MS-Office Package

MS-Office is a combination of the powerful Software which is used to maintain any

types of Office needs (Like prepare Letter, Reports, Application, Presentation and
Database). It is world’s No. 1 selling Software.

 There are most popular branches:

1. MS-Word (.DOCX)
2. MS-Excel (.XLSX)
3. MS-Power Point (.PPTX)
4. MS-Access (.MDB)

MS-WORD
MS-Word is a Word Process Application where user can create any types of Letters,
Notes the contents simple and complex. In MS-Word there are available all possible
options which help to user about create a good document (Like Spelling and Grammar
check, Hyphenation, Mail Merge, Change Case etc.) MS Word files know as document
and establish is “.docx”.

 Features of MS-Word
o Easy document formatting
o It displays the Quick Access Toolbar
o There are five views available in MS Word (Print Layout, Full Screen
reading, Web Layout, Outline, Draft)
o It displays the Ribbon

 How to Start MS-Word:

1. Start All Programs MS-Office MS-Word.
2. Press Winnow Key + R Type “WinWord” Press Enter.

 The Microsoft Office Button:

It display the left side of the title bar where user can create a new file, open an
existing file, save a file and perform other task. The short cut of office is Alt + F.

 The Quick Access Toolbar:

It displays the right side of the office button. The quick access toolbar provides
you which access commands, you frequently use. Be default it displays the save
undo and redo but user can add commands as you need.
 The Title Bar:
It displays the top of screen which display the title of the document or outside you
are currently working and when you save you documented. It displays the name
of hour file the first new document open with document.

 The Ribbon:
The Ribbon is located below the quick access toolbar at the top of the Ribbon are
several tabs clicking a tab display several related command groups.

 The Tabs:
Each tab contains the following tools…
1. Home
2. Insert
3. Page Layout
4. Reference
5. Mailings
6. Review
7. View

 The Ruler:
The ruler is found below the Ribbon. It is used to change the format your
document quickly.

 The Text Area:

It display the below the ruler is large area is called the text area. It is working
area of MS-Word.

 The Vertical and Horizontal Scrollbar:

Vertical scroll bar is located the Right side of the screen. It moves your page up
to down or down to up. But Horizontal scrollbar is located above the status bar
which used to move your page left to right and right to left.

 The Status Bar:

It displays below of the Horizontal scroll bar which is used to display the
information of current and the number of words your document.

 View Tools:
View Tools is used to change the view of the document. There re vide views in
MS-Word (Print layout, Full screen, Web layout, Outline and Draft).
 Help Button:
MS-Word provides the feature of the button where user can take help about any
topic.

 Mini Toolbar:
It only appears when text has been selected in the document where user can
frequently use such as: Bold, Italic, Size, Font, Color etc.

 Zoom Slider:
It is used in the large page of your document. The maximum capacity of zoom is
500%, minimum is 10% and the actual size is 100%.

 Office Button:

 New (Ctrl + N): It is used to create a new blank document.

Process:
 Click on Office Button
 Click on New
Note: There are three Ellipses are indicating to a dialog box in it
which appears when click on it then display.

 Open (Ctrl + O): It is sued to open any existing file.

Process:
 Click on Office button
 Click on Open
 Then a dialog box open
 Select your File
 Click on OK button

 Save (Ctrl + S) or (Shift + F12): It is used to save your active file.

Process:
 Click on Office button
 Click on save
 Then a dialog box open
 Enter your file name
 Click on save

 Save As (File): It is used to create a duplicate file with another name.

Process:
 Click on Office button
  Click on Save As
 Then a dialog box open
 Enter your file name
 Click on save

 Print (Ctrl + P): It is used to print the document on the paper.

Process:
 Click on Office button
 Click on Print
 Then a dialog box open
 Define the condition as you need
 Click on ok

 Close (Ctrl + F4): It is used to close the active file.

Process:
 Click on Office Button
 Click on Close

Note: For close the entire document at the same time.

Process:
Shift and click on close button.

 Word Option or customize Quick Access Toolbar:

It is used to set the configuration of MS-Word. There are many customize
options.

 Popular: It is used to set the Title bar Color, Hide the Mini Toolbar.
Process:
 Click on Office button
 Click on Word Option
 Click on Popular
 Click on Color scheme and select the color
 Uncheck the show Mini Toolbar the selection
 Click on Ok
 Display: It is used to set the tab setting.

Process:
 Click on Office button
 Click on Word option
 Click on Display
 Check show all formatting marks
 Check any tab option
 Click on ok

 Proofing: It is used to check and create the correction of any sentence.

Process:
 Click on Office button
 Click on Word option
 Click on save
 Click on default file location
 Click on browse and select your path
 Click on open
 Click on ok

 Advanced: This feature allows you to specific option for Editing Coping, Pasting
etc.
Process:
 Click on Office button
 Click on Word option
 Click on Advanced
 Check on show this number of recent document and define number
 Click on ok

 Customize: it is used to add the command in Quick Access Toolbar.

Process:
 Click on Office button
 Click on customize
 Click on choose command from list and select any command
 Click on add button
 Click on ok
 HOME TAB (ALT + H)
 Cut (Ctrl + X): It is used to cut the selected text.

Process:
 Select your sentence, word
 Click on home tab
 Click on cut

 Copy (Ctrl + C): It is used to create duplicate of selected text.

Process:
 Select your text
 Click on home tab
 Click on copy

 Paste (Ctrl + V): It is used to insert cut or copy from the position of cursor point.

Process:
 Click on Home tab
 Click on paste

 Format Painter (Ctrl + Shift + C): It is used to copy formatting from one place
and apply it to another place.

Process:
 Select your text
 Click on Home tab
 Click on Format Painter

Note: Double click on this button to apply the same formatting to

multiple places in the document.

 Clipboard: It is a temporarily memory storage device where store only Cut or

Copy data which user can paste many times from position of cursor point.
 Font Face (Ctrl + Shift + F): It is used to change the writing style.
 Font size (Ctrl + Shift + P): It is used to change the size of selected text.

 Grow Font (Ctrl + Shift + Greater Than): It is used to increase the font size.

 Shrink Font (Ctrl + Shift + Less Than): It is used to decrease the font size.

 Bold (Ctrl + B): It is used to make the bold of selected text.

 Italic (Ctrl + I): It is used to make the Italic of selected text.

 Underline (Ctrl + U): It is used to make the Underline of selected text.

 Subscript (Ctrl + =): It is used to create a smaller letter below the text base line.

 Superscript (Ctrl + Shift + +): It is used to create a smaller letters above the line
or the text.

 Strike Through: It is used to draw a line through the middle of the selected text.

 Clear Formatting: It is used to clear the formatting of selected text.

 Change Case: It is used to change the cases of selected text like – capital
letters, small letters, sentence case etc.

There are five cases in MS-WORD

A. Sentence Case
B. Lower Case
C. Upper Case
D. Title Case or Capitalize Each Word
E. Toggle Case

Process:
 Select your sentence
 Click on Home Tab
 Click on change case and selected any option as you need

 Background Text Color: It is used to make background text color.

 Font Color: It is used to change the font text color.

 Dialog box launcher: Font box (Ctrl + D).

o Underline Style: It is used to define the underline style.

o Underline Color: It is used to change the underline color.

o Double Strike Through: It is used to draw a line through the middle of the
selected text but it display the double line from the middle.

o Shadow: It is used to display the shadow from the text.

o Outline: It is sued to display the smart groupies.

o Character Spacing: It is used to make space between characters.

 Paragraph:
o Bullet: it Microsoft word you can easily create bullet or numbered lists of
items several bulleting and number styles are available.
Process:
 Click on home tab
 Click on bullet list combo box
 Select any bullet
 Click on symbol and picture
 Click on ok
 Click on font and define the font style
 Click on ok

o Increase Indent: It is used to increase the indent level of the paragraph.

o Decrease Indent: It is used to decrease the indent level.
o Sort: Sort that means arrange your data in the form of ascending or
descending.
Process:
 Click on home tab
 Click on sort.
 Then a dialog box open
 Click on sort by and select your fieldname
 Check ascending or descending option
 Click on ok
o Line Spacing: It is used to set the space between the lines.
Process:
 Click on Home tab
 Click on line spacing combo box
 Select any line spacing option
 Click on ok

o Shading: Shading text color the background behind the selected text or
paragraph.
Process:
 Click on Home tab
 Click on shading combo box
 Select any color

o Alignment: MS-Word provides the four types of alignment.

1. Left Alignment (Ctrl + L)
2. Right Alignment (Ctrl + R)
3. Center Alignment (Ctrl + E)
4. Justify Alignment (Ctrl + J)

o Border: It is used to customize the border of the shading selected text.

The border any shading tool allow you to edit a border in terms of type.

There are two types of border in MS-Word.

 Page Border: It is used to define the border around the page.
 Paragraph Border: There are two types of Paragraph Border.

i. Paragraph: It means apply the border in paragraph.

ii. Text: It means apply the border for selected text only.

Process:
 Click on Home tab
 Click on border and shading
 Click on border
 Select any border styles and define the border color
 Click on ok

o Style: A style is a format that allows changing the Font Size effect. Bold,
Italic, Under Line etc. There is more style available in MS-Word.
 o Editing Group:

o Find (Ctrl + F): It is used to find the particular sentence.

Process:
 Click on Home tab
 Click on Find
 Then a dialog box open
 Type your sentence which you want to find in Find What Box
 Click on Format button
 Click on Font and define your Font style
 Click on ok
 Click on find next

o Replace (Ctrl + H): It is used to change the selected text in the document.
Process:
 Click on Home tab
 Click on Replace

o Select: It is used for select more things like, select all, select object, select
pane, and select all text with similar formatting.

INSERT TAB (ALT + I)

 PAGES GROUPS:

 Cover Page: It is fully formatting cover page where user can fill in the Title, Date
and other information.

 Blank Page: It is used to insert a new blank page of the cursor position.

 Page Break (Alt + Enter): It is used to insert page break in active file from the
position of cursor point.

 TABLES GROUPS:

 Table: Table is the collection of the records which arranged in the form of rows
and column.

There are two different method of the insert Table.

 i. Draw Table: For this you have to check option “Draw table
according to need”.
ii. Insert Table: This method guideline to user step by step how to
create structure of table where user need only define No. of Rows
columns.

Process:
 Click on Insert tab
 Click on Table
 Click on Insert Table
 Define the No. of rows and columns
 Click on Ok

Note: User can inter large amount of Columns (1 to 63) and

Rows (1 to 32767).

 ILLUSTRATION GROUP:

 Picture: It is used to insert the picture in document.

Process:
 Click on insert tab
 Click on picture
 Then a dialog box will be open
 Select path
 Select picture
 Click on ok

 Clip Art: It is used to insert picture from Clip Art.

Process:
 Click on insert tab
 Click on clip art
 Then a dialog box open from right side
 Click on Organize Clips
 Click on office collection
 Select any Picture Category
 Right click on the picture and click on copy
 Click on paste
 Shape: It is used to insert readymade shapes such as: Rectangles, Circles,
Arrows, Lines, and Symbols etc.

 Smart Art: Smart Art is collection of graphs.

 Chart: It is a graphic representation of Numerical and alphabetical data.

 LINKS GROUP:

 Hyperlink (Ctrl + K): It is an analysis of MS-Word which is sued to create link

between two different files. Just for active to another file user can create link on
selected letter word or sentence.

Process:

 Click on insert tab

 Click on hyperlink
 Then a dialog box will be open
 Select any file
 Click on ok

 Book Mark: It is used to fix of cursor position in line of active file with a name.

Process:

 Put the cursor where you have to fix

 Click on insert tab
 Click on Book Mark
 Enter any Name
 Click on Add
 Click on ok

 For Find Book Mark:

Process:
 Click on Insert Tab
 Click on Book Mark
 Select your Book Mark name
 Click on Go to
 Cross Reference: Cross References can be inserted into documents in order to
refer to other clauses/paragraphs/pieces of text within a document. These can
create a link that moves with the referred to paragraph.

 HEADER & FOOTER GROUP:

 Header and Footer: Header means top position and Footer means bottom
position of the page. It is used to add Heading page No. Date/Time at the top or
bottom of active file in whole page.

 Page Number: User can input page No. from Header and Footer of page. User
can define page no. Position, Alignment, Format and Style etc. according to their
need.

