Practice Exercise 1: 1. What are various elements of a communication cycle?

/State the
elements of communication process.

Answer – The various elements of a communication cycle are –

• Sender: the person beginning the communication.

• Message: the information that the sender wants to convey.

• Channel: the means by which the information is sent.

• Receiver: the person to whom the message is sent.

• Feedback: the receiver’s acknowledgement and response to the message.

2) What is 7 C’s effective communication? / What are the essentials of communication?

Answer – There are 7 C’s effective communication which are applicable for both written as
well as oral communication.

These are as follows – • Clear – Always say clearly, what you want to say. • Concise –
Always use simple language and say only what is required. • Concrete – Always use proper
words and phrases in the sentences. • Correct – Always use correct spelling and grammar in
the sentences. • Coherent – Your word should be related to the main topic and your word
should make sense. • Complete – Your message should be complete and have all the needed
information. • Courteous – Be honest, respectful and friendly with others.

3) List the various methods of communica on. /What are the three methods of communica on?
Answer – The various methods of communica on are – • Face-to-face informal communica on –
There is nothing be er than face-to-face communica on. It helps the message to be understood
clearly and quickly. • e-mail – e-mail can be used to communicate quickly with one or many
individuals in various loca ons. It o ers exibility, convenience and low-cost. • No ce/Posters – It is
e ec ve when the same message has to go out to a large group of people. Generally used for where
email communica on may not be e ec ve. • Business Mee ngs – Communica on during business
mee ngs at an organisa on are generally addressed to a group of people. It can be related to
business, management and organisa onal decisions. Methods of communication at work typically
include verbal (spoken words), non-verbal (body language), written (emails, reports),
listening, and visual (charts, graphics) methods. Each method plays a crucial role in sharing
information effectively. (Verbal,Non verbal,Visual)
4)Write the ve communica on methods that help to communicate face to face.

• Video Conferencing Platforms: Well-known software like Zoom, Microsoft

Teams, and Skype have gained extensive acceptance. They allow businesses
and individuals to conduct virtual meetings that Imitate the experience of being
together in person.
• Virtual Reality (VR) Meetings: VR technology is leading the path towards
engaging meetings, allowing participants to interact as avatars in a three-
dimensional virtual setting.
ff
ti
ti
fi
ti
tt
ti
ti
ti
ff
ff
ti
ti
fl
ti
ti
ti
ti
ti
ti
ti
ti
• Smart Glasses and Augmented Reality (AR): Google Glass and similar
devices enable users to participate in hands-free video calls
while incorporating crucial information within their line of sight.
• Mobile Devices: Smartphones and tablets with front-facing cameras have
made immediate face-to-face communication accessible anywhere and anytime
• 6) How important is appearance in non verbal communication?
• Our choices in colour, clothing, hairstyles, and other aspects of
appearance can affect how others perceive us. Appearance is a
form of non-verbal communication that can influence
physiological reactions, judgments, and interpretations. When
speaking to a large audience, the first impression is crucial. This is
why experts recommend that job seekers dress appropriately for
interviews with potential employers.
7)What is visual communication?
Simply put, visual communication refers to the transmission of information, ideas,
or messages through visual elements.
These elements can include images, customize graphics, charts, diagrams, and
other visual representations. It is a form of non-verbal communication that relies
on the audience’s visual perception to understand and interpret the intended
meaning.
The key elements of visual communication include:
1/ Visuals: These are the core components of visual communication, including any
form of visual representation used to convey a message, such as images,
illustrations, photographs, and videos.
2/ Typography: The use of different fonts, sizes, and styles of text to enhance
readability and emphasize key points in the visual.
3/ Color: The strategic use of colors to evoke emotions, create a visual hierarchy,
and support the overall message.
4/ Composition: The arrangement of visual elements to create balance, unity, and
flow within the design.
5/ Symbols and Icons: Simplified representations used to convey complex ideas
or concepts at a glance.
6/ Charts and Graphs: Visual representations of data and statistics to make
information easier to understand and analyze.
7/ Layout and Design: The organization of visual elements on a page or screen to
guide the viewer’s attention and enhance the overall aesthetic.
8/ Context: Understanding the target audience, cultural influences, and the specific
purpose of the communication to tailor the visuals effectively.

8) what is role of body language in communication?

Humans communicate through both vocal and nonverbal cues. Your body language, for
instance, conveys how confident you are in the corporate world. More than you may realise,
it is a sign of dedication. Additionally, the way that body language affects your personal
brand is crucial.it matters how you conduct yourself. Whether you're on a first date, in a
business meeting, or for a job interview, maintain pleasant body language. Maintaining
positive body language communicates that you are personable, focused, and receptive to
fresh perspectives. Body language is frequently used by humans unconsciously to
communicate. However, a more upright position will suggest that a person is interested and
focused.The audience is more likely to get disinterested in what a speaker is saying if he or
she displays unfavourable body language. And regardless of how interesting the speech is, the
significance of the information delivered won't be understood.

9)Give five example where oral communication takes place.

Oral communication is common in the workplace and includes: conversations, interviews,

discussions with teachers or friends, counseling or helping colleagues, meetings, conferences,
and similar interactions.

10) Give two examples of written communication.

Written communication includes letters, reports, SMS, emails, memos, notices, bulletins,
websites, proposals, telegrams, faxes, postcards, contracts, advertisements, brochures, and
more.

11) Why email is an important method of effective communication?

Email is a crucial method for effective communication, offering speed, affordability,

accessibility, and easy replication.This communication method is cost-effective, fast,
convenient, and leaves a permanent record. One of the most significant advantages of email
is the ability to quickly send electronic files, such as text documents, photos, and data sheets,
to multiple recipients simultaneously by attaching them to an email.

12)Why most people prefer visual communication as an effective way of communication.

There are several reasons why visual communication is often preferred:

* Accessibility: Visuals can effectively communicate with a diverse audience, regardless of

their background or language.

* Efficiency: Visuals allow for the condensation of complex information into a concise
format, saving time.

* Memory Retention: People tend to think in images, making visuals more effective for
retaining and recalling information, especially technical details.

* Engagement: Visuals are inherently more engaging and can capture and hold the attention
of the audience.

* Clarity: Visuals can simplify complex ideas, making them easier to understand without
lengthy explanations.
 * Simplified Technical Communication: Visuals are particularly useful for explaining
technical information to a non-technical audience in a clear and accessible manner.

13)Give at least 4 examples where computer is useful for communication.

One of the most important uses of computers is communication. The computer has made
the world a global village. That everyone is connected with each other. It is also playing a
significant role in the defense departments, agriculture, education, the field of chemistry,
For office automation, at home, and the market, etc.

14) Give example of any four common road safety signs used as visual communication.

# U-turn

# Male and female

#No smoking

# Railway Crossing

# School Ahead

15)

COMMUNICATION TYPES. EXAMPLES

VERBAL. Telephone, Face-to-face

Non-verbal Body language,

Written Email, Maps, Graphs & Charts

Visualization U-turn sign, Traffic signals, Maps, Graphs.