Student recitals

Recital definitions
Degree recital: A recital given in partial fulfillment of the requirements for graduation from a degree program as described in the
School of Music Bulletin.
Non-Degree recital: Recitals which are required by faculty members of students in their studio but are not a requirement of their
degree program as described in the School of Music Bulletin.
Informal recital: Recitals given at the request of the student.
Recital requirements by degree program:
• M.M.: one recital in the final year of study
• M.M.A.: one recital in each year of study, one of which must include a lecture component
• A.D.: one recital in each year of study
Note: only one recital per year by pianists in the A.D. program (usually the solo recital program, as opposed to the concerto
or chamber music program) may be regarded as a degree recital.
• D.M.A. in residence: one recital in each year of residency
• D.M.A. dissertation period: one recital in the academic year following three-year dissertation period
• Certificate: one recital in the final year of study

Venue information
-Sudler Recital Hall in William L. Harkness Hall
Monday & Thursday 4:30pm | 7:30pm
Saturday 1:30pm | 4:30pm | 7:30pm
Resources: One piano, five chairs, five music stands

-Morse Recital Hall in Sprague Memorial Hall

Monday through Saturday 1:30pm | 4:30pm | 7:30pm
Resources: Two Steinway D pianos, twenty chairs, twenty music stands, harpsichord, portative organ

-ISM vocal, organ, and choral-conducting recitals may be reserved in:

Marquand Chapel
Woolsey Hall
Dwight Chapel
Battell Chapel
These venues must be reserved with ISM staff.
Recital Process Checklist
All forms are available under the Student Resources tab in ArtsVision.
September 13 - Book Your Recital
December 13 Qualtrics via Operations ❑
Recital Contract
DocuSign via Operations ❑
Recital Cancellation/Postponement form
Email [email protected] ❑
Request a Rehearsal
Email [email protected] ❑
7 weeks prior Request a collaborative pianist
Qualtrics via Collaborative Piano ❑
10 days prior Program Info
Qualtrics via Concert Office ❑
5 days prior Submit Unlimited Media Release form for guest performers
Email [email protected] ❑
3 days prior Request cancellation of recording or live streaming
Email [email protected] ❑
48 hours prior Request a reception in the Adams Center Atrium
Email [email protected] ❑
1 hour prior Onstage sound check
❑
Recital 1:30 | 4:30 | 7:30
❑
2 hrs after Dressing rooms cleared of all personal belongings
❑
2.5 hrs after Atrium cleared of all personal belongings and refuse (if applicable)
❑
Recital Guidelines

1. Request recital dates

Contact Operations | [email protected]
YSM Student Degree, Non-Degree, and Informal recitals may be booked in Sudler Hall, Morse Recital Hall, and Woolsey Hall via the
Book Your Recital form.
Please use the “Student Recital Slots” filter in ArtsVision to identify a primary and secondary date, time, and location for your recital.
Complete the Book Your Recital form to request a recital slot.
Check that your desired slots are marked as "AVAILABLE" before submitting your request. Slots are assigned on a first-come, first-
served basis, and requesting a slot marked as available does not guarantee that you will be granted that slot. Operations will review
your request and let you know whether your primary or secondary selection has been reserved for your recital. If neither option was
available, you will be instructed to provide 2 additional options.
The Book Your Recital form will accept submissions beginning Friday, September 13. All 2024-2025 recitals must be requested by
Friday, December 13.
Non-degree and informal recitals must occur prior to the start of Spring Break: March 8, 2025. The Operations Office reserves the
right to deny booking an informal recital until most or all degree and non-degree recitals have been scheduled and may further limit
informal recitals depending on the availability of concert staff and the congestion of the concert calendar.

2. Complete your recital contract

Contact Operations | [email protected]
After your recital slot request has been reviewed by Operations, you will receive a contract via DocuSign with the date, time, and
location you have been assigned.
The recital contract will be signed digitally by the student recitalist, their major teacher, the collaborative piano coordinator, and the
operations director. After each party has added their signature, a copy of the fully rendered contract will be distributed.

Cancellation and date changes

Contact Evvie Halpert, Office of the Deputy Dean | [email protected]
Cancellation or postponement of a recital after completion of the recital contract requires a recital cancellation form to be signed by the
student, major teacher, and Deputy Dean. Unless a doctor’s note is submitted with this form, you will be subject to a $500 fine.
Rescheduling will not occur until this form is submitted and, if applicable, payment is made.
To initiate your cancellation request sign and submit a Recital Cancellation/Postponement form and doctor’s note, if applicable, to the
Office of the Deputy Dean.
The cancellation form may be found in the Student Resources tab of ArtsVision.

3. Request a collaborative pianist

Please see the collaborative piano section for policies and procedures to request a collaborative pianist. Arranging for page-turners, if
desired, is the student’s responsibility.

