A.C.S.

MEDICAL COLLEGE AND HOSPITAL, CHENNAI

EXAMINATION PROCEDURE AND RE EVALUATION PROCEDURE

I. CURRICULUM AND SYLLABUS:

The curriculum and syllabi for M.B.B.S / M.S /M.D / DM / M.Ch Courses are as
prescribed by the Medical Council of India. All the syllabi are approved by the Academic
Council before implementation. All the syllabus and curriculum are uploaded in the
website of the University
II. PREPARATION OF EXAMINATION APPLICATION FORM:

The Examination application forms and Hall Tickets of each candidate are
digitally prepared with photo, subjects with subject code and distributed to the students.
After payment of the prescribed fees for each subject and lab, the applications have to
reach the Controller of examinations through the concerned department. After scrutiny
of the application forms, the hall tickets will be issued through the Dean of the College
for those who satisfy 75% of attendance in theory and 80% in practical. Further the
candidate has to obtain 50% in theory and practical (not less than 40% in each) on an
average of the internal assessments ate the eligibility criteria’s for appearing the
University examinations.

III. QUESTION PAPER PREPARATION:

Question Paper Setters:

The panel of Examiners consisting of each Course is called from the Head of
various Departments and a database of the examiners is maintained by the Controller of
Examinations. The Controller of Examinations shall add qualified examiners to the panel
based on the academic records obtained through resume of the examiners so included.
The panels of examiners are approved by the Academic Council. The Controller of
Examinations is empowered to select the examiners for appointment as question paper
setter / valuation of answer papers. Person appointed as an examiner in a particular
subject must have to satisfy the Medical Council of India norms. Experience and the
expertise in subjects shall be the desirable qualification for the selection of Examiners.

Receipt of Question Papers:

The question papers are set by examiners from the panel of experts. Minimum
eight sets of question papers for each subject for M.B.B.S. programme are received.
The question paper review committee reviews the question papers of each course. The
question papers are typed and preserved in the confidence room in the presence of
Controller of Examinations. The examiners are instructed to send the detailed answer
keys for the question they set.
Confidential Room:

The process of opening of the question papers received from the paper setters,
entry of the question papers in the register, review of the questions, process of the
question papers (retrieval from CDs/typing), are all carried out in the confidential room
under the direct vigil and supervision of the Controller of Examinations. As an additional
security feature, CCTV surveillance Camera is fixed in the examination cell to monitor
the activities of the staff engaged in the cell.

IV. TIME TABLE:

The approximate date of commencement of examinations will be announced two
months earlier and the exact schedule will be announced one month before the
examination.

V. CONDUCT OF EXAMINATION
I year M.B.B.S. examinations will commence in the month of September/October
and higher semesters in the month of March/April. There shall be one main examination
in an academic year and a supplementary examination to be held not later than 90 days
after the declaration of the results of the main examination.
The Controller of Examinations will appoint Chief Superintendents and Additional
Chief Superintendents with the consultation of the Vice-Chancellor. The examination
times will be from 10.00 am to 1.00 pm and from 2.00 pm to 5.00 pm.
The question papers will be sent by E-mail to the Chief Superintendents
everyday at 09.30a.m for the forenoon section and at 1.30pm for the afternoon section.
University Theory and Practical examinations are conducted at A.C.S. Medical
College and Hospital, Vellapan Chavadi, Chennai
The Hall Superintendents required for each session are appointed by the
respective Chief Superintendents based on the strength of the students registered for
the respective session. One Hall Superintendent is appointed for every 25 candidates
registered for examination.
An observer from other Institution / other Faculty will be appointed for every
examination at every examination center. The observer will sent the report to the
Controller of Examination regarding that examination.
Duties of Chief Superintendents:
The Chief Superintendent shall receive the answer booklets, required for the
examination based on the date wise session wise attendance sheet and timetable. He /
she shall receive the question paper by E-mail just 30 minutes before the
commencement of the examination. He / She in the presence of the observer shall take
the required number of copies of the question papers. He / She shall appoint Hall
Superintendent and other supporting staff based on the number of students registered
for each session of the examinations. He / She shall allot invigilator for each room and
continuously monitor the examinations. He / She shall handover the exact number of
question paper copies, answer booklets and the attendance sheets which contains the
Register Number of the candidates. He / She shall arrange to send the answer booklets
of the examination conducted in each session to the examination section.
Duties of Invigilators:

