Navigating Through Summer

Internship Programme: Guideline and

Procedure

EIILM- KOLKATA
 Table of Contents

Page no.
Introduction............................................................ 1
What is Summer Internship Programme (SIP)? 1
Objectives of Internship …………………………………………... 1
1
SIP Focus ………………………………………. 2
Stages of SIP…………………………………… 2
Benefits to Students................................... 3

Conduct and Behaviour

Do’s............................................. 3
2 Don’ts............................................. 4
Skills Acquisition Through SIP................................................. 4

Summer Internship Project Report Format

Guidelines for the project report for the students ……......... 5
Format of the report …………………………………….. 5-6
3 Table of Content and Illustrations ………………………… 7
Declaration............................................. 8
Acknowledgements............................. 9

Guidelines for Composing the Project 10

4
Bibliography........................... 11
 1. Introduction

The rise in global competition has prompted organizations to devise strategies to have a talented and innovative
workforce to gain a competitive edge. Developing an internship programme is an impactful strategy for creating a future
talent pool for the industry. The Internship programme not only helps fresh pass-outs in gaining professional know-how
but also benefits, corporate on fresh perspectives on business issues and even discovering future business leaders.

Summer internships are a great way for students to gain valuable work experience and get a foot in the door of their
desired industry. However, it’s important to remember that an internship is not just a summer job. It’s an opportunity to
learn, grow, and potentially secure a Pre-Placement Offer (PPO) for a full-time position after graduation. Here are some
do’s and don’ts to help you make the most of your summer internship:

What is Summer Internship Programme (SIP)?

SIP is a distinctive opportunity provided to the Student Intern to get exposed to corporate culture, professional
experience, and putting theoretical concepts learnt in the classroom for developing managerial skills along with other
skills. Every year lot many companies recruit a number of Summer Interns in different divisions to work with them on
live business projects in a variety of functions

2. Objectives of Internship

Internships are educational and career development opportunities, providing practical experience in a field or discipline.
They are structured, short-term, supervised placements often focused around particular tasks or projects with defined
timescales. An internship may be compensated, non-compensated or some time may be paid. The internship has to be
meaningful and mutually beneficial to the intern and the organization. It is important that the objectives and the
activities of the internship program are clearly defined and understood.

Following are the intended objectives of internship training:

1. Will expose Management students to the industrial environment, which cannot be simulated in the Classroom
and hence creating competent professionals for the industry.

2. Provide possible opportunities to learn, understand and sharpen the real time managerial skills required at the
job

3. Exposure to the current managerial developments relevant to the subject area of training.

4. Experience gained from the ‘Industrial Internship’ in classroom will be used in classroom discussions.

5. Create conditions conducive to quest for knowledge and its applicability on the job. Learn to apply Management
knowledge in real industrial situations.

6. Gain experience in writing Management reports/projects.

7. Expose students to the manager’s responsibilities and ethics.

8. Familiarize with various materials, processes, products and their applications along with relevant aspects of
Quality control.

9. Promote academic, professional and/or personal development.

10. Expose the students to future managers/ entrepreneurs.

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 11. Understand the social, economic and administrative considerations that influence the working environment of
industrial organizations

12. Understand the psychology of the workers and their habits, attitudes and approach to problem solving.
3. SIP Focus
To achieve the above objectives, the SIP focuses on:
 On the job Management Training which involves team work, goal orientation, and managing
interpersonal relationships.
 The project work which helps the Student Intern to learn to undertake structured assignments with timeline
in a full time organisational setting.
4. Stages of SIP
SIP can be broadly classified into three phases:
 Orientation in the company
 Management Training
 Project/research work

Orientation in the Company:

 During first week of SIP
 To make student familiar with the company.

Management Training:
 From beginning till end, it continues
 Internship Training gives direct exposure to execution
and support functions of the department.

SIP Project:
 It is submitted at the end of SIP
 It includes research design, designing of
questionnaires, sampling techniques, tabulation of
data, application of statistical tools for analysis of data

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5. Benefits to Students:
a) An opportunity to get hired by the Industry/ organization/ Pre-placement offer (PPO) based on student’s
performance.
b) Practical experience in an organizational setting.
c) Excellent opportunity to see how the theoretical aspects learned in classes are integrated into the practical world.
On-floor experience provides much more professional experience which is often worth more than Classroom
teaching.
d) Opportunity to learn new skills and supplement knowledge.
e) Opportunity to practice communication and teamwork skills.
f) Opportunity to learn strategies like time management, multi-tasking etc in an industrial setup.
g) Opportunity to meet new people and learn networking skills.
h) Makes a valuable addition to their resume.
i) Enhances their candidacy for higher education.
j) Creating a network and social circle and developing relationships with industry people.

