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spreadsheet formulas

The document provides a comprehensive guide on various Excel functions, including multiplication, addition, logical functions, text functions, lookup functions, date and time functions, and count and aggregate functions. Each function is accompanied by a formula example and a brief explanation of its purpose, such as calculating total prices, determining pass or fail status, and extracting specific text segments. Overall, it serves as a practical reference for users looking to utilize Excel for data analysis and management.

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zaraalize812
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11 views

spreadsheet formulas

The document provides a comprehensive guide on various Excel functions, including multiplication, addition, logical functions, text functions, lookup functions, date and time functions, and count and aggregate functions. Each function is accompanied by a formula example and a brief explanation of its purpose, such as calculating total prices, determining pass or fail status, and extracting specific text segments. Overall, it serves as a practical reference for users looking to utilize Excel for data analysis and management.

Uploaded by

zaraalize812
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as TXT, PDF, TXT or read online on Scribd
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SPREADSHEET

Multiplication (Total Price)


=B2*C2
📌 Use When: You need to calculate a total price by multiplying two values (e.g.,
quantity × unit price).

Addition (Total Marks):


=SUM(B2:B10)
📌 Reason: Adds up all values in a range to get the total (e.g., total student
marks).

2. Logical Functions

IF Condition (Pass or Fail):


=IF(B2>=50, "Pass", "Fail")
📌 Reason: Checks if a value meets a condition and returns different results (e.g.,
marks ≥50 = “Pass”).

Nested IF (Grade Calculation):


=IF(B2>=80, "A", IF(B2>=70, "B", IF(B2>=60, "C", "Fail")))
📌 Reason: Assigns grades based on score ranges.

3. Text Functions

Concatenation (Joining Text):


=A2 & " " & B2
📌 Reason: Joins two text values into one (e.g., first name + last name).

LEFT Function (Extract First 3 Letters): =LEFT(A2, 3)


📌 Reason: Extracts the first few characters from a text (e.g., “London” → “Lon”).

RIGHT Function (Extract Last 3 Letters): =RIGHT(A2, 3)


📌 Reason: Extracts the last few characters from a text (e.g., “London” → “don”).

MID Function (Extract Middle Part of Text): =MID(A2, 2, 3)


📌 Reason: Extracts a specific part of a text string (e.g., “Hello” → “ell”).

4. Lookup & Reference Functions

VLOOKUP (Find a Value in a Table): =VLOOKUP(101, A2:C10, 2, FALSE)


📌 Reason: Searches for a value in a column and returns a matching result (e.g.,
finding a student’s name using their ID).

HLOOKUP (Find a Value in a Row): =HLOOKUP("Math", A1:D3, 2, FALSE)


📌 Reason: Searches for a value in a row instead of a column.

5. Date & Time Functions

Current Date: =TODAY()


📌 Reason: Displays today’s date dynamically (updates automatically).

Current Time: =NOW()


📌 Reason: Displays the current date and time dynamically.

Calculate Age (Based on Date of Birth): =DATEDIF(A2, TODAY(), "Y")


📌 Reason: Calculates a person’s age using their birthdate.

6. Count & Aggregate Functions


Count Total Entries (Non-Empty Cells): =COUNTA(A2:A100)
📌 Reason: Counts how many cells have data (ignores empty cells).

Count Numbers Only: =COUNT(A2:A100)


📌 Reason: Counts only numeric values in a range.

Count Blank Cells: =COUNTBLANK(A2:A100)


📌 Reason: Counts how many cells are empty.

Average of a Range: =AVERAGE(B2:B10)


📌 Reason: Calculates the average of a set of numbers (e.g., average test score).

Highest Value in a Range: =MAX(B2:B10)


📌 Reason: Finds the highest value in a dataset (e.g., highest sales figure).

Lowest Value in a Range: =MIN(B2:B10)


📌 Reason: Finds the lowest value in a dataset.

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