Invigilators are appointed by Chief Superintendent for every 25 candidates. He / She

shall issue the answer booklets to the candidate 10 minutes before the commencement
of the examinations. He / She shall issue question papers to the candidates and get the
signature of the candidates in the attendance sheet provided and handover the
attendance sheet of the Chief Superintendent within 45 minutes from the
commencement of the examinations. He / She shall collect the answer books and
handover to the Chief Superintendent.

Discipline and Control at the Examination Hall:

The candidates should bring the Hall Ticket and identity card for all the
examinations they appear.

No candidate will be permitted to leave the examination hall prior to the expiry of
30 minutes from the commencement of the examinations and no candidate will be
permitted to attend the examination after 30 minutes from the commencement of the
examination. Candidates shall invariably sign the attendance sheet of each examination
session. Statistical Tables received if any should be invariably returned to the Hall
Superintendent concerned. Candidates should stop writing the examination at the exact
point of conclusion of the examination period. Candidates should handover the answer
booklets in person to the Hall Superintendent concerned and should not leave the
answer booklets on the tables.
Seating Arrangement
The seating arrangement is so made that no two neighboring students of the
same subject of examination are put together in the same row to write their
examinations.
With a view to instantaneously locate the seat allotted to the examinees, the
details regarding the Room numbers and the Register numbers of the examinees
allotted in each room are displayed on a Black Board in the precincts of the examination
centers.

Appointment of Examiners:

i) Persons appointed as an examiner in a particular subject must have at least four

years teaching experience as assistant professor after obtaining post graduate degree
in the particular subject.
ii) For Practical / Clinical examination, there shall be four examiners out of which 2 are
external examiners (from other Universities)

VI. EVALUATION PROCESS:

The evaluation carried out by the external examiners. For M.B.B.S degree course
we are following digital valuation. The answer books are scanned and the scanned
answer books are processed for quality check. The scanned images of the answer
books are uploaded to the server and it is available for valuation by the examiner. The
examiners are authenticated by creating evaluator log-in ID and Password to access the
database. Online evaluation shall be done for M.B.B.S. Course at Main Campus of
Dr.M.G.R Deemed University

VII. MALPRACTICE:
The university has a set of rules for punishing those students who indulge in
unfair practices in the examinations. Action against those indulge in malpractices is
being taken on the report received from the Chief Superintendents of the examinations.
Malpractices are identified into the following categories and punishments are awarded
as detailed below:

Category Example Punishment

Attempting to copy from another
Inadequate materials Oral warning
person’s Answer Book
Possession of bit / incriminating Withholding of result in the
Materials less in quantity
material particular paper
With holding of result for the
Possession of Books / Guides /
Material huge in quantity whole semester including
Notes
arrear subjects if any

Review Committee:

All the cases of malpractice shall be referred to a Review Committee for

awarding the punishment to the offenders. The Committee shall go through to the
nature of malpractice committed in each case before awarding the punishment. The
members of the Result Passing Board of each Course shall be the members of the
Review Committee.

VIII. RESULT PASSING BOARD AND PASSING OF RESULTS:

The theory marks, practical marks and internal assessment marks are entered in
the system and a consolidated result Tabulation sheet is prepared.
The passing criterion to pass a subject is based on the norms defined by Medical
Council of India.
Result Passing Board will be constituted by the Vice-Chancellor. The Passing
Board after go through the TMR approve the result. The grace marks up to a maximum
of five marks be awarded at the discretion of the board for clearing the examination as a
whole but not for clearing a subject alone. There is no revaluation but only retotaling is
permitted.
After completing 4 years, if the candidate have passed all the subjects, he will be
given Provisional Certificate-I. After getting Provisional Certificate-I, the candidate has
to undergo compulsory Rotating Medical Internship for a period of one year. After
completing the Internship, the candidate is eligible for the award of M.B.B.S. degree

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