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Module 1_Project Management Foundation (4).pptx

The document provides an overview of project management, defining a project as a unique process with specific objectives, resources, and a defined cycle. It highlights the importance of effective project managers, their essential skills, and the benefits of project management, including better planning and increased customer satisfaction. Additionally, it discusses project organization structures and the ten knowledge areas of project management.

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14 views

Module 1_Project Management Foundation (4).pptx

The document provides an overview of project management, defining a project as a unique process with specific objectives, resources, and a defined cycle. It highlights the importance of effective project managers, their essential skills, and the benefits of project management, including better planning and increased customer satisfaction. Additionally, it discusses project organization structures and the ten knowledge areas of project management.

Uploaded by

shadowbanapp
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Module 1

Project Management Foundation

By,
Prof Manisha Bhendale..
Definition of Project:
❖ Project is a unique process that consists of a set of coordinated & controlled
activities with start and finish dates undertaken to achieve an objective
conforming to specific requirements, including the constraints of time, cost and
resources.
❖ Project involves resources which include human, material and financial among
others.
❖ Activities that comprise a project are intentionally designed to achieve certain ends in
consideration of available resources and time.
❖ Objectives therefore become the major target of each and every activity.
❖ Monitoring of the project activities is therefore very important to ensure that they
are implemented as planned.
❖ The activities produce the intended results at the end of the project cycle.
❖ Ascertain the changes brought to the project beneficiaries in terms of quantitative
and qualitative data.
❖ The theory of project management can be divided further into
three theories
❖ Planning theory,
❖ Execution theory
❖ Controlling theory…
❖ The processes associated with these three theories form a closed
loop.
❖ Identify the elements that calls for monitoring and evaluation.
❖ Project Vs Planning:
➢ Projects are defined as unique, temporary endeavors with a specific
beginning and end.
➢ Operations constitute an organization's on-going, repetitive
activities, such as accounting or production.
Projects are initiated by organizations ..
★ To meet a business need
★ To attain a strategic objective or meet a
market demand.
project cycle:
A project cycle is a sequence of continuous events which a project follows. The
events, stages or phases .
Benefits of Project Management
1. Better Planning

2. Collaboration and communication

3. Optimized resource allocation

4. Reduced costs and timely deliveries

5. Enhanced quality

6. Higher customer satisfaction

7. Increased productivity

8. Increased flexibility

9. Happy employees

10. Continuous learning


The Importance of Effective Project Managers

➢ A project manager is the captain of the ship, holding the team and
clients together and helping to navigate through uncertainties, conflicts
and roadblocks. An effective project manager will be able to get
everyone on the same page, uphold the vision and outline the goals, and
lays the groundwork for success.
➢ A project manager ensures careful planning, direction and alignment of
the company's strategic goals.
➢ Project managers are responsible for planning, organising and leading
projects to achieve organisational goals within the budget requirement.
Reasons why project managers are essential for a project or company:
➢ Creates a focus
➢ Ensures quality
➢ Reduces risk
➢ Provides leadership
➢ Minimises project costs
➢ Ensures realistic project planning
➢ Encourages teamwork
➢ Maximises use of resources
➢ Encourages learning
➢ Facilitates continuous oversight
➢ Motivates the project team
Skills Of A Project Manager:

➢ Leadership skills
➢ Adaptability
➢ Communication skills
➢ Time management
➢ Multitasking skills
➢ Risk management skills
➢ Proficiency in project management methodologies
The Triple Constraints of Project Management:
What Is the Project Life Cycle?

➢ Project Initiation Phase


➢ Project Planning Phase
➢ Project Executing Phase
➢ Project Monitoring and Controlling Phase
➢ Project Closing Phase

https://www.projectmanager.com/blog/what-is-the-project-management-life-cycle
Negotiations and resolving conflicts :
➢ Potential Positive Outcomes of Conflict:
➢ can motivate us to try harder-to "win" .
➢ can increase commitment, enhance group loyalty increased clarity
about the problem
➢ can lead to innovative breakthroughs and new approaches conflict
➢ can clarify underlying problems, facilitate change
➢ can focus attention on basic issues and lead to solution increased
energy level; making visible key values involvement in conflict
➢ can sharpen our approaches to bargaining, influencing,
Potential Negative Outcomes of Conflict:

➢ can lead to anger, avoidance, sniping, shouting,


frustration, fear of failure, sense of personal
inadequacy
➢ withholding of critical information
➢ lower productivity from wasteful conflict
➢ careers can be sidetracked; relationships ruined
➢ disrupted patterns of work
➢ consume huge amount of time-loss of productivity
What Is Project Organization in Project Management?
The tem project organization refers to the style of coordination, communication,
and management the project team uses throughout a project lifecycle.

Why Is Project Organization Important?

➢ Project managers use project organization to align team members

Organizational Structure in Project Management:


➢ A project management organizational structure is used to determine the
hierarchy and authority of people involved in a specific project.
➢ The structure defines each team member’s function and the reporting lines
on a chart for team members to reference during a project.
Types of Project Organizational Structures
There are three types of organizational structures in project management:
➢ Functional
➢ Matrix
➢ Projectized
➢
Each project structure framework is determined by the authority, roles, and
responsibilities of the team members within the existing organizational structure.

1) Functional Project Organizational Structure:This structure organizes its hierarchy


around traditionally functioning departments.
2) Projectized Organizational Structure:This structure creates a dedicated project
division within an organization.
3) Matrix Organizational Structure:This structure is set up on a grid to demonstrate
staff reporting patterns to more than one authority
● What are the 10 knowledge areas of project management?
● 1. Project integration management
● 2. Project scope management
● 3. Project time management
● 4. Project cost management
● 5. Project quality management
● 6. Project resource management
● 7. Project communications management
● 8. Project risk management
● 9. Project procurement management
● 10. Project stakeholder management
● Understanding the project management knowledge areas
Thank you..

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