4. Request a rehearsal
Each student recitalist may request a 2-hour rehearsal in their recital venue. Please search in ArtsVision using the “Recital Rehearsal
Slot” filter and email [email protected] with at least 3 options. Check that your desired slots are marked as "AVAILABLE"
before submitting your request. Rehearsals will be scheduled on a first-come, first-served basis.
In addition, each recitalist has access to their venue 1 hour prior to the start of their recital (except for 4:30pm Mon/Thurs recitals in
Sudler, for which you will have access to the venue beginning at 4:00pm.)

5. Request music rental (if needed)

Contact Marika Basagoitia, Philharmonia Production Coordinator & Librarian | [email protected]
If you are interested in renting a piece of music for your recital, all rentals must be approved and processed through the Philharmonia
Library. The Librarian of the Yale Philharmonia will contact you to discuss how to proceed with your rental, the cost of the rental, and
how to process the payment. You are responsible for all costs of the music rental, including the rental part itself, rush fees, licensing
fees for recording and/or live streaming (if any), shipping, return shipping, and the repair or replacement of any parts or the entire set.
Costs may be paid by credit card.
To avoid incurring costly rush fees, please submit your rental request as soon as you are aware of your rental need.
6. Submit program information (for degree recitals only)

Contact Concert Office | [email protected]

Submit your recital program using the recital program form found in the Student Resources section on ArtsVision.

The Concert Office only produces programs for degree and non-degree recitals; it does not produce programs for informal recitals.
Upon request, the Concert Office can provide a template for informal recitals.
Degree and non-degree recital programs are official documents that have formatting standards that must be followed. Therefore, the
Concert Office must produce or at least approve the finished program before it is printed in quantity.
If you do not submit your program information to the Concert Office before the deadline, program services cannot be guaranteed for
that recital.
The Concert Office will not accept responsibility for proofreading errors on your part.
Fifty programs will be printed. More programs can be printed on request.
Programs for recitals in venues other than Sprague and Sudler halls must be picked up by the recitalist on the day of the performance
or the business day prior to weekend recitals.
Texts and translation documents can be produced to accompany your program. For degree and non-degree recitals, the Concert Office
will print 50 copies of your texts and translations if you submit an 8.5” x 11” print-ready PDF at least three full business days before
your recital. The Concert Office will not edit the document in any way. You must verify that you have secured permission for the use
of any texts/translations, and you must provide full credit for any texts and translations. If you are unable to submit your texts in time,
you may print your own texts. Please place them on the music stand next to your recital programs.

Deadline

Your complete and detailed recital program form must be submitted to the Concert Office no later than 10 business days before the
date of the recital.

Note that programs submitted six to nine business days before the recital are subject to a $50 fine. Programs submitted one to five
business days before the recital date are subject to a $100 fine. Business days do not include weekends or University holidays.
7. Submit media releases for guest performers
Contact Concert Office | [email protected]
Guest performers on livestreamed recitals must sign a limited media release granting permission to stream that performance.
Recitalists are responsible for collecting signed forms from their guest performers and submitting them to the Concert Office.
Deadline
Five business days prior to recital

8. Request cancellation of livestream

Only degree recitals will be recorded and livestreamed automatically, free of charge. For all recording and live-streaming policies, and
instructions to cancel livestreaming, please see the Media Production section of this document. Please request cancellation at least three
business days prior to recital.

9. Book a reception (optional)

Contact Operations | [email protected]
All recital receptions are held in the Atrium of the Adams Center. Please email the operations department to request the space at least
48 hours prior to your recital. All personal belongings must be removed from the Atrium no later than 2.5 hours after the recital start
time.

10. Evaluation committee (for degree recitals only)

All degree recitals will be evaluated by your major teacher and one other faculty member of the School of Music. It is the responsibility
of your major teacher to arrange for the evaluation committee, and to ensure the committee’s presence at the recital. The members of
the evaluation committee must submit written evaluations of the recital. A recital will not be considered successfully completed until
all evaluations have been received. The Office of Student Services keeps recital reports on file for the academic year, after which they
are added to your permanent files. You may read and copy your recital reports.

11. Complete your recital

You may be excused from Yale Philharmonia and Chamber Music rehearsals on the day of your degree or non-degree recital with the
advance permission of the conductor or faculty coach. Accompanists and other performers on recitals will not be excused from these
rehearsals. You will not be excused from Yale Philharmonia or Chamber Music on the day of your informal recital.
The hall is reserved one hour before the start time of your recital for warm-up and for the recording soundcheck. You are expected to
clear the stage 30 minutes prior to start time.
A stage manager will be assigned to all recitals in Morse Recital Hall and Sudler Hall. The stage manager has been authorized to run
all technical aspects of the concert including start time, clearing the stage of performers before the opening of the hall’s doors, stage
changes, etc. Do not ask stage managers to serve as page turners.
All personal belongings must be removed from the backstage and dressing room areas 2 hours after your recital start time.