Process:
 Click on insert tab
 Click on page no
 Then a dialog box open
 Define position and alignment
 Click on Format button and select any style
 Click on ok

 TEXT GROUPS:

 Text Box: It is used to draw a text box in the document.

 Quick Parts: Quick Parts are reusable text elements in Microsoft Office
applications. You can use them to add frequently-used blocks of text to your
documents.

There are the popular types of quick parts:

 Auto Text
 Document properties
 Fields

 Word Art: It is used to insert a decorative text in the document.

 Date/Time: Insert the current Date and Time in to the document.

Process:

 Click on insert tab

  Click on date and time
 Select format according to need
 Click option update automatically
 Click on ok

 Drop Cap: Create a large capital letter at the beginning of paragraph.

Process:
 Click on insert tab
 Select first letter of the word
 Click on Drop Cap
 Click on dropped in margin

 Object: Insert an object.

Process:
 Click on insert tab
 Click on object
 Click on create from file

 Signature Line: Insert a graphic of your signature, save it as AutoText, or add a

blank signature line to an online or printed document.

 SYMBOLS GROUP:

 Symbol: For Insert symbol from the position of cursor point.

 Equation: It is used to insert mathematical equation (Formula).

PAGE LAYOUT TAB (ALT+P)

 Theme: It is used to change the over to all design of the entire document
including Color, Font and Effect.

Process:
 Click on page layout tab
 Click on theme combo box
 Select any theme
 PAGE SETUP GROUP:

 Page Setup: Page setup is used to set the margin of paper that is Left, Right,
Bottom, Top, Gutter etc. and also set the Orientation, Paper Size, Columns,
Breaks and Line Numbers.

 Hyphenation: Word allows you to automatically hyphenate your document

through the hyphenation dialog box.

Process:
 Click on page layout
 Click on hyphenation
 Click on automatic

 PAGE BACKGROUND GROUPS:

 Water Mark: This is often used to add image that appear behind the text in a
document.

Process:
 Click on page layout
 Click on water mark
 Click on Picture water mark, Font water mark
 Click on apply

 Page Color: It is used to add the color for the background of the page.

Process:
 Click on page layout
 Click on page color
 Select any page color

 Page Borders: In Microsoft Word, a page border gives a border around the page
or a border around the text on the page.

 PARAGRAPH GROUPS:

 Indent: There are four indents in MS-Word. It is used to add extra margin.

a. First Line Indent: Control the left boundary for the first line of a paragraph.
b. Left: It is used to control the left boundary for every line in a paragraph.
 c. Right: It is used to control the right boundary for every line in a paragraph.

d. Before: It is used to put extra space of the before text.

e. After: It is used to put extra space of the after text.

 ARRANGE GROUPS:

 Position: It is used to set the position of the selected object on the page.

 Wrap Text: Word wrapping is when a line of text automatically "wraps" to the
next line when it gets to the end of a page or text field.

 Bring to Forward/Front: It is used to bring the selected objected forward.

 Sent to Backward/Back: It is used to set the text wrap the around the selected
object like square behind text.

 Selection Pane: Selection Pane in MS-Word is one of the great ways to Select,
Show, Hide, Rename and Change the order of the objects in the word document,
Excel worksheet, and PowerPoint. What is unique feature about this is that one
or all of the objects in the document can be hidden, or shown at once.

 Align: Align or alignment is a term used to describe how text is placed on the
screen. For example, left-aligned text creates a straight line of text on the left
side of the page (like this paragraph). Text can be aligned along the edge of a
page, cell, div, table, or another visible or non-visible line. Below are some
different examples of aligned text.

 Group: Grouping lets you rotate, flip, move, or resize multiple shapes or objects
as though they're a single shape or object.

 Rotate: It is used to rotate the picture by angle 90’. Left Vertical and Horizontal.

REFERENCES TAB (ALT+S)

References Tab

This tab gives you access to all the commands for creating references within your
documents.
Table of Contents

Table of Contents - Drop-Down. Provide an overview of your document by adding a

table of contents. The drop-down contains the commands: Built-in, Insert Table of
Contents and Save Selection to Table of Contents Gallery.
Add Text - Drop-Down. The drop-down contains the commands: Do Not Show in Table
of Contents, Level 1, Level 2 and Level 3.
Update Table - Updates the table of contents so that all the entries refer to the correct
page numbers.

Footnotes
You can quickly display the "Footnote and Endnote" dialog box by clicking on the dialog
box launcher in the bottom right corner of this group.

Insert Footnote - (Alt + Ctrl + F). Inserts a footnote at the current position. Footnotes
are automatically renumbered as you move text around the document.
Insert Endnote - (Alt + Ctrl + D). Inserts an endnote at the end of the document. End
notes are always placed at the end of a document.
Next Footnote - Button with Drop-Down. The button moves to the next footnote. The
drop-down provides the commands Next Footnote, Previous Footnote, Next Endnote
and Previous Endnote.
Show Notes - Shows where footnotes and endnotes are located.
Research
This group was added in 2016.

Smart Lookup -
Researcher -

Citations & Bibliography

In 2003 the Mark Citation dialog box was found on the Table of Authorities dialog box ?

Insert Citation - Drop-Down. The drop-down contains the commands: Add New
Source, Add New Placeholder and Search Libraries.
Manage Sources - Displays a list of all the sources cited in the active document.
Style - Choose the style of citation to use in the document.
Bibliography - Drop-Down. The drop-down contains the commands: Insert
Bibliography and Save Selection to Bibliography Gallery.
Captions

Insert Caption - Insert a caption below a picture or graphic to provide a short

description.
Insert Table of Figures - Add a list of captioned objects and their page numbers.
Update Table - Updates the table of figures to include all of the entries in the
document.
Cross-reference - Displays the "Cross-reference" dialog box allowing you to insert
cross-referencing into your document, for example: turn to page 3 or please refer to
page 12. Cross references are inserted as hyperlinks.

Index

Mark Entry - (Alt + Shift + X). Marks the currently selected text so it will appear in the
index of the document.
Insert Index - Add an index listing key words and page numbers they appear on.
Update Index - Updates the index table.
Table of Authorities

Mark Citation - (Alt + Shift + I). Adds the currently selected text so it will appear in the
table of authority.
Insert Table of Authorities - Inserts a table of authorities for cases, statutes and other
authorities in the document.
Update Table - Updates the table of authorities to include all the citations in the
document.

MAILINGS TAB (ALT + M)

 Mail Merge: Mail Merge is an analysis of MS-Word which is used for convert one
page document in to more than one page. It is a great feature of word using of
this feature can quick create Letter, Invitation card etc.

For this you have to create two different documents and this is Main document
and Data Source document where Main document is a document which you have
to print on paper.

Example: WIZARD-TECH COMPUTER ACADEMY LAH BAZAR, CHAPRA.

From NFPCE GARKHA.

 Data Source Document: It is a collection of record which is used to insert on the

main document.
Roll No. Name Address Course Fee
1. Manish Patna ADCA 3000
2. Sanjeet Garkha ADIT 7500
3. Upendra Garkha DCA 3250

Process:
 Open main document
 Click on mailing tab
 Click on select recipient
  Click on use existing list
 Then a dialog box open
 Click on my document
 Select your data source file
 Click on open
 Click on insert merge file and insert your file name
Example <<Name>>
<<Address>>
<<Course>>
 Click on preview result
 Click on finish merge
 Click on individual document
 Click on ok

REVIEW TAB (ALT + R)

 Spelling and Grammar (F7): It is a common list from Review Tab which helps to
user about check spelling and grammar if you mistake spelling. Computer will
reject that matter and indicate to spelling mistake with red jacking underline and if
you mistake grammar computer will reject that matter and indicate to grammar
mistake with green jacking underline. We can check spelling and grammar
mistake as follows:

Process:
 Click on review tab – spelling and grammar mistake
 Press F7 function key
 Right click on such word which display the mistake

 Merge Cell: It is used to merge the selected cell in to one cell.

Process:
 Draw a table
 Selected your cell which you have to merge
 Click on layout tab
 Click on merge cell

 Split Cell: It is used to split the selected cell in to multiple.

Process:
  Put the cursor in any cell
 Click on layout tab
 Click on split cell
 Define the number of rows and columns
 Click on ok

 Heading Rows Repeat: It is used to set Heading in every page.

Process:
 Put the cursor in first line paragraph
 Click on layout tab
 Click on heading rows repeat

 Convert to Text: It is used to convert the table in to the text.

Process:
 Select your table
 Click on layout tab
 Click on convert your text
 Then a dialog box open
 Select any option like comma, paragraph
 Click on ok

 Word Count: It is used to display the statistical information of active document.

Process:
 Click on review tab
 Click on word count

 Language Thesaurus (Shift + F7): It is analysis of MS-Word which helps you to

user about display antonyms synonyms according to give word by the user.

Process:
 Click on review tab
 Click on thesaurus
 Then a dialog box open from right side
 Click on research for type your word and press enter

 Comment: It is used to insert comment on selected text by the user.

 Process:
 Select your sentence
 Click on review tab
 Click on comment
 Then a dialog box open
 Enter your comment

 Drop Cap: It is great feature of MS-Word which makes more attractive and
useful document.

Process:
 Click on insert tab
 Click on drop
 Click on drop cap option
 Selected drop in margin
 Define the number of line
 Click on ok

 Tab: It is used to create document column wise but accruing to specified tab
distance by the user by default tab stop position in 0.5 inches where user can
change according to the need.

Process:
 Click on page layout tab
 Click on paragraph dialog box launcher
 Click on tabs
 Define tab stop position according to needs
 Click on ok

VIEW TAB (ALT + W)

 Here view means working way of MS-Word it provides five views:
1. Print Layout
2. Full Screen Reading
3. Web Layout
4. Out Line
5. Draft

a. Print Layout: This is the first view of MS-Word where user can create any
type of document and format of document contents according to needs
 when you change in this view ruler will display from two sides as top and
left which four sides margin.

b. Full Screen Reading: This is a second view of MS-Word which is used to

full screen the document when you change in this view all tab Ribbon,
Status bar hide.

c. Web Layout: Web layout to support the HTML format file when you
download the document from internet then that document will store in this
view ruler will display from the top only without any margin.

d. Outline: This is the fourth view of MS-Word which helps to user about
display his document contents as classify mode.

e. Draft: Where user can create normal document and format also. In this
document contained and when you change in this view ruler will display
from top position only with right margin.

 Macros: Macros are advance feature formatting you may perform often in a word
document.

Process:
 Click on macro
 Click on record macro
 Enter your macro name
 Click on keyboard and type your short key
 Click on assign
 Define the formatting
 Again click macros
 Click on stop recording

 To Run Macro:

Process:
 Click on view tab
 Click on macro
 Click on view macro
 Select your macro name
 Click on run
 Window: It is used to create a new window on active file just for change only files
serial number.

 Arrange All: It is used to arrange all open programs in windows at the same
time.

 Split: Split services your screen in to two parts such as top position where top
screen contents will never hide.

 Switch Window: It is used to switch windows to a different over only open

window.

 Document Map: It is an analysis of MS-Word is used to divide your screen in

two parts such as – left and right. Where in left side display only main topic and
right side display the contents of selected left items.

Process:
 Click on view tab
 Check on document map

 Greed Lines: It is used to turn on gridlines which you can align in the object.

Process:
 Click on view tab
 Check greed line

 Thumbnails: It is used to display the document through small picture of each

page in left side.

Process:
 Click on view tab
 Check thumbnails

 Envelopes: It is used to add the address for the left or right of the envelops.

Process:
 Click on mailing tab
 Click on envelopes
 Then a dialog box open
 Define your address
  Click on to document

 Label: MS-Word provides an easy way to make customize label that suit for user
needs.

Process:
 Click on mailing tab
 Click on label
 Then a dialog box open
 Define your address
 Click on add to document

 Insert Footnote: Footnotes are automatic recall number as you move text
around the document.

Process:
 Select your sentence
 Click on refresh tab
 Click on insert footnote

 Track Change: Track change is a great feature of MS-Word which allows you to
see what changes have been made to a document.

Process:
 Select your text
 Click on review tab
 Click on track change

 Save Web Page: It is used to save your document in HTML format file.

