IT notes

Grade 10
Ln. 1 – Digital Documentation

SESSION 1: CREATE AND APPLY STYLES IN THE DOCUMENT

SESSION 2: INSERT AND USE IMAGES
SESSION 3: CREATE AND USE TEMPLATE
SESSION 4: CREATE AND CUSTOMIZE TABLE OF CONTENTS

SESSION 1 : CREATE AND APPLY STYLES IN THE DOCUMENT

• There are two ways of creating an attractive digital document in Writer: manually
formatting a document or by applying styles.
• To avoid inconsistency in formatting and reduce time and effort in formatting a document,
we use Styles in Writer.
• A style is a collection of all formatting information, which you want to save and then apply
on the document. For example, following details of Font can be stored as a style with the
name ‘Title style’. Size – 12 , Name – Bookman Old Style, Weight –Bold, Alignment – Left
• A style is a set of formats that you can apply to selected pages, text, frames, and other
elements in your document to quickly change their appearance.
• When you apply a style, you apply a whole group of formats at the same time.
• Styles are logical attributes. For example, you can define a set of font characteristics and
call it Title or Heading 1.
• Styles mean that you shift the emphasis from what the text looks like to what the text is.

Advantages of styles-
• Styles maintain consistency in a document.
• It makes formatting changes very fast- just change the style’s formatting features and it will
be instantly applied to all the places based on this style.
• The changes are easily replicable across all the objects with the same style. For example,
you may decide to change the indentation of all paragraphs, or change the font of all titles.

Styles and Formatting window-

All the styles related information and management happens through a special floating or
dockable window in Writer, known as Styles and Formatting window. It can be opened in 3 ways-
i) By the command
Format → Styles
and Formatting
ii) By clicking on Styles
and Formatting
button on
Formatting toolbar
iii) By pressing F11 key

Writer provides six Style

categories, which are as
follows:
(a) Page –It defines basic page layout like page size, its margin, placement of header and
footer, footnote, borders and background. A document can have one or many page styles.
(b) Paragraph –A paragraph begins and ends by pressing Enter key. Paragraph formatting
includes tab stops, text alignment, line spacing and borders. Usually, it also includes Character
styling attributes.
(c) Character – This styling is used to work on block of letters, i.e. word(s) in the paragraph
instead of the whole paragraph. By using character styles, you can change the appearance of a
part of a paragraph without affecting the other part. Character styles allow changing the text
colour, text size, highlighting text and emphasizing it.
(d) Frame – using frames, a document can be organised in sections, so that each section of the
page can have a different appearance. Frames are like containers, which can hold text, graphics
and lists. Therefore, applying Frame Styles allows to format a frame by specifying its size,
position, border and how the text is placed around the picture.
(e) List – to style lists in a document, the Writer provides a separate category. It can be used to
style lists by putting numbering or bullets of a different kind or specify numeric format.
(f) Table – using tables, a large amount of information can be organised and presented
effectively. Table Style category allows to format a table by adding borders, using different text
or border colour(s), aligning text inside the table, having different patterns or text colour.

Styles and Formatting window

▪ The Styles and Formatting window shows the types of styles available for the OpenOffice
component you are using.
▪ It is a special floating or dockable window in Writer.
▪ It can be opened in 3 ways-
(i) Using Style option from Menu Bar
(ii) Using Style Drop Down list box from the Toolbar. If the Toolbar is not visible then,
click on View>Toolbars, and enable Formatting/“Formatting (Styles)”.
(iii) Using Sidebar Menu.
(iv) Using keyboard shortcut — F11 function key.

Applying Styles
• Step 1- Select the text to be formatted. The selected text may be a collection of characters,
words, lines, paragraph, page, frame or table.
• Step 2- To format the selected text, choose appropriate style by clicking the button from
the top of the Styles bar.
• Step 3- A list of styles for that category appears. Double click on the desired style to apply
to the selected text.

