A

Project Report
On
“”

Developed for
“Unified Mentor”

Submitted By
Neha Govind Bombe

Under The Guidance of

Prof. Raut.Y. P

In partial fulfilment for the award of the degree of

M.Sc. (Computer Applications)

Submitted To
Savitribai Phule Pune University
And
Samarth College of Computer Science, Belhe

Academic Year
2024-25
PRINCIPAL
Dr . Shelar U.B.,
M. Sc., Ph.D.

CERTIFICATE

This is to certify that the Project Entitled "Enterprise Grant Management

Portal” is the bonafide work carried out by Mr. Darshan Mahadeo Pansare

student of M.Sc. (Computer Applications)-II during the Year 2024-25, In partial

fulfilment of the requirements for the award of Master of Computer Science.

Date: / /

Project Guide Head of Department Principal

Internal Examiner IT Expert External Examiner

 Acknowlegement

We would like to take this opportunity to express our

heartfelt thanks to our guide of Computer science Prof.Raut.Y. P
for his esteemed guidance and encouragement, especially through
difficult times. His suggestions broaden our vision and guided us to
succeed in this work. We are also very grateful for her guidance
and comments while designing part of my project and learnt many
things under his leadership.

Also, we would like to thanks to all teaching and non-

teaching staff of MCS department for their encouragement and
suggestions for our seminar. Our sincere thanks to all our friends,
who helped us directly or indirectly in completing this project
work. We would like to express our appreciation for the wonderful
experience while completions of this project work.

Submitted by:-
+“Neha Govind Bombe”
 Abstract

The Grant Management Portal is a web-based system designed to streamline and automate
the entire lifecycle of grant management—from application and evaluation to approval, fund
disbursement, and monitoring. It serves as a centralized platform for both grant providers
(typically government departments or organizations) and grant seekers (such as individuals,
NGOs, institutions, or businesses) to interact efficiently.

The portal supports various types of grants and ensures transparency, accountability, and ease
of tracking through digitized workflows and document handling. Key features include user
registration, role-based access, application submission, document uploads, evaluation
workflows, automated notifications, and detailed reporting.

This system aims to eliminate manual processes, reduce delays, ensure compliance, and
provide a user-friendly interface to improve the experience for all stakeholders involved in
the grant distribution and management process.
 INDEX
SR.N CONTENT PAGE NO.
O
1. Company Profile
2. Introduction
3. Problem Definition: -
1. Objective of project.
2. Existing Manual system.
3. Proposed system.
4. Scope of system.

4. System Analysis: -
1. Hardware & Software Requirement.
2. Fact finding technique
3. Feasibility study.

5. System Design: -
1. E-R Diagram.
2. Context Level Diagram.
3. Data Flow Diagram.
4. Class Diagram.
5. Use case Diagram.
6. Sequence Diagram.
7. Collaboration Diagram.
8. Activity Diagram.
9. Data Dictionary.

6. Input & Output Screen Layout.

7. Future Enhancement.
8. Advantages & Limitations.
9. Testing procedure.
10. Conclusion.
11. References & Bibliography
1. Company Profile

Company Name: Acmegrade

Industry: Education / EdTech
Nature of Business: Skill development and training platform
Primary Services:

 Industry-relevant online training programs

 Internships in various domains
 Live projects and mentoring
 Certification and career support

Target Audience:
Students, freshers, and early professionals seeking to upskill in areas like Data Analytics,
AI/ML, Python, Power BI, and more.

Mission:
To bridge the gap between academic learning and real-world industrial requirements by
offering hands-on, project-based learning experiences.

Vision:
To become a leading ed-tech platform empowering learners with skills for the digital age.

Website: www.acmegrade.com

.
2. Introduction
In today's fast-paced digital world, data plays a crucial role in shaping decisions and
strategies across industries. With the exponential growth of data, organizations are
increasingly relying on data analysis tools to extract meaningful insights and improve
operational efficiency.

Power BI, developed by Microsoft, is one of the leading business analytics tools used for
visualizing data and sharing insights across an organization. It helps in transforming raw data
into interactive dashboards and Business Intelligence reports.

This project, “Data Analysis Using Power BI,” aims to explore and demonstrate the
potential of Power BI in analyzing large datasets. The focus is on understanding how various
visualization tools and data modeling techniques in Power BI can help in generating valuable
insights for businesses.

The project highlights:

 The importance of data analysis in decision-making.

 The role of Power BI as an effective data visualization tool.
 A hands-on approach to working with real-time data to generate insightful
dashboards.