6. Conduct and Behaviour:

The Student Interns must remember that they are the representatives of their reputed institutions and carry themselves in
the manner suitable to their values. EIILM -K expects that the student intern should keep up the standards of his/ her
place of work. It is predominantly vital to be regular, punctual, obedient, honest and sincere at work. Unprofessional
behaviour, dishonesty, misconduct, indiscipline, irregularity at work and unsatisfactory performance will tarnish the
image of the institute in the corporate world and also it affects placement in near future and secondly leads to the
cancellation of internship of the student.
In order to avoid these adverse situations, we would like to suggest some Do’s and Don’ts during SIP.

6.1 Do's
Student Intern should
Be proactive - Take initiative and ask for projects or tasks to work on. Don’t wait for your supervisor to assign you
something. Show that you are eager to learn and contribute to the team.
 Be punctual - Arrive on time and be respectful of your supervisor’s time. If you are going to be late or absent,
communicate this as soon as possible.
 Dress appropriately - Dress according to the company’s dress code. If in doubt, it’s better to be overdressed
than underdressed.
 Network - Take advantage of the opportunity to meet people in your industry. Attend company events,
introduce yourself to colleagues, and ask for informational interviews.

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  Ask questions - Don’t be afraid to ask questions if you don’t understand something. This shows that you are
engaged and interested in learning.
 Take feedback positively - Listen to feedback and take it as an opportunity to improve. Don’t take it
personally, but use it to grow and develop your skills.
 Be open-minded - Be open to new experiences and challenges. This is a chance to learn about different aspects
of the industry and gain new skills.
 Confidentiality: maintain strict confidentiality of the company information.
6.2 Don'ts
 Don’t be late - Being late shows a lack of respect for your supervisor’s time and can leave a negative
impression.
 Don’t be on your phone - Stay off your phone during work hours. It’s distracting and can make you look
unprofessional.
 Don’t gossip - Avoid gossiping or talking negatively about colleagues. It can create a toxic work environment
and damage your reputation.
 Don’t be shy - Don’t be afraid to speak up and share your ideas. Your perspective as a student can be valuable
to the team.
 Don’t be complacent - Don’t just do the bare minimum. Show that you are willing to go above and beyond to
contribute to the team.
 Don’t be afraid to ask for help - If you are struggling with a task, don’t be afraid to ask for help. It’s better to
ask for assistance than to make a mistake that could have been avoided.
 Don’t criticize the company policies and /or company executives.
 Don’t criticize or make adverse comments about institute and/or faculty.
 Don’t enter into arguments and loose temper.
 Don’t leave the office without prior permission.
 Don’t borrow money or any other personal things of the company executives.
 Don’t go to meetings and presentations ill equipped or ill-prepared.
7. Skills Acquisition Though SIP
 Adaptability: Change according to the times makes the students cope with situational and work-related
stresses and pressures.
 Impression management: In SIP interns have to come across different individuals that may include
company guide, faculty guide, executives, respondents and also a lot many. Therefore, student wishes to go
for impression management.
 Leadership: SIP makes students take initiative and also, they have to handle lot many adverse situations as
they are new in market. Thus, they can acquire leadership skills through this.
 Networking: SIP enables a student to establish network. This is a great opportunity to get in contact with
that many executives and also respondents.

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  Team building and management: During SIP students are supposed to work within a team and also
supposed to work within a team and also, they need to build team to accomplish their objectives. Thus, it
enables to develop team building and management skills.
 Communication skills: In SIP interns need to develop their communication skills else they fail to complete
it successfully.

8. Guidelines for Project Report for the students

 An ideal report should contain at least 30-40 pages.
 The project report should be developed in consultation of the project guides. In this respect incorporation of
necessary suggestions and corrections are required.
 Repetition of any part of the project should be avoided as far as possible
 The report should be verified by the INTERNAL FACULTY GUIDE before final submission to the university
and also to the company.
No of Copies of Project Report to be submitted -
i. To Company – 01 (one) (binding as per the company’s requirement)
ii. To University -- 01 (one) (spiral binding)
iii. For Self – 01 (one)
9. Format of the Report
A Project Work on Field Report should contain the following points:
Prefatory Information
Cover Page --- 1st page format attached
A Letter / Certificate from The Organization / Company – 2nd Page
The Original Certificate to be attached to the student’s copy.
All other copies of the Project Report shall contain the colore photocopy of the Original Certificate.
Declaration: 3rd Page – Format Attached

Acknowledgements – 4th Page Format Attached

There are many persons who may have helped you during the course of your project, acknowledge them and thank them
for their help.
Executive Summary – 5th Page
It is the summary of the project consists of 15-20 lines in one or two paragraphs.
Table of Contents – 6th Page

List of Tables – 7th Page

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List of Figures – 8th Page

Introduction – (Page Numbering Starts from this Section)

