K. K. Wagh Polytechnic, Nashik.

HirabaiHaridasVidyanagari, Amrutdham, Panchavati,Nashik-422003

DEPARTMENT OF ARTIFICIAL INTELLIGENCE AND
MACHINE LEARNING
Micro-Project Report
Institute Code: 0078
Academic Year: 2024-25 Program: AIML
Course: Advance Algorithms in AI & ML Course Code: 22683 Scheme: I
Semester: 6 Class: TYAN Date of Report:

Title of Micro-Project: Attendance System

1.0 Problem Definition:

In many organizations, schools, and workplaces, managing attendance manually can be time-
consuming, error-prone, and inefficient. Traditional attendance methods such as paper-based records
or manual entry systems can lead to inaccuracies, proxy attendance, and administrative burdens.
The need for a digital attendance system arises to automate attendance tracking, minimize errors,
enhance security, and improve efficiency. The system should allow users (students, employees, etc.)
to mark attendance through biometric scans, RFID cards, facial recognition, or mobile apps. It should
provide real-time monitoring, generate reports, and integrate with existing databases.

2.0 Rationale:
In educational institutions and workplaces, traditional attendance tracking methods, such as paper-
based registers and manual data entry, are time-consuming, error-prone, and inefficient. These
methods can lead to issues like proxy attendance, loss of records, and administrative burdens.
An automated Attendance System provides a digital solution that enhances accuracy, efficiency,
and security. By leveraging technologies such as biometric authentication, RFID, QR codes, or
mobile-based check-ins, this system ensures real-time tracking, secure data storage, and easy
report generation.
Implementing an Attendance System will streamline attendance management, reduce
administrative workload, and improve overall productivity, making it a valuable tool for
institutions and organizations.

3.0 Aim of Micro-Project:

aim of this micro-project is to design and develop an automated Attendance System that enhances
efficiency, accuracy, and security in attendance tracking. The system will replace traditional manual
methods with a digital approach, reducing errors, preventing proxy attendance, and streamlining record-
keeping.
It will provide real-time monitoring, automated report generation, and seamless integration with existing
databases or management systems, ensuring a user-friendly and scalable solution for educational
institutions, workplaces, and other organizations.
4.0 Course Outcomes Achieved (COs):

CO602.2: Configure Android environment and development tools.

CO602.3: Develop rich user interfaces using layouts and controls.
CO602.5:Create Android applications using databases.

5.0 Literature Review:

Traditional attendance systems, such as manual registers and spreadsheets, are prone to errors, time
consumption, and proxy attendance. To address these issues, automated attendance systems have evolved,
incorporating technologies like RFID, biometrics, QR codes, mobile apps, and AI-driven facial recognition.
Research indicates that RFID systems improve speed but require additional hardware, while biometric
systems enhance security but may face sensor limitations.
QR code and mobile-based solutions offer cost-effective and user-friendly alternatives, whereas AI and
cloud-based systems provide high accuracy and remote access but raise privacy concerns. Studies suggest
that hybrid models combining multiple technologies offer the best reliability and scalability. However,
ongoing research is needed to tackle data security, privacy, and integration challenges, making future AI-
powered, cloud-integrated solutions a promising direction for attendance management.

6.0 Actual Methodology followed:

1. System Selection – Chose a mobile-based attendance system using QR code scanning for
authentication and record-keeping.
2. Requirement Analysis – Identified user needs, such as real-time tracking, secure data storage,
and an intuitive interface.
3. Technology Stack Selection – Used Android Studio (Java/Kotlin) for app development, Firebase
for cloud storage, and Google Vision API for QR scanning.
4. UI/UX Design – Designed a simple and user-friendly interface with features like login, QR
scanning, attendance marking, and report generation.
5. Database Implementation – Created a Firebase database to store attendance records securely,
ensuring real-time access.
6. Application Development – Coded QR scanning functionality, user authentication, and
attendance logging features.
7. Security Measures – Integrated secure login mechanisms and data encryption to prevent
unauthorized access.
8. Testing & Debugging – Conducted functional and security testing to ensure accuracy, efficiency,
and reliability.
9. User Feedback & Refinement – Gathered feedback from users and optimized the system for
better usability and performance.
10. Final Deployment & Documentation – Deployed the app and documented the project, including
its features, challenges, and future enhancements.
7.0 Actual Resources used:

Sr. Name of Specifications Qty Remarks

No. Resource/ma
terial

1 Laptop Processor: Intel i9 13th 01 For project work

Gen

2 Operating Windows 11 01 For project

system implementation
and software
compatibility

3 Other Android Studio 01 For Coding

software Purpose

https://www.geeksforge For getting an

eks.org/ Referene or code.
4 Websites 04
8.0 Outputs of the Micro-Project:
 9.0 Hard Skills Developed:

1. Secure Login Mechanisms – Integrated user authentication using email-password login, OTP
verification, or biometric authentication to prevent unauthorized access.
2. Data Encryption – Used AES (Advanced Encryption Standard) or Firebase Firestore security rules to
encrypt attendance records and user data.
3. Role-Based Access Control (RBAC) – Implemented admin, teacher, and student roles with controlled
access to sensitive data.
4. Secure QR Code Generation – Used encrypted QR codes to prevent manipulation or unauthorized
scanning.
5. Real-Time Monitoring & Logs – Maintained activity logs to track unauthorized login attempts or
suspicious activity.
6. Cloud Security & Backup – Enabled secure cloud storage with automatic backups to prevent data loss
or corruption.
7. Prevention of Proxy Attendance – Integrated device binding, GPS verification, or face recognition to
ensure genuine attendance marking..

Soft Skills Developed:

1. Problem-Solving – Identified and resolved challenges like QR code manipulation, database security,
and user authentication issues.
2. Critical Thinking – Analyzed different attendance tracking methods and selected the most efficient and
scalable solution.
3. Teamwork & Collaboration – Worked effectively with team members to design, develop, and test the
system, ensuring smooth workflow.
4. Communication Skills – Effectively communicated ideas, documented project progress, and presented
findings to stakeholders.
5. Time Management – Managed project milestones efficiently to meet deadlines and complete each
development phase on time.

10.0 Applications of Micro Project:

1. Educational Institutions – Used in schools, colleges, and universities to track student

attendance and generate automated reports.
2. Corporate Offices – Helps companies monitor employee attendance, work hours, and
leave records for payroll processing.
3. Workshops & Training Programs – Ensures accurate participant tracking during training
sessions and professional workshops.
4. Hospitals & Healthcare – Manages attendance of doctors, nurses, and hospital staff,
ensuring proper shift tracking.
5. Government & Public Sector – Assists in monitoring attendance of government
employees and public service officials.
6. Event Management – Used for conferences, seminars, and public events to keep track of
attendees and prevent unauthorized access.
11.0 Name of Group Members:
Enrolment No. Roll No. Seat No. Name of Students Student Signature

2200780474 27 Mahajan Sejal Digambar

2200780475 28 Mahajan Varad

2200780480 33 Naik Ananya Dnyaneshwar

Date: / / Evaluated by: Dated Signature of Guide:

Name of Guide: Mrs.S.A.Birari