.
3. Profile Defination :
3.1 Objective of project

To perform effective data analysis and visualization using Power BI to uncover

actionable insights that help in better decision-making, performance tracking, and
strategic planning.

 Data Collection and Preparation:

 Import data from various sources such as Excel, CSV, web, or databases.
 Clean and transform the data using Power Query to make it analysis-ready.
 Handle issues like null values, data duplication, and inconsistent formats.

 Data Modeling:

 Build relationships between tables (fact and dimension tables).

 Use DAX (Data Analysis Expressions) for calculated columns and measures.
 Create a semantic model for efficient report building.

 Data Visualization:

 Design interactive dashboards using charts, slicers, tables, KPIs, cards, and maps.
 Use bookmarks, tooltips, and filters to enhance user experience.
 Represent multi-dimensional data with clarity to make patterns obvious.

 Insight Generation:

 Identify patterns, trends, and anomalies in business performance.

 Perform comparative analysis across categories, regions, or time frames.
 Track important metrics like revenue, customer behavior, and sales growth.

 Business Decision Support:

 Help stakeholders understand complex datasets through simplified visuals.

 Support decision-makers in identifying strengths, weaknesses, and opportunities.
 Present findings in a storytelling format that aligns with business goals.

 Skill Development:

 Equip learners with the technical know-how of Power BI.

 Develop hands-on experience through real-time dashboards and use cases.
 Encourage self-learning through problem-solving and data-driven thinking.
3.2 Existing Manual system
Before the integration of advanced data analytics tools like Power BI, many organizations
rely on manual methods for handling and analyzing their data. These systems are often
paper-based or spreadsheet-dependent, and come with several limitations that affect
efficiency, accuracy, and decision-making.

 Data is collected from different departments and manually entered into spreadsheets (like
Microsoft Excel).

 Reports are prepared manually using static tables and basic charts.

 Data cleaning (handling missing values, duplicates, etc.) is done by hand, which is time-
consuming and error-prone.

 Analysis is limited to basic functions (e.g., SUM, AVERAGE, PIVOT TABLE).

 Sharing insights involves emailing bulky files or printed reports to stakeholders.

3.3 Proposed System

To overcome the challenges and limitations of the existing manual system, this project
proposes the development and implementation of an automated, interactive, and intelligent
data analysis system using Power BI.

The proposed system aims to streamline data handling, enhance decision-making, and
improve business visibility through visual dashboards and real-time reporting.

1. Automated Data Import & Refresh:

o Connects to various data sources such as Excel, SQL Server, Web APIs, and
Cloud.
o Automatically refreshes data at scheduled intervals to ensure real-time
accuracy.
2. Efficient Data Cleaning and Transformation:
o Uses Power Query Editor to handle missing values, remove duplicates, and
transform columns.
o Standardizes inconsistent data formats with just a few clicks.
3. Data Modeling and Relationship Building:
o Establishes relationships between multiple tables (like Sales, Products,
Customers).
o Uses DAX (Data Analysis Expressions) for calculated columns, KPIs, and
custom metrics.
4. Interactive Dashboards:
o Allows users to slice, filter, and drill down into data.
o Enables the creation of insightful visuals like bar charts, line graphs, pie
charts, maps, KPIs, and gauges.
5. Real-Time Insights and Analysis:
o Enables business users to track performance in real-time.
o Helps identify patterns, trends, and anomalies across different metrics.
6. User-Friendly Interface:
o Clean, intuitive design suitable for both technical and non-technical users.
o Reports and dashboards are interactive and easy to navigate.
7. Data Sharing and Collaboration:
o Reports can be shared securely across teams via Power BI Service.
o Enables collaborative decision-making with access controls and role-based
views.
8. Mobile and Web Accessibility:
o Dashboards are accessible from anywhere via Power BI Mobile or Web.
o Provides executives and managers the ability to monitor performance on the
go.
3.4 Scope of system
1. Functional Scope:
1. Data Collection & Importing:
o Importing datasets from multiple sources like Excel, SQL databases, cloud
storage, and web APIs.
o Scheduled refresh options for real-time data updates.
2. Data Cleaning and Transformation:
o Use of Power Query Editor for cleaning, formatting, and merging datasets.
o Eliminating errors like null values, duplicate entries, and inconsistent
formatting.
3. Data Modeling:
o Establishing relationships between tables.
o Creating calculated columns and measures using DAX functions for dynamic
analysis.
4. Visualization and Dashboard Creation:
o Building interactive dashboards with charts, graphs, KPIs, slicers, and filters.
o Customizing visual layouts to suit specific business needs.
5. Real-Time Analytics:
o Monitoring business performance in real-time using live data connections.
o Creating alerts for threshold limits on critical metrics.
6. Data Sharing and Collaboration:
o Publishing dashboards to the Power BI service.
o Collaborating with team members by sharing reports securely via the cloud.

