection Other Total

PHOD/HOD 1 1 2 4

JA grade 1 1 2 4

Senior Scale 2 1 2 5

Junior Scale 2 1 3 6
 Electrical department
Monthly Inspection schedule
4.0 Traction Distribution
S.N. Description JA SS JS JA SS JS

1 OHE Depots 1 2 4 One in a One in 6 One in 3

year month month
2 Tower Wagon 1 2 3 One in 4
inspections month

3 Push trolley/Motor 1 2 2 One in a One in 6

trolley inspection year month

4 Inspection by 1 1 2 One in a One in 6

Loco Cab year month
5 Station 1 1 2
inspection/Level
crossing gates

6 Ambush checks of One in 2 1 1

working month
gangs/TPC

7 Current collection One in 6 One in 3 One in 2 One in a One in 6

test month month month year month

8 PSI depots 1 2 4 One in a One in a One in 6

year year month
9 Traction 1 2 2 One in 6 One in 3
substation month month
10 Switching stations 1 2 3 One in a One in 6
year month
11 Grid substation 2 in a 1 2 One in a One in 6
year year month
12 Remote control one in 6 One in 4 One in 2 One in 3 One in 3
center month month month month month

13 Office inspection 1 1 1
 Electrical department
Monthly Inspection Schedule

2.0 Rolling Stock (RS) (Loco/EMUs)

S.N. Description JA SS JS JA SS JS

1 Night Foot plate 2 3 6

2 Foot plate One in 2 1 1

3 Ambush Checks (OP) month 1 1

4 Out station sheds/night 1 1 Each per One in 2 One in 2 One in a

stabling points (OP month month month month
officers)

5 Out station sheds/night One in 3 One in 2 One in 2

stabling points (RS month month month
officers)

6 Loco/EMU Sheds (OP)

7 Running Rooms 1 1 Each One in 3 One in 3 One in 2

month month month month

8 Lobby One in 2 One in 2 One in a

month month month

9 Training School One in 2

month
10 BPT Test 1 train 1 train 1 goods &
1 Chg.

11 Night Inspection

12 Others
 Electrical department
Monthly Inspection Schedule

3.0 General Services

S.N. Description JA SS JS JA SS JS

1 Inspection of TL/AC 2 2 2 One in 6 One in 6 One in 6

month month month
2 Trains/Rakes 2+2 3+3 4+4 One in 6 One in 3 One in 2
Primary/Secondary month month month

Sick Line
Facilitation/Sub One in a One in 6 One in 4
3 year month month
4 Inspection of power
station/substation/DG
sets One in a
1 1 2 year
5 Major AC plants
One in a One in a
1 1 2 year year
6 Major pump Houses One in a
1 1 2 year
7 Station A One in 2 One in a
1 in 2 month 1 1 months year
8 Major
colonies/Hospitals/Heal
th units
1 in 2 month 1 1
9 Major service buildings
1 in 3 month 1 in 2 month 1
 Engineering Department (Open line)
Monthly Inspection schedule

Officers No. of Night No. of Foot Other Total

Inspection Plate/Rear Inspection
Window
Inspection
1 1 2 4
PCE

1 1 2 4
CTE

1 1 2 4
CBE

1 1 2 4
CE/TMC

1 1 2 4
CE/P&D

1 1 2 4
CE/TS

1 1 2 4
CE/G
 Safety Department
Monthly Inspection schedule

Head Quarter Offices Remarks

Designation Footplate Other Total At least one
Inspection Inspection inspection has to
CSO 1 3 4 be done in Night
by HQ officers
Dy. CSO/SSO 1 5 6 and 2 inspection in
Night by divisional
officers
Divisional Officer

Sr. DSO 2 6 8

DSO/ADSO 2 6 8