Process:
 Click on office button
 Click on save as
 Then a dialog box open
 Click on file as type option and select web page
 Enter your file name
 Click on save button
 Templates: Templates means pre-define document which is used to many times
by the uses. It is used to create only which user can predefine. Such as – Bio
Data, Invitation Card etc. (The extension of template is .dot document of
template).

How to increase a Template:

Process:
 Click on office button
 Click on new
 Then a dialog box open
 Click on word template
 Check template
 Click on ok

MS-EXCEL – 2007
MS-Excel is used to prepare any types of Reports, Medical Passbook details, Payroll
etc. The most important feature of MS-Excel if you modify your date value the
formulated value will modify automatically. MS-Excel is power full and useful application
of MS-Office.

MS-Excel file is known as Spreadsheet, Work Book and extension is “XLSX”.

 Spreadsheet: A sheet divided in to Row and Column is called Spreadsheet.

How to start MS-Excel:

i. Start All Program MS-Office MS-Excel 2007

ii. Start Run Type of Excel Click ok.

There are following parts of MS-Excel:

 Name Box: It is used to display the cell address of selected cell.

 Formula Box: It is used to display the contents of selected text.

 Column Header: It is used to indicate the column header the total number of
column is 16384. It is started with “A” and ended with “XFD” you can go to
last column press Ctrl + Left Arrow.

 Row Header: It is indicated the row header the total no or rows is 1048576,
you can go to the last row press Ctrl + Down Arrow and go to the first row
press Ctrl + Up Arrow.

 Cell: Cell is a combination of row and column, the total no of cell is

17179869184.

 Work Sheet: Work sheet is working area of MS-Excel which is dividing in

form of row and column. The worksheet is available in MS-Excel by default
but user can insert more sheets. The short cut of insert sheet is (Shift + F11).

 MS-Excel Provides Two Windows:

i. Application Windows: An outer windows through which user
communicates with MS-Excel is called an Application window.
ii. Spread Sheet / Workbook: In Excel window in which user enter the data
in row or column is called spread sheet window.
 Data Types: In MS-Excel user can input four types of data.
 Number (0 to 9)
  Character (A to Z)
 Formula (Sum, Min, Max, etc.)
 Logical Formula (If, Sum If, etc.)

 To Edit the cell contents

Process:
 Select cell and press F2 function key
 Double click on select cell
 Modify from formula box

 Mathematical and Statistical Function:

 Sum (): It is mathematical function it is used to add the numeric value in

range of cell.

Syntax: =Sum (A1:A5)

 Percentage: It or calculate the percentage values of selected of cell or value

or range of cell.

Syntax: F2*100/Numbers of subtotal cell

Note: F2 is Subtotal

 Average: It calculates the value of the Numeric range of cell.

Syntax: =Average (A1:A5)

 Maximum: It returns the largest value in the range.

Syntax: =Max (Range of Cell)

 Minimum: It returns the lowest value in the range.

Syntax: =Min (Range of Cell)

 Count: It counts the number of cell that are not empty in the specified range.

Syntax: =Count (Range of Cell)

  Counta: It counts the number of cell that are not empty in the specified range.

Syntax: =Counta (Range of Cell)

 Count Blank: It counts the empty cell in a specified range of cell.

Syntax: =Count Blank (Range of Cell)

 Text Function:

 Left: It returns the specified number of “character from the left side of a left
string.

Syntax: =Left (“Computer”, 4) Enter Result comp.

 Right: It returns the specified no. of characters from right side of a left string.

Syntax: =Right (“Computer”, 5) Enter Result comp.

 Mid: It returns a specified character from the middle.

Syntax: =Mid (“Computer”, 4, 3).

 Len (): It returns the length of text string.

Syntax: =Len Blank (“Computer World”) Result – 14.

 Proper: It contains the first letter of each word in a text string to upper case.

Syntax: =Proper (“Computer World”) Enter Result – computer World.

 Rept: It repeats the given string a specified number of times.

Syntax: = Rept (“Computer”, 5) Result: Computer, Computer, Computer,

Computer, and Computer.

 Upper: It converts all lower case letters in a text string to UPPER CASE.

Syntax: =Upper (“computer”) Result COMPUTER.

  Lower: It converts all lower case letters in a text string to LOWER CASE.

Syntax: =Lower (“COMPUTER”) Result computer.

 Date and Time Function:

 Now (): Returns the current date and time value change each time when
worksheet is recalculated or reopened.

Syntax: =Now ()

 Date Value (): This function converts a date in text to a date serial number.

Syntax: =Day (“date”).

 Month (): This function returns the month of a date.

Syntax: =Month (“date”).

 Year (): This function returns the Year of Date.

Syntax: =Year (“date”).

 Days 360 (): This function calculates the number of days between two dates.

Syntax: Days 360 (“date 1”, “date 2”).

 Logical Value: As we know very well in MS-Excel user can enter four type of
data. Such as: Text, Number, Formula and Logical format.

Logical formula means that formula where user can define the condition with
formula and computer returns result after matching the condition. There are
following formulas:

 If (): It is type of logical formula which determines the condition is

True/False. One value displays the condition and one value returns
the condition is False.

Syntax: =if (condition, “Pass”, “Fail”)

 =If (12>60, “First”, if (12>45, “Second”, if (12>30, “Third”,”
Fail”)))

 Sum If (): This logical formula is used to sum number cell range
value with according to specified by the user.

Syntax: =Sum If (Range to check, “Criteria”, Range to Total).

A B C
Sl. No.
Post Name Salary
1. Doctor Sahil 55000.00
2. Teacher Ramesh 45000.00
3. Engineer Santhos 35000.00
4. Doctor Sanjit 25000.00
5. Teacher Sunil 27000.00
6. Engineer Ajay 39000.00
7. Doctor Punam 60000.00
8. Teacher Rahim 36000.00
9. Engineer Rahman 40000.00
10. Doctor Pankaj 33000.00

Example: =Sumif (A1:A10, “Doctor”, A1:C10, C1:C10)

 Countif (): This function gives the count of the number of cell which
specified the condition.

Syntax: =Countif (Range of Check, “Criteria”).

Example: =Countif (A1:A10, “Doctor”).

 Auto Sum (Ʃ): Auto sum is used to total a range of numeric cell
automatically.

 Financial Function:

 FV (Future Valued): This function returns the future value of an

investment based on periodic, constant and a constant interest
rate.

Syntax: =FV (Interest/Condition, Term, and Installment)

Example: =FV (11%/12%, 60, 1000) Enter.
  PMT (Per Month Term) Function: This function calculates the
payment for a loan based on constant payments and a constant
interest rate.

Example: =PMT (11%/12%, 60, 100000) Enter.

 PV (Present Value) Function: This function returns the present

value of an investment. The present value is the total amount that a
series of future payment is worth now.

Syntax: =PV (Interest/Condition, Terms, Loan and Installment)

Example: =PV (11%/12%, 60, 2174.24) Enter.

 Merge Cell:

Merge cell used to merge cell in you want to merge there are four choices for
merging cells are:

 Merge and Center: It is used to combine the cell and center the contents.

 Merge Across: It is used to combine the cells, records, columns in the range
without centering.

 Merge Cell: It is used to combine the cell in the range without centering.

 Unmerge Cell: It is used to split cell that has been merged.

 Unmerge Cell: It is used to split cells that have been merged.

 Format Cell: MS-Excel provides many types of format cell. Such as: Number,
Alignment, Font Group, Border, Fill and Protection.

 Number: It allows for the display different number types of decimal

place.

 Alignment: It allows for the horizontal and vertical alignment for the
direction of the text font face.

 Font: It is used to change the text color, underline color, underline

style, text size etc.
 Border: it is used to change the border style around the text.

 Fill: it is used to fill the background color

 Sort: It is used to arrange the data in the form of ascending or

descending order.

 Insert: It is used to insert rows, column and sheet.

 Delete: It is used to delete the row, column, cell and sheet.

 Format: It is used to set the Row width, Column height, rename the
sheet, move or copy sheet, tab color etc.

 Conditional Formatting: It is an analysis of MS-Excel which is used

to display the conditional formatting of selected data range.

Process:
 Click on home tab
 Click on conditioned formatting
 Click on high light cell
 Click on greater (>) than or less than (<)
 Then a dialog box open
 Define the condition as your need
 Click on ok

 Move or Copy: Move means cut, and copy means duplicate. It is used
for cut and copy between similar and dissimilar files.

Process:
 Selected your range
 Click on home tab
 Click on auto sum

INSERT TAB (ALT + N)

 Pivot Table: Pivot Table makes it easy to arrange summarize
complicated data and drill down or details (for grand total).

Process:
  Click on insert tab
 Click on pivot table
 Check selected a table or range
 New worksheet – ok

 Picture: Insert the picture in file.

 Clipart: Insert clipart in to the document.

 Shapes: Insert readymade shapes rectangles, circle etc.

 Smart Art: Insert a smart art graphic which communicates the

information.

Process:
 Click on smart Art
 Choose any style
 Click on ok

Type information (like: DCA, ADCA, ADIT ETC.)

 Chart: It is a graphic representation of Numeric and Alphanumeric

data. There are many types of charts like: Column, Line, Bar etc.

 Hyperlink: It is used to create link between two different files.

 Text Box: Insert a text box that can be positions anywhere on the
page.

 Word Art: Insert the document text.

 Signature Line: Insert a signature line.

 Word Wrap: It is used to display all contents visible with in a cell in

multiple lines.

Process:
 Click on insert tab
 Click on wrap text
 Paste Special: It is used to as multiple as give.
 Normal Paste: User can cut and copy data, contents by paste
from ribbon and paste special also without check / uncheck to
any option just click on ok button.

 Paste Link: It is command button of paste special which is used

to paste, cut /copies contents with make a link button original
and duplicate and after using of this method when you modify
automatically

Process:
 Select your range and copy put the cursor where you
have to paste.
 Click on paste special
 Click on paste link
 Click on ok

 Paste Filter: As we know very well these are many elements

available in a cell. (Like: Value, Formula, Comment, etc.) when
you type for copy these cells elements will copy and paste also
you can filter these element using paste special.

Process:
 Select your data and copy
 Put the cursor where you have to paste
 Click on paste combo box
 Click on paste special
 Check any option (like – Format, Value, and Comment
etc.)

PAGE LAYOUT (ALT + P)

 Set Print Area: It is used to set the print area on selected data. Range
which is given by the user.

Process:
 Select your data range
 Click on page layout tab
 Click on print area
 Click on set print area
 Background: It is used to insert wallpaper in background.

Process:
 Click on page layout tab
 Click on background
 Then a dialog box open
 Select your path
 Click on ok

 Clear Print Area: It is used to clear print area.

Process:
 Click on page layout tab
 Click on print area
 Click on clear print area

 Set Print Titles: The print title function allows you to repeat the
column and row heading at the beginning of each new page to make
reading when printed.

Process:
 Click on page layout tab
 Click on set print titles
 Then a dialog box open
 Define the condition
 Click on ok

 Page Break: It is used to set of page break in a worksheet for easy of

reading when the sheet is printed.

Process:
 Click on office button
 Click on save as
 Then a dialog box open
 Click on tools option
 Click on general option
 Enter your password
 Click on ok
 Reenter your password
 Click on ok
  Click on save button

DATA TAB
 Goal Seek: It is an analysis of MS-Excel which is used to modify the
value of precedent cell that increase or decrease value with current
row single cell.

Process:
 Select your value in president cell
 Click on data tab
 Click on “What if analysis tool”
 Click on goal seek
 Then a dialog box open

 Set Cell: That means enter that cell address which you have to modify.

 To: Enter the target cell value.

 By Changing Cell: Enter that cell address which you have to share
the value.

 Click on ok.

 Scenario: It is an analysis of MS-Excel which is used to modify the

value of dependency cell and before final change to precedent cell
display summary about data.

Process:
 Select your cell which you have to modify
 Click on data tab
 Click on “What if Analysis”
 Click on add button
 Enter any name
 Click on ok
 Modify the value of selected cell
 Click on ok
 Click on show
 Filtering your Database: This is a very useful command in Excel
2007 which used for filter the data as per requirement when you create
a data then some time you have missed required for filtering the data
that means rearranged the data as you wish.

There are two types of Filter.

i. Auto Filter
ii. Advance Filter

Process:
 Create a condition out of Data Range
 Select / put the cursor in data range
 Click on data tab
 Click on advanced filter
 Then a dialog box open define the following condition

 List Range: It means data range.

