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IMPORTED GOODS CY PM PE LE AC IT HFS HFM IMF SUP TV WH OM R A C I 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23

China Order
A Replenish Order PM
1 Forecasting of orders base on sell thru & Balance Qty IT
1.1 To determine the date of data monthly coming back IT
1.11 HQ SAS, Branch SAS PE PM CY
1.2 To work with Edward on table to calculate the reorder point & EOQ. PM PM CY
1.21 To work with CY on the formula. PM PM CY
1.22 To form the Core range, Sub Core, Specialty and Trial PM PM CY
by using 'Brand & Model', using no. of outlet for calculations
1.3 To automate the churning out of PO to all suppliers IT
1.31 Collection of UPC from Suppliers PE PE PM CY
1.32 Updating the latest prices if possible PE PE PM CY
2 Issue PO to the agent in China PE PM CY
2.1 New PO Format PM PM CY
3 Confirmation the order (receive the contract from Manufacturer) PE PM CY
3.1 To confirm the lead time PE PM CY
3.2 To update the prices in the system after comfirmation PE PE PM CY
and adjust price if necessary.
3.21 Performa Invoice from Agent.
3.22 Sales contracts from Manufacturer
3.23 Prepare Excel worksheet in the Logistics Server PE PE PM CY
4 Workout the Deposit to be paid requested by the Manufacturer PE PM AC CY
5 Check the Current Currency Exchange Rate. PE PM AC CY
6 Check the bank details for the party to pay. AC AC PM SUP
4.1 TT the deposit to Agent. AC PM PM CY
4.11 TT form with Performa Invoice to submit to account. PE PM AC
4.12 Bank Slip to make sure the money go through AC PE PM
4.2 Confirm with Agent on receipt of payment PE PM AC SUP

B New Order (Trial)

1 Work out the Order Qty
1.1 Issue Request for Quotation to the agent in China
2 Received Quotation from Manufacturer/Agent.
2.1 To do the costing in the system and determine the RSP
2.11 Prepare Excel worksheet in the Logistics Server
2.12 A common folder to store all type of costs, Warehousing cost,
Shipping Cost, currency exchange rate etc….
2.13 Collection of Products Infomations
2.2 To confirm the lead time
3 Issue PO to supplier
3.1 Create new PO Format
3.11 PO
3.12 Collection of UPC from Suppliers
4 Confirmation the order (receive the contract from Manufacturer)
4.11 Performa Invoice from Agent.
4.12 Sales contracts from Manufacturer
4 Workout the Deposit to be paid requested by the Manufacturer
5 Check the Current Currency Exchange Rate.
6 Check the bank details for the party to pay.
6.1 TT the deposit to Agent.
6.11 TT form with Performa Invoice to submit to account.

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6.12 Bank Slip to make sure the money go through
6.2 Confirm with Agent on receipt of payment

C Receive
1 Inform by Agent in China the shipment schedule LE LE PE PM
1.1 Received Commercial Invoice from Agent. LE LE PE PM
2 Workout the Balance to be paid requested by the Manufacturer PE PM CY
3 Check the Current Currency Exchange Rate. PE PM CY
4 Check the bank details for the party to pay. AC PE CY
4.1 TT the deposit to Agent. AC PM PM CY
4.11 TT form with Performa Invoice to submit to account. PE PM AC
4.12 Bank Slip to make sure the money go through AC PE PM
4.2 Confirm with Agent on receipt of payment PE PM AC SUP
5 Receive Shipping Document LE LE PE PM
5.1 Bill of Lading
5.11 Packing List
5.12 GST Payment
6 Inform All Store LE LE PE PM
6.1 Fax the List of items(Order List) to all store LE LE PE PM
7 Arrival of goods at Warehouse will be inform by IMF. IMF IMF LE PM
8 Email the list of items to IMF for them to check the goods LE LE PE IMF
8.1 Excel worksheet in the Logistics Server LE LE PE PM
9 Warehouse visit to check on the conditions of the goods. LE PE PM IMF
10 IMF to take in the confirm Qty in to their systems IMF IMF LE PM
10.1 Update the check Qty. LE PE PM SUP
10.2 Check Discrepancy LE PE PM SUP
11 Arrange for store manager for the warehouse visit LE LE OM IMF
12 Consolidate all the orders from all stores and Email the picklist to IMF LE PE PM IMF
13 IMF to pick & deliver to the store IMF IMF LE PE
14 Invoice to be sent to the store to do GRN AC AC LE HFS

Malaysia Order
A Replenish Order
1 Forecasting of orders base on sell thru & Balance Qty
1.1 To determine the date of data monthly coming back
1.11 HQ SAS, Branch SAS
by using 'Brand & Model', using no. of outlet for calculations PM HFM
1.3 To automate the churning out of Order List to HFM PE
1.31 Standard Order List PE PE PM IMF
1.31 Collection of UPC from Suppliers PE PM

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1.32 Updating the latest prices if possible
2 Confirmation of order from HFM
2.1 To confirm the lead time
2.2 To update the prices in the system after comfirmation
and adjust price if necessary.
2.21 Prepare Excel worksheet in the Logistics Server
2.22 A common folder to store all type of costs, Warehousing cost,
Shipping Cost, currency exchange rate etc….

