Microsoft SharePoint 2010

White Paper
Ravi Varma M
 Microsoft SharePoint 2010

Confidentiality Statement
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Abstract

Microsoft SharePoint is a software platform developed by Microsoft that provides

collaboration, Web content management, documents management, enterprise search, Web 2.0
features and many other features under a single platform. Microsoft SharePoint 2010 is the
latest version of SharePoint that was released by Microsoft in May 2010. SharePoint 2010 is
available in two editions: SharePoint Foundation 2010 and SharePoint Server 2010.
Microsoft SharePoint 2010 collaboration software provides enterprise-scale capabilities to
meet business-critical needs such as managing content and business processes, simplifying
how people find and share information across boundaries, and enabling informed decisions.

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CONTENTS

INTRODUCTION ........................................................................................................................................ 4
SHAREPOINT HISTORY .......................................................................................................................... 5
SHAREPOINT 2010 ARCHITECTURE ................................................................................................... 6
SHAREPOINT FOUNDATION 2010 VS SHAREPOINT SERVER 2010 ............................................. 7
SHAREPOINT 2010 KEY FEATURES..................................................................................................... 8
SITES .......................................................................................................................................................... 8
COMMUNITIES ............................................................................................................................................ 9
CONTENT .................................................................................................................................................... 9
SEARCH ...................................................................................................................................................... 9
INSIGHTS .................................................................................................................................................... 9
COMPOSITES ............................................................................................................................................. 11
CONCLUSION........................................................................................................................................... 11
REFERENCES ........................................................................................................................................... 11

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 Microsoft SharePoint 2010

Introduction
Microsoft SharePoint 2010 makes it easier for people to work together. Using SharePoint
2010, your people can set up Web sites to share information with others, manage
documents from start to finish, and publish reports to help everyone make better
decisions. The capabilities of SharePoint 2010 work together to help your company
quickly respond to changing business needs. Using SharePoint 2010, your people can
share ideas and expertise, create custom solutions for specific needs, and find the right
business information to make better decisions. For IT, SharePoint 2010 helps you cut
training and maintenance costs, save time, effort and focus on higher business priorities.

Microsoft SharePoint 2010 Capabilities

• Sites – Engage employees, partners and customers.
• Communities – Empower people to work together in new ways.
• Composites – Rapidly create dynamic business solutions.
• Content – Manage content lifecycle from creation to disposition.
• Insights – Make informed business decisions.
• Search – Find people and information anywhere.

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SharePoint History
The first version, called SharePoint Team Services (usually abbreviated to STS), was
released at the same time as Office XP and was available as part of Microsoft FrontPage.
STS could run on Windows 2000 Server or Windows XP.

Windows SharePoint Services 2.0 was marketed as an upgrade to SharePoint Team

Services, but was in fact a completely redesigned application. SharePoint Team Services
stored documents in ordinary file storage, keeping document metadata in a database.
Windows SharePoint Services 2.0 on the other hand, stores both the document and the
metadata in a database, and supports basic document versioning for items in Document
Libraries. Service Pack 2 for WSS added support for SQL Server 2005 and the use of the
.NET Framework 2.0.

Windows SharePoint Services 3.0 was released on November 16, 2006 as part of the
Microsoft Office 2007 suite and Windows Server 2003. WSS 3.0 is built using .NET
Framework 2.0 and .NET Framework 3.0 Windows Workflow Foundation to add
workflow capabilities to the basic suite. By the beginning of 2007 WSS 3.0 was made
available to the public. Windows 2000 Server is not supported by WSS 3.0.

WSS version 3 marked a significant maturation of the product. Version 3 supported more
features commonly used in Web 2.0 solutions like Blogs, Wikis and RSS feeds.

Microsoft has changed the name beginning with version 4.0 to SharePoint Foundation
2010. SharePoint Foundation 2010 can also be installed on 64-bit versions of Windows
Vista SP2 and later client Windows versions for non-production development purposes.

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SharePoint 2010 Architecture

Microsoft SharePoint 2010 provides enterprise-scale capabilities to meet business-critical
needs such as managing content and business processes. SharePoint Foundation 2010 is
built on top of Internet Information Services (IIS) and the Microsoft ASP.NET
Framework. SharePoint Server 2010 relies on SharePoint Foundation 2010 and provides
a consistent framework for lists and libraries, site administration and site customization.
Any features that are available in SharePoint Foundation 2010 are also available in
SharePoint Server 2010.

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SharePoint Foundation 2010 VS SharePoint Server 2010

Here are some of the more frequently used features and characteristics of SharePoint
Foundation:

• It’s a web based application running on top of Internet Information Services (IIS)
• It’s a free 64 bit only add-on to any edition of Microsoft Windows 2008 Server or
Windows 2008 R2
• It requires a 64 bit Windows Server operating system
• It stores all its data and information in one or more Microsoft SQL Server databases
• It displays information using a web page, usually containing one or more web parts
• It has very good document management features, such as version history, custom
metadata, and Microsoft Office integration
• It has a number of list types that you can use for storing different types of
information, such as documents, contacts and calendar items
• It enables you to build workflow solutions; for eg, sending an email to a given user
• When a document is changed or a list column is set to a specific value
• It’s perfect for building basic, but effective, intranet solutions, with its built-in web
content management features
• It’s ideal for collaboration on project data, meetings, social events, blogs and such