 Criteria: It means condition for cell range.

 Copy to: It means enter result for cell address.

 Click on ok

 Validation: MS-Excel provides the feature of validation which is used

to specify as user need condition on selected cells and also given
message a file specify the condition when the user enter as your
required data and the enter data doesn’t satisfied your specified
condition then ignore and display message.

Process:
 Select your cell range
 Click on data tab
 Then a dialog box open
 Click on setting tab
 Select whole number from “Allow drop down list”
 Click on maximum and input the minimum value
 Click on error alert tab
 Define the title name and input the message like “Please
enter your value less than or greater that = 30 and 50”
  Click on ok

 Subtotal: MS-Excel provides the feature of subtotal which is used to

calculate subtotal and grand total value according to control field. To
generate subtotal of numeric field the record must be sorted and
Ascending or Descending order.

Process:
 Firstly sort the record according to required field
 Click on data tab
 Click on subtotal
 Then a dialog box open
 Select as your required field from at each change drop down
list
 Select as required function from use function drop down list
 Click as your required numeric field
 Click on ok

FORMULA TAB (ALT +M)

 Define Name: It is used to define name specific data range with
specific name but this data range user can use in Formula also.

Process:
 Select your data range
 Click on formula tab
 Click on define name
 Then a dialog box open
 Enter any name
 Click on add button
 Click on ok
Ex: =SUM (Enter Define Name)

 Auditing: It is used to display relation between precedent cell and

depending cell through arrow.

Process:
 Select depending/precedent cell
 Click on formula tab
  Click on ok

 Insert Function: There are available all types of Formula of MS-Excel

Mathematical or Logical. If you have mistaken in any formula then you
can take help of insert function.

Process:
 Click on formula tab
 Click on paste function

REVIEW TAB (ALT + R)

 Comment: It is used to input message in selected cell/cells which
display when you move the pointer in it.

Process:
 Select your cell
 Click on review tab
 Click on comment

 Protect Sheet: It is a part of protection which is used to protect active

sheet only. After using of this feature your sheet will make read only.

Process:
 Click on review tab
 Click on protect sheet
 Enter password – ok
 Repeat password – ok

 Protect Workbook: It is a part of protection also which provides facility

to delete, move or copy sheet, rename feature of MS-Excel.

Process:
 Click on review tab
 Click on protect workbook
 Enter password – ok
 Repeat password – ok

 Text to Columns: It is used to separate your data in columns.

 Process:
 Select your cell
 Click on data tab
 Click on text to column
 Then a dialog box open
 Click on define
 Click on next
 Check comma, tab, semi colon etc.
 Click on next
 Click on finish

 Hide Row, Column and Sheet: It is used to hide row, column and
sheet.

Process:
 Click on home tab
 Click on format
 Click on hide and unhide
 Click on hide row, column and sheet

 Insert and Delete Worksheet: It is used to insert and delete work

sheet.

For Insert process:

 Click on home tab
 Click on insert options
 Click on insert sheet

For Delete process:

 Click on home tab
 Click on delete
 Click on delete sheet

 Save Work Space: Option is used to more than one into a single file
name we open this file then automatically open all files. But only one
file will be active.

Process:
 Open more than one file
 Click on view tab
  Click on save work space
 Then a dialog box open
 Enter your file name
 Click on save button

 Custom View: It is just like bookmark. It is used for some special

range of cell with specified name with any time.

Process:
 Select range of cells
 Click on view tab
 Click on add button
 Enter any key
 Click on ok

 Chart: Charts are graphical representation of data sheet is called

chart, Excel can build a chart automatically divided on existing data.
There are available many types of chart like Column, Bar, Line, Pie
etc.

 Column Chart: This chart is used to show the comparison between

various data series. The data items of data series is represented on
chart through vertical strip.

Process:
 Select your data range
 Click on insert tab
 Select chart type as you need
 Select chart type as you need
 Column, Bar, Line, Pie, Area etc.

 Bar Chart: This chart is used to show the comparison between various
data series. The items of data series are represented by horizontal
strip.

 Pie Chart: This chart is sued to show the percentage of some data
series. Then items of data series are represented by section wise.

 Line Chart: This chart show the data series on chart through line.
 Freeze Pane: It is sued to freeze the row and columns.

Process:
 Click on view tab
 Click on freeze pane
 MS-POWERPOINT – 2007
MS-Power Point is powerful software of MS-Office which provides that a No. of Tools for
create a good Presentation, Convinces, Motivate and Educate to audience about
organization. A presentation is a collection of slide a slides contains Text, Graphics and
Objects. The extension of PowerPoint is “.pptx”

 Presentation: Those all method and process which is used to explain about
specific topic and thing to audience is called Presentation. It is two types
manually and computerized.

 Slide: It is heart of presentation because we add all elements of presentation on

the slide. By default size of slide is 35mm. There are following elements of slide:
1. Text, Number and other symbols.
2. Word Art Design
3. Audio, Video, Sound

 How to open PowerPoint:

1. Start All Programs MS-Office MS-PowerPoint 2007.
2. Start Run PowerPNT OK.
 Place Holder: Place holder holds the objects in your slide. You can use place
holders to hold Text, Clipart and more.

 Note: You can use the notes to create notes to yourself.

 Mini Toolbar: It is a type of Toolbar which is used to format your selected text
like – Bold, Italic, Font Size, and Color.

 Slide View: This is the working view of MS-PowerPoint. There are six views of
MS-PowerPoint 2007.

1. Normal View
2. Outline View
3. Slide Sorter View
4. Slide View
5. Notes Page View
6. Slide Show View

 Navigation Menu: It is used to be accomplished through the slide Navigation

Menu on the left side of the screen.
 WORKING WITH PRESENTATION
 New Presentation: It is used to create a new presentation from a blank slide.

Process:
 Click the office button
 Click on new
 Click on blank presentation

 How to create a New Presentation from Template:

Process:
 Click on MS-Office button
 Click on new
 Click on installed template
 Click on template and select any templates
 Click on ok

 How to create a new Presentation from an existing presentation:

Process:
 Click on MS-Office button
 Click on new
 Click on new from existing, select any created presentation.

 How to create a new Presentation from a Word outline:

Process:
 Click other slide where you would like the outline to begin.
 Click on new slide on the Home Tab.
 Click on slide from Outline Browse and click the word document
that
 Continue the outline

 Save Presentation: Save the current presentation in the computer system.

Process:
 Click on MS-Office button
 Click on Save
 Then a dialog box open. Enter your file name
  Click on Save button

 Opening a Presentation: It is used to open the created presentation.

Process:
 Click on MS-Office button
 Click on open select your file name
 Click on open

 Add Slide: This option is used to choose the several new slides to the
presentation.

Process:
 Click on Home Tab
 Click on new slide
 Click on duplicate selected slide

 How to create a New Slides from other Presentation.

Process:
 Select the slide
 Click on to home tab
 Click on new slide
 Click on reuse slide
 Click on browse
 Click on browse file
 Locate the Slide and click on the Reuse to import

 Theme: A theme is a set of colorful Font and special effect. Themes provide you
for attractive background of your point slide.

Process:
 Click on insert tab
 Click on text box

CHANGE FONT TYPE AND SIZE UNIT - 3

This feature is used to change the Font Size, Font Style and Language to your current
Presentation.

Process:
  Click on home tab
 Go to font group and click an style
 Then choose any style like: Monotype, Corsiva, Arial, etc. and define the
font size as you need.

 Font Style and Effect: It is predefine formatting option that is used to select text
like, Bold, Italic and Underline.

 Change Text Color: This option is used to change the color of selected text.

 Change Paragraph Alignment: It is used to set the alignment for the selected
text. There are four types of alignment: Centre Alignment, Left Alignment, Right
Alignment and Justify Alignment.

Process:
 Select your text
 Click on home tab
 Click on alignment as you need

 Indent Paragraph: To use this option you can change the indent like left indent
and right indent.

Process:
 Select your text
 Click on format tab
 Choose indent as you need

 Formatting of Text: It is used to set the Paragraph, Bullet and Numbering of

selected text.

 Nested List: A Nested list is list with several levels of indented text.

 Formatting List:

 Adding Video: This option is used to add the video in the current presentation
and slide.

Process:
 Click on the movie button on the insert tab
 Choose movie from file or movie from clip organized
  To edit the video option
 Click on movie icon
 Click on the format tab

 Adding Audio: It is used to add the audio clips on the presentation or slide.

Process:
 Click on the audio button on the insert tab
 To edit the audio option
 Click on the audio icon

UNIT - 4
 Adding Picture: This option is used to add picture in your current presentation
that means slide you can insert add clip or image internal image and wallpaper in
your slide.

Process:
 Click on the insert tab
 Click on the picture button
 Then a dialog box open select your picture
 Click on insert

 Adding a Photo Album: MS-PowerPoint 2007 provide the facility of photo

album where user can easily recreate a photo album to sort picture.

Process:
 Click on insert tab
 Click on photo album
 Then a dialog box open
 Select any picture
 Click on insert
 Click on create

UNIT - 5
 Animation, Transition and Printing the Presentation:
 Add Animation: MS-PowerPoint provides four types of Animations:
1. Entrance
2. Emphasis
 3. Exit and
4. Motion Path

 Slide Transition: Slide Transition that means how your presentation moves from
one slide to the next slide.

Process:
 Click on animation tab
 Click on apply to all slides

 Slide Animation: Slide animation is used to effects that you can add to objects
on a slide.

Process:
 Select your object
 Click on animation tab
 Click on custom animation
 Click on add effect
 Choose any effect as you need

 Animation Preview: It means display the preview of animation on a slide.

Process:
 Click on animation tab
 Click on preview

 Set Up Slide Show: It means display the slide continuously.

Process:
 Click on slide show tab
 Click on set up slide show
 Check loop continuously until press escape
 Click on ok

 Record Narration: It is used to record narrations for the slides.

 Rehearse Timing: It is used to set the time of slide with audio.

 Run your Presentation: It means display all slide in full screen. Press F5 button.
 Package a Presentation: It means add you presentation in CD (Compact Disk)
or Pen Drive.
 MS-Access – 2007
MS-Access is an RDMS (Relational Database Management System) under
windows. It is used to store and manipulate large amount of data. The data is
stored in multiple tables and access allows us to set up relationship between the
tables to faculty’s data retrieval.

 Database: A database is a collection of data related to a particular subject of

purpose such as tasking customer orders or maintaining a many collection.

 Table: A table is a collection of information arranged in rows and column.

 Query: Query select records from one or more tables in a database so they can
be viewed, analyses and sorted on a common datasheet.

 Form: A form is a graphical interface that is used to display and edit data.

 Report: A report is an output of data arranged in order you specify. Reports can
perform calculations and display the result.

 Filter: You can filter records to include only records that you want to display.

 Query Criteria: Query criteria are search condition use in a query to retrieval
specific data.
 INTERNET
The Internet is a worldwide network of network. It is a global network of over a million of
similar Heterogeneous computer network. The internet is the common language where
by dissimilar computer with virus operating systems are able to communicate with each
other using a standard set of protocols.

 History of Internet: The firs workable prototype of the internet came in the late
1960 with the creation in the ARPANET, or the Advanced Research Project
Agency Network. Originally funded by the U.S (United State) Department of
Defense ARPANET used packed switching to allow multiple computers to
communicate on a single network.
 ISP Feature: An account with Internet Service Provider (ISP) is a must to
connect to the internet. In India VSNL (Videsh Sanchar Nigam Limited) is one of
the internet service provider. Ex.
o Dial Up (Via Telephone)
o Cable (Via Cable)
o DSL (Digital Subscriber Line (Via Telephone)

 WWW (World Wide Web): World Wide Web and internet are not same but they
are related and inter dependent.

The World Wide Web is system for displaying text, graphics and audio retrieved
over the internet on computer.

It is a huge collection of “Pages” of information link to each other around the glob.

 Web Page: A web page is a much more a word processing document.

Or

A web page is an electronic document written in a computer language called

HTML (Hypertext Markup Language).

Web pages can contain text, graphics, video animation and sound as well as
interactive feature.

 Web Site: A website is one or more web page that relate to a common theme
such as: Person, Business, Organization or a Subject.
 Or
A website is simply collection of inter linked webpage.