Using Fill Format mode

• Fill format mode is used to apply a style to many different areas quickly without having to go
back to the Styles and Formatting window and double-click every time.
• This method is quite useful when you need to format many scattered paragraphs, cells, or
other items with the same style.
1) Open the Styles and Formatting window and select the style you want to apply.
2) Click the Fill Format mode icon.
3) To apply a paragraph, page, or frame style, hover the mouse over the paragraph, page, or
frame and click. To apply a character style, hold down the mouse button while selecting the
characters, clicking on a word applies the character style for that word.
4) To quit Fill Format mode, click the Fill Format mode icon again or press the Esc key.

Creating New (Custom) Styles

There are 2 ways to create a new style-
1. Creating a new style from a selection
2. Dragging And Dropping To Create A Style

Creating a new style from a selection

1. Format a text or paragraph.
2. Open the Styles and Formatting window and choose the type
of style you want to create.
3. In the document, select the item you want to save as a
style.
4. In the Styles and Formatting window, click on the New Style from Selection icon. The last
button in Style menu, is Styles action button that is used to create a new style or modify an
existing style.
5. In the Create Style dialog, type a name for the new style. Click OK to save the new style.
Right click any existing style and select New. Make changes and save.

Dragging And Dropping To Create A Style

You can drag and drop a text selection into the Styles and Formatting window to create a new
style. If Paragraph Styles are active, the paragraph style will be added to the list. If Character
Styles are active, the character style will be added to the list.
Note-
• The Create Style window displays the list of custom styles.
• To update an existing style, choose the style name from the list.
• So same method can be used to create or update a Style.
• Drag and Drop cannot be used to create a Page Style.

Modifying Styles
Ways to modify styles-
• Updating a style from a selection
• Load or copy styles from another document or template
Any changes you make to a style are effective only in the current document.

Updating A Style From A Selection

To update a style from a selection:
✓ Open the Styles and Formatting window.
✓ In the document, select an item that has the
format you want to adopt as a style.
✓ In the Styles and Formatting window, select the
style you want to update (single-click, not double-click), then long-click on the arrow
next to the New Style from Selection icon and click on Update Style. Using Style Action
button, click on Updated Selected Style.

Loading Styles From A Template Or

Document
You can copy styles by loading them from a
template or another document:
1. Open the document you want to copy
styles into.
2. In the Styles and Formatting window, long-
click on the arrow next to the New Style
from Selection icon, and then click on Load Styles.
3. On the Load Styles dialog , find and select the template you want to copy styles from.
4. Select the categories of styles to be copied. Select Overwrite if you want the styles being
copied to replace any styles of the same names in the document you are copying them into.
5. Click OK to copy the styles.

SESSION 2. INSERT AND USE IMAGES

Images - Introduction
✓ A picture is a digital image, which is representation of image in finite set of digital values 0
or 1, known as pixels.
✓ These are stored in various types of graphics files with the file extension, such as GIF, JPG,
JPEG, PNG, BMP, etc.
✓ A document containing pictures is always easier to understand than a pure text document.
✓ Pictures have visual appeal, as our brain responds quickly to colors in comparison to any
other form of information.
✓ A picture can be a drawing, chart, photo, logo, graph, or single video frame.
✓ When the image is in a file stored on the computer, you can insert it into a document using
either of the following methods:
1. Drag and drop 3. Using cut, copy, paste
2. Insert Image dialog 4. By Linking

Using Insert Image Option

Place the cursor where you want to insert an image.
Select and click on Insert > Image from menu bar
An Insert Image dialog box will open which will allow to choose the picture file to be
inserted.
Select the file and click on Open button to insert an image in document.

Drag and Drop

Open the document to insert an image in LibreOffice Writer.
Open a file browser window (Win+E) and select the image file to be inserted.
Drag the image into the document
Drop it, where you want it to appear in the document.

Inserting An Image From The Clipboard (Copy paste method)

In this method instead of dragging the image, copy the image and then paste into the desired
location of the document.
Inserting an image using any of the above-described method saves a copy of image file in the
document wherever image is inserted, that means, the image gets embedded in the
document.

Inserting An Image by linking

If multiple copies of the same image are required to be inserted in the document, it is
beneficial to save the link of image instead of inserting the image.
Inserting a link, stores its reference instead of the image itself, thereby reduces the size of
the document, because actual image is saved only once as a separate file along with the
document.
Whenever a document containing the link is opened, the image file gets merged, at the
place(s) where reference was stored, and displayed on screen to the user.