Introduction of the Topic

Company profile
Objectives of the study
Methodology
Research Design
Type of Research
Type of Data

For Primary Data: Sampling Design, Instrument of Data Collection

For Secondary Data: Sources of Data
The details of data collection process and other tools adopted need to be mentioned
Data Analysis & Interpretation
Findings and Conclusions
Findings
Suggestions and Recommendations
Conclusions
Limitations of the study, Scope of further study
Bibliography --- Format Attached

Annexure –
Questionnaire used for the study/survey
Statistical Calculations output sheet obtained by using software

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NEITHER THE COMPANY NOR THE INSTITUTE IS INTERESTED IN CUT PASTE & DOWNLOADS.
THEY WANT TO UNDERSTAND WHAT YOU HAVE DONE DURING THE PROJECT WORK AT
INTERNSHIP AND WHAT YOU HAVE ACHIEVED WITH RESPECT TO THE OBJECTIVES THAT HAVE
BEEN SET

Project Report on
<Title of the Project>
REPORT SUBMITTED IN PARTIAL FULFILLMENT OF
REQUIREMENT FOR THE DEGREE OF
MASTER OF BUSINESS

ADMINISTRATION PREPARED BY

<NAMEOFTHESTUDENT>
<VU Roll no>
<VU Registration No with Year>

UNDERTHEGUIDANCEOF

<Name of Internal Guide>

<Designation>in<Department>at
<Name of Organization with Address>

SUBMITTED TO

Eastern Institute for Integrated Learning in Management, Kolkata

Affiliated to
Vidyasagar University

<MONTH>,<YYYY> 7
DO NOT USE THE LOGO OF VIDYASAGAR UNIVERSITY AND THE LOGO OF EIILM, KOLKATA
ANYWHERE IN THE PROJECT REPORT.

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DECLARATION
I, (name of the student), do hereby declare that this report titled “ …………………………….” is
submitted by me for the partial fulfilment of Master of Business Administration in Vidyasagar University.

This report is exclusively prepared by me and has not been submitted to any other institutions or published
anywhere before.

(STUDENT’S NAME) DATE:

VU Roll No

VU Registration No with Year

PLACE: KOLKATA MBA, 2ND SEMESTER EIILM-KOLKATA

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ACKNOWLEDGEMENTS

At the outset, I would like to thank (name of the external guide with designation) of (company name) for his/ her
guidance to undertake this project and also the placement department for providing me the opportunity to working
the organization as the summer intern.

I express my sincere gratitude to , Faculty, EIILM -Kolkata who has sincerely provided me with critical
suggestions and valuable insights which enabled me to complete this project and bring out this report in the best way
possible.

I would take this opportunity to thank Prof. (Dr.) R. P. Banerjee, Chairman and Director, EIILM-Kolkata and other
faculty members of the institute for their cooperation and support.

I am also thankful to all others persons who directly or indirectly helped me to accomplish my project work.

Date: Signature

NB: Changes can be incorporated in consultation with the Internal Guide

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THE GUIDELINE FOR COMPOSING THE SIP REPORT
 Paper Size: A4

 Font: Times New Roman

 Font size: 12

 Margins: Left - 1.5”; Right – 1”; Top – 1.1”; Bottom – 0.8”

 Line Spacing: Single Space

 Alignment: Justified

 Sub title/ Sub-headings -- Bold letter in Double Spacing

 Paragraph Spacing -- Default

 Page Number: At Bottom of the Page, Centre Aligned

 Header , Footer, Gutter – Default

 Long Quoted Passage—Single Space in Font Size 11

 Orientation of Tables/Charts: Portrait

 Chapter Title – As specified in the format

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Bibliography

Bibliography to other publications must be carefully checked for completeness, accuracy and
consistency.
This is as follows:

1. For books: Surname, Initials (year), Title of Book, Publisher, Place of publication.
a. E.g. Srivastava .T.N & Rego (2011), Business Research Methodology, Tata
McGraw-Hill, New Delhi.
2. For journals: Surname, Initials (year), "Title of article", Journal Name, volume (number),
pages.
a. E.g. Ayalon.O, Goldrath. T, Rosenthal.G, Grossman.M (2009), Reduction of plastic
carrier bag use: An analysis of alternatives in Israel, Waste Management 29, 2025–
2032.
3. For electronic sources: if available online the full URL should be supplied at the end of the
reference, as well as a date that the resource was accessed.
a. Christiansen V, Smith S. Externality-correcting taxes and regulation; 2008,
https://editorialexpress.com/cgibin/conference/download.cgi?db
name=iipf64&paper id=116 (accessed 24.04.23)
4. For Standalone URLs: Should be presented in separate section of the Reference. No search
engine can be used as URL.

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