B New Order (Trial)

1 Work out the Order Qty
1.1 Issue Request for Quotation to HFM
2 Received Quotation from HFM
2.1 To do the costing in the system and determine the RSP
2.11 Prepare Excel worksheet in the Logistics Server
2.12 A common folder to store all type of costs, Warehousing cost,
Shipping Cost, currency exchange rate etc….
2.13 Collection of Products Infomations
3 Issue Order List to HFM
3.1 Standard Order List
3.2 Collection of UPC from Suppliers
3.12 Collection of UPC from Suppliers
2 Confirmation of order from HFM
2.1 To confirm the lead time
2.11 Update Excel worksheet in the Logistics Server

C Receive
1 Inform by HFM the shipment schedule
1.1 Received Commercial Invoice from HFM
1.2 Update Excel worksheet in the Logistics Server
2 Receive Shipping Document
2.1 Packing List
2.2 GST Payment
3 Inform All Store
3.1 Fax the List of items(Order List) to all store
4 Arrival of goods at Warehouse will be inform by IMF.
5 Email the list of items to IMF for them to check the goods
5.1 Excel worksheet in the Logistics Server
6 Warehouse visit to check on the conditions of the goods.
7 IMF to take in the confirm Qty in to their systems
7.1 Update the check Qty.
7.2 Check Discrepancy
8 Arrange for store manager for the warehouse visit
9 Consolidate all the orders from all stores and Email the picklist to IMF
10 IMF to deliver to the store
11 Invoice to be sent to the store to do GRN

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TrueValue Order
A Replenish Order
1 Forecasting of orders base on sell thru & Balance Qty
1.1 To determine the date of data monthly coming back
1.11 HQ SAS, Branch SAS
1.2 To work with Edward on table to calculate the reorder point & EOQ.
1.21 To work with CY on the formula.
1.22 To form the Core range, Sub Core, Specialty and Trial
by using 'Brand & Model', using no. of outlet for calculations
1.3 To automate the churning out of Order Form to all suppliers
1.31 Prepare New TrueValue Drop Ship Order Form
1.32 Update Supplier Information
1.33 Collection of UPC from Suppliers
1.34 Updating the latest prices if possible
1.35 Prepare Net Warehouse Order
2 Issue TV DS Order form to TV & All Suppliers
3 Confirmation receive of the orders
3.1 To update the prices in the system after comfirmation
and adjust price if necessary.

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3.12 Prepare Excel worksheet in the Logistics Server
3.13 A common folder to store all type of costs, Warehousing cost,
Shipping Cost, currency exchange rate etc….
4 Inform US warehouse on what is coming
4.1 Send Order List by Supplier to Everpole.
B New Supplier (Trial)
1 Work out the Order Qty
1.1 Issue Request for Quotation to Supplier
2 Received Quotation from Manufacturer
2.1 To do the costing in the system and determine the RSP
2.11 Prepare Excel worksheet in the Logistics Server
2.12 A common folder to store all type of costs, Warehousing cost,
Shipping Cost, currency exchange rate etc….
2.13 Collection of Products Infomations
2.14 Collect UPC from suppliers.
2.2 To confirm the lead time to Everpole
3 Issue PO / TV DS Order form to supplier /TV
4 Confirmation receive of the orders
4.1 Prepare Excel worksheet in the Logistics Server
4.2 A common folder to store all type of costs, Warehousing cost,
Shipping Cost, currency exchange rate etc….
5 Inform US warehouse on what is coming
5.1 Send Order List by Supplier to Everpole.

C Receive
1 Inform by Everpole in US the shipment schedule
1.1 Received Commercial Invoice from Agent.
1.2 Update Excel worksheet in the Logistics Server
2 Receive Shipping Document
2.1 Bill of Lading
2.11 Packing List
2.12 GST Payment
3 Inform All Store
3.1 Fax the List of items(Order List) to all store
4 Arrival of goods at Warehouse will be inform by IMF.
5 Email the list of items to IMF for them to check the goods
5.1 Excel worksheet in the Logistics Server
6 Warehouse visit to check on the conditions of the goods.
7 IMF to take in the confirm Qty in to their systems
7.1 Update the check Qty.
7.2 Check Discrepancy
8 Arrange for store manager for the warehouse visit
9 Consolidate all the orders from all stores and Email the picklist to IMF
10 IMF to deliver to the store
11 Invoice to be sent to the store to do GRN

PM Purchasing Manager
PA Purchasing Assistant
LE Logistics Executive
AC Accountant
IT IT
HFM HF Malaysia
IMF Forwarder

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