 Home Page: The home page is the very first page of a websites or the first page
when you start a browser.

 Web Swiber: A web swiber does a great deal of work in making webpage and
site available to browser.

 Web Browser: A web browser is a software application for accessing information

on the World Wide Web. That your computer runs to communicate with web
swibers on the internet the most popular browser:

o M.S (Micro Soft Internet) Explorer

o Opera Mobile
o Amazon Silk
o Apple Safari
o Google Chrome
o Microsoft Edge
o Mozilla Firefox

 Search Engine: A search engine is a software system that is designed to carry

out web searches, which means to search the world wide web in systematic way
for particular information specified in a textual web search query.

Example:
o Google.com
o Yahoo.com
o Khoj.com
o Branbihar.com
o Wike Pedia
o IR CTC.co.in
o Result Bihar Education.Net/Matric
o Erail.in

 Modem: The word “Modem” stands for Modulator Demodulator. A modem’s

purpose is to convert digital information to analog signal (Modulation). And to
convert analog back into useful digital information.
 Or

A Modulator – Demodulator or simply a modem is a hardware device that

converts data from a digital format intendant for communication directly between
devices with specialized siring into one suitable for a transmission medium. Such
as: Telephone Line, Radio

 Favorite: While most web browser store webpage location as bookmarks,

Internet explorer saves them as favorite. Windows 7 also has a “Favorites”
Folder which is used to store both favorite we pages and favorite files.

You can often identify a favorite folder by a star or heart icon.

 Cookies: An HTTP (Hypertext Transfer Protocol) cookies is a small piece of data

stored on the user’s computer by the web browser while browsing a website.

Or

A cookie is a message to a web browser by web server. The stored the message
in a text file called cookies.

 URL: (Uniform Resource Locator) is simply a web address for a website such as:
i. .edu is for Education
ii. .com is for Company
iii. .org is for Organization
iv. .gov is for Government
v. .uk is for England

E-MAIL
In its simplest form, e-mail is an electronic message sent from one device to another.
While most message to from computer to computer e-mail can also be sent and
received by mobile phone. PDAs and other device. E-mail stands for Electronic Mail.

Note: Internet e-mail addresses typically have two main parts:

 First there is the user name (Professor)

 Then there’s a sign “@”.
 Next comes the host name (learnthenet) also called domain name.
This refers to the mail server the computer where the recipient has an electronic
mailbox. It’s usually the name of company or organization. Such as:

E-mail ID:

 [email protected]
 [email protected]
 [email protected]

 What is E-mail?

The definition of an email is a message sent from one computer to another over
the Internet, using a set webmail server, address. An example of an e-mail is a
happy birthday message a person sends from there.

MULTIMEDIA
 Media: Media is the communication media is defined as “One of the means
channel of general communication, information, entertainment in society as
newspaper, radio or television”.

 Multimedia: “Multi” means more than one or many and “Media” means modes of
Communication.

 Multimedia in Computer: A computer Technology that display information using

a combination of full motion video, audio, sound, graphic and text with a high
degree of user interaction is known as multimedia.

 Component of Multimedia:

o Sound Component: A computer must have the facility to play sound. A

sound card is an electronic card that is inserted into any free expansion
slot on the motherboard the sound car can act like a tape recorder, they
play and record sound.

o Video Components: A commuter should be able to play movies. For this

it must have video cards.
o Animation: Animations a collection of single graphic file that depicts
movement for intense. A man walking, a butterfly flopping wings etc.

o Morphing: Morphing is a also related to animation. It is a technic that

allow to smooth change to accrue to an object shape by defining,
beginning end and possible intermediate forms as guides or targets. Such
as: Snake slithering motion or a sneezing means facial contention.

o Software for Multimedia: To produce the media element various

software are available in the market such as:

 MS Words
 Sound Record
 Media Player
 Wave Studies
 CorelDraw
 Photoshop
 3D Studio
 Animation etc.

o Uses of Multimedia:
 Education and Training
 Entertainment
 Business
 Video Conferencing
 MULTIMEDIA
Photoshop is the loading digital image editing application for the Internet, print and other
new media discipline. It is embarrassed by millions of graphic artist, print, designing,
visual communication and regular people like you and me. It’s likely that nearly every
picture you have seen such as: posters, book covers, magazine picture and broachers
has either been created or edited by Photoshop. The powerful tools used to enhance
and edit these pictures are also capable for used in the digital world including infinite
possibility of the internet. The extension name of Photoshop is “.PSB or .PSD”.
Founder of Photoshop: Thomas Knoll and John Knolb. Photoshop found 1987.

Who is Thomas Knoll?

Thomas Knoll is an American Software engineer who created Photoshop in 1988.

Versions of Photoshop:

Sl. No. Versions Code Name Release

Jan 1988 (Not release
i. 0.07 Bond
publically)
ii. 0.63 Oct. 1988
iii. 0.87 Seurat Mach 1989
iv. 1.0 Feb 1990
v. 2.0 Fast Eddy June 1991
vi. 2.5 Brim Stone Nov 1992
vii. 3.0 Tiger Mountain Sep 1994
viii. 4.0 Big Electric Cat Nov 1996
ix. 5.0 Strange Cargo May 1998
x. 5.5 Strange Cargo Feb 1999
xi. 6.0 Venus in Furs Sep 2000
xii. 7.0 Liquid Sky March 2002
xiii. 7.0.1 Aug 2002
xiv. CS (8.0) Dark Matter Oct 2003
xv. CS2 (3.0) Space Monkey 4 April 2005
xvi. CS3 (10.0) Red Pill 16 April 2007
xvii. CS4 (11.0) Stonehenge 15 Oct 2008
xviii. CS5 (12.0) White Rabbit 30 April 2010
C&5.1, CS5.1
xix. Extended U2 3 May 2011
1.1.12.0.5
xx. CS6 (13.0) Superstition 7 May 2012
xxi. CC (14.0) Lucky 7 17 June 2013
xxii. CC (14.1) Sep 2013
xxiii. CC (14.2) June 2014
 xxiv. CC 2014 (15.0) Single Malt Whiskey Cat June 2014
CC 2014.2.2
xxv. Dec 2014
(15.2.2)
xxvi. CC 2015 (16.0) 15 June 2015
xxvii. CC 2015.1 (16.1) Nov 30, 2015
CC 2015.1.2
xxviii. 20 Jan 2016
(16.2)
xxix. CC 2015.5 (17.0) 20 June 2016
CC 2015.5.1
xxx. 8 Aug 2016
(17.0.1)
xxxi. CC 2017 (18.0) 2 Nov 2016
CC 2017.0.1
xxxii. 16 Dec 2016
(18.0.1)
CC 2017.1.0
xxxiii. Big Rig 5 April 2017
(18.1.0)
CC 2017.1.1
xxxiv. 25 April 2017
(18.1.1)
xxxv. CC 2018 (19.0.0) 18 Oct 2017
xxxvi. CC 2018 (19.0.1) 14 Nov 2017
xxxvii. CC 2018 (19.1) 14 Jan 2018
xxxviii. CC 2018 (19.1.1) White Lion Feb 2018
xxxix. CC 2018 (19.1.2) March 2018
xl. CC 2018 (19.1.3) April 2018
xli. CC 2018 (19.1.4) May 2018
xlii. CC 2018 (19.1.5) June 2018
xliii. CC 2018 (19.1.6) Aug 2018
xliv. CC 2018 (19.1.7) Nov 2018
xlv. CC 2018 (19.1.8) March 2019
xlvi. CC 2018 (19.1.9) Aug 2019
xlvii. CC 2019 (20.0.0) 15 Oct 2018
xlviii. CC 2019 (20.0.1) 14 Nov 2018
xlix. CC 2019 (20.0.2) Jan 2019
l. CC 2019 (20.0.3) Feb 2019
li. CC 2019 (20.0.4) Mar 2019
lii. CC 2019 (20.0.5) June 2019
liii. CC 2019 (20.0.6) Aug 2019

Feature of Photoshop:

Among various features of Photoshop. The following ten features are most important
and mostly used.

1. Document Navigation
2. Cropping
 3. Layers & Groups
4. Tool Presets and preset manager
5. Layer Style
6. ACR (Adobe Camera Row): Hilling multiple images and setting preset and apply
them in ridge.
7. Creating new files
8. Soft prompting and printing
9. Resetting Photoshop’s preference and plug-in folder under.
10. Alternate ways to open tiles.

How to install Photoshop:

The following steps will show you how to install Photoshop in your computer.

 Browse for the setup .exe in Adobe Photoshop CS6.

o Deployment
o Package
o Payloads
o CD Key
o Photoshop CS6 read me
o Read me
 Run setup .exe
 Wait for setup to start a dialog box will open
 Read the agreement and click accept
 Enter your license number or click to install as trial, select your language and
continue
 Create your adobe ID or skip it you want
 Choose directory to install your product
 Click on button install wait for some time and finished
 You are done! Now you can begin…….

Getting Start:

Photoshop enables you to create, modify and optimize digital image. You can them
save the images to print, share via email, published online or view on a handled device.

The Photoshop Workspace:

Option Bar:

The option bar sites beneath the menu bar and hold contextualized option for different
tools. It also contains the workspace menu, where you can save and load arranges
mends of palettes.

Palettes:

Pallets are group of tools used to edit and manipulate your image Photoshop contains
over two dozen palettes that can be shown menu and selecting the palettes you wish to
have at.

Layer:

By this palette we can make duplicate of our images background of and foreground.

WORKING IN PHOTOSHOP
Creating New Documents:

As we know that “Ctrl + N” shortcut combination is used to make a new document. So,
Photoshop follow the step about create new document as before we learnt.

Opening Files:

We can open our files by using “Ctrl + O” shortcut key combination like any picture.

Saving file for the web:

Photoshop files themselves can’t be embedded into a web page you will need to export
your file and save it in a web friendly format.

There are three formats for web graphics:

 GIF (Graphics Interchange Format): The GIF format pronounced by “tiff or giff”
can have maximum of 256 colors. GIF files support transparency and animation
and work best with graphics. Those have large areas of the same colors.

Or

The GIF format is a bitmap image format that was developed by a team at the
online services provider CompuServe led by American computer scientist Steve
Wilhite on 15 June 1987.
  JPEG Format (Joint Photographic Experts Group): The JPEG format
pronounced “jay – peg” works based with photographic images or image that
have more than 256 colors and gradient. Images saved in JPEG format are
compressed. This means that image information will be actual last causing the
image to degrade in quality.

 PNG Format (Portable Network Graphics): The PNG format pronounced “ping”
is similar to GIF format in that it support transparency and works best with solid
color images but it’s superior to the GIF format as it has the ability to supports
true level of transparency for colored areas.

 PNG – 8: Which works the same way as GIF would which 256 colors?

 PNG – 24: Which allow for millions of colors as well as variable transparency
PNGs can produce a better quality image at a smaller files size is then can GIFs.

Layers Shortcut and Tasks:

 Rename layer by double clicking on the layer name.

 Change the transparency of a layer by changing its opacity sliders. On typing &
value into opacity box.
 Duplicate a selected layer by pressing “Ctrl + I”. You can also duplicate a layer by
dragging it while pressing the Alt key.
 Select multiple layers by holding down Ctrl and clicking the layer names.
 Select a layer by using the keyboard shortcut “Alt + [” and “Alt +]” these key
stocks let you move up and down through the layers in the layer palette panels.
 Create a new layer by pressing “Shift+Ctrl+N”. These will bring up a new layer
dialog box. If you want to create new layer quickly without having to deal with
dialog box, simply press “Shift+Ctrl+Alt+N”.
 Merge a layer into the one beneath it by pressing “Ctrl+E”.

Photoshop Tools:

 Marquee Tools: Marquee tool (M) are used to create rectangular or elliptical
selection including selection that are “Single row” (One pixel tall, stretching
across the entire width of the document) and “Single column” (one pixel width,
stretching through the entire height of the document).
  Lasso Tools: You can use the lasso tools (L) to create free from selection. The
lasso tools comes in three different forms:

o Normal Lasso Tool

o Polygon Lasso Tool
o Magnetic Lasso Tool

 Magic Wand Tool: The magic wand tool (W) select areas of similar colors you
can change the tolerance (how close the color values should be to the sample
color in order to be selected of a magic want selection, and choose whether you
want the selection to be continuous (pixels that magic color across the entire
document will be selected.