Modifying An Image
• Using the Image toolbar • Cropping
• Resizing • Rotating pictures

Using The Image Toolbar

• The image toolbar automatically appears when an image is inserted or selected in the
document.
• You can set it to always be present (View > Toolbars > Image).

Graphics mode
You can change color images to grayscale by selecting the image and then selecting Grayscale
from the Graphics mode list.
Flip vertically or horizontally
To flip an image vertically or horizontally, select the image, and then click the relevant icon.
Image toolbar options

Color
Use this toolbar to modify the individual RGB color components of the image
(red, green, blue) as well as the brightness, contrast, and gamma of the image
• To apply any of the tools from image toolbar, select the image on which
tool is to be applied and then click on the tool.
• Clicking on the colour button will display the colour drop down list.
• It consists of six components in the drop down list.
• One can increase or decrease the percentage of these components.
• The first components represent the three primary colours Red, Green and
Blue, respectively.
• The fourth component represent the Brightness, fifth component
represent the Contrast and last sixth component represent the Gamma.

Transparency
Modify the percentage value in the Transparency box on the Picture toolbar to make the image
more transparent. This is particularly useful when creating a watermark or when wrapping the
image in the background.
Image filter options
Cropping Images
Cropping means removing a section from an image starting from its boundary. To start cropping
the image, right click on it and select Picture from the pop-up menu. In the Picture dialog box,
select the Crop page. Clicking on the Original Size button restores the original image size. In
the Crop page, you can control the following parameters:
• Keep scale / Keep image size
When Keep scale is selected (default), cropping the image does not change the scale of the
picture.
When Keep image size is selected, cropping produces enlargement (for positive cropping
values), shrinking (for negative cropping values), or distortion of the image so that the image
size remains constant.
• Left, Right, Top, and Bottom
The image is cropped by the amount entered in these boxes. For example, a value of 3cm in the
Left box cuts 3 cm from the left side of the picture.
• Width and Height
The Width and Height fields under either Scale or Image size change as you enter values in the
Left, Right, Top, and Bottom fields.

Resizing an Image
❑ The inserted image might not fit perfectly into the document if it is too big or too small.
Resizing is the process of reducing or enlarging the size of the image.
Step 1. Click on the image inserted in the previous activity. Observe that there are eight sizing
handles surrounding the image.
Step 2. Position the pointer over one of the sizing handles. The pointer changes shape
indicating the direction of resizing.
Step 3. Click and drag to resize the image.
Step 4. Release the mouse button when satisfied with the new size and observe the size of
the image is reduced.
❑ By dragging the corner handles, one can resize both the width and the height of the
image simultaneously, while the other four handles only resize one dimension at a time.
❑ Note that while resizing the image its size gets changed, but while cropping the image
cuts it.

Creating Drawing Objects

• If you need to draw a flowchart or a callout box in your document, LibreOffice Writer
provides the feature of drawing tools for such work.
• The set of drawing tools available in Writer are easy to use, and helps in creating good
quality designs, diagrams and drawings.
• Once you create the drawings, you can directly place it in the document.
• These diagrams can also be copied or imported in other packages.
• Display the Drawing toolbar , by clicking View > Toolbars > Drawing

To use a drawing tool:

Step 1. Place the cursor in the document where you want the drawing to be placed (anchored).
Step 2. Select the tool from the Drawing toolbar. The mouse pointer changes to a drawing-
functions pointer.
Note – One more toolbar appears on the screen, the Drawing Object Properties.
Step 3. Move the pointer to the place in the document where you want the image to appear and
then click-and-drag to create the drawing object.
Step 4. Release the mouse button to finish drawing. The selected drawing function remains
active, so that you can draw another object of the same type.
Step 5. To cancel the selected drawing function, press the Esc key or click the Select icon (the
arrow) on the Drawing toolbar.
To set the properties for a drawing object before you draw it:
✓ Writer provides tools in Drawing Object Properties toolbar for changing properties, i.e.
customising an object.
✓ Using these tools the object can be moved, resized, rotated, and edited on various
aspects.
✓ Properties of the object can be modified or edited, either at the time of its creation, i.e.
before you start drawing them or after its creation.
✓ When properties are modified before creation, it is known as setting default value(s).
✓ To work on properties, you can use tools from the toolbar and change the desired aspect
of the object.
✓ Properties can also be modified by right clicking on the object.
✓ On selecting the drawing object, in the document, Drawing Object Properties Toolbar is
displayed. It is a floating toolbar, and can be placed anywhere on the screen.