But there are also important features that SharePoint Foundation does not offer. Here are
just a few examples:

• No built-in advanced search functionality. SharePoint Foundation offers limited

search functionality, but still it will only allow users to search within the current site
and sites below it
• No advanced web content management features, such as publishing control, targeted
information and multilingual support
• No advanced document management features, such as global document IDs,
document sets and document policies
• No record management of legal and other important documents
• No support for displaying InfoPath forms in a web browser
• No support for displaying MS Excel spreadsheets as web parts
• No support for displaying MS Visio 2010 diagrams as a web part
• No support for key performance indicators (KPIs)

SharePoint Server 2010 uses the same types of web sites and features as SharePoint
Foundation but adds a lot of functionality. In addition to the previous list, SharePoint
Server 2010 also provides the following features:

• Use the global search functionality to find any type of information, regardless of type
and location, based on content or metadata properties
• Use Social Search to find people based on their typical activities and interests
• Target displayed information to one or more user groups
• Import user properties from AD, and make them searchable
• Use advanced content management features for public internet/portal intranet sites

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• Allow globally unique document IDs and document sets
• Display and use InfoPath forms with a web client, using the Forms Service
• Display Microsoft Excel spreadsheets and charts in a web part, using Excel Services
• Display Microsoft Visio 2010 diagrams directly on a web, using the Visio web part
• Search, display, and edit content in external databases, such as SAP, Oracle, and
Microsoft SQL, using the Business Connectivity Service
• Give each SharePoint user a personal website, for both private and public use
• Create dashboards with scorecards and key performance indicators

SharePoint 2010 Key Features

SharePoint 2010 is an innovative platform that can be divided into categories like Sites,
Composites, Insights, Search, Content and Communities.

Sites

Microsoft team has enhanced some functionality that already exists with SharePoint 2007

The table below indicates how these functionalities have been improved.

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Communities

Collaborative content makes content search and creation much easier. We can collaborate
on blog, wiki, video, pictures etc.

The introduction of the social feedback and organization feature which previously has
been used within Microsoft teams. The feature includes bookmarks, tagging and rating.

User profiles and MySite have been also enhanced. User profiles allow explicit tagging to
set colleagues, interests and expertise. MySite is also improved and contains a new
interactive organization browser made with Silverlight.

Content

Content managing is one of the most interesting components of SharePoint for

companies.

SharePoint 2007 has some limitation and threshold which are now improved and reduced.
SharePoint 2010 now supports large lists so we can have much larger document libraries
and lists. We will talk about the limitations and thresholds of SharePoint 2010 in a future
article.

Enterprise metadata has been improved with SharePoint 2010. Document set is a new
feature introduced with SharePoint 2010 and which represents a collection of document
that can be used as single object for workflows and Metadata. Other improved features
are the web publishing including Digital Asset Management, Governance and records
management.

Search

Search capacities improvement is one of the most important changes in SharePoint 2010.
Microsoft has made big investments on this feature. One of the major changes is the
inclusion of the FAST search server with SharePoint 2010. Search aspects will be
detailed in a future article.

Insights

Insight is a set of functionalities that are related to business intelligence. The picture
bellow shows the different components of Insights.

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PerformancePoint Services – Now fully integrated with SharePoint 2010, PPS allows
you to create rich, dynamic, and interactive dashboards combining structured and
unstructured information together into a single view.

Excel Services – Improved to support the latest capabilities in Excel 2010 including
Spark lines and Visual Slicers, as well as improved fidelity with Excel workbooks.

PowerPivot for SharePoint – Sharing your PowerPivot enabled Excel workbooks uses
Excel Services. All of the above applies to these workbooks as well.

Visio Services –Display your Visio diagrams and other data-driven objects using just a
browser. Diagrams are rendered in either SilverLight or PNG. With support for
refreshing content built into Visio Services, you’ll have access to real-time.

Chart Web Parts – This web part allow you to add chart to SharePoint pages. The data
source of the Chart should be in SharePoint including External lists and Excel services.

Status Indicators – these are the SharePoint 2007 KPI Lists. Allows users to quickly
create and visualize the key indicators they want to track on a SharePoint page.

Business Connectivity Services – With the BCS you can connect to LOB/ERP
applications using Database, web service and makes all CRUD operations. You can visit
this link to have more information about BCS

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Composites

Composites describe the breadth of solutions build with SharePoint.

Improvement of SharePoint designer. Now allow safe customization out-of-the box.

Improvement of InfoPath forms services, Access services which allow users to publish
Access solutions to SharePoint.

Use of sandboxed solutions with isolation and resource limitation (Memory, SQL CPU)
but these sandboxed solutions doesn’t cover all object models but support custom web
parts and event receivers.

Conclusion
Microsoft SharePoint Server 2010 is the business collaboration platform for the
Enterprise and the Web that enables you to connect and empower people through an
integrated set of rich features. Whether deployed on-premise or as a hosted service,
SharePoint Server 2010 helps you cut costs with a unified infrastructure while allowing
you to rapidly respond to your business needs.

References

[1] http://sharepoint.microsoft.com/en-us/Pages/default.aspx

[2] http://msdn.microsoft.com/en-us/library/ee557253.aspx

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