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SOP of merchandising

The document outlines the Standard Operating Procedures (SOPs) for the merchandising department, detailing processes such as the preparation of the bill of material (BOM), Time and Action Calendar, approval of samples, and conducting pre-production meetings. Each task includes specific responsibilities and timelines for completion to ensure efficient workflow and communication among departments. The SOPs aim to standardize practices and improve coordination in the merchandising process.

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raj_764561973
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172 views11 pages

SOP of merchandising

The document outlines the Standard Operating Procedures (SOPs) for the merchandising department, detailing processes such as the preparation of the bill of material (BOM), Time and Action Calendar, approval of samples, and conducting pre-production meetings. Each task includes specific responsibilities and timelines for completion to ensure efficient workflow and communication among departments. The SOPs aim to standardize practices and improve coordination in the merchandising process.

Uploaded by

raj_764561973
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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STANDARD OPERATING PROCEDURE:-

MERCHANDISING

SOPs are shown for the following activities of merchandising

department:

1. Preparation of bill of material (BOM)

2. Time & Action Calendar

3. Approval of Samples, fabric and trims

4. Production File

5. PP Meeting
Task-1: BOM Preparation

Title: Preparation of bill of material (BOM)

Responsibility: Merchandisers

Standard operating procedure

1. BOM to be prepared for all orders within two working days after

receiving PO from buyer

2. BOM format to use as provided to merchandising department (in a

spread sheet)

3. Take approval on fabric consumption and trims consumption from

concerned person

4. Add rate for all items and total amount in the BOM (if data is available)

5. After making BOM, it should be forwarded to sourcing department (fabric

and trims store) and PPC department

6. If required, correction on BOM to be made by 1 day


7. Fabric and trim store to be provided with final bill of material

Task-2: TNA Calendar preparation and circulation

Title: Preparation of Time and Action Calendar

Responsibility: Merchandisers

Standard operating procedure

1. Initiate TNA Calendar preparation after receiving order confirmation

2. First TNA Calendar to be submitted after one day of order receiving

3. Analyse style and identify processes to be done for the style


4. Discuss with PPC department about production process capacity

5. Prepare TNA Calendar based on process capacity and order quantity

6. Mail TNA Calendar to Management, PPC department, Store and QA

7. Update TNA Calendar daily basis and enter actual date of completion of

a particular task

8. Initial Plan date should not be modified

9. Modify TNA Calendar if required and circulate modified

TNA Calendar with concerned department.

Task-3: Production files preparation

Title: Preparation of Production files

Responsibility: Merchandisers

Standard Operating Procedure


1. Prepare production file prior to PP Meeting

2. Cover page of the production file to mark as

 Style #, Buyer name

 Order quantity,

 PP Meeting Date

 Ex-factory date

 Merchant’s Name who is handling particular account

3. A Production file must include following items

 Production file check list

 Apparel Tech pack

 Purchase Order (PO)

 Approved Fabric Swatches (all colour ways)

 Approved Trim card

 Approved print and Embroidery design for colour and artwork

 PP comments

 Buyer’s comment on samples, swatches and approvals


 Special instruction for line supervisor/QA

 Approved production pattern

 PP Meeting comments (Minutes of the meeting)

 Copy of TNA Calendar (style wise)

 Packing Specification

4. Production files to be handed over to Production Team and Quality

Team at the time of PP meeting

5. Number of production files to be made to be decided by internal team

6. T&A calendar to be reviewed at the time of PP Meeting and if required

re-planning to be done

7. Responsibility of each task (process) to be discussed


Task-4: Approval of Bulk fabric

Title: Bulk fabric approval process

Responsibility: Merchandisers

Standard Operating Procedure

1. Receive fabric swatch card (3 sets) from fabric store on receiving of bulk

fabric. ( prior to PP meeting)

2. Merchandiser need to provide approvals to each fabric for Fabric quality,

Shrinkage and spirality and Fabric Shade band

3. In case bulk fabric approval to be taken from buyer/buying house,

merchant should do sample submission and follow up for the approval

4. One swatch card to be given to Store, One for production file and one for

merchandiser

5. For rejected or Hold Fabric, decision to be taken by Merchant


Task-5: Approval of Bulk Trims

Title: Bulk trim approval process

Responsibility: Merchandisers

Standard Operating Procedure

1. Receive Trim card (3 sets) from trim store on receiving of bulk trims

(prior to PP Meeting).
2. Merchant need to provide approvals to each fabric for - (a) Trims

quality, (b) Shrinkage and colour fastness and (c) Shade variation (DTM

tapes, buttons)

3. One Trim card to be given to Store, One for production file and one for

merchandiser

Task-6: Conducting PP Meeting


Title: Conducting Pre-production meeting

Responsibility: Merchandiser

Standard Operating Procedure

1. Prior to PP Meeting prepare production file

2. Prior to PP meeting take approval on PP sample (sealed sample)

3. Intimate PP Meeting date one day in advance to all concerned

department heads/personnel

4. PP Meeting to be attained by

 Merchandiser

 Sampling team

 Fabric and Trim store, fabric checker

 Cutting team

 Production team

 PPC

 Quality Assurance

 Finishing and Packaging team

5. Minute of the meeting (MOM) to be prepared by QA (or any other

assigned person) and to be signed by all participants

6. Copy of the MOM to be filed in the production file


7. Revisit production planning of the style (order) and do necessary

modification of dates and processes if required

8. Responsible person for each task to be assigned in Style planning

sheet

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