To set the properties before drawing the object, follow the given steps.
• Step 1. From the Drawing Toolbar, select the object you want to draw.
• Step 2. From Drawing Object Properties Toolbar, click on the icon of property to be
modified.
• Step 3. Change the value of parameter.
• Step 4. Repeat steps 2 and 3 to change all desired properties.
• Step 5. Draw the desired figure by following the steps given in the previous section.
Follow the steps for changing properties of the object after drawing it.
• Step 1. Select the object whose properties are to be modified.
• Step 2. Follow steps 2 to 5 of the previous process of setting Properties before drawing an
object.

Resizing a Drawing Object

• Select Format > Object > Position and Size from the menu bar.
• Use the Position and Size dialog box to set the width and height independently.
• If the Keep ratio option is selected, then the two dimensions change so that the proportion
is maintained, allowing for a scaled resizing.
• Resizing can be done either by changing its size only or by changing its shape and size both.
• Step 1. Select the object to be resized. All eight handles on the corners and edges will be
visible.
• Step 2. Click on any of the handles and drag it to its new place. The object will be scaled up
or down, depending on your action.
• Step 3. For resizing and maintaining original shape of drawing, use corner handles.
• Step 4. Using edge handles will resize drawing non-proportionally.
Grouping Drawing Objects
❑ LibreOffice Writer allows grouping these different shapes, to behave as a single entity
without affecting their size and position.
❑ Once grouped, all shapes belonging to that group become its member and a change applied
on one member works on all.
❑ To group drawing objects:
Step 1. Select the object by clicking over it.
Step 2. Hold the Shift key and keep on selecting all other objects by clicking on it to be
included in the group.
Step 3. Select a group tool from Drawing Object Properties Toolbar. Or select Format > Group >
Group will also do same work.
Step 4. This process will group the selected drawing objects.
❑ There are 4 options under Group option. These are Group, Ungroup, Enter Group, Exit
Group.

Positioning Image/Graphics Within The Text

• Once created, the objects have to be positioned in the document with text and other
image or drawings. Positioning of an image is controlled by four settings.
(i) Arrangement (iii) Alignment
(ii) Anchoring (iv) Text Wrapping
• These settings can be accessed using three ways –
✓ Using Format menu,
✓ Using context menu after right clicking on the object,
✓ Using Drawing Object Properties Toolbar for changing the properties of the drawings.

1. Arrangement
In Overlapping objects arrangement determines the position of the current drawing with respect
to other drawings or text.
There are 6 tools under this option- Bring to Front, Forward One, Back One, Send to Back, To
Foreground, To Background.

Note – First four settings can be applied on an image or drawing, but last two are available for
drawings only.

2. Anchoring
▪ It acts as a reference point for image or drawing.
▪ Anchoring allows an image to retain its position to a page, paragraph, character or frame.
▪ Clicking on the downward arrow you can observe that an image can be anchored to Page,
Paragraph, Character or Frame.
▪ So whenever a page, paragraph, character or frame is aligned, the anchored image moves
along with it.
✓ As character - Anchors the selected object as a character in the current text.
✓ To character - Anchors the selected object to the paragraph that contains the character to
which the anchor is attached.
✓ To paragraph - Anchors the selected object to the current paragraph.
✓ To frame - Anchors the selected object to the surrounding frame.
3. Alignment
❖ It allows the vertical or horizontal placement of the image with respect to its anchor.
❖ Alignment tools are located under Drawing Properties Toolbar.
❖ An image can be aligned in six different styles – 3 horizontal and 3 vertical.

4. Text wrapping
❖ It allows the placement of image in relation to text. Text Wrapping tools are available under
Drawing Object Properties Toolbar.
❖ There are six choices, namely Wrap off, Page Wrap, Optimal Page Wrap, Wrap left, Wrap
right, Wrap through.

