The Impact of Chatbots on Customer Satisfaction a
The Impact of Chatbots on Customer Satisfaction a
1
P School of Systems Engineering, Universidad César Vallejo, Lima, Peru
P
Abstract – The main objective of this article is to As technology has advanced, customer demands
distinguish the impact of chatbots technology on and needs have evolved, making it important for
customer needs. A systematic literature review was companies to study these changes, nowadays, thanks
conducted to determine aspects such as: Studies exist to technology, companies can maintain online
of chatbots, type of chatbots, benefits and countries
contact with their customers around the clock [1]. It
that used this technology. For this, 34 articles were
carried out and analysing the documentation. Among should be noted that customer satisfaction is essential
the results obtained are the following that chatbots are for all companies, regardless of the category they are,
applied in Information and Communication this is because it is the basis for customers to be loyal
Technologies , the most use chatbots are textual, as the and obtain greater profitability within the business
benefits are that it solves queries or doubts, and the [2].
country that is most used is the United States. Today, consumers spend more and more time in
Keywords – Chatbots technology, systematic review, the digital environment, so they have the opportunity
loyalty, satisfaction. to choose between many companies offering the
same service or product and increasing offers, where
1. Introduction competition continues to challenge companies to
attract and retain customers to improve their
Worldwide there are several studies on the experience and meet their needs [58], [59]. Looking
improvements of a company to satisfy its customers for ways to improve their processes to get the best
[54], [55]. According to Gartner, 81% of marketing care, is that some companies implement new
professionals point to customer satisfaction as an methods, systems and tools to optimize their results,
important area in the competitiveness of their sector therefore, since online communication is an
[56]. A study conducted by PwC shows that 59% of important factor, it is essential to prioritize consumer
costumers have been dissatisfied with the service attention in a digital environment [3].
received in companies, of which 17% have not In this context, there are several technological
returned to purchase a service or product after a bad solutions that help solve the aforementioned
experience [57]. problem, and one of them is through the use of
chatbots, a computer program that allows humans to
DOI: 10.18421/TEM123-21 interact with technology using various input methods
https://doi.org/10.18421/TEM123-21
34TU U34T
In addition, when using mobile devices in contact time generates competition between companies,
with the chatbot, it does so in a faster way, such as which must optimize the customer experience [17],
when responding to a consumer complaint in real [18].
time [11], [12]. So, by providing data effectively, it Based on what has been said above, the research
overcomes the slowness of searches that people questions that are to be answered are the following:
would do manually [13],[14]. RQ1.: What proposed studies exist on chatbot in
Based on this, in relation to chatbots, it indicates customer satisfaction?
that in the coming years it will experience growth or RQ2.: What type of chatbot is used to improve
prosperity, as the same uses prefer to search for customer satisfaction?
information, have access to personalized content and RQ3.: What benefits does the use of the chatbot
services; and can be merged with their social have on customer satisfaction?
networks to provide a better automated service [15], RQ4.: In which countries are chatbots used the
[16]. most for customer satisfaction?
The purpose of this study is to conduct a This article is organized as follows: Section 2 will
systematic review about the use and benefits of present the methodology of the systematic literature
chatbots technology, and its impact on customer review. Section 3 shows the results and section 4 will
needs. It answers the following research question: present the respective analysis of the results
“How do chatbots contribute to customer according to the questions asked. Finally, section 5
satisfaction?” presents the conclusions that have been raised in this
The study is based on a very important factor for review.
any company, which is the experience and customer
satisfaction, since this is the critical factor for a 2. Materials and Methods
company to increase its competence regarding the
area in which its sales specialize. Therefore, they will The methodology used for the development of this
have as a priority to be online anywhere and at any article was the systematic review following the
time to keep in touch with their customers and at the regulations proposed by B. Kithcnham [20]. The
same time be able to provide quality and experience elaboration of the methodology is carried out in 3
in the service provided; where the advancement of phases: planning, search and documentation.