2. User Scope:
 Business Analysts: To explore trends, KPIs, and performance metrics.
 Managers and Executives: For strategic decision-making and real-time monitoring.
 Marketing & Sales Teams: To analyze customer behavior and sales trends.
 IT Teams: To integrate and manage data pipelines with Power BI.
 Students & Learners: For understanding data analytics through practical
implementation.

3. Organizational Scope:
 Applicable to small businesses, enterprises, educational institutions, NGOs, and
more.
 Can be scaled to support departments like finance, sales, HR, operations, and
marketing.
 Helps in budget planning, inventory control, customer relationship management,
and performance analysis.

4. Technological Scope:
 Utilizes Microsoft’s Power BI Desktop, Power BI Service, and optionally Power BI
Mobile App.
 Incorporates technologies like:
 o Power Query (for ETL operations)
o DAX (Data Analysis Expressions)
o Cloud-based sharing and publishing
o Secure access control and role-based data access

5. What the System Will Not Cover (Out of Scope):

 The system does not include predictive analytics using machine learning.
 It does not perform data entry or transactional operations.
 No real-time data collection from IoT or sensor devices is included in this scope.

4. System Analysis
4.1.a) Hardware Requirement
Component Minimum Requirement Recommended Requirement
Processor 1.4 GHz or faster x64 processor 2.0 GHz or faster multi-core processor
8 GB or more (especially for large
RAM 4 GB (Gigabytes)
datasets)
Component Minimum Requirement Recommended Requirement
Hard Disk At least 1 GB of available space SSD with at least 5 GB free for faster load
Display 1366 x 768 resolution 1920 x 1080 Full HD or higher
Integrated GPU (DirectX 10 Dedicated GPU (for rendering large
Graphics
compatible) visuals)
Required for publishing reports Broadband recommended for seamless
Internet
online syncing

4.1.a) Software Requirement

Software Details
Operating System Windows 10 (64-bit) or later
Core application for data visualization and dashboard
Power BI Desktop
creation
Microsoft Excel Used for cleaning and transforming raw datasets
Microsoft SQL Server
For structured query management and database handling
(Optional)
.NET Framework Required to run Power BI Desktop on Windows
Needed for accessing and managing Power BI Service
Web Browser
online

4.2 Fact finding technique

1. Interviews
  Description: One-on-one discussions with key stakeholders such as government
officials, grant administrators, finance teams, and potential applicants.
 Purpose: To gather detailed insights into how grants are currently processed, what
challenges exist, and what expectations users have from the new system.

2. Questionnaires/Surveys
 Description: Structured forms distributed to a larger group of stakeholders.
 Purpose: To collect quantitative and qualitative data about the pain points, frequency
of grant usage, and user preferences.
 Advantage: Reaches a broad audience and ensures uniform data collection.

3. Observation
 Description: Watching how tasks are performed in the current manual system without
interference.
 Purpose: To understand real-world practices, user behavior, delays, and areas where
automation can help.
 Example: Observing the document verification and fund disbursement processes.

4. Document Analysis
 Description: Reviewing existing grant forms, reports, policies, audit logs, approval
templates, and financial documents.
 Purpose: To understand the structure, data flow, compliance requirements, and
legacy system constraints.

5. Workshops/Focus Groups
 Description: Interactive sessions with multiple users and stakeholders.
 Purpose: To brainstorm features, prioritize requirements, and validate the proposed
design.
 Benefit: Encourages collaborative feedback and ensures all perspectives are
considered.

6. Site Visits
 Description: Visiting different departments or offices where grant processing takes
place.
 Purpose: To evaluate the current infrastructure, workflows, and technology readiness.

7. Prototyping (Optional/Recommended)
 Description: Developing early UI mockups or flow diagrams.
 Purpose: To get early feedback from stakeholders before full-scale development.

4.3 Feasibility study

A feasibility study assesses whether the proposed system is practical, cost-effective, and
beneficial. It includes several aspects to determine if the Grant Management Portal should
proceed with full development and implementation.