SESSION : 3 CREATE AND USE TEMPLATE

▪ A template is a model that you use to create other documents.
▪ Sometimes there is a need to copy specific content including graphics, such as logo of a
company, image of a product or text, such as tag lines of a product or a company, legal
notices or even headers and footers in multiple documents.
▪ In a template we can create and save defined headings, text formats, styles, page numbers,
headers and footers.
▪ All documents in writer are based on templates.
▪ If no specific template is specified, then Writer uses the default template as blank document
template for the file being created.

Creating A Document from a predefined Template

▪ Step 1. Create a new document from File > New > Templates …
▪ Step 2. A template selection window will be displayed. Select a template, for example,
select the first template ‘Modern business letter’.
▪ Step 3. Click on Open button, a document with the selected template will open.
▪ Step 4. Now check the template of the created document from File > Properties.

Creating user defined Templates

▪ Step 1. Open the document in LibreOffice Writer whose template is to be created.
▪ Step 2. From main menu bar, select File > Templates > Save As Template.
▪ Step 3. Type the name of the new template (T1) in Template Name text box.
▪ Step 4. Select the category of the template being created. A category is just like a folder
that helps to organise the templates.
▪ Step 5. Click and select Set as default template checkbox to make the current template as
the default template.
▪ Step 6. Click Save button to save the template.
▪ A template in Writer is saved with an extension .ott. Now this template file can be be used
by any document in LibreOffice Writer.

Using In-built/Saved Templates

▪ Step 1. Open the new document in LibreOffice Writer.
▪ Step 2. From main menu bar, select File > Templates> Manage Templates. You can also use
the keyboard shortcut key Ctrl+Shift+N to open the Templates dialog box.
▪ Step 3. Select the desired template, and click Open button. The new document (with name
as Untitled) will be opened with the same content, appearance and formatting effects as the
saved template.
▪ Step 4. Make the desired changes and save the file.

Setting Up a Custom Default Template

Any template can be set as a default template. Writer gives a blank document as a default
template. At the same time, any template file can be set as a default template.
▪ Step 1. Open the Templates dialog box by pressing Ctrl+Shift+N.
▪ Step 2. Right click on the template that you wish to set as the default template.
▪ Step 3. From the popup menu, select option Set as Default.
The default icon will appear on the top left of the template file. The next time you create a
new document by selecting File > New > Text Document, the new document will use the last
edited template.

Checking the template of the document

▪ To see what template is associated with a document, select Properties option from the File
menu.
▪ Since the document was created from the default template, no template is listed.
▪ When the document is created with a template, this window will display the name of the
template.

Using Online Templates

▪ LibreOffice provides a wide range of online templates, which can be downloaded from
Internet. Once these templates are installed on the computer, they will appear in Templates
window.
▪ Step 1. From main menu bar of LibreOffice Writer, select File > Templates > Manage
Templates.
▪ Step 2. Templates dialog box will be displayed. Observe the small circular icon Browse
Online Templates in the lower left corner above the Help button.
▪ Step 3. Click on Browse Online Templates button on the bottom left of the Templates
window.
▪ The official templates page of OpenOffice Writer is
(https://extensions.libreoffice.org/templates)
Note-
✓ Libreoffice.org also provides extensions on https://extensions.libreoffice.org/extensions.
✓ These are independent programs that can be added or removed from the main existing
application.
✓ Some templates are available in the form of extensions which can be downloaded and
installed on the computer.

Editing a Template
• Step 1. Click File > Templates > Manage Templates. The Templates dialog box will be
displayed.
• Step 2. Right click on the template file (say T1) that has to be edited.
• Step 3. Select the Edit option from the popup menu. The template file will be opened. Make
the desired changes and save the file. Now if we apply this template for any document, the
edited file will be used.