Selection Shortcut and Tasks:

 Hold the shift key to add another selection to the first, hold the alt key to subtract
your new selection from the first.
 Press “Ctrl+J” to copy the selection into its own layer. To cut the selection into its
own layer, press “Ctrl+Shift+J”.
 To the select a selected area, click outside of it with one of the marquee tools or
press “Ctrl+D”.
 To reactivate your last selection press “Shift+Ctrl+D”.

 The Move Tool: The move tool (V) moves a selected area as entire layer.

 The Crop Tool: The crop tool is used to trim images create a selection using the
crop tool, then double click at the center of the selection or press enter, to crop
the image to the size of selection. To cancel without cropping, select another tool
a press the Esc key.

 Drawing and Painting Tools: A part from its extra ordinary photo editing
abilities, the multi-talented Photoshop also provides drawing and painting tools
that allow you to create your own shapes and background.

 Brush Tool: The brush tool (B) is suitable for soft-edged painting or drawing.
Draw stocks by clicking and dragging the mouse over the canvas you can
change the brush size and other setting in the option bar at the top of your
window.
 Pencil: The pencil tool is used to draw any shapes and figures. The pencil tool is
suitable for hard-edge drawing and painting and has similar option to be brush
tool.

 Eraser: The eraser tool (E) removes pixels from the canvass.

 Paint Bucket: The paint bucket tool (G) fills a selection with a flat color.

 Gradient Tool: The gradient tool (G) fills a selection with blend of two or more
colors, known as a gradient. You can easily create your own gradient or use any
of the preset gradients available in Photoshop.

 Text Tool: The text tool (T) true to its name creates text layers to finished using
the text tool press “Ctrl + Enter”.

 Shape Tool: You can create shapes simply by clicking and dragging
Photoshop’s rectangle, rounded rectangle etc.

 Selecting Colors: Set foreground and background colors ny clicking on the

approximate and choosing a color from the color picker press “x” if you want to
switch the foreground to background color. Press “D” if you want to revert to a
black foreground and while background.

 Eye Dropper: The eyedropper tool (I) lets you sample another color from your
image and set this as the background color. The eyedropper tool also allows the
you to set the background color. To do so hold the all key as your select color
using the eye dropper.

 Hand Tool: The hand tool moves your canvas which is handy when you’re
zoomed into an image or have a very large document open.

 Healing Brush tool: The spot healing brush tool is primarily used to quickly
remove blemishes imperfection or other unwanted element from an image.

 Patch Tool: Which the patch tool an entire area can be repair with pixels from
another area. The patch tool tries to correct lightly shading and texture.
 EFFECTS IN PHOTOSHOP
 Liquefy Effect:

Process:
 Open Photoshop – open an image
 Filter – liquefy (Open liquefy dialog box)
 Input 25 for brush size and 74 brush pressure
 Put the cursor and drag it that side where you want to make liquefy.

 Black & White Effect:

Process:
 Open an image
 Image – adjustment – threshold
 Filter – stylize – diffuse (select “anisotropic”)
 Filter – sharpen – sharpen more

 Cloth Effect:

Process:
 Open an image
 Go to channel palette and create new channel – fill with white color
 Filter – noise – add noise
 Filter – sketch – water paper (Fiber length: 41, Brightness: 31, Contrast:
74)
 Go to layer palette – create new layer
 Select – load selection (Alpha 1)
 Fill the selection with white color using Alt+Del.
 Select eraser – choose chalk type of brush and erase the part of an image
in such way that it should look as if the cloth portion is tear off.

 Dust Effect:

Process:
 Open desire image
 Create new channel – fill white color
 Filter – noise – add noise (Amount:30, craussion, Monochromatic)
 Filter – stylize – emboss (Angle: 35’, Height:3, Amount: 100)
 Create new layer
  Select – load selection (Alpha 1)
 Fill the selection with white color using Alt+Del.

 Rain Effect:

Process:
 Open desire image
 Make duplicate of the image layer, keep it selected
 Filter – noise – add noise (Amount:25%, Uniform, Monochromatic)
 Filter – blur – motion blur
 Change the mode to “overlay”
 Add new layer – fill with black color – layer mode to soft light with 40%
opacity

 Pattern:

Process:
 Create new file with 72 PPI and white background
 Select rectangular marquee tool and draw rectangle to create brick
 Fill it with color using Alt+Del
 Choose air brush tool with soft brush
 Select slidely darker shade then the filled color.
 Press shift key and click top right, top left and bottom left to make the brick
level like
 Keep the shape selected – select more tools, press Alt and copy the
shape. Place the shape as shown below.

 Select the part of the image with rectangular marquee tool in such a way
that if it is repeated as a pattern
 Edit – define pattern
 Name the pattern – deselect by Ctrl+D
 Edit – Fill – Pattern (Choose pattern from dropdown button, choose newly
created pattern by custom pattern)

 Channel Project:

Process:
 Open desire image
  Select elliptical marquee tool – draw ellipse main portion of image
 Create new channel
 Select – feather (Radius:16)
 Fill white color by Alt+Del – deselect
 Filter – noise – add noise (Amount: 34, Uniform, Monochromatic)
 Filter – brush strokes – angled strokes (Direction balance: 70, Stroke
length: 15, Sharpness: 3)
 Select RGB channel by channel palette
 Select image layer by layer palette
 Select – inverse
 Fill the image with white color by pressing Alt+Del – deselect

 Window Effect:

Process:
 Open an image
 Create new channel – fill white color
 Filter – noise – add noise (Amount: 25, Gaussian, Monochromatic)
 Filter – sketch – halftone pattern (size: 4, contrast: 0, Pattern type: line)
 Create new layer
 Select – load selection (Alpha 1)
 Fill the channel with white color using Alt+Del – deselect using Ctrl+D.

 Eye Selection:

Process:
 Open an image
 Use zoom tool to zoom in the image to get the better and bigger view for
eye selection
 Select polygon lasso tool – select right eye
 Select - save selection – name the selection
 Select right eye by polygon lasso tool
 Select – load selection – add to selection
 Both the eyes are selected.

 Eye Coloring:

Process:
 In previous exercise we learn how select eyes
  Layer – new adjustment layer – hue / saturation (Hue: 216, Saturation:50,
Lightness:0)

 Painting:

Process:
 Open an image
 Make duplicate image layer, keep selected
 Filter – stylize – find edge
 Image – adjustment – desasturate
 Change the layer mode to multiply
 Select bottom layer
 Filter – artistic – dry brush
 Image – adjustment – brightness/ contrast (Brightness: 10, Contrast: 10)
 You can experiment with brightness / contrast value.

 Glass Effect:

Process:
 Open an image
 Create white channel
 Filter – noise – add noise (Amount: 25, Gaussian, Monochromatic)
 Filter – sketch – base relief (Detail:1, Smoothness:1, Light direction:
bottom)
 Create new layer
 Select – load selection (Alpha 1)
 Fill the selection with white color.

Artistic Effect:

 Making Red Hot:

Process:
 Open an image.
 Create new file with white background
 Drag the image on file by move tool
 Change the layer mode to hard light
 Image – adjustment – brightness / contrast (Brightness:0, contrast:100)
 Line Effect:

Process:
 Open an image
 Image – adjustment – desasturate
 Create new file with 10 pixels height and 10 pixels width with transparent
background
 Keep black as a foreground and fill the top 1x1 pixels of transparent
background using pencil tool
 Select all using Ctrl+A
 Edit – define pattern – name the pattern
 Go back to image file
 Edit – fill (choose pattern from drop down menu, choose newly created
pattern by custom pattern and click ok

 Using Grid:

Process:
 Open an image
 Create new file with 10 pixels width and 10 pixels height and transparent
background
 Keep black as foreground color – draw grid line using pencil tool
 Select all using Ctrl+A
 Edit – define pattern – name the pattern
 Go back to image file
 Create new layer – keep the layer selected
 Choose newly created pattern by custom pattern – click ok
 Change layer mode to overlay

 Block Effect:

Process:
 Open an image
 Use elliptical marquee tool – make elliptical selection main center of an
image
 Press “Q” to activate quick mask mode
 Filter – stylize – extrude (Type: Block, Size:30, Depth: Random)
 Select white color for background color
 Select inverse
 Press Delete to delete selected portion
  Press Ctrl+D to deselect the selection

 Rough Edge:

Process:
 Open an image
 Make rectangular selection center of an image using rectangular marquee
tool
 Press “Q” to activate quick mask mode
 Filter – brush strokes – spatter (Spray Radius:10, Smoothness:5)
 Press “Q” again to edit in standard mode
 Select white color for background
 Select inverse
 Press del to delete selected portion
 Press Ctrl+D deselect selection

 Rainbow Effect:

Process:
 Open an image
 Create new layer
 Select gradient tool – select transparent rainbow
 Drag the cursor from left top to bottom right. Keep the layer selected.
 Change blending mode to “color”

 Coloring Lips:

Process:
 Open an image
 Select lips using polygon lasso tool
 Layer – new adjustment layer – hue / saturation
 Click ok – check colorizes you can experiment with color.

 Poster:

Process:
 Open an image
 Filter – artistic – cutout (No of lables:8, edge simplicity:1, edge fidelity:2)
 Filter – stylize – diffuse (Anisotropic)
 Filter – sharpen – sharpen more
  Glowing Light:

Process:
 Open an image
 Make a duplicate image layer
 Image – adjustment – desasturate
 Image – adjustment – invert
 Change the layer mode to multiply
 Select eraser tool with soft brush and erase the portion which you want to
reveal and glow.

RETOUCHING IN PHOTOSHOP:

 Hair Color:

Process:
 Open an image
 Select hirs with magic wand tool
 Layer – new adjustment layer – color balance (you can experiment with
colors)
 You can create similar effect using hue / saturation.

 Adding Clouds:

Process:
 Open an image
 Make duplicate of background layer and keep it selected
 Filter – render – clouds
 Change the layer mode to soft light
 Select eraser tool with soft brush and erase the bottom area to reveal the
portion under the clouds.

 Layer Masking:

Process:
 Layer masking can be used to create advance mixing effects without
changing original image
 Open main image which will be used as a base
 Open another image to apply layer masking technics
  Drag the image ton the main image using move tool and keep this layer
selected
 Layer – add layer mask – reveal all
 Select brush tool with soft brush make sure that black color is
automatically selected as a foreground
 Start painting with brush tool in the center of an image

PHOTOSHOP TEXT EFFECT:

 Simple Gold Text:

Process:
 Create new file
 Type the text in white color on the dark background
 Filter – render – lighting effect (Click ok, when asked for rasterizing the
type)
 Make the changes in the lighting effect (Negative:35, Metal:47, Plastic:69,
Under:13, Ambuence:24, Texture channel: Gold, transparency, height:50)

 Leather Effect:

Process:
 Create a new file
 Type the text in the shade of brown
 Filter – noise – add noise (Amount:7, Uniform, Monochromatic)
 Filter – Artistic – plastic wrap (Highlight strength:15, details:9,
smoothnes:7)
 Layer – layer style – bevel / emboss (Select drop shadow)

 Metal Text:

Process:
 Create a new file
 Type the text with palecool brown
 Filter – noise – add noise (Amount:7, Uniform, Monochromatic)
 Filter – artistic – water color (Brush detail:14, Shadow indensity:0,
Texture:3)
 Layer – layer style – bevel & Emboss (Change the gloss counter to ring)
 Select drop shadow also.
 Scratched Color:

Process:
 Create a new file
 Type the text, fill with your choice color
 Filter – noise – add noise (Amount:7, Uniform, Monochromatic)
 Filter – distort – ocean ripple (Ripple size:9, Ripple magnitude:9)
 Layer – layer style – bevel & emboss (Change the gloss counter t ring,
select drop shadow)

 Pic in Text:

Process:
 Create new file with desired size 72 PPI and white background
 Keep black as a foreground color
 Type the text
 We have used above image as day picture
 We have used above image as night picture
 Drag the right image on the file
 Layer group with previous using “Ctrl+G”
 Drag the day image on the file
 Select the night layer - select eraser tool with soft rounded brush and the
brush size is 65.
 Erase the upper half of the night layer
 Layer - layer style – bevel & emboss (Outer bevel + drop shadow)

 Wood Texture:

Process:
 Type the text
 Layer – layer style – bevel & emboss (Depth:400, select drop shadow,
select pattern overlay, select wood texture) (Fourth in the first row)
 Add background color in decorate the text.