1. Technical Feasibility
 Evaluation: Determines whether the required technology and skills are available to
develop the portal.
 Findings:
o Web-based technologies like React.js, Node.js, Django, or .NET are readily
available and supported.
o Cloud infrastructure like AWS, Azure, or GCP can host the system.
o Existing teams have the capability to manage integrations like payment
gateways, Aadhaar/identity verification, and real-time notifications.

2. Operational Feasibility
 Evaluation: Determines if the organization and users can operate and adapt to the
new system.
 Findings:
o Users (grant applicants, admins) are familiar with basic digital systems.
o Training programs can bridge any skill gaps.
o Automation will reduce manual workload and errors.
o Role-based access ensures secure and manageable operations.

3. Economic Feasibility (Cost-Benefit Analysis)

 Evaluation: Analyzes whether the financial benefits outweigh the costs.
 Findings:
o Initial development and infrastructure costs are moderate.

o Long-term savings by reducing paper-based processes, travel, and delays.

o Improved transparency can reduce misuse of funds and auditing overhead.

4. Legal Feasibility
 Evaluation: Ensures compliance with laws and regulations.
 Findings:
o System will comply with data privacy laws (e.g., GDPR, IT Act).
o Secure identity verification and fund disbursement processes will be
implemented.
o Legal audits and logs will be maintained for accountability.

5. Schedule Feasibility
 Evaluation: Determines if the system can be developed in the required time.
 Findings:
o A phased approach (MVP → Beta → Full Rollout) can meet the timeline.
o Development teams can meet deadlines based on clear module-wise plans.
5. System Design
1. E-R Diagram-

2.Context Level Diagram-

3. Data Flow Diagram-
4. Class Diagram-

5. Use case Diagram.

6. Sequence Diagram-
7. Collaboration Diagram-
8. Activity Diagram-

9. Data Dictionary.-
7. Input & Output Screen Layout.
6.1 Login Page

6.2 Admin Module

6.2.1 Global Master : Geo Location

6.2.2 Global Master : Head Office

6.2.3 Global Master : Regional Office

6.2.4 Global Master : District Office

6.3.1 Manage User : User
6.3.2 Manage User : User

6.3.3 Manage User : User

8. Future Enhancement.
 · Real-Time Data Integration
Integrating real-time data sources through APIs or direct database connections will enable
continuous monitoring and up-to-date analysis, making the dashboard more dynamic and
responsive.

· Predictive Analytics
Leveraging machine learning tools like Azure ML or Python integration within Power BI to
build predictive models can help forecast trends and support proactive decision-making.

· Advanced Drill-Through Features

Adding more drill-through pages and detailed filtering options will enhance data
exploration, allowing users to investigate anomalies or trends at a granular level.

· Mobile Optimization
Designing dashboards specifically optimized for mobile devices can make insights accessible
on-the-go, increasing usability for business stakeholders.

· User-Level Security
Implementing Row-Level Security (RLS) to personalize data views for different users or
departments can help maintain data confidentiality while offering relevant insights.

· Data Quality and Automation

Automating the data cleaning and transformation process using Power Query and ensuring
better data quality checks can reduce manual effort and minimize errors.

· Integration with Other Microsoft Tools

Embedding Power BI reports in Microsoft Teams, Excel, or SharePoint can encourage
collaboration and seamless workflow integration within organizations.

· Feedback Loop
Adding a feedback mechanism directly within the dashboard for end-users to suggest
improvements or report data issues can create a cycle of continuous improvement.
8. Advantages & Limitations.

1. Centralized Grant Management

 All grants (application, approval, disbursement, and monitoring) are managed from
one unified platform.
 Reduces manual paperwork and duplication.

2. Transparency and Accountability

 Real-time tracking of grant status and fund flow.

 Audit logs and role-based access ensure accountability of every action.

3. Efficient Workflow Automation

 Clearly defined workflows for various user roles (e.g., NGO, Department, Auditor).
 Reduces delays in approvals and disbursements.

4. Enhanced Monitoring and Reporting

 Dashboards and reports provide insights on grant usage, status, timelines, etc.
 Helps higher authorities in data-driven policy decisions.

5. User Role Management

 Role-based access control ensures users see and perform only what they are
authorized to.
 Reduces misuse of data and operations.

6. Scalability

 Designed to support multiple schemes and departments.

 Easily extendable for future enhancements like PFMS and state integrations.

7. Digital Record Keeping

 All applications and documents are digitally stored.