Moving a Template
When you place a mouse pointer on any of the templates in the Templates dialog box, a tool tip
appears displaying the name of the template and its respective category. You can move a
template from one category to another by following the steps given below.
 ▪ Step 1. Open the Templates dialog box.
▪ Step 2. Click and select the template to be moved.
▪ Step 3. Click Move button.
▪ Step 4. Select the new category where the template has to be moved.
▪ Step 5. Click OK button

Exporting a template
• Export template feature allows to store the template file in the desired folder on your
computer.
• When a template is exported, it is saved as a template file at any desired location.
• Exporting the template is a useful feature for sharing the templates with multiple users.
✓ Step 1. In the Templates dialog box, select the template to be exported.
✓ Step 2. Click on Export button located in the bottom right of the dialog box.
✓ Step 3. Then the Select Path dialog box appears to select the folder where you want to
export the template.
✓ Step 5. Select the folder and press on OK button.
The selected template will be exported in that folder and a confirmation dialog box will be
displayed.

SESSION 4. CREATE AND CUSTOMIZE TABLE OF CONTENTS

• A table is a grid, an arrangement of rectangles, or cells, in rows and column. You can use
tables to format all or part of your document into columns and rows. You need tables
because they are the best way to organize graphics, columns, headings and rows.
• Column- A column is a grouping of cells that run from the top to the bottom of a page.
• Rows- Row is a grouping of cells that run from the left to right of a page.
• Cell- The intersection point between a row and a column is a cell.

Table of Contents
❑ The Table of Contents (TOC) consists of headings and subheadings of a book or document.
❑ It includes titles or first level headings, such as chapter names and sometimes it even
includes 2nd level headings and even 3rd level headings.
❑ It acts as a map for the users.
❑ It allows the users to find the information in the document using the chapter names and
page numbers.
❑ Table of Contents, allows to insert an automated table of contents in a document.
❑ The entries or contents of this table are automatically taken from the headings and sub
headings of the document.

Characteristics of a good table of contents-

✓ It should be easy to read and simple to use.
✓ It should be organized and formatted properly.
✓ It must be accurate and easily accessible.
✓ It should be given after the title and copyright.

Creating Table of contents-

❑ Writer supports up to 10 levels of headings H1 to H10.
❑ Writer’s table of contents feature lets you build an automated table of contents from the
headings in your document.
❑ Before you start, make sure that the headings are styled consistently.
❑ For example, you can use the Heading 1 style for chapter titles and the Heading 2 and
Heading 3 styles for chapter subheadings.
❑ The correct ToC will be generated only if proper paragraph styling for headings is applied to
the document.
❑ Step 1. Open the writer file .
❑ Step 2. Assign proper heading styles to the various headings.
❑ Step 3. Place the cursor at the position where the table of contents is to be inserted.
❑ Step 4. From main menu, select Insert > Table of Contents and Index > Table of Contents,
Index or Bibliography.
❑ Step .5 By default, the Type tab will be selected with a preview of ToC on the right side of
the dialog box. In the Title text box, the default name of the ToC, i.e. Table of Contents is
displayed.
❑ Step 6. Click OK button. The Table of Contents will be inserted in the document. The ToC
will be automatically created from the headings and sub-headings of entire document.

Note –
✓ All the headings will appear with page numbers in the ToC.
✓ The entries in the ToC are hyperlinked. Moving a mouse pointer over any of the entries will
show a tool tip stating to press Ctrl+click to open hyperlink followed by the heading title.
Pressing Ctrl+click the cursor will directly move on to the selected section heading.
✓ The TOC dialog box has five tabs – Type, Entries, Styles, Columns and Background. The
options in these tabs can be used to edit the table in various ways.

Customisation of ToC
• Once the ToC is inserted, we can customise it according to our requirements.
• To do so, right click anywhere on the ToC and select Edit Index option from the popup menu.
• The Table of Contents, Index or Bibliography dialog box will be displayed.
Type Tab: is active by default after opening the Table of Contents, Entries or Bibliography
dialog box to insert the ToC.
Entries Tab: contains options to set styles for various entries in the ToC.
Styles Tab: contains options to apply the desired styles to the text of each level in the table of
contents.
✓ Step 1. Click and select the level from the Levels list box.
✓ Step 2. Click and select the desired paragraph style from the Paragraph Styles list box.
✓ Step 3. Click the OK button to apply the selected paragraph style to the selected outline
level. The assigned style appears in square brackets
✓ Step 4. Click OK button to apply the selected styles. To remove the applied paragraph
styling, select the desired level in the Levels list box, and then click the Default button.

