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Meetings and Attendance

The policy outlines the expectations for directors regarding attendance at board and committee meetings, emphasizing the importance of timely attendance and preparedness. Directors must inform the President or General Manager if they cannot attend, and failing to attend three consecutive meetings without valid reasons may lead to removal from the board. The policy also includes procedural points for sending regrets and the process for dismissing a director due to non-attendance.

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29 views2 pages

Meetings and Attendance

The policy outlines the expectations for directors regarding attendance at board and committee meetings, emphasizing the importance of timely attendance and preparedness. Directors must inform the President or General Manager if they cannot attend, and failing to attend three consecutive meetings without valid reasons may lead to removal from the board. The policy also includes procedural points for sending regrets and the process for dismissing a director due to non-attendance.

Uploaded by

jessicatarawilton
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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SOCIETY

POLICY MANUAL

Policy Title: MEETINGS AND ATTENDANCE

Intent of the Policy: To set out the society's expectations of directors regarding
attendance at board and committee meetings.

Policy: All directors are expected to attend meetings on time and be


prepared to discuss the business on the agenda for the meeting.

It is recognized that directors and committee members may be


unable to attend some meetings due to conflicts with other
commitments or unforeseen circumstances. It is incumbent upon
directors and committee members to advise the [President or
General Manager] when they are unable to attend a meeting.

1. Failure to attend three consecutive board meetings without


(Option 1): valid reasons will be grounds for removal from the board.

2. Failure to attend three consecutive board meetings or five


OR
(Option 2):
meetings in any one term of office without valid reasons will
be grounds for removal from the board.

3. Directors are expected to attend every board meeting and


OR must attend at least every other meeting to retain their
(Option 3):
position on the board. Directors who miss more than two
consecutive meetings without excuse will be removed.

4. No director will be removed until he or she has been given


notice of the proposed action and has had an opportunity to
be heard by the board.

[Note: ensure that these removal requirements align with the


society’s bylaws and the Societies Act (British Columbia).]
Procedural points to
1. Requirements to send "regrets" for meetings a director cannot
consider:
attend.
2. Procedure for dismissing a director from office because of non-
attendance including consulting legal advice.

Passed:
Replaces Policy Dated:
SOCIETY
POLICY MANUAL

Passed:
Replaces Policy Dated:

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