technology favors in many aspects, but at the same
Figure 1. Stages of the methodology applied to the systematic review adapted from B. Kitchenham
Table 1. Research and Motivation Questions
The planning phase is done to clearly understand
the scope of the project, it is necessary to obtain the Research questions Motivation
Q1: What proposed Identify the areas that will
best evidence from the existing literature on the
chatbot studies exist on benefit from the use of the
impact of chatbots on customer satisfaction. customer satisfaction? chatbot
Therefore, the systematic review planning process Q2: What type of chatbot Mention the types or agents
provides us with the best techniques for collecting is used to improve chatbot conversations for
and analyzing primary studies [19]. customer satisfaction? customer satisfaction.
For a systematic review, research questions play an Q3: What benefits does Identify the main benefits of
important role in deciding strategies for searching, chatbot use have on chatbot in customer
extracting and analyzing data. The research questions customer satisfaction? satisfaction.
identified for the present study, along with their Q4: In which countries Identify the countries where
respective motivations or objectives, are as follows: are chatbots used the chatbots are most used for
most of customer customer satisfaction.
satisfaction?
The research gives us information about the useful experiences that chatbots
provide us in customer experiences and how those experiences affect user
satisfaction in a market context, obtaining as results that the experience
Lubbe & Ngoma (2021) [29] predicted consumer satisfaction, concluding that marketers should invest
costs, infrastructure and time to the development of service technology,
there being the chatbots, the same ones that are helpful to create techniques
that elevate the experience of the person.
They addressed a computational framework to evaluate maintenance
chatbots and at the same time presented iChatProfle, a tool for designers to
qualify and improve the maintenance of recurring chatbots, so it is
Han, et al. (2021) [30] concluded based on the results that the tool presented drove the production
of interview chatbots, improving the dimensions, encompassing these:
consumer participation, consumer experience and quality of response
options.
To explore users’ perceptions of interaction designs, an experiment was
conducted with 35 participants to investigate characters that strengthen the
image of a human character versus interaction design, concluding that the
Haugeland, et al. (2022) [31]
use of chatbots helps to have an interaction of topics, inducing reflection
and engagement on the part of the consumer, strengthening perspectives
similar to the person and quality of technology.
They analyze the working styles of existing chatbots and then propose a
Nuruzzaman & Khadeer dialogue-based chatbot, using various techniques that generate a response
[32]
(2020) with IntelliBot concluding that this evidence is superior by providing the
consumer with a complete and dedicated response to dialogue.
They propose a methodology linked to methods based on science and
machine learning; using a system called Condor Tribefinder, concluding
Przegalinska, et al.
[33] that chatbots follow more general human patterns, as well as a common
(2019)
language, as well as no pointing out political beliefs, which people take as a
kind of trivial and somewhat nerdy technology.
They propose an analytical framework that combines the model of
confirmation of expectations, the model of success of the information
system, total market, being important to interact with employees,
Ashfaq, et al. (2020) [34] concluding that the NFI-SE has an effect on the satisfaction of chatbot
consumers, inducing a high IQ, in the same way the quality of data and
service contribute to chatbots having and indispensable role in improving
the degree of consumer satisfaction.
The study shows that chatbots are an advantage for both business and
consumers. Despite rapid advances in AI, interaction with chatbots are text-
based that has limits and are effective, concluding that elements such as
Rese, Ganster & Baier “authentic communication” and “perceived utility” are influential in the
[35]
(2020) acceptance of “Emma”, but privacy is concerning due to the presence of
technological immaturity, having negative effects on how often and the
intention it is used.
They mention an overview of the features and functions of chatbots of
customer service; And they also make an additional contribution by
introducing 2 categories of chatbot goals: “Improvement of service
Misischia, Poecze & performance” and “Meeting customer expectations”, obtaining as a
[36] conclusion that chatbots have such characteristics as: reliability of
Strauss (2022)
personality, is empathetic and openly interacting raises quality, so perceived
entertainment affects the attitude of customers in a positive way, and
encourages tools productivity.
