NAME: DANIEL EMEKE OKUGUNI

REG NO: CST23HND0750

TOPIC: KADUNA POLYTECHNIC EVENT MANAGEMENT AND

INTRODUCTION
In today’s fast-paced academic environment, effective communication and engagement are crucial
for student success. This proposal outlines the development of a comprehensive web-based Event
Management and Notification system designed to streamline communication between students,
staff, and administrators while enhancing event management capabilities.

AIM

The project is aimed at building effective communication between students and the school
administration is essential for a well-informed and engaged academic community. However, many
institutions struggle with efficiently disseminating event-related information, leading to low
participation and missed opportunities.

The Event management and notification system aims to bridge this communication gap by
providing a centralized platform where students receive timely updates on upcoming events as
soon as they are scheduled and announced by the school board. This system ensures that students
are well-versed in campus activities, enabling seamless event registration, participation, and
engagement.

OBJECTIVES
The main objectives of the College Event & Notices Portal are to:
 Share Information Quickly: Make sure students learn about events and announcements
as soon as they are made by the school.
 Easy Event Registration: Allow students to easily register for events and check event
details.
 Boost Student Participation: Encourage more students to join events and stay involved
in school activities.
 Centralize Information: Provide a single place where students can view all event
schedules, notices, and updates.
  Track Attendance: Help the school track who attends events using QR code check-ins.
 Accessible to All: Ensure students can access the platform from computers, laptops,
tablets, and smartphones.
 Real-Time Notifications: Send quick updates to students so they never miss important
information.
SCOPE
The project will encompass:
Curriculum Development:
The system will include modules for event creation, registration, and notifications. It will also
feature interactive feedback tools and training resources to help users make the most of the
platform.
Platform Development:
The platform will be a mobile-based app with user accounts for students, staff, and admins. It will
include real-time notifications, event registration, a media gallery, and role-based access for
admins to manage events and notices.
Marketing and Outreach:
To promote the platform, we will use institutional campaigns, social media, and partnerships with
student clubs, and digital displays around the campus. Regular surveys will gather feedback, and
referral programs will encourage wider adoption.
Target Audience
The primary target audience for the College Event & Notices Portal includes:

 Students: To stay updated on upcoming events, participate in activities, and engage with
campus communities.
 Faculty and Staff: To organize events, share important notices, and communicate
effectively with students.
 Event Organizers and Student Clubs: To coordinate events, manage registrations, and
share event-related content.
 College Administration: To streamline communication, monitor event participation, and
maintain an organized flow of information.

LITERATURE REVIEW

The swift advancement of technology has significantly reshaped the way educational institutions
connect with their students, especially in managing events and sharing information. Conventional
methods like bulletin boards, emails, and printed notices often fall short of effectively and
promptly reaching students.
(Chaturvedi et al., 2024) Event management systems have already become important for
universities efficient event planning, communication, and participant tracking. Several studies
examined how internet-based and web applications can enhance user experience and increase
engagement through the use of event management platforms.

RESEARCH METHODOLOGY
Research and Planning:
Conduct research to understand the communication needs of students, staff, and event organizers
within the college environment. Gather insights through surveys, interviews, and feedback from
stakeholders to identify requirements and preferences.
Design Phase:
 User Experience (UX) Design: Create a simple and intuitive navigation structure, ensuring
that users can easily access event details, notices, and community discussions.
 User Interface (UI) Design: Design a visually appealing and student-friendly interface that
encourages active use and engagement.
Development Phase:
 Front-End Development: Use HTML, CSS, and JavaScript to create responsive and
accessible interfaces across different devices.
 Back-End Development: Implement secure server infrastructure, databases, and
application logic to manage user data, event information, and notifications effectively.
 Integration of Communication Tools: Include features like real-time notifications,
discussion forums, and media galleries to enhance user interaction and experience.
 Beta Testing: Launch a pilot version with selected users to gather feedback and refine the
system before full deployment.
Content Creation:
Event and Notice Management: Create templates for event announcements, notices, and alerts to
ensure consistent and effective communication.
Interactive Features: Implement discussion boards, feedback forms, and surveys to encourage
community participation and feedback.
Testing Phase:
 Quality Assurance (QA): Conduct thorough testing to identify and resolve any technical
issues, ensuring the platform is stable and secure.
  Usability Testing: Gather feedback from students, staff, and event organizers to evaluate
the platform's ease of use and effectiveness. Make necessary improvements based on user
input.
Deployment and Maintenance:
 Launch: Deploy the platform on a secure and reliable hosting service, ensuring scalability
for a growing user base.
 Continuous Improvement: Regularly update the platform based on user feedback and
incorporate new features to enhance functionality and engagement.

CONCLUSION
The intended system aims to streamline communication within the institution, making event
management and information dissemination more efficient and accessible. By leveraging
technology, the platform will create a centralized space for students, staff, and organizers, fostering
a more connected and informed campus community.

REFERENCES

Chaturvedi, A., SharmaSharma, K., Dua, A., & Gupta, A. (2024). CU-events: A comprehensive
event management system for university. International Journal for Research in Applied
Science and Engineering Technology, 12(11), 223–229.
https://doi.org/10.22214/ijraset.2024.65020

College Event Management: A survey of analytics and personalization. (2023). International

El-Gazzar, R. F., Badawy, O., & Kholief, M. (2010). Agent-based Mobile Event Notification
System. International Journal of Interactive Mobile Technologies (iJIM), 4(4), 25.
https://doi.org/10.3991/ijim.v4i4.1427