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Formatting a Document

The document outlines the purpose and structure of progress and status reports, emphasizing their role in communicating project updates and departmental operations. It advises maintaining an objective tone while providing a comprehensive account of activities and forecasting future steps, regardless of the project's status. Additionally, it warns against covering up problems, highlighting the importance of transparency in reporting.

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lagifol998
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7 views

Formatting a Document

The document outlines the purpose and structure of progress and status reports, emphasizing their role in communicating project updates and departmental operations. It advises maintaining an objective tone while providing a comprehensive account of activities and forecasting future steps, regardless of the project's status. Additionally, it warns against covering up problems, highlighting the importance of transparency in reporting.

Uploaded by

lagifol998
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Progress Report Notes [Heading 1]

Writing Progress and Status Reports [Heading 2]


[Rest of text should be in Normal]

A progress report describes an ongoing project. A status report,


sometimes called an activity report, describes the entire range of
operations of a department or division. For example, the director of
marketing for a manufacturing company might submit a monthly
status report.

A progress report is an intermediate communication between a


proposal (the argument that a project be undertaken) and a
completion report (the comprehensive record of a completed
project) or a recommendation report (an argument to take further
action). Progress reports let you check in with your audience.

[Insert a picture that has something to do with writing reports.


Create the Alt-Text accessibility component.]

Regardless of how well the project is proceeding, explain clearly


and fully what has happened and how those activities or events will
affect the overall project. Your tone should be objective, neither
defensive nor causal. Unless your own ineptitude or negligence
caused a problem, you’re not to blame. Regardless of the news you
are delivering—good, bad, or mixed—your job is the same: to
provide a clear and complete account of your activities and to
forecast the next stage of the project.

[Insert Page Break here.]

When things go wrong, you might be tempted to cover up problems


and hope that you can solve them before the next progress report.
This course of action is unwise and unethical. Chances are that
problems will multiply, and you will have a harder time explaining
why you didn’t alert your readers earlier.

Student Responsibilities [Create a Table]


Tasks; Student Responsible for Task; Date completed

Student: Buster: create budget: completed October 10; create


Appendix images: completed October 15; create proposal images:
not yet completed
Student: Frances: write front matter: not yet completed: write
company credentials: completed October 11; write letter of
transmittal: draft completed October 12
Student: Gary: create proposed schedule: completed October 12;
create Table of Contents and List of Figures: not yet completed;
write recommendation: draft completed October 15

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