 Easy retrieval for audits, reviews, and renewals.
Limitations

1. Initial Learning Curve

 Users unfamiliar with digital systems (especially at the grassroots level) may require
training.

2. Dependency on Internet Connectivity

 Internet access is mandatory for real-time usage (until offline features are
implemented).
 Can be a challenge in remote or rural areas.

3. Integration Complexity

 Integration with external systems (PFMS, state schemes, etc.) may require significant
technical effort and time.

4. Change Management Resistance

 Existing manual processes and departmental silos may resist adapting to the new
system.

5. High Initial Setup Cost

 Development, infrastructure, training, and data migration involve upfront costs.

6. Data Privacy & Security Concerns

 Since sensitive financial and beneficiary data is involved, robust security and
compliance measures are needed.
9. Testing Procedure

1. Unit Testing

 Performed By: Developers

 Purpose: To verify individual components or modules (like login, form validation,
submission) work as expected.
 Scope:
o UI element validations
o Form field validations
o Input/output of functions or services

2. Integration Testing

 Performed By: Developers & QA Team

 Purpose: To check the interaction between modules and integrated services.
 Scope:
o Module-to-module data flow
o Integration with services like email notifications, database, API responses
o Role-based navigation across screens

3. System Testing

 Performed By: QA Team

 Purpose: To validate the complete and integrated portal against functional and non-
functional requirements.
 Scope:
o Functional testing of workflows (e.g., grant application, approval,
disbursement)
o Usability testing for user experience
o Accessibility testing for compliance
o Compatibility across browsers and devices

4. User Acceptance Testing (UAT)

 Performed By: End-users (e.g., department officials, NGO representatives)

 Purpose: To ensure the system meets the business needs and is ready for production.
 Scope:
o Realistic use cases are executed by actual users
o Feedback is collected and changes are made if needed
o Approval is granted for go-live

5. Security Testing

 Performed By: Security team or third-party auditor

 Purpose: To identify vulnerabilities and ensure data security.
 Scope:
o Role-based access testing
o Data encryption testing
o Penetration testing and ethical hacking scenarios
6. Performance Testing

 Performed By: QA/DevOps team

 Purpose: To ensure the portal performs well under load and usage.
 Scope:
o Load testing (e.g., 1,000 concurrent users)
o Stress testing (extreme traffic conditions)
o Response time measurement

7. Regression Testing

 Performed By: QA Team

 Purpose: To make sure new updates do not break existing features.
 Scope:
o Re-execution of previous test cases
o Focus on impacted modules after every update or bug fix
11. Conclusion
The Grant Management Portal is a comprehensive, scalable, and efficient digital platform
designed to streamline the end-to-end lifecycle of government grants—from application to
approval, disbursement, and monitoring. It addresses the critical challenges of manual
paperwork, delays in fund allocation, lack of transparency, and ineffective monitoring.

By implementing automated workflows, role-based access control, real-time dashboards, and

audit trails, the portal ensures accountability, data integrity, and operational efficiency. It
empowers stakeholders including departments, NGOs, and auditors by offering an intuitive
interface and centralized access to information.

Looking ahead, the proposed future enhancements like PFMS integration, AI-based
analytics, mobile access, and multilingual support will further enrich the system’s
capabilities, making it more inclusive, data-driven, and user-friendly.

While there are some initial limitations like internet dependency and integration complexity,
the long-term benefits far outweigh these, positioning the portal as a transformative tool in
public fund management.
11. References & Bibliography
 Ministry of Finance – Department of Expenditure
Guidelines on Public Financial Management System (PFMS)
https://pfms.nic.in

 National e-Governance Plan (NeGP)

Framework and standards for e-Governance Projects in India
https://www.meity.gov.in

 UIDAI (Unique Identification Authority of India)

For integration possibilities with Aadhaar verification services
https://uidai.gov.in

 MeitY – Ministry of Electronics and Information Technology

Digital India Program and Government IT Standards
https://www.digitalindia.gov.in

 CAG (Comptroller and Auditor General of India)

Best practices and compliance for financial audits and grant utilization
https://cag.gov.in

 Project Stakeholder Interviews & Departmental Consultations

Internal discussions with stakeholders from various government departments and NGOs.

 Existing Government Grant Management Systems

 Comparative studies of similar systems like DBT (Direct Benefit Transfer) and
Scholarship Portals.
 Reference to grant lifecycle processes used in other public sector units.

 Software Engineering and Project Documentation Standards

IEEE Standard 830-1998 – Recommended Practice for Software Requirements Specifications
https://ieeexplore.ieee.org