 Smooth Stone:

Process:
 Type the text and fill it with 35% gray
 Filter – noise – add noise (Amount:16, Gaussian Monochromatic)
  Layer – layer style – bevel & emboss (Chesel hard, depth:400, size:35,
drop shadow is also)
 Decorate the effect by adding dark background

 Rough Stone:

Process:
 Type the text and fill it with 35% gray
 Filter – noise – add noise (Amount:16, Gaussian Monochromatic)
 Layer – layer style – bevel & emboss (Chesel hard, depth:400, size:7,
select drop shadow, select texture)
 Decorate effect by adding dark background

 Blood Effect:

Process:
 Type the text with thick font, the tile mode has to be gray scale
 Select – load selection (choose layer transparency)
 Layer – flatten image
 Select – inverse
 Filter – pixelate – crystalize (Cell size:4)
 Select – invers
 Noise – add noise (Amount:70, Gaussian Monochromatic)
 Filter – blur – Gaussian blur (Radius:2)
 Image – adjust – curve (make the curve as shown below)

(Deselect it)

 Image – adjust – invert

 Image – rotate canvas – 90’ cw
 Filter – stylize wind (Method: wind direction)
 Image – rotate canvas – 90’ cw
 Image – mode – RGB
 Image – adjust – hue / saturation (Click colorize) (Saturation:100,
lightness:5)
  Ice Effect:

Process:
 Create a new file and mode has to be gray scale. Type the text with thick
font.
 Select – load selection (Choose layer transparency)
 Layer – flatten image
 Select – inverse
 Filter – pixelate – crystalize (Cell size:10)
 Select – inverse
 Noise – add noise (Amount:70, Uniform, Monochromatic)
 Blur – Gaussian blur (radius: 2) deselect it.
 Image – adjust – invert
 Image – Mode – RGB
 Image – adjust – hue / saturation (Click colorize, hue: 210)

 Flame Effect:

Process:
 Create new file and mode has to be gray scale
 Type the text with tick font
 Layer – flatten image
 Blur – Gaussian blur (Radius: 2)
 Distort – Ripple
 Image – mode – index color
 Image – mode - table color (Choose black color only)

PHOTOSHOP FRAME AND BORDER:

 Soft Emboss:

Process:
 Open an image
 Select rectangle with rectangular marquee tool
 Create new channel
 Select – feather (Radius: 7)
 Fill with white color and deselect
 Filter – brush stroke – ink outlines (stroke length:4, dark intensity: 20, light
intensity: 10)
 Create a new layer, keep selected
 Select – load selection (Alpha 1 )
  Fill white color using Alt+Del and deselect

 Glass Border:

Process:
 Open an image
 Make rectangle selection with rectangular marquee tool
 Create a new channel
 Select - feather (Radisus:7)
 Fill with shite color and deselect
 Filter – distort – glass distortion (Glass distortion:5, smoothness:3, texture
foshed, scaling: 100%)
 Create new layer keep selected
 Select – load selection (Alpha 1)
 Fill white colors deselect it.

 Crystal Border:

Process:
 Open an image
 Make rectangle selection
 Create new channel
 Select – feather (Radius:7)
 Fill with white color
 Filter – pixelate – crystalize (Cell size:10)
 Create new layer
 Select – load selection (Alpha 1) check invert
 Fill with white color and deselect

PHOTOSHOP WEB BUTTON:

 Candy Button:

Process:
 Create a new file
 Create a new layer
 Make elliptical selection fill with dark color
 Layer – layer style – bevel & emboss (Inner bevel, smooth, size: 46,
soften:16) (select gloss counter to ring, opacity:34, 28, select drop shadow
also)
  Layer – layer style – inner glow (Opacity:75, Noise:0, Technic: softer,
source edge, size:29, range:51)

 Snake Skin Button:

Process:
 Create new file
 Create new layer
 Make elliptical selection fill with dark color
 Fill – noise – add noise (Amount:16, Gaussian, Monochromatic)
 Filter – texture – stained glass (Cell size:10, border thickness:4, light
indensity:2)
 Layer – layer style – bevel & emboss (Inner bevel: smooth, size:40)
 Layer – layer style – strokes (size:1, position outside, fill types: color)

 Plastic Button:

Process:
 Create new file
 Create new layer
 Select elliptical area and fill dark color
 Filter – noise – add noise (Amount:7, Uniform, Monochromatic)
 Filter – artistic – water color (Brush detail:14, shadow indensity:0,
Texture:3)
 Layer – layer style – bevel & emboss (Inner bevel, size:16, counter and
change the element to cone, select drop shadow also)

 Texture Button:

Process:
 Create new file
 Create new layer
 Select elliptical area fill with dark black color
 Bring a texture layer from another file and cover your defined ellipse
 Group with previous
 Merge the texture layer with the base layer
 Layer – merge down
 Bevel & emboss + drop shadow
 Trim the image / button to remove unwanted space with image – trim
PHOTOSHOP TEXTURE AND PATTERN:

 Gold Texture:

Process:
 Keep foreground as light yellow and background as light orange
 Filter – render – clouds
 Filter – noise – add noise (Amount:7, Uniform, Monochromatic)
 Filter – sketch – base relief (detail:13, smoothness:2, light: bottom)
 Image – adjust – brightness / contrast (brightness:7, contrast:10)

 Stone Texture:

Process:
 Create a new file
 Filter – render – different clouds
 Filter – artistic – paint clouds (brush size:8, sharpness:7, brush type:
simple)
 Filler – stylize emboss (Angle”125’, height:3, Amount:100)
 Image – adjust – auto label’s
 Image – adjust – hue / saturation (click colorized, hue: 14, saturation: 24,
lightness: 0)

 Jeans Texture:

Process:
 Create a new file, fill with blue color
 Filter – sketch – half tone pattern (size:1, contrast:10, pattern: dot)
 Filter – noise – add noise (Amount:27, Gaussian, Uncheck
monochromatic)
 Filter – adjustment – hue / saturation (Check colorize, hue:24,
saturation:61, lightness:22)

 Wood Texture:

Process:
 Select any shade of brown and fill
 Filter - nose – add noise (Amount:27, Uniform, Monochromatic)
 Blur – motion blur (Angle:0, Distance:450, experiment with more)
 Sand Texture:

Process:
 Select light orange as foreground dark orange as background
 Filter – render – clouds
 Filter – noise – add noise (Amount:7, Uniform, Monochromatic)
 Create duplicate background layer, select it
 Change layer mode to vivid light

 Mud Texture:

Process:
 Create new file
 Filter – render – different clouds
 Filter – stylize – find edge
 Image – adjust – auto levels
 Image – adjust – hue / saturation (Hue:20, saturation:50, lightness:8)

 GIF Process:

Process:
 Open an image
 Open new file with 72 PPI with white background
 Go to image file and copy image and past on new file
 Go to layer pallet and link all image
 Now zoom your image by zoom tool
 Go to tool box and select image ready pro
 After open “image ready pro” go to window menu and choose “animation”
option
 Create a new animation and select all images by shift key
 Set the time to slide animation
 Click the play button and see the GIF animation

 How to start Photoshop:

Process:
 Start – all program – adobe – Photoshop 7.0.
 Window + R (Run) – type “Photoshop” – ok /

 Extension Name of Photoshop: .PSB, .psd is extension name of Photoshop.

 Adobe PageMaker
Adobe PageMaker is the world’s leading cross platform professional page layout
software. PageMaker primarily used for designing and producing publication such as
broachers and newsletters and other application that requires a combination of text and
graphics. PageMaker can handle text better than illustrator and Photoshop and also
gives you the flexibility all graphics control not available in word processor. PageMaker
is a powerful desktop publishing package produce by Adobe. DTP package are neither
graphics package nor word processor. Although they have some of the capacity of both.

Using of the tool box:

 Pointer Tool (F9): To select, move and resize text and objects and graphics.
 Rotating Tool ( + F2): To select and rotate objects.
 Line Tool ( + F3): To draw a straight line.
 Rectangle Tool ( + F4): to draw a square and rectangle.
 Elliptical Tool ( + F5): To draw circle and ellipse.
 Polygon Tool ( + F6): To draw polygon.
 Hand Tool ( + Alt + Drag Left Mouse Button): To scroll the page or to preview
and last hyperlinks.
 Text Tool ( + Alt + F1): To write text.
 Crop Tool ( + Alt + F2): To trim imported graphics.
 Constrained Line Tool ( + Alt + F3): To draw vertical and horizontal line.
 Rectangle Frame Tool ( + Alt + F4): To create place holder shape.
 Elliptical Frame Tool ( + Alt + F5): To create place holder shape.
 Polygon Frame Tool ( + Alt + F6): To create place holder shape.
 Zoom Tool ( + Alt + F5): Zoom the page.

FILE MENU (ALT + F):

 Revert: Revert command roles back all the changes made since the last save.
 Place (Ctrl + D): By this import the image on publication.
 Acquire: This command is used to scan an image into your publication.
 Export: To export your publication into the format your selected.

EDIT MENU:

 Paste Multiple: To paste multiple copies of text or graphics.

 Paste Special: To specify the format to use when you paste on object into your
publication.
 Insert Object: To specify the format to be used to inert an OLE object embedded
with in a PageMaker publication.
  Edit Story: To toggle between the word processing mode and the layout mode.

LAYOUT MENU:

 Short Pages: By this option you can rearrange the pages in the publication
graphically.
 Column Guides: You can divide the pages of the publication into different
columns of equal size.
 Window Menu: The menu is used to show or hide some window elements which
are appearing at the moment of work such as tool box, Control palette, color,
style etc.

GUIDES:

 Margin Guides: Margin is defined in the document setup dialog box when you
first create a publication and are applied to the document master page. These
are represented by pink color lines and by blue lines left and right.
 Column Guides: Column guides serve as boundaries for text you have place
with them you can have as many as 20 columns per page. Column guides
control the flow of text and are represented by dark blue lines.
 Ruler Guides: Ruler guides are also none printing guidelines which are primarily
used to align objects in the publishing and are represented on the screen by light
blue lines.
 Viewing Pages:
o Zoom In
o Zoom Out
o Actual Size
o Fit in window
o Entire paste board: Entire pasteboard display the page with the entire
pasteboard show that you can find or view objects.
 Inserting Page: Layout - choose insert page (The insert page dialog box is
displayed enter the number of page to add) – Insert (Your page displayed).
 Control Palette in Object Mode: The control palette when it has an object
selected displays the object properties such as, position, size, scaling, cropping,
printer resolution, rotating, skewing and horizontal and vertical reflection.
 Control Palette in Character Mode: The character palette is displayed when
the text tool is selected. It has option for changing text styles, size, leading,
tracking, and many more.
 Tracking: Text tracking adjust how closely character follow each other very light.
 Leading: The leading adjust the spacing between lines of text.
 Control Palette in Paragraph Mode: Control Palette display option for the
paragraph style, alignment, indents spacing, spacing grid, and grid alignment.
 Color Palette: This palette is used for change the object and text color it has
various color.
 Style Palette: By this palette we change the style of text.
 Layer palette: By this we create new layers. Layers allow you to separate the
different elements that make up your document.

 Grouping and Ungrouping Objects: In this exercise we learn how to grouped

objects.
o Click edit menu
o Select the option “Select all”
o Now you can see that both the objects rectangle and oval drawn on the
work area are selected.
o Click element menu
o Select group option
o Now the objects are grouped. If you do any changes both objects are
modify
o If you fill any color both objects are colored
o If you want to ungroup object
o Go to element menu – select “ungroup”

 Locking Object:
o Select the pointer tool
o Click the circle drawn on the work area to select it
o Click element menu
o Select lock position
o Now your objects are locked you can’t move anywhere
o For unlock you go to element menu
o Select unlock position

 Using Layers: In this exercise you will learn to use layers.

o Click window menu
o Select show layers
o Click layers palette fly out menu
o Select new layer option
o New layer dialog box open up click ok
o The new layer added is displayed on the layer palette with green color
icon and the layer name laye2. Click the layer palette fly out menu.
o Select new layer option.
o New layer added is displayed on the layer palette with blue color icon and
the name layer3.
 o Click layer 2
o Click file menu
o Select place from the drop down menu.
o The place dialog box opens up. Double click “Bouquet life”
o Move the pointer to the work area and click it
o You can now see the imported image on your screen. Now click on the
icon showing on eye next to layer 2 to hides the layer.
o Click layer 3
o Select the oval tool
o Click element menu
o Select strokes
o Select 6pt
o Point the cursor on A point and hold down the mouse button down. Drag it
to pint B to drag on oval.
o Now select the text tool
o Click inside the oval and type “Happy” press tab key
o Type “Holi” and press the tab key
o Select the entire text using the text tool
o Select blue color from the color palette
o Click anywhere outside the selection
o Unhide layer 2
o Now from this exercise you learn to place text and graphics together using
layers.