Columns Tab: contains options to set the number of columns that we want to have in our ToC.
Background Tab: contains options to change the background of the ToC. The current
background color will be displayed in the Active Color window. To change the background color
✓ Step 1. Click the Color button on the top of the dialog box.
✓ Step 2. Select the desired color from the Colors palette.
 ✓ Step 3. To add the selected color to the custom palette, click Add Button below the color
palette.
✓ Step 4. Click OK to apply the desired color to the ToC. To remove the background colour ,
click None button present on the top of the dialog box.
✓ To add a graphic as a background of the ToC, select the Bitmap button in the Background
tab and then select the desired graphic option.

Protecting Against Manual Changes

▪ To protect the table of contents from being changed accidentally, check the Protected
against manual changes check box.
▪ By default, the checkbox for Protected against Manual Changes option is selected. This
protects the ToC from any accidental change.
▪ If this box is checked, the table of contents can only be changed using the context menu or
the Insert Table/Index window.
▪ If the box isn't checked, the table of contents can be changed directly on the document
page, just like other text.

Changing The Number Of Levels

▪ By default, Writer evaluates 10 levels of headings when it builds the table of contents.
▪ To change the number of levels evaluated, enter the desired number in the Evaluate up to
level spin box.

Using The Entries Tab

Use the Entries tab, pictured in Illustration 3 on page 4, to format the entries in the table of
contents. For each outline level, you can add and delete elements, such as chapter numbers,
and you can also apply character styles to individual elements.
The Structure line displays the elements for entries in that level. Each button on the Structure
line represents one element:
• The E# button represents the chapter number.
• The E button represents the entry text.
• The T button represents a tab stop.
• The # button represents the page number.
• The LS button represents the start of a hyperlink.
• The LE button represents the end of a hyperlink.
• Each white field on the Structure line represents a blank space.

Editing A Table Of Contents

To edit an existing table of contents:
1. Click anywhere in the table of contents and then right click.
2. From the context menu, choose Edit Index/Table. The Insert Index/Table window opens and
you can edit and save the table .

Updating A Table Of Contents

1. Click anywhere in the table of contents and then right click.
2. From the context menu, choose Update Index/Table. Writer updates the table of contents to
reflect the changes in the document.

Deleting A Table Of Contents

1. Click anywhere in the table of contents and then right click.
2. From the context menu, choose Delete Index/Table. Writer deletes the table of contents.

Adding Elements
To add an element to the Structure line, follow these steps:
1. Place your cursor in the white field to the left of where you want to insert the element.
2. Click one of the five buttons that are just below the Structure line. A button representing
the new element appears on the Structure line.
Note that if you insert a hyperlink, you must indicate both the beginning and end of the link.

Deleting Elements
✓ To delete an element from the Structure line, click the button that represents that element
and then press the Delete key on your keyboard.
✓ For example, to delete a tab stop, click the T button and then press the Delete key.

Using The Styles Tab

Use the Styles tab, to apply paragraph styles to the table of contents. You can apply a different
paragraph style to each outline level of the table. To apply a paragraph style to an outline
level, follow these steps:
1. In the Levels list box, select the desired outline level by clicking it.
2. In the Paragraph Styles list box, click the paragraph style that you want to apply.
3. Click the < button to apply the selected paragraph style to the selected outline level.

Using The Background Tab - Use the Background tab, to add color or a graphic to the table
background.
Adding Color - To add color to the background of the table of contents, simply click the desired
color in the color grid.

Adding A Graphic
To add a graphic to the background of the table of contents, follow these steps:
1. The Background tab displays the graphics options.
2. Click the Browse button. The Find Graphics window opens.
3. Find the graphic file that you want to use and then click the Open button.
4. In the Type area of the Background tab, choose how you want the background graphic to
appear:
● To position the graphic in a specific location in the background, select Position and then click
the desired location in the position grid.
● To stretch the graphic so that it fills the entire background area, select Area.
● To repeat the graphic across the entire background area, select Tile.

Deleting Color Or Graphics

To delete color or graphics from the table background, follow these steps:
1. From the As drop-down list, select Color.
2. Click No Fill on the color grid.

Saving The Table Of Contents

To save the table of contents so that the table appears in your document, click OK. The Insert
Index/Table window closes and the table of contents appears in your document.