They conducted an evaluation of chatbots in the education sector for social
networks which resulted in establishing 89 chatbots categorized by
language, theme and platform of the developer, which use the system based
on the process of analytical hierarchy of the characteristics of human part,
Smutny & Schreiberova
[37] quality of learning and be accessible, concluding that the education chatbot
(2020)
in social networks is variable based on the degree of sending personalized
messages and are recommended regarding the that is published, answering
common questions from students, configuring it t7o the objectives of
teaching and controlling what has been learned.
They suggest that chatbots should have the functionalities of: avoiding
trivial chatter and maintaining a formality in language when interacting with
Svenningsson & Faraon a user, concluding that chatbots help consumers have interaction with
[47]
(2019) technology by meeting their expectations, since it analyzes, designs,
measures and provides a positive experience to the person who uses it by
creating a correct mapping of how they interact.
They present a chatbot model that uses a serverless system, whose design
encompassed functionalities of beneficial actions, concluding that the model
Yan, et al. (2016) [48] is scalable, extensible and accepts several ways of interacting with
consumers, which contributes to the identification of bottlenecks by having
XML communication strategies.
They analyze the communicative strategies that the best-known chatbots
have used to transmit functions to users, using a method called Semiotics
inspection (SIM), concluding that the use of chatbots has positive effects,
Valério, et al. (2017) [49] including: predicts responses to the consumer and helps the user with short
tutorials in first messages, which helps to have similar strategies when
transmitting functionalities, being an understandable and didactic
technology.
It informs us about the designs of chatbots focused on interaction with users
focused on conversational agents for online communities, so it is concluded
that the technology designed is a good option, being an agent with
Seering, et al. (2020) [50]
personality and more varied interaction, considered as something novel and
legitimate, expanding the understanding of people about their requests, but
that will probably lose interest over time.
It shows us a chatbot in a domain of personal finance, the content it
Galitsky & Ilvovsky
provides in a way of online communication, whose answers are established
(2019)
[51] with shared results, and automatic question, concluding that the proposed
technology is innovative to interact between system-man, however, there is
little information to dialogue and on the other hand the authenticity of them.
In this research, a chatbot was created that recognizes the tone and generates
responses as human agents according to user requests, so it is concluded that
Hu, et al. (2018) [52] technology is beneficial by elevating the consumer experience, that is,
empathy and passion are present, integrating the data in generation of
understandable answers according to hat is queried.
It informs that we must understand the perceptions of the chatbot, since it is
an essential element to generate trust between conversations of humans and
technological machines, concluding that an important factor in
Candello, Pinhanez &
[53] communication with chatbots is the typography of letters, so those that are
Figueiredo (2017)
Georgia and Helvetica, are considered as creation of the system, something
that does not happen with Bradley, that does not generate any influence, in
addition to being more didactic and better to relate to people.
3.2.1. Studies on the use of chatbots in customer On the other hand, it is also used in administrative
satisfaction areas, since customers can use chatbots to verify their
Q1: What proposed chatbot studies exist on the bank accounts, make online transactions, report
customer satisfaction? power outages, describe locations [21], among other
things; where this can generate a response to the
Companies take into account that chatbots today, request, interacting with the user [32].
thanks to artificial intelligence and machine learning, In the case of Information and Communication
have become valuable tools for customer service Technologies (ICT) there are media where chatbots
operations, because they not only improve the user are being implemented, such as social networks [23],
experience in each service area, but are also useful where it is the main tool for automated conversation
for customer service representatives. For example, as with customers [20], [22] through indirect interfaces,
can be seen in Figure 4, in the case of the health area, such as mobile applications or websites [26], this in
where they provide focused care by automating order to generate smarter responses at the right time
patient responses [27], as well as for veterinary [28].
consultations [38].
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