 Moving Objects between Layers: In this exercise you will learn to move objects
between layers.
o Click layer 2
o Drag it on top of layer 4 and release the mouse button. Now in the work
area you can see the red circle in layer2. Coming in front of all other
objects.
o Select layer 4
o Now hold down the shift key and select layer 3.
o Drag both the layers on top of layer 2 going back of other objects. In this
way you can move the objects between layers.

PUBLISHING ON THE INTERNET:

 Creating a PDF Document: If you are creating a publishing for distribution on

the World Wide Web, design it for the screen and use one of two ways given
above to prepare the life for the internet. Use the file – export Adobe PDF format
command to create a PDF file that can be distributed electronically across the
 World Wide Web. PDF files can be downloaded, viewed, and printed from
several different platforms with the page layout and typography of the original
document into it. PDF stand for Portable Document Format.

 Creating on HTML Documents: Use the file – export – HTML command to crate
hypertext liked page that you can publish o the World Wide Web. If you select the
preserve approximate page layout option in the expert. HTML options dialog box
PageMaker users HTML tables to replicate the design of each exported page.
Including the number and width of columns add the size and position of graphics
on the page.

 Publishing a document on the net: Pacemaker is used to create documents that

can be published on World Wide Web. You have to first convert the file into PDF
or HTML format to do this click file menu.
o Select export
o Select HTML
o The export HTML dialog box appears on the screen. In this click the file
name on the left you see the number of pages of the document is
displayed on the right hand side.
o In this dialog box you can make the changed in the file using edit and
options buttons and also specify the location to which the file has to be
exported using export files to location buttons, click export HTML.

 Importing HTML Files:

o Select the text tool - click on the page where you want to insert the
imported pages.
o Click file – select place
o The place dialog box appears. Select the any HTML file to import
o Click open to place the document
o The document is placed in the current publication

 Importing Spreadsheet: If you are using a spreadsheet application that

supports object linking and embedding you can link and embed and entire
spreadsheet, a specify range or a graphic. You also import or text space or tab
delimited from of a spreadsheet and then format and edit it in PageMaker.
PageMaker has a limit of 40 tabs per paragraph and used tabs to separate
spreadsheet columns.
  How to Start PageMaker:
o Start – All Program – Adobe – PageMaker
o Window + R (Run) – type “PM70” – Ok

 Extension name of PageMaker: .pmd, .pmt, .pm3, .pm4, .pm5, .pm6, .p65 is
extension name of PageMaker.

 Founder of PageMaker: Paul Brained.

HTML
HTML is an acronym which stands for Hyper Text Markup Language which is used for
creating web pages and web applications. Let's see what is meant by Hypertext Markup
Language, and Web page.

Hyper Text: HyperText simply means "Text within Text." A text has a link within it, is a
hypertext. Whenever you click on a link which brings you to a new webpage, you have
clicked on a hypertext. HyperText is a way to link two or more web pages (HTML
documents) with each other.

Markup language: A markup language is a computer language that is used to apply

layout and formatting conventions to a text document. Markup language makes text
more interactive and dynamic. It can turn text into images, tables, links, etc.

Description of HTML Example:

 <!DOCTYPE>: It defines the document type or it instruct the browser about the
version of HTML.

 <html>: This tag informs the browser that it is an HTML document. Text between
html tag describes the web document. It is a container for all other elements of
HTML except <!DOCTYPE>

 <head>: It should be the first element inside the <html> element, which contains
the metadata(information about the document). It must be closed before the body
tag opens.

 <title>: As its name suggested, it is used to add title of that HTML page which
appears at the top of the browser window. It must be placed inside the head tag
and should close immediately. (Optional)
  <body>: Text between body tag describes the body content of the page that is
visible to the end user. This tag contains the main content of the HTML
document.

 <h1>: Text between <h1> tag describes the first level heading of the webpage.

 <p>: Text between <p> tag describes the paragraph of the webpage.

Features of HTML:

 It is a very easy and simple language. It can be easily understood and modified.

 It is very easy to make an effective presentation with HTML because it has a lot
of formatting tags.

 It is a markup language, so it provides a flexible way to design web pages along

with the text.

 It facilitates programmers to add a link on the web pages (by html anchor tag), so
it enhances the interest of browsing of the user.

 It is platform-independent because it can be displayed on any platform like

Windows, Linux, and Macintosh, etc.

 It facilitates the programmer to add Graphics, Videos, and Sound to the web
pages which makes it more attractive and interactive.

 HTML is a case-insensitive language, which means we can use tags either in

lower-case or upper-case.

HTML Lists:

HTML Lists are used to specify lists of information. All lists may contain one or more list
elements. There are three different types of HTML lists:

 Ordered List or Numbered List (ol)

 Unordered List or Bulleted List (ul)
 Description List or Definition List (dl)
HTML code with Notepad:

Notepad is a simple text editor and suitable for beginners to learn HTML. It is available
in all versions of Windows, from where you easily access it.

Building blocks of HTML:

An HTML document consists of its basic building blocks which are:

 Tags: An HTML tag surrounds the content and applies meaning to it. It is written
between < and > brackets.

 Attribute: An attribute in HTML provides extra information about the element, and
it is applied within the start tag. An HTML attribute contains two fields: name &
value.

Syntax:

<tag name attribute_name= " attr_value"> content </ tag name>

 Elements: An HTML element is an individual component of an HTML file. In an

HTML file, everything written within tags is termed as HTML elements.
Example:

Input/type through Notepad:

<html>
<head>
<title>The basic building blocks of HTML</title>
</head>
<body>
<h2>The building blocks</h2>
<p>This is a paragraph tag</p>
<p style="color: red">The style is attribute of paragraph tag</p>
<span>The element contains tag, attribute and content</span>
</body>
</html>
 Step 1: Open Notepad (Windows) and type the HTML format.

 Step:2: Save the HTML file with .htm or .html extension.

Exercise:
1. Print your name in green.
<html> Shahid Alam
<body>
<!-- print name to the screen -->
Shahid Alam
</body>
</html>

2. Print the numbers 1 - 10, each number being a different color.

<html> 1 2 3 4 5 6 7 8 9 10
<body>
<font color="green">1</font>
<font color="blue">2</font>
<font color="gray">3</font>
<font color="#008080">4</font>
<font color="#0008B">5</font>
<font color="brown">6</font>
<font color="#dcdcdc">7</font>
<font color="#800000">8</font>
<font color="purple">9</font>
<font color="#688e23">10</font>
</body>
</html>
3. Prints your name in a Tahoma font.
<html> Shahid
<body>
<font
face="Tahoma">Shahid</font>
</body>
</html>

4. Print a paragraph that is a description of a book, include the title of the

book as well as its author. Names and titles should be underlined,
adjectives should be italicized and bolded.
<html> One particular book
<body> which is recommended
<p>
One particular book which is
reading is The Street
recommended reading is <u>The Street Lawyer by John
Lawyer</u> by <u>John Grisham</u>. Grisham. This book is
This book is about a lawyer who begins about a lawyer who
re-evaluating his priorities in life when a begins re-evaluating his
bad
priorities in life when a
incident occurs within his law firm.
Consequently, he becomes acquainted bad incident occurs
with the inner city streets, and realizes within his law firm.
the harsh existence of the homeless, Consequently, he
and vows to give them a chance in the becomes acquainted
courts. <u>The Street Lawyer</u> is a
with the inner city
<b><i>great</i></b>
book. It is <b><i>well written</i></b> streets, and realizes the
and <b><i>interesting</i></b>. Other harsh existence of the
books by <u>John Grisham</u> include homeless, and vows to
<u>The Firm</u>, <u>The Pelican give them a chance in
Brief</u>, and <u>The Client</u>. the courts. The Street
</p>
</body> Lawyer is a great book.
</html> It is well
written and interesting.
Other books by John
Grisham include The
Firm, The Pelican Brief,
and The Client.
5. Print your name to the screen with every letter being a different heading
size.
<html> A
<body>
<h4>A</h4> l
<h3>l</h3>
<h2>a</h2>
<h1>m</h1> a
</body>
</html>
m
6. Prints 10 names with a line break between each name. The list should be
alphabetized, and to do this place a subscripted number next to each
name based on where it will go in the alphabetized list. (Example: Alan1).
Print first, the unalphabetized list with a subscript number next to each
name, then the alphabetized list. Both lists should have an <h1> level
heading.
<html> Unalphabetized list
<body> Bill3
<h1>Unalphabetized list</h1> Roger5
Sandra6
Bill₃ Stacy7
<br /> William10
Roger₅ Thomas8
<br /> Wendy9
Sandra₆ Jane4
<br /> Andy1
Stacy₇ Anna2
<br />
William₁₀ Alphabetized list
<br /> Andy
Thomas₈ Anna
<br /> Bill
Wendy₉ Jane
<br /> Roger
Jane₄ Sandra
<br /> Stacy
Andy₁ Thomas
<br /> Wendy
Anna₂ William

<h1>Alphabetized list</h1>

Andy
 <br />
Anna
<br />
Bill
<br />
Jane
<br />
Roger
<br />
Sandra
<br />
Stacy
<br />
Thomas
<br />
Wendy
<br />
William
</body>
</html>

7. Create some links to various search engines (google, yahoo, altavista,

lycos, etc).
<html> Search the web with Google!
<body>
<a href="http://www.google.com">
Search the web with Google!
Search the web with Yahoo!
</a>
Search the web with Bing!
<br /><br />
Search the web with
<a href="http://www.yahoo.com">
Altavista!
Search the web with Yahoo!
</a>
Search the web with Lycos!
<br /><br />

<a href="http://www.bing.com">
Search the web with Bing!
</a>

<br /><br />

<a
href="http://www.altavista.com">
Search the web with Altavista!
 </a>

<br /><br />

<a href="http://www.lycos.com">
Search the web with Lycos!
</a>
</body>
</html>

8. Create a page with a link at the top of it that when clicked will jump all the
way to the bottom of the page.
<html> Click here to jump to the bottom
<body> of the page
<a href="#bottom">Click here to
jump to the bottom of the Some text
page</a>
<p>Some text</p>
Some text
<p>Some text</p>
<p>Some text</p>
<p>Some text</p> Some text
<p>Some text</p>
<p>Some text</p> Some text
<p>Some text</p>
<p>Some text</p> Some text
<p>Some text</p>
<p>Some text</p> Some text
<p>Some text</p>
<p>Some text</p> Some text
<p>Some text</p>
<p>Some text</p> Some text
<p>Some text</p>
<p>Some text</p>
Some text
<p>Some text</p>
<p>Some text</p>
<p>Some text</p> Some text
<p>Some text</p>
<a name="bottom">The bottom Some text
of the page</a>
</body> Some text
</html>
Some text

Some text
 Some text

Some text

Some text

Some text

Some text

Some text

The bottom of the page

9. Display five different images. Skip two lines between each image. Each
image should have a title.
<html>
<head>
<title>Five images</title>
</head>
<body>
<img src="/images/apple.jpg"
alt="Apple" title="Apple" />
<br /><br />
<img src="/images/sky.jpg"
alt="Sky" title="Sky" />
<br /><br />
<img src="/images/swan.jpg"
alt="Swan" title="Swan" />
<br /><br />
<img src="/images/tree.jpg"
alt="Tree" title="Tree" />
<br /><br />
<img src="/images/waterfall.jpg"
src="Waterfall" title="Waterfall"
/>
</body>
</html>
10. Display an image that has a border of size 2, a width of 200, and a height
of 200.
<html>
<body>
<img src="/images/tree.jpg"
width="200" height="200"
alt="Tree" border="2" />
</body>
</html>